09-17-1987 (City Council) Minutes 309
CALLED CITY COUNCIL
MEETING - MINUTES
SEPTEMBER 17 , 1987
7: 00 P. M.
The Wylie City Council met in a called session on Thursday,
September 17 , 1987 at 7 : 00 P. M. in the work room of the
Rita and Truett Smith Library. A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor Chuck Trimble,
Council Members Calvin Westerhof, Chris DiTota, Kent Crane,
John Akin, and Marvin Blakey, City Manager John Pitstick,
City Secretary Carolyn Jones, Finance Director James
Johnson, Chief Abbot , Librarian Beverly Shockley, Code
Enforcement Officer Roy Faires. Mayor Pro Tem Donovan was
out of town .
City Manager John Pitstick stated that staff was
recommending to Council a $ .10 increase in taxes , from $ .49
to $ .59 . This budget has been cut as much as I could cut ,
and yet I believe we can maintain our same level of service.
Councilman Akin said he questioned the legality of the
budget. According to our City Charter , the budget should
have been submitted in August , on or about the 15th day,
this is from Article VII Section 2 . Also the Texas Uniform
Budget Law, Appendix A, Article 689a-14 stated that a copy
of the prepared budget shall be filed with the clerk of such
city not less than thirty (30 ) days prior to the time the
board of commissioners or council makes its tax levy.
City Manager John Pitstick said there was a budget available
to the public even though it was not handed out to the
Council .
Mayor Trimble said that Mr . Johnson had stated earlier that
he could not make the deadline of the August date since the
Binford Rate Study was not presented to Council until late .
Councilman Crane said he had talked with the City Manager
about the budget . Instead of rushing through this budget ,
take the option from the Charter and adopt last years budget
and then amend it when we feel comfortable with it .
City Manager John Pitstick said the Council has until
Tuesday, if they do not feel right with this budget , they do
not have to adopt it , but if it is not adopted, then the
staff will loose out on the tax revenues for October and may
have to borrow more money until these taxes come in.
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City Manager John Pitstick gave an over view of the 87-88
budget. The schedule of tax bond indebtedness for 87-88 is
as follows :
City Hall $184 ,610 .
1980 Park Bonds 21,350 .
1986 Public Safety Contract 31 ,825 .
Line of Credit Interest 2 ,475.
Paying Agent Fees 740 .
Total $241,000 .
The estimated revenues for 87-88 budget will total
$2,700 ,000 .
LIBRARY DEPARTMENT: The 87-88 budget for the Library is
proposed at $73 ,000 . This includes the librarian and two
full time employees. The part time employee has been taken
out of this budget . The capital expenses are for additional
card catalogs . Councilman Ditota wanted to know what
cutting the part time employee would do. Miss Shockley,
Librarian, said not much since the other part time employee
has been set in this budget for 40 hours . City Manager John
Pitstick stated that the hours of the library needed to be
looked at, some cities work Tuesday thru Saturday for
operations . Miss . Shockley said that Saturday has less
traffic than any other day. Councilman Westerhof said that
the postage had been raised over last years budget , why.
Finance Director James Johnson said it was due to the
library sending out more delinquent notices and the postal
rates may be going up. Councilman DiTota suggested to
keep in mind the cutting of the hours later in the year if
needed, since Miss Shockley has stated that the City of
Wylie' s Library stays open more hours than other libraries
in our area .
POLICE DEPARTMENT: There are several departments that fall
under the police. First is Police Administration which is
showing a 87-88 budget of $83,000 .00 with capital of $800 .00
which includes desks in the new complex . Police Patrol is
showing a 87-88 budget of $463 ,000 .00 , police investigation
87-88 budget of $63 ,000 .00 , Communications & Records has an
87-88 budget of $129 ,000 .00 . These budgets include three
new police cars, three hand held radios , three light bars ,
three car radios - to replace three thirteen year old radios
and upgrading uniforms . There is also a new undercover
vehicle and a radio for this vehicle. Chief Abbott stated
this would be a close year , but he felt he could maintain
the same rate of service as in the past with this budget .
FIRE MARSHAL: The total of the 87-88 budget for this
department is $13 ,500 . 00 . This is the first year for this
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budget and it was submitted by the fire marshal with a car ,
this vehicle was cut from the budget .
FIRE DEPARTMENT: The total of the 87-88 budget for this
department is $69 ,500 . 00 . Of this amount , $30 ,000. 00 is for
capital items such as 1300 ft . of 5" hose, 3 smoke fans, 7
approved air packs and 7 replacement bottles . This budget
also includes $10 ,000 .00 for building improvements which is
to convert part of the station to living quarters for the
fireman. It was noted by Council that the gas allowance for
heating this building was rather high, Fire Chief Allen said
this was because of no installation in the attic. After
some discussion , it was noted to put $2,000 .00 in building
improvements, for installation in the attic, $1,000 .00 for 5
uniforms, $1 ,000 .00 into engineering services for a study on
Volunteer Dept. VS Paid Dept and to cut the gas to $550 .00 .
CODE DEPARTMENT: Code Department is requesting a 35m camera
and one new vehicle . The 87-88 budget for Code is
$107 ,000 .00 . Councilman DiTota wanted to know if leasing a
vehicle would be better than buying . Finance Director James
Johnson said it is better to buy than lease, some cities
have leased but it has caused some problems . After some
discussion, it was requested by the Council to lower capital
to $10 ,000 .00 for a medium size car .
ENGINEERING DEPARTMENT: This department has budgeted for a
desk for the secretary and another plat file . The 87-88
budget for this department is $122 ,000 .00 . After some
discussion, it was requested by Council to transfer
Maintenance Contract to equipment repairs and not renew the
maintenance contract .
CITY MANAGER: The major item budgeted in this department is
the 3% salary pool which is to help upgrade the salaries in
January after the survey has been completed. The money
under capital is for a table. The 87-88 budget for this
department is $143 ,000 .00 .
CITY SECRETARY: This department has budgeted for a new desk
and computer table. The 87-88 budget for this department is
$72 ,000 .00 . There was no discussion on this department .
FINANCE: The budgeted amount for this department is
$221 ,000 .00 . This includes the moving of the tax collector
and the appraisal services to finance and moving the payroll
clerk to a separate department - personnel . The money in
capital is for desk in the new building .
There being no other discussion, a motion was made to
adjourn with all in favor .
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C ck Trimble, Mayor
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Carolyn on s, Ci y Secretary