Loading...
04-08-1986 (City Council) Minutes 82 CITY COUNCIL MEETING MINUTES APRIL 8 , 1986 7 : 00 P . M . The Wylie City Council met in regular session Tuesday , April 8 , 1986 at 7 : 00 P . M . in the Community Center of Wylie . A quorum was present and notice of the meeting had been posted for the time and in the manner required by law . Those present were Mayor John W . Akin , Mayor Pro Tem Don Hughes , Councilmembers Percy Simmons , Randall Gaston , William Martin , Harold Spence , and Joe Fulgham , City Manager Gus Pappas , City Secretary Carolyn Jones , Public Works Director Bill Windham , Finance Director James Johnson , Council members elect Calvin Westerhof , Lowell Brewster , and Sandra Donovan , and other citizens . Mayor Akin called the meeting to order and gave the invocation . APPROVAL OF MINUTES : There being no corrections or additions to the minutes , a motion was made by Council Member Martin to approve as submitted . Seconded by Council Member Spence . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Council Member 'MNI Simmons - in favor , Council Member Spence - in favor , Council Member Martin - in favor , Council Member Fulgham - in favor , and Council Member Gaston - in favor . This motion carried with all in favor . CANVASSING THE VOTES OF THE APRIL 5.2. 1986 CITY ELECTION : A motion was made by Council Member Martin to canvass the election results . Seconded by Mayor Pro Tem Hughes . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Council Member Simmons - in favor , Council Member Spence - in favor , Council Member Martin - in favor , Council Member Fulgham - in favor , and Council Member Gaston - in favor . This motion carried with all in favor . Mayor Akin opened the envelope and read the results of the election . They were as follows : Mayor - Don Hughes 415 votes Place 2 - Percy Simmons 270 votes Cal Westerhof 292 votes Place 4 - Lowell Brewster 416 votes Place 6 - Sandra Donovan 309 votes RIMS Kent Crane 264 votes 83 There being no discussion , a motion was made by Mayor Pro Tem Hughes to declare the results of the City Election of April 5 , 1986 as follows : Mayor - Don Hughes 415 votes Place 2 - Cal Westerhof 292 votes Place 4 - Lowell Brewster 416 votes Place 6 - Sandra Donovan 309 votes . Seconded by Council Member Spence . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Council Member Simmons - abstained , Council Member Spence - in favor , Council Member Martin - in favor , Council Member Fulgham - in favor , and Council Member Gaston - in favor . This motion carried with six ( 6 ) in favor and one ( 1 ) abstention . OATH OF OFFICE AND SEATING OF NEW COUNCIL MEMBERS : Mayor Akin thanked the present Council Members and the city staff for all the work they had done to bring the standards of the City up to a level that every one could be proud of . City Secretary Carolyn Jones gave the oath of office to Don Hughes , Cal Westerhof , Lowell Brewster , and Sandra Donovan . After repeating the oath of office , the new Council Members took their seat . Mayor Hughes thanked those who were leaving office and welcomed the new members of the Council . APPROVE AND SIGN ANNEXATION ORDINANCE FOR 173 . 5 ACRES OUT OF THE 0 . SHELBY SURVEY). COLLIN COUNTY ABSTRACT 799 : This property is all federal land and is known as Lake Annexation No . 12 . City Manager Gus Pappas pointed out on the map the next seven items on the agenda as they are annexation ordinances for the Lake Annexation No . 12 through 19 . A motion was made by Council Member Donovan to table items four ( 4 ) through eleven ( 11 ) which are approval of annexation ordinances for Lake Annexations No . 12 through 19 . Seconded by Council Member Westerhof . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor to table . PUBLIC HEARING ON THE REQUEST FOR ZONING ON 62 . 3 ACRES OUT OF THE R . D . NEWMAN SURVEY). COLLIN COUNTY ABSTRACT 660 : This property is located on the east side of SH78 on the southside of Hooper Road . This tract is one of those belonging to Louis Reese Co . that is covered by the TRO from Sachse . While we cannot sign the zoning ordinance , we can 84 still hold the public hearings and be prepared if the outcome is in our favor . The petitioner is asking for SF3 zoning on this tract . The staff has reviewed the petition and find that it is compatable with requested zoning on the tract across from it . The Planning and Zoning Commission heard this petition and recommends approval by unanimous vote . Mayor Hughes opened the public hearing on the zoning of 62 . 3 acres out of the R . D . Newman Survey , Collin County Abstract 660 . There being no questions or opposition , the public hearing was closed . FINAL PUBLIC HEARING ON THE ANNEXATION OF 31 . 862 ACRES OUT OF THE R . D . NEWMAN SURVEY). COLLIN COUNTY). ABSTRACT 660 : This property is located on S . SH78 south of Century Business Park . This is the site of the three junk yards which the City desires to have some control over . Mayor Hughes opened the public hearing . Mrs . Martha Oliver of Hensley Road wanted to know if the junk yards would go . Mayor Hughes said the one that stay would have to comply with the City Ordinance on Junk Yards . Kevin Burns lives at what is commonly referred to as the Minyard property and is a part of this 31 . 862 acres , he stated that he feels the annexation is to the best interest of the property owners . Would like for the Council to follow through with this annexation and zoning . There being no other questions or comments , Mayor Hughes closed the public hearing . FIRST PUBLIC HEARING ON THE ANNEXATION OF 2 . ACRES OUT OF THE D . STRICKLAND SURVEY). COLLIN COUNTY ABSTRACT 841 : This property is located on S . SH78 north of Century Business Park and is commonly known as the Roddy property . This property is currently used by Wylie Mobile Home Sales . The City is initiating this annexation for the purpose of firming our borders along that strip . This is the only piece of property along the highway that is not inside the City , yet is surrounded by the City Limits of Wylie . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 2 . 71 ACRES OUT OF THE FRANCISCO DE LA PINA SURVEY). COLLIN COUNTY ABSTRACT 688 : This property is located on E . Brown St . just beyond the Oaks addition . This 2 . 71 acres represents three differenct tracts , two of which are owned by Mr . Perry Easterling , who has since come into City Hall and signed a petition for voluntary annexation . The other tract consisting of 2 acres is owned by Shiloh Baptist Church . The Planning and Zoning Commission split their vote 2 -2 , basically the reason for the split was a reluctance on the part of some of the members to initiate involuntary annexation of church c..l property . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 2 . 09 ACRES OUT OF THE FRANCISCO DE LA PINA SURVEYi COLLIN COUNTY ABSTRACT 688 : This property is located on E . SH78 at the entrance of Lake Lavon and is the site of the junk yard . The City has initiated this annexation in response to members of the Council and the community who would like for the City of have some jurisdiction concerning the proliferation and operation of this type business . We cannot force this business out , however , we can force the operator into compliance with the City Ordinance regulating such businesses . The Planning and Zoning Commission recommends this for approval . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 253 . ACRES OUT OF THE ORPHA SHELBY SURVEY.L ABSTRACT 799 ; 138 . ACRES OUT OF THE LEROY FARMER SURVEY ABSTRACT 334i 65 . 0 ACRE OUT OF THE JOSIAH J . TURNHAM SURVEYi ABSTRACT 9193 OF COLLIN COUNTY : This property is located east of FM 1378 and fronting on Lake Lavon for a total of 456 . acres . This is a voluntary annexation by the owner , Mr . Stanley Mousse . The Planning and Zoning Commission recommends this for approval . We can serve this area with water and sewer at the developers expense . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 43 . 36 ACRES OUT OF THE JAMES MCULMURRY SURVEYS COLLIN COUNTY , ABSTRACT 629 : This property is located on the east side of FM 1378 north of Birmingham Farms . It lies between Birmingham Farms and Crescent Cove South . The City initiated this annexation , however , after advising the owners , they have come into City Hall and signed voluntary annexation petition . The Planning and Zoning Commission recommends approval of this annexation . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 23 . 49 ACRES OUT OF THE C . ATTERBURY SURVEY COLLIN COUNTY ABSTRACT 22 : This property is located on the northeast corner of FM 3412 and FIi 1378 and is the site of the cotton gin . The Planning and Zoning Commission recommends aproval of this annexation . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . FIRST PUBLIC HEARING ON THE ANNEXATION OF 5 . ACRES OUT OF THE WILLIAM SACHSE SURVEY , COLLIN COUNTY , ABSTRACT 835 : 86 This property is located on west FM 544 , on the west side of Steel Road . This property belongs to Mr . Roy Jacobs and has "'" been the site of the barbecue stand etc . Mr . Jacobs had spoken with the staff some time ago about annexation : however , he was advised that the City would not be interested in "grandfathering" the existing use . Mr . Jacobs has now cleared the lot and has asked for annexation . The Planning and Zoning Commission recommends approval of this annexation . Mayor Hughes opened the public hearing , there being no questions or opposition , the public hearing was closed . APPROVE THE AMENDMENT TO ORDINANCE 83-18i DELETING PARAGRAPH "L" SECTION 7 . 01 OF THE ORDINANCE : This amendment is placed before you at the request of the attorney for Southfork Mobile Home Park and calls for the deletion of the phrase which regulates the age of any mobile home being placed in the park initially . Our ordinance does not require that a mobile home be removed from the park after it is four years old , but it does state that a mobile home over four ( 4 ) model years old cannot be moved in to a mobile home park within the City . There have been some homes moved into Southfork older than the four model years and their owners have not received certificates of occupancy from the City . City Manager Gus Pappas said that Larry Jackson , the City Attorney , has agreed with the findings of the attorney for Southfork . Mr . Jackson has requested that the Council amend this portion of the ordinance . It is also Mr . Jackson ' s opinion that Council could amend this ordinance to state the mobile homes must have the Hud Approved seal on them . Council Member Spence asked how old is the Hud seal? City Manager Gus Pappas said he believed it began in 1976 . Code Enforcement officer has stated that 10 to 12 units at Southfork are older than the four ( 4 ) model years and this is what has brought these questions up . Council Member Donovan wanted to know if Hud let a 10 year old be approved would we not be openind us up for problems . City Manager Gus Pappas said the City Attorney is stating this would be hard for him to defend in Court and recommends to Council to make this amendment . Council Member Donovan asked when does Hud inspect these homes and place the seal on them . City Manager Gus Pappas said at the time of construction . Mr . Daivd Stanchak , Attorney for Southfork , was present and said he wrote the opinion and had talked with Mr . Jackson , the City Attorney . The Council has the same concerns about the type of housing that will come into Wylie as the owners and manager of Southfork Mobile Home Park . Mr . Stanchak said the State of Texas has reviewed and adopted the Hud approved homes and the law states that municipalities must allow homes that carry the Hud approved seal . Mr . Stanchak WIMP suggest to the Council to amend the section of the ordinance stating four years . 87 Mr . Fred Ouellette of 407 Woodhollow Dr . said he believes the Council should consider conditions and age of Mobile Homes . Dallas County depreciates Mobile Homes and this lowers the taxes . Mr . Ouellette said he was not sure if Central Appraisal District does the same . Fir . Ouellette also said that the Charter states that a petition has to be brought to Council to have an ordinance changed . Is this correct . City Manager Gus Pappas said no , any person can request an item be on the agenda whether it is in regards to an ordinance or other matters . The provision you are speaking of is a Initiative , Referendum and Recall , which will allow the qualified voters of the City of Wylie the power to propose ordinances to the city council , to require reconsideration by the city council of any adopted ordinances and to revoke the office of any elected city official . The manager of Southfork Mobile Home Park said that the homes have to be inspected by them prior to moving them into Southfork . At the time they inspected these homes , there was skirting around them and porches on them , which will make a difference in how they look . The homes that are red tagged in Southfork , have not had the skirting or porches put on them yet . Mr . Mark Travis from Southfork Mobile Home Park is concerned about these homes . He was told they had to inspect their homes before they can come into the park and now that they are in the City is putting red tags on them . Mrs . Cotie of Southfork Mobile Home Park said the Council should check the rules from this park . The owners have to have decks and under skirting plus Southfork owners are doing a lot of landscaping . Council Member Spence wanted to know how many homes have been red tagged . The manager said a total of six ( 6 ) . Council Member Spence said to keep the ordinance and let the people go before the Zoning Board of Adjustments . City Manager Gus Pappas said he would have to check , but this is a violation of an ordinance not a problem with building codes . Council Member Donovan said we had to have something to cover us . Now , the owners are doing their best to maintain a good park , but what if they sell and the new owners do not try to maintain a good park . Motion was made by Council Member Spence to leave the ordinance as is , including the phase of four ( 4 ) model years . Seconded by Council Member Donovan . The vote was as follows : Mayor Hughes - against , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - against , and Council Member Donovan - in favor . This motion carried with four ( 4 ) in favor of leaving ordinance as is and two ( 2 ) MINIM against . APPROVAL OF PRELIMINARY PLAT FOR POINTE WEST ADDITION : This plat has been reviewed by the engineering staff and forwarded to the Planning & Zoning and now ,to the Council for review and approval . The staff has found the plat to be in compliance and recommends approval . The Planning and Zoning also recommends approval . City Manager Gus Pappas said the alley provision in the subdivision ordinance has been waived since the alley would not serve any purpose , except for this one street which backs up to Lake Ranch Estates . The residents in Lake Ranch Estates has requested no alley . Mr . Jim McKnight was present and said he would be glad to answer any questions that the Council might have . Chris Dictota on Douglas Court in Wylie wanted to know the minimum square foot of the houses . City Manager Gus Pappas said a minimum square feet of 1800 . Chris Dictota said that in Plano the developers are made to put up brick walls to separate subdivisions . Could this be done here or could a restriction be put on the homes for side entry garages . City Manager Gus Pappas said this is not a requirement of the Wylie subdivision ordinance . There is a fence requirement on developers separating retail from AMMO residential . Mr . Bob Galvan of Lake Ranch Estates has debated this subdivision , they have no problem with no alley but would like to see a masonry wall . Jim McKnight said he appreciated the concers about the wall , but there is no provision in the Subdivision Ordinance about a wall . Martha Oliver of Hensley Road , wanted to know about the sewer lines . City Manager Gus Pappas said it will be handled like other developers are doing . Putting in a tank until the City can put in the lift station . The City has come up with a new temporary sewer package lift station and the first one has been installed and is working well . This will probably be used until the main sewer line and Muddy Creek Lift Station is on line . Council Member Brewster wanted to know the time limit on the Muddy Creek Lift Station . City Manager Gus Pappas said the Muddy Creek Lift Station is the next lift station to be built . Approximately 18 months to get this one on line . Motion was made by Council Member Fulgham to approve the preliminary plat for Pointe West . Seconded by Council Member Spence . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - abstained , Council Member v Spence - in favor , Councilman Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with five ( 5 ) in favor and one ( 1 ) abstention . APPROVAL OF REPLAT OF CENTURY BUSINESS PARK : The developer , Benedict Development , has requested replat to make the center 12 acre section one lot , to acomodate a buyer . The engineering staff has reviewed the replat and recommends approval . The Planning and Zoning Commission reviewed this plat and recommends approval as submitted . Motion was made by Council Member Fulgham to approve the replat of Century Business Park . Seconded by Council Member Donovan . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - abstained , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with five ( 5 ) in favor and one ( 1 ) abstention . APROVAL OF FINAL PLAT FOR HELMBERGER INDUSTRIAL PARK : This industrial park is directly adjacent to Regency Business Park and is located on Steel Road . The engineering staff has reviewed the plat and recommends approval . The Planning and Zoning reviewed the plat and recommends approval as submitted . Motion was made by Council Member Spence to approve final plat for Helmberger Industiral Park as submitted . Seconded by Council Member Fulgham . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . APPROVAL OF FINAL PLAT FOR ROCKY TOP BUSINESS PARK : This business park is located within what we have referred to in the past as Steel Industrial Park . The engineering staf has reviewed the plat and recommends aproval . The Planning and Zoning Commission has also reviewed this plat and recommends approval . Notion was made by Council Member Spence to approve final plat for Rocky Top Business Park . Seconded by Council Member Brewster . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . APPROVAL OF FINAL PLAT FOR REGENCY BUSINESS PARK : The engineering staff has reviewed this plat and recommends approval . The Planning and Zoning Commission has also reviewed this plat and recomments approval . Motion was made by Council Member Spence to approve final plat for Regency Business Park . Seconded by Council Member Brewster . The 90 vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . ACCEPTANCE OF UTILITY AND ROAD EASEMENT FROM RONALD JOE AND SUZANNE ILENE HOUSEWRIGHT : This easement was made in response to the request of the developer of Southfork Mobile Home Park for a sewer line in the area . It has been signed by the property owners , Ronald and Suzanne Housewright . Motion was made by Council Member Spence to accept the utility and road easement from Ronald and Suzanne Housewright . Seconded by Council Member Donovan . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . ACCEPTANCE OF UTILITY AND ROAD EASEMENT FROM CLAUDE 6' . HOUSEWRIGHTi JR . : This easement was also made in response to the request of the developer of Southfork Mobile Home Park for a sewer line in the area . It has been signed by the property owner , Claude G . Housewright , Jr . . Motion was made by Council Member Fulgham to accept the utility and road easement from Claude G . Housewright , Jr . . Seconded by Council Member Donovan . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . ACCEPTANCE OF WATER AND SEWER LINES ON STEEL ROAD : The engineering staff has made their inspections and tests and recommend approval on the basis of compliance . Motion was made by Council Member Fulgham to accept the water and sewer lines on Steel Road . Seconded by Council Member Spence . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . ABANDONMENT OF RIGHT-OF -WAY ON SECOND STREET : This suggested abondonment is for ten ( 10 ) foot of right -of-way along Second Street between Butler and Brown Streets , giving five ( 5 ) feet of right-of-way to property owners on each side of the street . Motion was made by Council Member Spence to approve the abandonment of right-of-way on Second Street giving back five ( 5 ) feet to each property owner . Seconded by Council Member Westerhof . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof 91 - in favor , Council Member Spence - in favor , Council Member "W" Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . AUTHORIZATION TO APPLY FOR GRANT FROM STATE FOR BEAUTIFICATION This grant , offered by the State and administered by the State Highway Department , is for $25 , 000 . 00 to be matched by the City in funds or work and materials for beautification of the City during this sesquicentennial year . A meeting was held on Monday , March 31 , 1986 which was well attended and indicated to those from the Highway Department a keen interest in the City for a program of this kind . Motion was made by Council Member Spence to grant authorization for staff to apply for grant from State for beautification program . Seconded by Council Member Donovan . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . AUTHORIZATION TO GO OUT FOR BIDS FOR METERING DEVICES : This metering device is for the Nortex tank . This item was tabled some time ago for further study . Since the time limit ( 90 ) days has elapsed , we are required to advertise for bids on this item once again . Motion was made by Council Member Spence to grant authorization to go out for bids for Metering Devices for Nortex tank . Seconded by Council Member Fulgham . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . AUTHORIZATION TO GO OUT FOR BIDS FOR SITE PREPARATION AND PAVING FOR CITY HALL SITE : The $1 . 7 million figure does include site and soil preparation and paving ; however , on the advice of our City Attorney , we are asking for permission to advertise for bids on these tiems . These portions of the work were not included in the original bid package , so that portion of the contract needs to go through the bid process . The staff was going to do this work , but the building committee decided what we were saving ourselves would take away from other patching and city jobs . The staff and building committee then asked the bidder for a turn key job , but his portion was not taken out for bids . As stated before , on the advice of our City Attorney , we are asking for permission to advertise for bids . Motion was made by Council Member Donovan to table this item . Seconded by Council Member Westerhof . The vote was as follows : Mayor Hughes - against , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - 92 in favor , Council Member Fulgham - against , and Council Member Donovan - in favor . This motion carried with four "'", ( 4 ) in favor of tabling and two ( 2 ) against tabling . DISCUSSING PRIORITIZING STREETS FOR SPRING/SUMMER PROGRAM : This has been discussed a number of time , now is the time to make our list , in order of priority of the streets to be reconstructed during the Spring/Summer 1986 program . Public Works Director Bill Windham gave a list of streets some of which were as follows : Birmingham , College , Butler , Master and many other , which should be included in this street program . Council Member Westerhof said this street equipment is very controversial and the City did not have any one to operate it , is this going to happen again . Public Works Director Bill Windham said this was not so , that the equipment broke down , it was not the operator . The machine broke down three different days . Council Member Westerhof wanted to know if the eighty-one cents a square foot was for all City labor or contract labor . City Manager Gus Pappas said this is for both , City and contract labor . Motion was made by Council Member Donovan to table . This motion died for lack of a second . Council Member Fulgham recommended a briefing session with the new Council Members in order for them know about this program and other programs the Council has been working on . /M. Public Works Director Bill Windham said the top five streets on the list are : Birmingham - from Hwy . 78 to Williams , Birmingham - from Williams to Kirby , Birmingham - from Kirby to Memorial and Stone - Ballard to Birmingham . The total cost of Birmingham will be $70 , 239 . 00 city and contracto labor . The School and the Bank have agreed to pay their part . Council f{lember Spence said we needed to get around the schools first . City Manager Gus Pappas suggested to isolate Birmingham at this time and run the ad in the paper for additional citizen input . This would let staff contact all the property owners on this route and begin the program . Motion was made by Council Member Spence to go ahead with Birmingham and run the ad in the paper . Seconded by Council Member Westerhof . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . AUTHORIZATION TO GO OUT FOR BIDS FOR STREET RECONSTRUCTION MATERIALS : The items we need to bid are bulk quantities of .�. emulsion , portland cement and hot mix and are needed for the program of street reconstruction to be accomplished . Motion was made by Council Member Fulgham to grant authorization to go out for bids for street reconstruction materials . Seconded by Council Member Spence . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with all in favor . SET INTERVIEW DATE FOR CONSULTING ENGINEERING FIRMS FOR WASTEWATER TREATMENT PLANT DESIGN : The Council some time ago instructed the city staff to begin a design on a new sewer treatment plant . The City staff , City Engineer , Director of Public Works and teh City Manager , have reviewed some twenty ( 20 ) prospectus ' and have narrowed the field to three firms . We would like to you to set a date for interviewing and hearing the presentations of these three firms . We will need about three weeks to be prepared with questions and criteria . Motion was made by Council Member Donovan to set an interview date for April 29 , 1986 with a time limit of 30 minutes for each . Seconded by Council Member Fulgham . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - against , Council Member Spence - in favor , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with five ( 5 ) in favor and one against . AUTHORIZATION TO PAY FOR OVER-SIZING COSTS IN EAST RIDGE ADDITION : Some time ago , the Council approved over-sizing of sewer line from this sub division development . The developer now has his improvements in place and is eking for reimbursement for the over-sizing . The City Engineer has reviewed this item and recommends approval . Motion was made by Council Member Fulgham to grant authorization to pay for over-sizing costs in East Ridge Addition . Seconded by Westerhof . The vote was as follows : Mayor Hughes - in favor , Council Member Westerhof - in favor , Council Member Spence - abstained , Council Member Brewster - in favor , Council Member Fulgham - in favor , and Council Member Donovan - in favor . This motion carried with five ( 5 ) in favor and one ( 1 ) abstention . Mayor Hughes called for a motion to convene into Executive Session under authority of Article 6252-17 V . A . C . S . Section 2 paragraph " g" personnel matters and paragraph " e" legal matters . This motion was made by Council Member Fulgham . With all in favor . Mayor Hughes called the meeting back to order in open session . Mayor Hughes stated that there were no decisions to be made from the Executive Session . 94 Council Member Donovan asked about the citizen participation and Council discussion not being on the agenda . Mayor .om% Hughes .said this was taken off due to the problems and embarrassing position it was putting the Council in . Council Member Donovan said she would like this to be on the next Council agenda for discussion . There being no other matters to discuss , Mayor Hughes called for a motion to adjour . Motion was made by Council Member Fulgham to adjourn . Seconded by Council Member Spence . All were in favor . of D N GHES , MAYOR 1 * SEAL * _ ATTEST : Carol Jones , City Secretary