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07-15-1986 (City Council) Minutes 186 CALLED CITY COUNCIL MEETING - MINUTES JULY 15, 1986 7:00 P. M. The Wylie City Council met in a called session on Tuesday, July 15, 1986 at 7:00 P. M. in the Reta and Truett Smith Library work room. A quorum was present and notice of the meeting had been posted for the time and in the manner required by law. Those present were Mayor Don Hughes, Council Members Lowell Brewster, Sandra Donovan, Calvin Westerhof , and Joe Fulgham, City Manager Gus Pappas, City Secretary Carolyn Jones, Finance Director James Johnson, Pattie Griffin of the Wylie News and other citizens. Mayor Hughes called the meeting to order and Councilman Fulgham gave the invocation. ACCEPTANCE OF RESIGNATION OF COUNCILMAN HAROLD SPENCE: Mr . Harold Spence presented a letter to the Mayor at the July 8th council meeting submitting his resignation. Motion was made by Mayor Hughes to accept this letter of resignation from Mr. Harold Spence. Seconded by Councilman Fulgham. —� The vote was as follows : Mayor Hughes - in favor, Councilman Fulgham - in favor, Councilwoman Donovan - in favor, Councilman Westerhof - in favor, and Councilman Brewster - in favor. This motion carried with all in favor. ACCEPTANCE OF TEMPORARY EASEMENT IN WESTERN SECTION OF CITY: This easement is on the Dr . Taylor property and was a piece of property needed for the temporary force main coming from Southfork. The Taylor' s were out of town at the time the staff requested the easements from the property owners. Mrs. Taylor has come in with the easement and said she was sorry that they were late in getting it back to us. Councilwoman Donovan wanted to know if we are paying $100 .00 for this easement and do we need the easement. City Manager Gus Pappas said yes, we were paying $100 .00 for the easement. Since the people have come in with the easement, staff decided to go ahead and ask council to act on the acceptance of it. It is not needed at this time, but with the problems we are having securing the easement for the main sewer line from one property owner , this section maybe needed in the near future. Councilwoman Donovan wanted to know why we needed two temporary easements. City Manager Gus Pappas said we did not need two easements, but that the Taylor easements has come in and since we are having problems with Brand, we may I Y I need this Taylor easement in the future to complete the main sewer line. Mayor Hughes asked City Manager Gus Pappas if we needed this easement. City Manager Gus Pappas said he didn' t know but it would not hurt to have it. Motion was made by Councilwoman Donovan to let them know we have the other easement and thank them for their time. Councilman Westerhof asked if there was a chance to use this easement. City Manager Gus Pappas said yes, if there is a problem getting the permanent line in within two years, than Brand could give us problems. If we have this easement to fall back on, then we would still be able to proceed. City Manager Gus Pappas said if the $100 .00 payment is a problem he would pay it. Councilman Brewster wanted to know what kind of problems the staff was having with Brand. City Manager Gus Pappas said Mr. Brand did not want anything to do with the City. The reason is based upon the advise Mr . Brand was receiving from his architect. Councilman Brewster said is it that Mr . Brand cannot fit his plans into where we want the easement. City Manager Gus Pappas said it seems to based upon the lack of knowledge about development. Mr. Brand talked with an architect instead of a developmental engineer and the architect said do not give up anything. Councilman Brewster said that we may have problems with him then, and that we should keep an out . Motion made by Councilwoman Donovan died for a lack of a second. Motion was made by Councilman Fulgham to accept the temporary easement from the Taylors. Seconded by Councilman Brewster. The vote was as follows : Mayor Hughes - in favor, Councilman Fulgham - in favor, Councilwoman Donovan - against, Councilman Westerhof - in favor, and Councilman Brewster - in favor. This motion carried with four (4) in favor and one (1) against. DISCUSSION RELATIVE TO MOORE INDUSTRIAL DISPOSAL CO. AND THE CITY 'S LANDFILL: City Manager Gus Pappas said the staff recently received a notification from the State that they were tired of waiting on the improvements to the land fill . The State does not believe there is enough cover over the trash at the land fill and the land fill needs a fence around it. For the record, the City of Wylie land fill was "- listed in Austin as a closed land fill. Moore Industrial Disposal wanted to re-open the land fill , at their expense, but this has proven to be a larger expense than what they 188 had thought. If Moore had re-opened the land fill , they had a lease with the City of Wylie to use this land fill. Now -- that Moore has decided the cost is much larger than expected and it is not feasible to try and re-open the land fill , Moore wants out of the lease agreement with the City of Wylie. When Moore checked into the re-opening of the land fill, the State said this would go from a Class B to a Class A permit and would cost more for this type of permit. There was a meeting with Moore Industrial Disposal representatives and the City Manager,and the Finance Director,about the problems and what the State wants done with the land fill . Moore is willing to fill in the pit and bring in field dirt and cover over the trash. The City will need to put up a fence as soon as possible. Moore will also becoming before you for a rate increase, at this time Wylie is at a very low rate with Moore and has not had an increase since Moore has taken the refuse collection. The purpose of putting this on the agenda was to inform the new council members of what has been happening with the land fill and to expect the rate increase from Moore. Finance Director James Johnson said he knew the City rates were low, but has requested from Moore Industrial several times copies of their audit in order to make a rate study and come to Council on this subject. Councilman Westerhof wanted to know how much fence there was to put up. City Manager Gus Pappas said there was not very much fence to put up, and the reason he said the City would do the fence was because when Moore took the fence down it was only a three string barbed wire and the City will need to put up a chain link fence. Moore will be spending approximately $40 ,000 . for bring in the dirt and spreading it and filling in the pit. APPROVAL OF REVISED BUDGET FOR FISCAL YEAR 1985-86: This is the revised budget for fiscal year 1985-86 as prepared by the Finance Director and City Manager. The revised balanced budget for all funds is $4 ,100 ,000 . of which, $2 ,030,000 . for General Fund, $900 ,000 . for Utility Fund, $35,000 . Revenue Sharing, $210 ,000 . for Sanitation, $525,000 . for Impact Fund and $400 ,000 . Lift Station Fund. Expenses have been rearranged and reconfigured to reflect the actual spending of the City to date and to answer a number of needs. Some of these are as follows : 1 . Information clerk for approximate cost of $3,000 .00 2 . Temporary basis - clerk to type the Code Book of Ordinance for approximate cost of $3 ,000 .00 3 . Two service workers in the Water Department approximate cost of $7 ,000.00 4 . Left the City Council Reserve, but this has been committed Li 5 . Code Enforcement removed one computer which is a cost minus $4 ,000 . 6 . Engineering brought the expenses up to meet the operating expense for this year. This department budget was underestimated and the amount needed is $14,000 . 7 . Municipal court - absorbed the cost of the audit that was necessary in connection with the theft, cost of $2 ,300 . 8 . Police Patrol has been updated to fully fund the cost of the eleven uniform personnel - cost of $20,000 . This expenditure was balanced by grant funds 9 . Fire requested that $12 ,000 . be moved from the paid Fire Chief position (which was never hired) to special purpose equipment. Staff transferred $6,500 . 10 . Library - lost a computer that was originally in the budget - approximate cost minus $4 ,000 . 11 . Parks - capital improvements the completion of the sprinkler system as requested by the board approximate cost of $4 ,000 . 12 . Streets and Drainage - increased the supplies account for asphalt and emulsion in order to fund the pothole repair program - approximate cost $50 ,000 . 13 . Water - money for several service line improvements which have been demanded by citizens - approximate cost - $45,000. Councilwoman Donovan in the Fire Department, the staff is only granting one half of what the fireman has requested for the protective clothing. City Manager Gus Pappas said they asked for $11 ,750 . be moved from the executive salaries to special purpose equipment. The special purpose equipment has $4 ,000 . that has not been used, put with the $6 ,500 . would make a total of $10 ,500 for this clothing. Councilman Brewster said the information clerk being asked for is giving him a little trouble to warrant that money at this time. Councilwoman Donovan wanted to know what news would go into this news letter. City Manager Gus Pappas said last week, the staff sent a news release to the Wylie News about the new sewer line at Southfork, such items of interest as this. Councilwoman Donovan wanted to know if it would be sent to every citizen and where is the postage coming from. City Manager said this news letter would go out with the water bills . Councilman Fulgham said he has seen this done in other cities and some have done it daily instead of monthly. 190 Councilman Brewster said he may sound negative about this, but he does not believe the people will read it . -� Councilwoman Donovan wants to move the information clerk to next years budget and put this $3 ,000 .00 to the fire department. Councilwoman Donovan wanted to know if the code book of ordinances referred to in item 2 was the ordinance we had talked with Southfork about. City Manager Gus Pappas said no, this was a book that contained all the ordinances of the City. City Manager Gus Pappas said that our City Charter says to have a code book of ordinances within a three year period and this clerk is to accomplish this code book of ordinances within this time period. Councilman Westerhof said Engineering has a lot of additional money going into it, why, is it due to salary increase. James Johnson said it was daily operations and the staff has underfunded this department at the first of the fiscal year. City Manager Gus Pappas said the over view he is receiving from the council is to delete the information clerk from this years budget and fully fund the request of the fire department. Councilman Westerhof said to take the $3 ,000 . for the information clerk and put it in the fire department budget, plus the $6 ,500 from the executive salaries. Councilman Westerhof said he wanted the information clerk in 1986-87 budget. Motion was made by Councilman Westerhof to approve the revised budget with taking away the information clerk and moving that $3,000 . to the fire department budget. Seconded by Councilwoman Donovan. The vote was as follows: Mayor Hughes - in favor, Councilman Fulgham - in favor, Councilwoman Donovan - in favor, Councilman Westerhof - in favor, and Councilman Brewster - in favor. This motion carried with all in favor. PRESENTATION OF PROJECTED REVENUES FOR FISCAL YEAR 1986-87: City Manager Gus Pappas stated that the City was not going to suffer from the loss of revenue sharing as some of the sister cities around us, because the staff had not counted on this money for the upcoming year. There are some areas in which the council will need to increase fees such as the water and sewer rates. This is due to North Texas Municipal Water District increase to the City and we must pass it on to the citizens now, while it is .10 per thousand gallons. The council will also need to increase the refuse fees, as the City has the lowest by some $3 .00 per household from other cities our size and in our area. This increase will 91 come if we stay with Moore or another contractor or if the city gets back into the refuse business. If the council makes the decision to increase the water/sewer and refuse and the increase to the builders on their water usage, the staff believes that the city can maintain the tax rate it has had for several years. CITIZEN PARTICIPATION: Mrs. Cecilia Wood said the Fire Department requested X number of dollars, they said what it would be used for , at the end of the year this money was still there, does the fire department loose it. Finance Director James Johnson said it goes into a fund balance on the next years budget. City Manager Gus Pappas said we approach the budget as a staff, we anticipate everyone has more needs than money, we look at it to see what can be funded for the highest priority. No department is guaranteed that the money funded is theirs forever. The budget is for the city and not just one department. Mr. Bill LeCocq wanted to know with this water problem with builders if the city issued an occupancy permit. Finance Director James Johnson said the city did issue an occupancy permit , but there are a lot of time the builders do not tell us the house has sold. City Manager Gus Pappas said that First Southwest has made �--- appointments for Friday, August 1st with the bonding agencies in New York. The Mayor must go, other can go with the group if they wish. Councilmembers Westerhof, Fulgham, Donovan would like to go. Councilmember Brewster did not want to go. Councilwoman Donovan wanted to know when the council could go back to two meetings a month. City Manager Gus Pappas said we were having these meetings at the council request for work sessions. The staff can get council back on two meetings per month after the budget and tax hearings . Motion was made to adjourn by Councilwoman Donovan, seconded by Councilman Brewster. All were in favor. Don Hughes, Mayor ATTEST: Carolyn Jones, City Secretary