09-11-1987 (City Council) Minutes 304
EMERGENCY CALLED CITY COUNCIL
MEETING - MINUTES
SEPTEMBER 11 , 1987
6: 30 P. M.
The Wylie City Council met in an emergency called session on
Friday, September 11 , 1987 at 6 :30 P. M. in the Community
Room. A quorum was present and notice of the meeting had
been posted in the time and manner required by law. Those
present were Mayor Chuck Trimble, Mayor Pro Tem Sandra
Donovan, Council Members Cal Westerhof, Chris DiTota, Marvin
Blakey, Kent Crane and John Akin , City Manager John
Pitstick, City Secretary Carolyn Jones, Finance Director
James Johnson .
Mayor Trimble called the meeting to order and Councilman
Blakey gave the invocation. Mayor Trimble reminded Council
of the special tax hearing on Monday and that each one
needed to attend this meeting .
City Manager John Pitstick said in the four days he has been
here, he wanted the Council to know, that the city staff has
been more than happy to help. Staff has helped in getting
the budget together and in the general work of the city.
Finance Director James Johnson gave the Council an over view
of the 10th month closing figures for the budget .
Councilman Akin asked how much was saved from the employee
freeze since May. Finance Director James Johnson said it
has saved about $30 ,000 .00 .
City Manager John Pitstick said the overall financial
condition of the City is what we want to address .
GENERAL FUND - OVERALL
Operating Expenses 85-86 $1 ,859,624 .
Debt Requirements 85-86 18 ,275 .
Cash Forward/Deficit 85-86 72,000 .
TOTAL $1 ,949 ,899 .
Tax Base 85-86 $150,000 ,000 .
Population 7 ,200
85-86 tax rate $ .49
GENERAL FUND - FINANCIAL
Operating Expenses 86-87 $2 , 132 ,676 .
305
Debt Requirements 86-87 201 ,860 .
Cash Forward/Deficit 86-87 - 159,981 .
TOTAL $2,174 ,555 .
Tax base 86-87 $207 ,000 ,000 .
Population 8 ,500
86-87 tax rate $ .49
GENERAL FUND - CONDITION
Operating expenses 87-88 $2 ,436 ,565 .
Debt Requirements 87-88 237 , 935 .
Cash forward/deficit 87-88 -0-
TOTAL $2 ,674 ,500 .
Tax base 87-88 $270 ,000 ,000 .
Population 9 ,500 .
Projected tax rate $ .60
GENERAL FUND REVENUE SOURCES
85-86 86-87 87-88
Property Taxes 721,322 . 1 ,048 ,324 . 1,571 ,500
Sales Taxes 286 ,417 . 293 ,125 . 315 ,000 .
Permits , fines
& fees 414 ,584 . 419 ,355 . 437 ,850 .
Franchise tax 257 , 708 . 252 ,701 . 275 ,150 .
Interfund transfers 60 ,000 . 87 ,500 . 75 ,000 .
Cash on hand from
previous year 206 ,774 . 72,000 . -0-
Debt Service
Interest 3 ,094 . 1,550 . -0-
TOTAL 1,949 ,899 . 2 ,174 ,555 . 2,674 ,500 .
City Manager John Pitstick stated there needed to be some
type of tax increase, and there is a need for reserve funds
for emergencies, I am a firm believer in reserve funds .
Finance Director James Johnson said the revenue increases
from the water and sewer bills will be applied to the
improvements to the Wastewater treatment plant . City
Manager John Pitstick stated that the Utility Fund is not as
critical as the General Fund. Tonight staff is just
presenting the General Fund and I can see no way around a
tax increase . City Manager John Pitstick stated that one
thing staff wanted to do this budget year was to upgrade the
appearance and attitude of the City and city services .
Finance Director said one of the major increase in the debt
306
service is the new city hall and the utilities at this
building .
City Manager John Pitstick proposed the following major
changes for the General Fund :
1 . moving the tax function from the City Secretary'
office to the Finance Department,
2 . contracting for janitorial services in new building ,
3 . creation of Personnel Department by transferring a
position from Finance, this person is to conduct a
salary survey, be in charge of payroll and personnel
and oversee each departments training budget ,
4 . creation of a Maintenance Department with the
addition of a full time mechanic,
5 . creation of an economic development function to seed
marketing efforts for Wylie ,
6 . adding a police information clerk for the new city
hall ,
7 . adding a utility drive-in window clerk and a meter
reader, and
8 . taking debt out of operating departments , moving
them into a single Debt Service Department in each
fund.
City Manager John Pitstick said the staff was proposing a
$ .60 tax rate at this time. Council will meet on Thursday
night with department heads and will have a bottom line
figure for the 87-88 budget .
Mayor Trimble appointed Councilman Westerhof to chair the
meeting on Monday night as he would be in New York and Mayor
Pro Tem Donovan would also be out of town.
There being no other business , a motion was made o adjourn
with all in �a\y Oinrnrll ���''//'
SEAL
Chuck Trimble, Mayor
tlE, 1
nuu�a�P�
�'Y
A T T T:r)
Carolyn es,( Ci Secretary