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09-17-1987 (City Council) Minutes 309 CALLED CITY COUNCIL MEETING - MINUTES SEPTEMBER 17 , 1987 7: 00 P. M. The Wylie City Council met in a called session on Thursday, September 17 , 1987 at 7 : 00 P. M. in the work room of the Rita and Truett Smith Library. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Council Members Calvin Westerhof, Chris DiTota, Kent Crane, John Akin, and Marvin Blakey, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Chief Abbot , Librarian Beverly Shockley, Code Enforcement Officer Roy Faires. Mayor Pro Tem Donovan was out of town . City Manager John Pitstick stated that staff was recommending to Council a $ .10 increase in taxes , from $ .49 to $ .59 . This budget has been cut as much as I could cut , and yet I believe we can maintain our same level of service. Councilman Akin said he questioned the legality of the budget. According to our City Charter , the budget should have been submitted in August , on or about the 15th day, this is from Article VII Section 2 . Also the Texas Uniform Budget Law, Appendix A, Article 689a-14 stated that a copy of the prepared budget shall be filed with the clerk of such city not less than thirty (30 ) days prior to the time the board of commissioners or council makes its tax levy. City Manager John Pitstick said there was a budget available to the public even though it was not handed out to the Council . Mayor Trimble said that Mr . Johnson had stated earlier that he could not make the deadline of the August date since the Binford Rate Study was not presented to Council until late . Councilman Crane said he had talked with the City Manager about the budget . Instead of rushing through this budget , take the option from the Charter and adopt last years budget and then amend it when we feel comfortable with it . City Manager John Pitstick said the Council has until Tuesday, if they do not feel right with this budget , they do not have to adopt it , but if it is not adopted, then the staff will loose out on the tax revenues for October and may have to borrow more money until these taxes come in. 310 • City Manager John Pitstick gave an over view of the 87-88 budget. The schedule of tax bond indebtedness for 87-88 is as follows : City Hall $184 ,610 . 1980 Park Bonds 21,350 . 1986 Public Safety Contract 31 ,825 . Line of Credit Interest 2 ,475. Paying Agent Fees 740 . Total $241,000 . The estimated revenues for 87-88 budget will total $2,700 ,000 . LIBRARY DEPARTMENT: The 87-88 budget for the Library is proposed at $73 ,000 . This includes the librarian and two full time employees. The part time employee has been taken out of this budget . The capital expenses are for additional card catalogs . Councilman Ditota wanted to know what cutting the part time employee would do. Miss Shockley, Librarian, said not much since the other part time employee has been set in this budget for 40 hours . City Manager John Pitstick stated that the hours of the library needed to be looked at, some cities work Tuesday thru Saturday for operations . Miss . Shockley said that Saturday has less traffic than any other day. Councilman Westerhof said that the postage had been raised over last years budget , why. Finance Director James Johnson said it was due to the library sending out more delinquent notices and the postal rates may be going up. Councilman DiTota suggested to keep in mind the cutting of the hours later in the year if needed, since Miss Shockley has stated that the City of Wylie' s Library stays open more hours than other libraries in our area . POLICE DEPARTMENT: There are several departments that fall under the police. First is Police Administration which is showing a 87-88 budget of $83,000 .00 with capital of $800 .00 which includes desks in the new complex . Police Patrol is showing a 87-88 budget of $463 ,000 .00 , police investigation 87-88 budget of $63 ,000 .00 , Communications & Records has an 87-88 budget of $129 ,000 .00 . These budgets include three new police cars, three hand held radios , three light bars , three car radios - to replace three thirteen year old radios and upgrading uniforms . There is also a new undercover vehicle and a radio for this vehicle. Chief Abbott stated this would be a close year , but he felt he could maintain the same rate of service as in the past with this budget . FIRE MARSHAL: The total of the 87-88 budget for this department is $13 ,500 . 00 . This is the first year for this 311 budget and it was submitted by the fire marshal with a car , this vehicle was cut from the budget . FIRE DEPARTMENT: The total of the 87-88 budget for this department is $69 ,500 . 00 . Of this amount , $30 ,000. 00 is for capital items such as 1300 ft . of 5" hose, 3 smoke fans, 7 approved air packs and 7 replacement bottles . This budget also includes $10 ,000 .00 for building improvements which is to convert part of the station to living quarters for the fireman. It was noted by Council that the gas allowance for heating this building was rather high, Fire Chief Allen said this was because of no installation in the attic. After some discussion , it was noted to put $2,000 .00 in building improvements, for installation in the attic, $1,000 .00 for 5 uniforms, $1 ,000 .00 into engineering services for a study on Volunteer Dept. VS Paid Dept and to cut the gas to $550 .00 . CODE DEPARTMENT: Code Department is requesting a 35m camera and one new vehicle . The 87-88 budget for Code is $107 ,000 .00 . Councilman DiTota wanted to know if leasing a vehicle would be better than buying . Finance Director James Johnson said it is better to buy than lease, some cities have leased but it has caused some problems . After some discussion, it was requested by the Council to lower capital to $10 ,000 .00 for a medium size car . ENGINEERING DEPARTMENT: This department has budgeted for a desk for the secretary and another plat file . The 87-88 budget for this department is $122 ,000 .00 . After some discussion, it was requested by Council to transfer Maintenance Contract to equipment repairs and not renew the maintenance contract . CITY MANAGER: The major item budgeted in this department is the 3% salary pool which is to help upgrade the salaries in January after the survey has been completed. The money under capital is for a table. The 87-88 budget for this department is $143 ,000 .00 . CITY SECRETARY: This department has budgeted for a new desk and computer table. The 87-88 budget for this department is $72 ,000 .00 . There was no discussion on this department . FINANCE: The budgeted amount for this department is $221 ,000 .00 . This includes the moving of the tax collector and the appraisal services to finance and moving the payroll clerk to a separate department - personnel . The money in capital is for desk in the new building . There being no other discussion, a motion was made to adjourn with all in favor . 312 C ck Trimble, Mayor r SEAL ATTEST: : t 4//m EtOptU110- Carolyn on s, Ci y Secretary