07-15-1986 (City Council) Minutes 186
CALLED CITY COUNCIL
MEETING - MINUTES
JULY 15, 1986
7:00 P. M.
The Wylie City Council met in a called session on Tuesday,
July 15, 1986 at 7:00 P. M. in the Reta and Truett Smith
Library work room. A quorum was present and notice of the
meeting had been posted for the time and in the manner
required by law. Those present were Mayor Don Hughes,
Council Members Lowell Brewster, Sandra Donovan, Calvin
Westerhof , and Joe Fulgham, City Manager Gus Pappas, City
Secretary Carolyn Jones, Finance Director James Johnson,
Pattie Griffin of the Wylie News and other citizens.
Mayor Hughes called the meeting to order and Councilman
Fulgham gave the invocation.
ACCEPTANCE OF RESIGNATION OF COUNCILMAN HAROLD SPENCE: Mr .
Harold Spence presented a letter to the Mayor at the July
8th council meeting submitting his resignation. Motion was
made by Mayor Hughes to accept this letter of resignation
from Mr. Harold Spence. Seconded by Councilman Fulgham. —�
The vote was as follows : Mayor Hughes - in favor,
Councilman Fulgham - in favor, Councilwoman Donovan - in
favor, Councilman Westerhof - in favor, and Councilman
Brewster - in favor. This motion carried with all in favor.
ACCEPTANCE OF TEMPORARY EASEMENT IN WESTERN SECTION OF CITY:
This easement is on the Dr . Taylor property and was a piece
of property needed for the temporary force main coming from
Southfork. The Taylor' s were out of town at the time the
staff requested the easements from the property owners.
Mrs. Taylor has come in with the easement and said she was
sorry that they were late in getting it back to us.
Councilwoman Donovan wanted to know if we are paying $100 .00
for this easement and do we need the easement. City Manager
Gus Pappas said yes, we were paying $100 .00 for the
easement. Since the people have come in with the easement,
staff decided to go ahead and ask council to act on the
acceptance of it. It is not needed at this time, but with
the problems we are having securing the easement for the
main sewer line from one property owner , this section maybe
needed in the near future.
Councilwoman Donovan wanted to know why we needed two
temporary easements. City Manager Gus Pappas said we did
not need two easements, but that the Taylor easements has
come in and since we are having problems with Brand, we may
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need this Taylor easement in the future to complete the main
sewer line.
Mayor Hughes asked City Manager Gus Pappas if we needed this
easement. City Manager Gus Pappas said he didn' t know but
it would not hurt to have it.
Motion was made by Councilwoman Donovan to let them know we
have the other easement and thank them for their time.
Councilman Westerhof asked if there was a chance to use this
easement. City Manager Gus Pappas said yes, if there is a
problem getting the permanent line in within two years, than
Brand could give us problems. If we have this easement to
fall back on, then we would still be able to proceed. City
Manager Gus Pappas said if the $100 .00 payment is a problem
he would pay it.
Councilman Brewster wanted to know what kind of problems the
staff was having with Brand. City Manager Gus Pappas said
Mr. Brand did not want anything to do with the City. The
reason is based upon the advise Mr . Brand was receiving
from his architect.
Councilman Brewster said is it that Mr . Brand cannot fit his
plans into where we want the easement. City Manager Gus
Pappas said it seems to based upon the lack of knowledge
about development. Mr. Brand talked with an architect
instead of a developmental engineer and the architect said
do not give up anything. Councilman Brewster said that we
may have problems with him then, and that we should keep an
out .
Motion made by Councilwoman Donovan died for a lack of a
second.
Motion was made by Councilman Fulgham to accept the
temporary easement from the Taylors. Seconded by Councilman
Brewster. The vote was as follows : Mayor Hughes - in
favor, Councilman Fulgham - in favor, Councilwoman Donovan -
against, Councilman Westerhof - in favor, and Councilman
Brewster - in favor. This motion carried with four (4) in
favor and one (1) against.
DISCUSSION RELATIVE TO MOORE INDUSTRIAL DISPOSAL CO. AND THE
CITY 'S LANDFILL: City Manager Gus Pappas said the staff
recently received a notification from the State that they
were tired of waiting on the improvements to the land fill .
The State does not believe there is enough cover over the
trash at the land fill and the land fill needs a fence
around it. For the record, the City of Wylie land fill was
"- listed in Austin as a closed land fill. Moore Industrial
Disposal wanted to re-open the land fill , at their expense,
but this has proven to be a larger expense than what they
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had thought. If Moore had re-opened the land fill , they had
a lease with the City of Wylie to use this land fill. Now --
that Moore has decided the cost is much larger than expected
and it is not feasible to try and re-open the land fill ,
Moore wants out of the lease agreement with the City of
Wylie. When Moore checked into the re-opening of the land
fill, the State said this would go from a Class B to a Class
A permit and would cost more for this type of permit. There
was a meeting with Moore Industrial Disposal representatives
and the City Manager,and the Finance Director,about the
problems and what the State wants done with the land fill .
Moore is willing to fill in the pit and bring in field dirt
and cover over the trash. The City will need to put up a
fence as soon as possible. Moore will also becoming before
you for a rate increase, at this time Wylie is at a very low
rate with Moore and has not had an increase since Moore has
taken the refuse collection.
The purpose of putting this on the agenda was to inform the
new council members of what has been happening with the land
fill and to expect the rate increase from Moore. Finance
Director James Johnson said he knew the City rates were low,
but has requested from Moore Industrial several times copies
of their audit in order to make a rate study and come to
Council on this subject.
Councilman Westerhof wanted to know how much fence there was
to put up. City Manager Gus Pappas said there was not very
much fence to put up, and the reason he said the City would
do the fence was because when Moore took the fence down it
was only a three string barbed wire and the City will need
to put up a chain link fence. Moore will be spending
approximately $40 ,000 . for bring in the dirt and spreading
it and filling in the pit.
APPROVAL OF REVISED BUDGET FOR FISCAL YEAR 1985-86: This is
the revised budget for fiscal year 1985-86 as prepared by
the Finance Director and City Manager. The revised balanced
budget for all funds is $4 ,100 ,000 . of which, $2 ,030,000 .
for General Fund, $900 ,000 . for Utility Fund, $35,000 .
Revenue Sharing, $210 ,000 . for Sanitation, $525,000 . for
Impact Fund and $400 ,000 . Lift Station Fund.
Expenses have been rearranged and reconfigured to reflect
the actual spending of the City to date and to answer a
number of needs. Some of these are as follows :
1 . Information clerk for approximate cost of $3,000 .00
2 . Temporary basis - clerk to type the Code Book of
Ordinance for approximate cost of $3 ,000 .00
3 . Two service workers in the Water Department
approximate cost of $7 ,000.00
4 . Left the City Council Reserve, but this has been
committed
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5 . Code Enforcement removed one computer which is a
cost minus $4 ,000 .
6 . Engineering brought the expenses up to meet the
operating expense for this year. This department
budget was underestimated and the amount needed
is $14,000 .
7 . Municipal court - absorbed the cost of the audit
that was necessary in connection with the
theft, cost of $2 ,300 .
8 . Police Patrol has been updated to fully fund the
cost of the eleven uniform personnel - cost of
$20,000 . This expenditure was balanced by grant
funds
9 . Fire requested that $12 ,000 . be moved from the paid
Fire Chief position (which was never hired) to
special purpose equipment. Staff transferred
$6,500 .
10 . Library - lost a computer that was originally in the
budget - approximate cost minus $4 ,000 .
11 . Parks - capital improvements the completion of the
sprinkler system as requested by the board
approximate cost of $4 ,000 .
12 . Streets and Drainage - increased the supplies
account for asphalt and emulsion in order to fund
the pothole repair program - approximate cost
$50 ,000 .
13 . Water - money for several service line improvements
which have been demanded by citizens -
approximate cost - $45,000.
Councilwoman Donovan in the Fire Department, the staff is
only granting one half of what the fireman has requested for
the protective clothing. City Manager Gus Pappas said they
asked for $11 ,750 . be moved from the executive salaries to
special purpose equipment. The special purpose equipment
has $4 ,000 . that has not been used, put with the $6 ,500 .
would make a total of $10 ,500 for this clothing.
Councilman Brewster said the information clerk being asked
for is giving him a little trouble to warrant that money at
this time. Councilwoman Donovan wanted to know what news
would go into this news letter. City Manager Gus Pappas
said last week, the staff sent a news release to the Wylie
News about the new sewer line at Southfork, such items of
interest as this. Councilwoman Donovan wanted to know if it
would be sent to every citizen and where is the postage
coming from. City Manager said this news letter would go
out with the water bills .
Councilman Fulgham said he has seen this done in other
cities and some have done it daily instead of monthly.
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Councilman Brewster said he may sound negative about this,
but he does not believe the people will read it . -�
Councilwoman Donovan wants to move the information clerk to
next years budget and put this $3 ,000 .00 to the fire
department.
Councilwoman Donovan wanted to know if the code book of
ordinances referred to in item 2 was the ordinance we had
talked with Southfork about. City Manager Gus Pappas said
no, this was a book that contained all the ordinances of the
City. City Manager Gus Pappas said that our City Charter
says to have a code book of ordinances within a three year
period and this clerk is to accomplish this code book of
ordinances within this time period.
Councilman Westerhof said Engineering has a lot of
additional money going into it, why, is it due to salary
increase. James Johnson said it was daily operations and
the staff has underfunded this department at the first of
the fiscal year.
City Manager Gus Pappas said the over view he is receiving
from the council is to delete the information clerk from
this years budget and fully fund the request of the fire
department.
Councilman Westerhof said to take the $3 ,000 . for the
information clerk and put it in the fire department budget,
plus the $6 ,500 from the executive salaries. Councilman
Westerhof said he wanted the information clerk in 1986-87
budget.
Motion was made by Councilman Westerhof to approve the
revised budget with taking away the information clerk and
moving that $3,000 . to the fire department budget. Seconded
by Councilwoman Donovan. The vote was as follows: Mayor
Hughes - in favor, Councilman Fulgham - in favor,
Councilwoman Donovan - in favor, Councilman Westerhof - in
favor, and Councilman Brewster - in favor. This motion
carried with all in favor.
PRESENTATION OF PROJECTED REVENUES FOR FISCAL YEAR 1986-87:
City Manager Gus Pappas stated that the City was not going
to suffer from the loss of revenue sharing as some of the
sister cities around us, because the staff had not counted
on this money for the upcoming year. There are some areas
in which the council will need to increase fees such as the
water and sewer rates. This is due to North Texas Municipal
Water District increase to the City and we must pass it on
to the citizens now, while it is .10 per thousand gallons.
The council will also need to increase the refuse fees, as
the City has the lowest by some $3 .00 per household from
other cities our size and in our area. This increase will
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come if we stay with Moore or another contractor or if the
city gets back into the refuse business. If the council
makes the decision to increase the water/sewer and refuse
and the increase to the builders on their water usage, the
staff believes that the city can maintain the tax rate it
has had for several years.
CITIZEN PARTICIPATION: Mrs. Cecilia Wood said the Fire
Department requested X number of dollars, they said what it
would be used for , at the end of the year this money was
still there, does the fire department loose it. Finance
Director James Johnson said it goes into a fund balance on
the next years budget. City Manager Gus Pappas said we
approach the budget as a staff, we anticipate everyone has
more needs than money, we look at it to see what can be
funded for the highest priority. No department is
guaranteed that the money funded is theirs forever. The
budget is for the city and not just one department.
Mr. Bill LeCocq wanted to know with this water problem with
builders if the city issued an occupancy permit. Finance
Director James Johnson said the city did issue an occupancy
permit , but there are a lot of time the builders do not tell
us the house has sold.
City Manager Gus Pappas said that First Southwest has made
�--- appointments for Friday, August 1st with the bonding
agencies in New York. The Mayor must go, other can go with
the group if they wish. Councilmembers Westerhof, Fulgham,
Donovan would like to go. Councilmember Brewster did not
want to go.
Councilwoman Donovan wanted to know when the council could
go back to two meetings a month. City Manager Gus Pappas
said we were having these meetings at the council request
for work sessions. The staff can get council back on two
meetings per month after the budget and tax hearings .
Motion was made to adjourn by Councilwoman Donovan, seconded
by Councilman Brewster. All were in favor.
Don Hughes, Mayor
ATTEST:
Carolyn Jones, City Secretary