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02-10-1987 (City Council) Minutes 133 CITY COUNCIL MEETING MINUTES FEBRUARY 10, 1987 7 :00 P. M. The Wylie City Council met in regular session on Tuesday, February 10 , 1987 at 7 :00 P.M. in the Wylie Community Room. A quorum was present and notice of the meeting had been posted for the time and in the manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Joe Fulgham, Council Members Calvin Westerhof, William Martin and Sandra Donovan, City Manager Gus Pappas, City Secretary Carolyn Jones, Engineer I . W. Santry, Code Enforcement Officer Roy Faires, Chief of Police Royce Abbott, Acting Public Works Director Kenneth Moelling. Councilman Crane was absent . Mayor Trimble called the meeting to order and Councilman Martin gave the invocation. ACCEPTANCE OF RESIGNATION OF DEREK AMMERMAN FROM THE PARKS AND RECREATION COMMISSION: City Secretary received a letter from Mr. Ammerman resigning from the Parks and Recreation Commission. Motion was made by Mayor Pro Tem Fulgham to accept the resignation of Derek Ammerman from the Parks and Recreation Commission. Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor , Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor . APPOINTMENT TO PARKS AND RECREATION COMMISSION TO FILL VACANCY OF DEREK AMMERMAN: Mayor Trimble made a motion to appoint Dr . Larry Nichols. Seconded by Mayor Pro Tem Fulgham. Councilman Martin made a motion to appoint John Pierrel . This motion died for a lack of a second. The vote on the first motion was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor , Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF ORDINANCE NAMING ELECTION JUDGE AND ALTERNATE JUDGE FOR APRIL 4 , 1987 MUNICIPAL ELECTION: Councilman Martin said he had contacted Mrs. Helen Stewart and she had agreed to be the election judge if she could appoint her on clerks for that day. Mayor Pro Tem Fulgham said Mr . Curtis Hale would accept the alternate judge position. Motion was made by Councilman Martin to appoint Helen Stewart as Judge and Curtis Hale as alternate judge for the April 4, 1987 municipal election. Seconded by Mayor Pro Tem Fulgham. The vote was as follows : Mayor Trimble - in favor , Mayor Pro 134 Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor , and Councilwoman Donovan - in favor. This motion carried with all in favor. PUBLIC HEARING ON THE REQUEST FOR REZONING OF A SECTION OF NEWPORT HARBOR: This property is located on the east side of FM1378 and north of the Birmingham tract. This property has been known as Crescent Cove and was originally zoned for duplexes. The developer has found that duplex lots are not moving and is requesting that the duplex lots be rezoned to Single Family 3 lots. The Planning and Zoning Commission has he 43 this petition and recommend this to Council for approval . Mayor Trimble opened the pubic hearing. Mayor Pro Tem Fulgham said this would be an improvement to zoning. Mayor Trimble asked how much duplex zoning was left that was not developed. Code Enforcement Officer Roy Faires said indications was that most of the developers with duplex zoning or coming in to Council for rezoning. There being no other comments or questions, the public hearing was closed. APPROVAL OF ZONING ORDINANCE FOR NEWPORT HARBOR: This property is located on the east side of FM 1378 and north of the Birmingham tract and was previously known as Crescent Cove. The request for rezoning is from Duplex to Single Family 3 . Motion was made by Mayor Pro Tem Fulgham to approve and sign zoning ordinance for the portion of Newport Harbor from duplex to Single Family 3 . Seconded by Councilman Martin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE CHANGING THE REAR YARD SETBACK IN SF3 : At the request of the developer and owner, this item was put on the agenda. Today, the developer and owner have asked that Council table this item until a later date. Motion was made by Councilwoman Donovan to table at the request of the owner/developer. Seconded by Councilman Martin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. CITIZENS PARTICIPATION: Justice of the Peace Doc Peel wanted to introduce himself to the Council and to the citizens present. His office will be open the first and third Tuesday in Farmersville and the first and third Thursdays in Wylie. North of Copeville goes to the Farmersville office and South of Copeville goes to the Wylie office. I will have a secretary, Mrs. Williams, in the office each day. I have had nothing but good co-operation from the Wylie Police Department. Mr. Peel said he lived in 135 Farmersville, but will come to Wylie day or night if we will just call . Jim Feivor of 315 Callie Ct . stated that he came before Council approximately one month ago about reconstructing the roads in Wylie Ranch East, Callie Ct . and Donna Drive. There are 80% of the property owners that have signed the voluntary annexation petitions and I am presenting them to Council tonight. The purpose for annexing is to have the roads reconstructed in our subdivision. The residents have requested the roads be 20 feet wide. Councilwoman Donovan wanted to know if he asked if the property owners were willing to pay for these street. Mr . Feivor said yes, they were willing to pay. City Manager Gus Pappas said staff would still have to send out the letter for annexation and for the reconstruction of the streets. City Manager Gus Pappas said a 27 foot back to back with curb assuming the curb would come in the future, what would Council want this asphalt street to be in width. Mr . Santry and the engineering staff as well as the other city staff request 25 foot width for street and the base being 26 feet. City Manager Gus Pappas said by the time public hearings were set up and the letters went out this could not be started until mid to late summer. Barbara Dudley 305 Callie Ct . once you have taken us into the City, is both sides of Kreymer in the City. City Manager Gus Pappas said yes. Mrs. Dudley said will the ditch get cleaned out so the water will drain and not back up onto my property. Mrs. Dudley said the culvert helps but water backs up closer to the house now. City Manager Gus Pappas said he would give this to public works for getting set up on the schedule for repair to the ditch. Mr . Santry said one of the problems is part of the current drainage crosses private property. APPROVAL OF PRELIMINARY PLAT FOR NEWPORT HARBOR: This property is located on the east side of FM 1378 and north of the Birmingham tract and was formerly known as Crescent Cove. The Engineering staff and Planning and Zoning Commission has reviewed this plat and recommends it for approval . This is the same property that was rezoned earlier tonight. Motion was made by Mayor Pro Tem Fulgham to approve the preliminary plat for Newport Harbor. Seconded by Councilwoman Donovan. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor , Councilman Martin - in favor - and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF PRELIMINARY PLAT FOR QUAIL HOLLOW PHASE II : The preliminary plat and the construction plans/final plat for Quail Hollow Phase II is being presented at the same time in order to allow the school district to draw a building permit 136 for their proposed elementary school. The Engineering staff and the Planning and Zoning Commission have reviewed these plans and recommend them to Council for approval . Motion was made by Mayor Pro Tem Fulgham to approve the preliminary plat for Quail Hollow Phase II . Seconded by Councilman Martin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF CONSTRUCTION PLANS/FINAL PLAT FOR QUAIL HOLLOW PHASE II : Motion was made by Councilman Westerhof to approve the construction plans/final plat for Quail Hollow Phase II . Seconded by Councilwoman Donovan. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor , Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor . ACCEPTANCE OF UTILITY EASEMENT FROM FIRST BAPTIST CHURCH: In the planning and expanding of the First Baptist Church, it was necessary to move the utility lines. This easement is for the new lines and gives the utility departments the room needed for working on these lines. The Engineering staff recommends approval of this easement. Motion was made by Councilman Westerhof to accept the utility easement from First Baptist Church. Seconded by Mayor Pro Tem Fulgham. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - abstained, and Councilwoman Donovan - in favor. This motion carried four (4) in favor and one abstention. ACCEPTANCE OF ROAD DEDICATION FROM HAROLD HOLIGAN: This road is located on the south half of Vinson Road from the "Y" toward the east. This dedication is needed for the road plus for the 12" water line that will service the Lake Ray Hubbard Mobile Home Park. The Engineering staff has reviewed this dedication and recommends approval . Motion was made by Mayor Pro Tem Fulgham to accept the road dedication from Harold Holigan. Seconded by Councilman Martin. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. ACCEPTANCE OF TECHNICAL MEMORANDUM #4 FROM CH2M HILL: This memorandum is detailing specific improvements to the existing wastewater treatment plant. Mr . I . W. Santry made a report that the following were some of the things that needed to be done and that some had already been started: Polymer Addition to Clarigester, new addition of sludge beds, chlorine contact chamber and chlorination, new wet well screen, oxidation ditch aeration, influent pump 137 station, secondary clarifier, filtration. In summary it can be said that the improvements by the staff are moving forward. The recommended priority list from CH2M Hill is as follows: 1 . Installation of four aerotors including necessary electrical modifications to the plant . 2. Installation of two new pumps including electrical and piping additions. 3 . Secondary claifier with additional pumping, piping and electrical . 4 . Two traveling filters with accessories Mr . Santry said to go ahead and have CH2M Hill design another claifier incase it is needed in the future. This will just be a design, not have it constructed until it is needed. City Manager Gus Pappas said that the Council commissioned CH2M Hill to do an over all study of where the City was headed and to do a study on the existing plant. Actual improvements are being done on the existing plant . Staff recommends that these improvements are done but does not recommend that the second claifier be constructed at this time. Staff does recommend approval to make a request to TWC for an amendment to the City' s existing permit for the treatment plant, until the new one can be constructed. If the Council goes ahead and commissions CH2M Hill to design the new plant it would be a minimum of two years before the plant could be ready. Mayor Pro Tem Fulgham wanted to know if this claifier was stainless steel , and could it be reused. . Mr . Santry said it would be a glass fused tank, and said it could be reused if we were forced to spend this type of money right now. Motion was made by Mayor Pro Tem Fulgham to approve the Technical Memorandum #4 from CH2M Hill detailing specific improvements to the existing wastewater treatment plant. Seconded by Councilman Martin. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor , Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor . APPROVAL OF IMMEDIATE IMPROVEMENT STEPS RECOMMENDED BY CH2M HILL: This is approval to proceed with the improvements recommended by CH2M Hill and to give City staff the authority to proceed with implementation and submission of proposal and amended permit application to the Texas Water Commission. The staff and the State needs Council action on this item so that staff can transmit to the State that it is 138 the City' s intention to make these improvements and submit an amended permit application for the continued operation of --�. the existing wastewater treatment plant. Motion was made by Mayor Pro Tem Fulgham to approve of the immediate improvements steps recommended by CH2M Hill Technical memorandum #4 and to give City Staff authority to proceed with implementation and submission of the proposal and amended permit application to the Texas Water Commission. Seconded by Councilman Westerhof. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. AUTHORIZATION TO SEEK BIDS FOR SUPPLEMENTAL AERATORS FOR 4X25HP : This item was referenced in the Technical Memorandum #4 from CH2M Hill and is the next improvement item of most modest cost . Motion was made by Councilwoman Donovan to grant authorization to seek bids for supplemental aerators for 4x25hp. Seconded by Councilman Martin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor . COUNCIL DISCUSSION: Councilman Westerhof said about two (2) �.,. weeks ago he spoke with the City Manager about touring the City facilities. This past week I was given a tour by Kenneth Moelling and I would like to thank him for taking time out of his day to spend with me and show me around. I recommend this to each council member and to others. Councilman Westerhof also stated that each council member has been given a small packet in regards to records of our municipal court. I would appreciate each Council Member, if they would review this prior to the next meeting and be ready to discuss this item. Councilman Martin wanted to know if there was a speed limit for the trains coming through Wylie on the Cottonbelt tracks . Chief Abbot said there is a state law that permits 40 mph. City Manager Gus Pappas said he was of the opinion a Home Rule City can reduce that speed by an ordinance, he would check on this . Councilwoman Donovan wanted to know if the staff could send letters to the Railroad requesting the McCreary Road crossing be completed as soon as possible. City Manager Gus Pappas said the county did not put in the road nor the stop signs, that the developer put in this road on what was known as a farm crossing. The original crossing was requested from the Railroad on March 5 , 1986 and we are still waiting for it to be approved. 139 Councilwoman Donovan asked Mr . Santry if the letters were sent out to industries on waste control, and didn' t the City have another marble company in Steel Industrial Park. Mr . Santry said that a few letters go out at a time and then the testing begins and them another group of letters will go out. Councilwoman Donovan wanted the City to work with the Schools on the speed in school zone times. Councilwoman Donovan said she would work on this project. Councilwoman Donovan also wanted to know who MWD was. Mr. Johnson said it a pumping truck, as the Citys pumper was out of commission. PRESENTATION OF AUDIT BY BRENT DOLL OF DOLL AND KARAHAL: Mr. Doll said there were no great surprises on this audit and over all the City is in good financial condition. Like to commend the city staff for the work done with all the growth and setting up a computer system, things were well done. Mr. Johnson asked Mr . Doll to explain the changes in the accounting system. Mr. Doll said there is a governmental accounting system that all bonding companies like to see City using. The City of Wylie is now at that point in time when they need to begin looking at this system, and it is a fairly new system and will have to have a manual and program written for the City of Wylie. It is not something the City can go out and buy, but it has to be created for each City. City Manager Gus Pappas stated that the City Charter requires an independent auditor to come in and preform an audit at least once a year . It is a fair estimate to say that the computer system came about by the urging of Mr . Doll. Most of the statements in the management letter are in the processing of being taken care of, or are in the processing of solving themselves. The new City Hall will have greater room with storage of records in a vault. The accounting manual is a big job but is not optional . It is also necessary for this document in order to receive GFOA approval . Certificate of conformance from GFOA. Last year the Council used a lot of the reserves, and this is a thing that troubles the auditors, Mr. Johnson and myself. This should come up with the increasing of water and sewer rates. Mr . Doll said these reserves need to be set up at budget time and not used. Mayor Pro Tem Fulgham wanted to know if the accounting manual would be done in the same manner as the Code Book of Ordinances. City Manager Gus Pappas said yes, except it was unique to the City and could not be taken in form from another City. Staff has to find someone that has done or worked on an accounting manual and then one for the City of Wylie with this persons help. 140 Motion was made by Mayor Pro Tem Fulgham to approve and --.. accept the audit for the City of Wylie as done by Doll and Karahal . Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor , Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF DRAW #3 FROM SPEED FAB-CRETE ON CONSTRUCTION OF MUNICIPAL BUILDING: This draw is in accordance with the approved draw-down schedule and is less than was schedule for this stage of the draw-down process . The amount for the draw-down is $39,942 .28 . The cost of the project to date is $167 ,067 .24 . Staff recommends approval of draw-down #3 . Motion was made by Councilman Martin to approve draw-down #3 for Speed Fab-Crete on construction of municipal building. Seconded by Councilwoman Donovan. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor, Councilman Martin - in favor,and Councilwoman Donovan - in favor. This motion carried with all in favor. APPROVAL OF PROPOSED ORDINANCE FOR THE CREATION OF THE CITY OF WYLIE PROPERTY FINANCE AUTHORITY, INC: Mr. James Johnson, Finance Director for the City of Wylie requested this item be tabled at this time. Motion was made by '^* Councilwoman Donovan to table this item. Seconded by Mayor Pro Tem Fulgham. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in favor , Councilman Martin - in favor, and Councilwoman Donovan - in favor. This motion carried with all in favor . There being no other business, Mayor Trimble called for a motion to adjourn. A motion was made to adjourn with all in favor. oom mQU,,,oF Cis F' G"" "'Chuck Trimble, Mayor SEAL 5. ATTEST : L IE iuj arol on , ty Secretary