02-10-1987 (City Council) Minutes 133
CITY COUNCIL MEETING
MINUTES
FEBRUARY 10, 1987
7 :00 P. M.
The Wylie City Council met in regular session on Tuesday,
February 10 , 1987 at 7 :00 P.M. in the Wylie Community Room.
A quorum was present and notice of the meeting had been
posted for the time and in the manner required by law. Those
present were Mayor Chuck Trimble, Mayor Pro Tem Joe Fulgham,
Council Members Calvin Westerhof, William Martin and Sandra
Donovan, City Manager Gus Pappas, City Secretary Carolyn
Jones, Engineer I . W. Santry, Code Enforcement Officer Roy
Faires, Chief of Police Royce Abbott, Acting Public Works
Director Kenneth Moelling. Councilman Crane was absent .
Mayor Trimble called the meeting to order and Councilman
Martin gave the invocation.
ACCEPTANCE OF RESIGNATION OF DEREK AMMERMAN FROM THE PARKS
AND RECREATION COMMISSION: City Secretary received a letter
from Mr. Ammerman resigning from the Parks and Recreation
Commission. Motion was made by Mayor Pro Tem Fulgham to
accept the resignation of Derek Ammerman from the Parks and
Recreation Commission. Seconded by Councilman Westerhof .
The vote was as follows : Mayor Trimble - in favor, Mayor
Pro Tem Fulgham - in favor , Councilman Westerhof - in favor,
Councilman Martin - in favor, and Councilwoman Donovan - in
favor. This motion carried with all in favor .
APPOINTMENT TO PARKS AND RECREATION COMMISSION TO FILL
VACANCY OF DEREK AMMERMAN: Mayor Trimble made a motion to
appoint Dr . Larry Nichols. Seconded by Mayor Pro Tem
Fulgham. Councilman Martin made a motion to appoint John
Pierrel . This motion died for a lack of a second. The vote
on the first motion was as follows: Mayor Trimble - in
favor, Mayor Pro Tem Fulgham - in favor, Councilman
Westerhof - in favor , Councilman Martin - in favor, and
Councilwoman Donovan - in favor. This motion carried with
all in favor.
APPROVAL OF ORDINANCE NAMING ELECTION JUDGE AND ALTERNATE
JUDGE FOR APRIL 4 , 1987 MUNICIPAL ELECTION: Councilman
Martin said he had contacted Mrs. Helen Stewart and she had
agreed to be the election judge if she could appoint her on
clerks for that day. Mayor Pro Tem Fulgham said Mr . Curtis
Hale would accept the alternate judge position. Motion was
made by Councilman Martin to appoint Helen Stewart as Judge
and Curtis Hale as alternate judge for the April 4, 1987
municipal election. Seconded by Mayor Pro Tem Fulgham. The
vote was as follows : Mayor Trimble - in favor , Mayor Pro
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Tem Fulgham - in favor, Councilman Westerhof - in favor,
Councilman Martin - in favor , and Councilwoman Donovan - in
favor. This motion carried with all in favor.
PUBLIC HEARING ON THE REQUEST FOR REZONING OF A SECTION OF
NEWPORT HARBOR: This property is located on the east side
of FM1378 and north of the Birmingham tract. This property
has been known as Crescent Cove and was originally zoned for
duplexes. The developer has found that duplex lots are not
moving and is requesting that the duplex lots be rezoned to
Single Family 3 lots. The Planning and Zoning Commission
has he 43 this petition and recommend this to Council for
approval . Mayor Trimble opened the pubic hearing. Mayor
Pro Tem Fulgham said this would be an improvement to zoning.
Mayor Trimble asked how much duplex zoning was left that was
not developed. Code Enforcement Officer Roy Faires said
indications was that most of the developers with duplex
zoning or coming in to Council for rezoning. There being no
other comments or questions, the public hearing was closed.
APPROVAL OF ZONING ORDINANCE FOR NEWPORT HARBOR: This
property is located on the east side of FM 1378 and north of
the Birmingham tract and was previously known as Crescent
Cove. The request for rezoning is from Duplex to Single
Family 3 . Motion was made by Mayor Pro Tem Fulgham to
approve and sign zoning ordinance for the portion of Newport
Harbor from duplex to Single Family 3 . Seconded by
Councilman Martin. The vote was as follows : Mayor Trimble
- in favor, Mayor Pro Tem Fulgham - in favor, Councilman
Westerhof - in favor, Councilman Martin - in favor, and
Councilwoman Donovan - in favor. This motion carried with
all in favor.
APPROVAL OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE
CHANGING THE REAR YARD SETBACK IN SF3 : At the request of
the developer and owner, this item was put on the agenda.
Today, the developer and owner have asked that Council table
this item until a later date. Motion was made by
Councilwoman Donovan to table at the request of the
owner/developer. Seconded by Councilman Martin. The vote
was as follows : Mayor Trimble - in favor, Mayor Pro Tem
Fulgham - in favor, Councilman Westerhof - in favor,
Councilman Martin - in favor, and Councilwoman Donovan - in
favor. This motion carried with all in favor.
CITIZENS PARTICIPATION: Justice of the Peace Doc Peel
wanted to introduce himself to the Council and to the
citizens present. His office will be open the first and
third Tuesday in Farmersville and the first and third
Thursdays in Wylie. North of Copeville goes to the
Farmersville office and South of Copeville goes to the Wylie
office. I will have a secretary, Mrs. Williams, in the
office each day. I have had nothing but good co-operation
from the Wylie Police Department. Mr. Peel said he lived in
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Farmersville, but will come to Wylie day or night if we will
just call .
Jim Feivor of 315 Callie Ct . stated that he came before
Council approximately one month ago about reconstructing the
roads in Wylie Ranch East, Callie Ct . and Donna Drive.
There are 80% of the property owners that have signed the
voluntary annexation petitions and I am presenting them to
Council tonight. The purpose for annexing is to have the
roads reconstructed in our subdivision. The residents have
requested the roads be 20 feet wide. Councilwoman Donovan
wanted to know if he asked if the property owners were
willing to pay for these street. Mr . Feivor said yes, they
were willing to pay. City Manager Gus Pappas said staff
would still have to send out the letter for annexation and
for the reconstruction of the streets. City Manager Gus
Pappas said a 27 foot back to back with curb assuming the
curb would come in the future, what would Council want this
asphalt street to be in width. Mr . Santry and the
engineering staff as well as the other city staff request 25
foot width for street and the base being 26 feet. City
Manager Gus Pappas said by the time public hearings were set
up and the letters went out this could not be started until
mid to late summer.
Barbara Dudley 305 Callie Ct . once you have taken us into
the City, is both sides of Kreymer in the City. City
Manager Gus Pappas said yes. Mrs. Dudley said will the
ditch get cleaned out so the water will drain and not back
up onto my property. Mrs. Dudley said the culvert helps but
water backs up closer to the house now. City Manager Gus
Pappas said he would give this to public works for getting
set up on the schedule for repair to the ditch. Mr . Santry
said one of the problems is part of the current drainage
crosses private property.
APPROVAL OF PRELIMINARY PLAT FOR NEWPORT HARBOR: This
property is located on the east side of FM 1378 and north of
the Birmingham tract and was formerly known as Crescent
Cove. The Engineering staff and Planning and Zoning
Commission has reviewed this plat and recommends it for
approval . This is the same property that was rezoned
earlier tonight. Motion was made by Mayor Pro Tem Fulgham
to approve the preliminary plat for Newport Harbor.
Seconded by Councilwoman Donovan. The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor,
Councilman Westerhof - in favor , Councilman Martin - in
favor - and Councilwoman Donovan - in favor. This motion
carried with all in favor.
APPROVAL OF PRELIMINARY PLAT FOR QUAIL HOLLOW PHASE II : The
preliminary plat and the construction plans/final plat for
Quail Hollow Phase II is being presented at the same time in
order to allow the school district to draw a building permit
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for their proposed elementary school. The Engineering staff
and the Planning and Zoning Commission have reviewed these
plans and recommend them to Council for approval . Motion
was made by Mayor Pro Tem Fulgham to approve the preliminary
plat for Quail Hollow Phase II . Seconded by Councilman
Martin. The vote was as follows : Mayor Trimble - in favor,
Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in
favor, Councilman Martin - in favor, and Councilwoman
Donovan - in favor. This motion carried with all in favor.
APPROVAL OF CONSTRUCTION PLANS/FINAL PLAT FOR QUAIL HOLLOW
PHASE II : Motion was made by Councilman Westerhof to
approve the construction plans/final plat for Quail Hollow
Phase II . Seconded by Councilwoman Donovan. The vote was
as follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham
- in favor , Councilman Westerhof - in favor, Councilman
Martin - in favor, and Councilwoman Donovan - in favor.
This motion carried with all in favor .
ACCEPTANCE OF UTILITY EASEMENT FROM FIRST BAPTIST CHURCH:
In the planning and expanding of the First Baptist Church,
it was necessary to move the utility lines. This easement
is for the new lines and gives the utility departments the
room needed for working on these lines. The Engineering
staff recommends approval of this easement. Motion was made
by Councilman Westerhof to accept the utility easement from
First Baptist Church. Seconded by Mayor Pro Tem Fulgham.
The vote was as follows: Mayor Trimble - in favor, Mayor
Pro Tem Fulgham - in favor, Councilman Westerhof - in favor,
Councilman Martin - abstained, and Councilwoman Donovan - in
favor. This motion carried four (4) in favor and one
abstention.
ACCEPTANCE OF ROAD DEDICATION FROM HAROLD HOLIGAN: This
road is located on the south half of Vinson Road from the
"Y" toward the east. This dedication is needed for the road
plus for the 12" water line that will service the Lake Ray
Hubbard Mobile Home Park. The Engineering staff has
reviewed this dedication and recommends approval . Motion
was made by Mayor Pro Tem Fulgham to accept the road
dedication from Harold Holigan. Seconded by Councilman
Martin. The vote was as follows: Mayor Trimble - in favor,
Mayor Pro Tem Fulgham - in favor, Councilman Westerhof - in
favor, Councilman Martin - in favor, and Councilwoman
Donovan - in favor. This motion carried with all in favor.
ACCEPTANCE OF TECHNICAL MEMORANDUM #4 FROM CH2M HILL: This
memorandum is detailing specific improvements to the
existing wastewater treatment plant. Mr . I . W. Santry made
a report that the following were some of the things that
needed to be done and that some had already been started:
Polymer Addition to Clarigester, new addition of sludge
beds, chlorine contact chamber and chlorination, new wet
well screen, oxidation ditch aeration, influent pump
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station, secondary clarifier, filtration. In summary it can
be said that the improvements by the staff are moving
forward. The recommended priority list from CH2M Hill is as
follows:
1 . Installation of four aerotors including necessary
electrical modifications to the plant .
2. Installation of two new pumps including electrical
and piping additions.
3 . Secondary claifier with additional pumping, piping
and electrical .
4 . Two traveling filters with accessories
Mr . Santry said to go ahead and have CH2M Hill design
another claifier incase it is needed in the future. This
will just be a design, not have it constructed until it is
needed.
City Manager Gus Pappas said that the Council commissioned
CH2M Hill to do an over all study of where the City was
headed and to do a study on the existing plant. Actual
improvements are being done on the existing plant . Staff
recommends that these improvements are done but does not
recommend that the second claifier be constructed at this
time. Staff does recommend approval to make a request to
TWC for an amendment to the City' s existing permit for the
treatment plant, until the new one can be constructed. If
the Council goes ahead and commissions CH2M Hill to design
the new plant it would be a minimum of two years before the
plant could be ready. Mayor Pro Tem Fulgham wanted to know
if this claifier was stainless steel , and could it be
reused. . Mr . Santry said it would be a glass fused tank,
and said it could be reused if we were forced to spend this
type of money right now.
Motion was made by Mayor Pro Tem Fulgham to approve the
Technical Memorandum #4 from CH2M Hill detailing specific
improvements to the existing wastewater treatment plant.
Seconded by Councilman Martin. The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor,
Councilman Westerhof - in favor , Councilman Martin - in
favor, and Councilwoman Donovan - in favor. This motion
carried with all in favor .
APPROVAL OF IMMEDIATE IMPROVEMENT STEPS RECOMMENDED BY CH2M
HILL: This is approval to proceed with the improvements
recommended by CH2M Hill and to give City staff the
authority to proceed with implementation and submission of
proposal and amended permit application to the Texas Water
Commission. The staff and the State needs Council action on
this item so that staff can transmit to the State that it is
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the City' s intention to make these improvements and submit
an amended permit application for the continued operation of --�.
the existing wastewater treatment plant. Motion was made by
Mayor Pro Tem Fulgham to approve of the immediate
improvements steps recommended by CH2M Hill Technical
memorandum #4 and to give City Staff authority to proceed
with implementation and submission of the proposal and
amended permit application to the Texas Water Commission.
Seconded by Councilman Westerhof. The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor,
Councilman Westerhof - in favor, Councilman Martin - in
favor, and Councilwoman Donovan - in favor. This motion
carried with all in favor.
AUTHORIZATION TO SEEK BIDS FOR SUPPLEMENTAL AERATORS FOR
4X25HP : This item was referenced in the Technical
Memorandum #4 from CH2M Hill and is the next improvement
item of most modest cost . Motion was made by Councilwoman
Donovan to grant authorization to seek bids for supplemental
aerators for 4x25hp. Seconded by Councilman Martin. The
vote was as follows : Mayor Trimble - in favor, Mayor Pro
Tem Fulgham - in favor, Councilman Westerhof - in favor,
Councilman Martin - in favor, and Councilwoman Donovan - in
favor. This motion carried with all in favor .
COUNCIL DISCUSSION: Councilman Westerhof said about two (2) �.,.
weeks ago he spoke with the City Manager about touring the
City facilities. This past week I was given a tour by
Kenneth Moelling and I would like to thank him for taking
time out of his day to spend with me and show me around. I
recommend this to each council member and to others.
Councilman Westerhof also stated that each council member
has been given a small packet in regards to records of our
municipal court. I would appreciate each Council Member, if
they would review this prior to the next meeting and be
ready to discuss this item.
Councilman Martin wanted to know if there was a speed limit
for the trains coming through Wylie on the Cottonbelt
tracks . Chief Abbot said there is a state law that permits
40 mph. City Manager Gus Pappas said he was of the opinion
a Home Rule City can reduce that speed by an ordinance, he
would check on this .
Councilwoman Donovan wanted to know if the staff could send
letters to the Railroad requesting the McCreary Road
crossing be completed as soon as possible. City Manager Gus
Pappas said the county did not put in the road nor the stop
signs, that the developer put in this road on what was known
as a farm crossing. The original crossing was requested
from the Railroad on March 5 , 1986 and we are still waiting
for it to be approved.
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Councilwoman Donovan asked Mr . Santry if the letters were
sent out to industries on waste control, and didn' t the City
have another marble company in Steel Industrial Park. Mr .
Santry said that a few letters go out at a time and then the
testing begins and them another group of letters will go
out.
Councilwoman Donovan wanted the City to work with the
Schools on the speed in school zone times. Councilwoman
Donovan said she would work on this project.
Councilwoman Donovan also wanted to know who MWD was. Mr.
Johnson said it a pumping truck, as the Citys pumper was out
of commission.
PRESENTATION OF AUDIT BY BRENT DOLL OF DOLL AND KARAHAL:
Mr. Doll said there were no great surprises on this audit
and over all the City is in good financial condition. Like
to commend the city staff for the work done with all the
growth and setting up a computer system, things were well
done. Mr. Johnson asked Mr . Doll to explain the changes in
the accounting system. Mr. Doll said there is a
governmental accounting system that all bonding companies
like to see City using. The City of Wylie is now at that
point in time when they need to begin looking at this
system, and it is a fairly new system and will have to have
a manual and program written for the City of Wylie. It is
not something the City can go out and buy, but it has to be
created for each City.
City Manager Gus Pappas stated that the City Charter
requires an independent auditor to come in and preform an
audit at least once a year . It is a fair estimate to say
that the computer system came about by the urging of Mr .
Doll. Most of the statements in the management letter are
in the processing of being taken care of, or are in the
processing of solving themselves. The new City Hall will
have greater room with storage of records in a vault. The
accounting manual is a big job but is not optional . It is
also necessary for this document in order to receive GFOA
approval . Certificate of conformance from GFOA. Last year
the Council used a lot of the reserves, and this is a thing
that troubles the auditors, Mr. Johnson and myself. This
should come up with the increasing of water and sewer rates.
Mr . Doll said these reserves need to be set up at budget
time and not used.
Mayor Pro Tem Fulgham wanted to know if the accounting
manual would be done in the same manner as the Code Book of
Ordinances. City Manager Gus Pappas said yes, except it was
unique to the City and could not be taken in form from
another City. Staff has to find someone that has done or
worked on an accounting manual and then one for the City of
Wylie with this persons help.
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Motion was made by Mayor Pro Tem Fulgham to approve and --..
accept the audit for the City of Wylie as done by Doll and
Karahal . Seconded by Councilman Westerhof . The vote was as
follows : Mayor Trimble - in favor, Mayor Pro Tem Fulgham -
in favor, Councilman Westerhof - in favor , Councilman Martin
- in favor, and Councilwoman Donovan - in favor. This
motion carried with all in favor.
APPROVAL OF DRAW #3 FROM SPEED FAB-CRETE ON CONSTRUCTION OF
MUNICIPAL BUILDING: This draw is in accordance with the
approved draw-down schedule and is less than was schedule
for this stage of the draw-down process . The amount for the
draw-down is $39,942 .28 . The cost of the project to date is
$167 ,067 .24 . Staff recommends approval of draw-down #3 .
Motion was made by Councilman Martin to approve draw-down #3
for Speed Fab-Crete on construction of municipal building.
Seconded by Councilwoman Donovan. The vote was as follows :
Mayor Trimble - in favor, Mayor Pro Tem Fulgham - in favor,
Councilman Westerhof - in favor, Councilman Martin - in
favor,and Councilwoman Donovan - in favor. This motion
carried with all in favor.
APPROVAL OF PROPOSED ORDINANCE FOR THE CREATION OF THE CITY
OF WYLIE PROPERTY FINANCE AUTHORITY, INC: Mr. James
Johnson, Finance Director for the City of Wylie requested
this item be tabled at this time. Motion was made by '^*
Councilwoman Donovan to table this item. Seconded by Mayor
Pro Tem Fulgham. The vote was as follows: Mayor Trimble -
in favor, Mayor Pro Tem Fulgham - in favor, Councilman
Westerhof - in favor , Councilman Martin - in favor, and
Councilwoman Donovan - in favor. This motion carried with
all in favor .
There being no other business, Mayor Trimble called for a
motion to adjourn. A motion was made to adjourn with all in
favor.
oom mQU,,,oF
Cis F'
G"" "'Chuck Trimble, Mayor
SEAL 5.
ATTEST :
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arol on , ty Secretary