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06-09-1987 (City Council) Minutes 226 REGULAR CITY COUNCIL MEETING-MINUTES JUNE 9 , 1987 7: 00 P .M. The Wylie City Council met in a regular meeting on Tuesday June 9 , 1987 at the Community Room 800 Thomas St. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Councilmemebers John Akin, Calvin Westerhof , Christopher DiTota, Kent Crane, Marvin Blakey. Staff present Acting City Manager James Johnson, Deputy City Secretary Debbie Peoples, Don White, Ron Homeyer Mayor Trimble called the meeting to order at 7 : 05 and Councilman Ditota gave the invocation. CONSIDER APPROVAL OF MINUTES: Minutes were submitted for the May 21 and May 26 meetings. There being no additions or corrections a motion was made Councilman Westerhof to approve as submitted . Seconded by Councilman DiTota . The vote was as follows : Mayor Trimble-in favor, Councilman Akin-in favor , Councilman Westerhof-in favor , Councilman DiTota-in favor, Counilman Blakey-in favor . Motion carried with all in favor . CONSIDER RESIGNATION OF JAYNE CHAPMAN FROM THE PARKS AND RECREATION BOARD (TERM EXPIRES JULY 1987) : Motion was made by Councilman DiTota to accept . Seconded by Councilman Westerhof. The vote was as follows : Mayor Trimble-in favor , Councilman Akin-in favor , Councilman Westerhof-in favor , Councilman DiTota-in favor, Councilman Blakey-in favor . Motion carried with all in favor . CONSIDER APPOINTMENT OF ONE MEMBER TO THE PARKS AND RECREATION BOARD: Council instructed staff to poll present board members and check their availability to serve another term. Motion was made by Councilman DiTota to table this appointment since the members term would expire in July of this year that this position not be filled until then. Secon ded by Councilman Westerhof . The vote was follows : Mayor Trimble-in favor, Councilman Akin- in favor, Councilman Westerhof-in favor , Councilman DiTota-in favor , Councilman Blakey-in favor . Motion carried with all in favor . CONSIDER RESIGNATION OF BILL CHAPMAN FROM THE PLANNING AND ZONING COMMISSION (TERM EXPIRES JULY 1987) Motion was made by Councilman Blakey to accept resignation . Seconded by �. Councilman DiTota . The vote was as follows: Mayor Trimble-in favor , Councilman Akin-in favor , Councilman Westerhof-in favor, Councilman DiTota-in favor, Councilman Blakey-in 227 favor . Motion carried with all in favor . CONSIDER APPOINTMEMT OF ONE MEMBER TO THE PLANNING AND ZONING COMMISSION: Motion was made by Councilman DiTota to table. Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble-in favor, Councilman Akin-in favor , Councilman Westerhof-in favor , Councilman DiTota-in favor , Councilman Blakey-in favor . Motion carried with all in favor . NOTICE OF PENDING EXPIRATION OF MEMBERS TERMS TO PARKS AND RECREATION BOARD AND PLANNING AND ZONING COMMISSION: Mayor Trimble instructed staff to poll present members and check their availability to serve another term. CONSIDER AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE, TEXAS, AS HERETOFORE AMENDED, BY ADDING TO SPECIFIC USE THE LISTING OF "PAWN SHOPS" : Motion was made by Councilman Akin to accept the amendment . Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble-in favor , Councilman Akin-in favor , Councilman Westerhof-in favor, Councilman DiTota-in favor, Councilman Blakey-in favor . Motion carried with all in favor . CONSIDER DISCUSSUION OF PRESENT CONTRACT FOR THE COLLECTION OF DELINQUENT TAXES: Staff stated concern over collection ratios . Current year collection percentage is down significantly over previous years . To date only about 87% of total current levy has been collected . Current year taxes are now deliquent . CONSIDER DISCUSSION OF PROPOSAL FOR THE COLLECTION OF DELINQUENT TAXES FROM LAW FIRMS OF SALLINGER, NICHOLS , JACKSON, KIRK, DILLARD (DALLAS,TEXAS) AND RAY, WOOD AND FINE (AUSTIN, TEXAS) : Council discussion centered around past performance of present collection firm. Reason given for the termination of the contract were the numerous complaints received from taxpayers on notices received from the firm. These taxpayers had already paid their taxes previously. Secondly, Council discussed the high dollar amounts of deliquent taxes that had been uncollected since 1985 as well as this year . Council discussion continued as they felt the McCreary firm should be doing a better job of collection. Councilman Akin felt we should contractt our legal services with the Sallinger, Nichols, Jackson, Kirk & Dillard firm which currently represents in the City in most legal matters . Motion was made by Councilman Westerhof to terminate contract with McCreary and to go with our present law firm of Sallinger, Nichols , Jackson, Kirk and Dillard . Seconded by Councilman Akin . The vote was as follows : Mayor Trimble-in favor, Councilman Akin-in favor, Councilman Westerhof-in favor , Councilman DiTota-in favor , Councilamn 228 Blakey-in favor. Motion carried with all in favor . CONSIDER PRESENTATION OF FIRMS REGARDING UTILITY RATE STUDY. (a) REED-STOWE & CO. (b) CHARLES BINFORD JR. , FINANCIAL CONSULTANTS: Mr. Reed began by giving background on Reed-Stowe & Co . Together they bring 40 plus years in the public sector, that being service to cities and employment by cities . Mr. Stowe stated they were soley dedicated to the public sector . They would like to consult staff and Council as to their goals and objectives involving this rate study. Suggested building operating data base to get overall picture as to where shortfalls might lay. To develop the comsumption history, and a comparative rate study and those rates charged by other selected municipal governments in the area . Review of current and projected balances in the Impact Fund and review of other services which support the Utility Enterprise Fund and to make necessary adjustments . Mr . Binford stated his 25 years of government experience, with responsibility for several water and sewer rate studies . Objectives proposed would be an examination of the rates currently charged by the City for water and sewer rates . Project revenues and expenses for the Enterprise Fund for the current year and through the fiscal year 1992 . Included also would be a review of current rates of the City and a comparison of selected municipal governments in the regional area . A review of the City' s Impact and Lift Station Funds as well as a review of other service charges which support the Utility Enterprise Fund to determine if adjustments in these other service charges and fees should be adjusted . CONSIDER AWARDING PROFESSIONAL SERVICES CONTRACT FOR UTILITY RATE STUDY: Motion was made by Councilman Akin to table this item. Seconded by Councilman Blakey. The vote was follows : Mayor Trimble-in favor, Councilman Akin-in favor, Councilman Westerhof-in favor , Councilman DiTota-in favor , Councilman Blakey-in favor. The motion carried with all in favor . CONSIDER PRESENTATION OF LARRY BRASWELL REGARDING CITY UTILITY RATES: Mr . Braswell asked how the City figured the usage rates . Staff stated a study was conducted on past years average and the study was submitted to the Council last year for this year . A bill frequency report was also done and found the average customer in Wylie uses 131,000 gallons annually. Based on this the current rates were established . CITIZENS PARTICIPATION: Mr . Bart Petticort 104 Douglas Dr . He purchased a lot from Harold Spence and paid an Impact fee. He would like to know where the money went. Staff stated it went into the Impact Fund and was used for capital improvements subject to Council approval . He also stated his 229 idea of trash pick up only once a week compared to twice for a lesser rate. Staff stated the difference would be only approximately 60 cents . Two citizens came forth in regards to explanation of their rates , no name or address given. Complaints of high taxes stated . Staff explained reasons-ie, sewer problems . Complaints of house on 502 Silverleaf Court filled with debris and weeds . Their concerns were of teen-agers entering and concern of it being a hazard to the neighbors and thier children. COUNCIL DISCUSSION: Councilman Akin stated concern over addressing the weed ordinance and enforcing it in a more timely manner. Also questioned the rate for garbage collection at Mr . BBQ. Staff stated they would check into it . Councilman DiTota asked status of the protest of the light pole installation . Councilman Blakey stated citizens concern over drainage on the north side of Stone Road . Staff stated that a study of this area had been done and the cost was the main reason it had not been addressed . CONSIDER APPROVAL OF DRAW #7 TO SPEED FAB CRETE IN THE AMOUNT OF $165 ,578 .87 REGARDING THE MUNICIPAL COMPLEX: Staff stated that they were satisfied with request for approval . Motion was made be Councilman Westerhof to approve. Seconded by Councilman Akin . The vote was as follows: Mayor Trimble-in favor, Councilman Akin-in favor , Councilman Westerhof-in favor , Councilman DiTota-in favor , Councilman Crane-in favor, Councilman Blakey- in favor . Motion carried with all in favor . The Mayor recessed the regular meeting and convened Council into Executive Sesssion under the authority of Article 6252- 17 of V.A.C.S . , Section 2-Legal Matters between the Governmental Body and its Attorney. Mayor Trimble reconvened the open meeting . CONSIDER ANY ACTION FROM EXECUTIVE SESSION: No action taken . There being no more business a m n was ade to adjourn with all in favor . w0 4v,, Mayor U\ C`% s===s ATTEST: SEAL Debbie Peoples, Dep ty City Secretarys � Al„ IE,1171`P