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11-24-1987 (City Council) Minutes 355 CITY COUNCIL MEETING MINUTES NOVEMBER 24, 1987 The Wylie City Council met in regular session on Tuesday, November 24 , 1987 in the Community Room at 7:00 P . M. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Sandra Donovan, Council Members John Akin, Kent Crane, Chris DiTota , Calvin Westerhof , and Marvin Blakey, City Manager John Pitstick, City Secretary Carolyn Jones, Public Works Supervisor Don White, Assist. Engineer Ron Homeyer, Finance Director James Johnson, Code Enforcement Officer Roy Faires , and Chief of Police Royce Abbott. Mayor Trimble called the meeting to order and Councilman DiTota gave the invocation. APPROVAL OF MINUTES FOR NOVEMBER 17TH MEETING: There being no corrections or addition to the minutes a motion was made by Councilman Westerhof to approve as submitted. Seconded by Councilman Crane. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor . CONSENT AGENDA: The consent agenda includes the approval of Ordinance authorizing execution of Emergency No. Service 9- 1-1) ; authorization to seek bids for the moving of the communication tower for the police department; authorization to seek bids for the electrical box and wiring at the Nortex Tank Site. Mayor Trimble stated that items on the consent agenda are to be considered as one item. The Council may move, by motion and second to approve or reject all items contained within. Any Council member may request that an item or items be pulled from the Consent Agenda and considered separately. If such a request is made, those items will occur in numerical order immediately following the vote on the Consent Agenda. Councilman Ditota requested that item B, authorization to seek bids for the moving of the communication tower for the police department be pulled. Motion was made by Councilman Westerhof to approve the consent agenda with the exception of item B. Seconded by Councilman Blakey. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman 356 Akin - in favor, Councilman Westerhof - in favor, Councilman �. DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor. On item B - Councilman DiTota wanted some clarification on the memo in the packet. City Manager John Pitstick stated in calling around inquiring about the moving of this tower, Mr . Faires found that one firm will not do the entire project. It is broken down in several phases. There are three options in your packet , but all three are over the amount allowed without bids. Motion was made by Councilman DiTota to approve authorization to seek bids for the moving of the communication tower for the police department. Seconded by Councilman Westerhof. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor. PRESENTATION BY MR. MIKE PLISOWSKI , PRESIDENT PERFORMANCE PROPERTY MANAGEMENT CORP. : This presentation was in regards to the City of Wylie Sign Ordinance, but has been pulled at the request of Mr. Plisowski . APPROVAL OF A RESOLUTION ADOPTING STREET ASSESSMENT POLICY (1/3 EACH) : City Manager John Pitstick said there has not been any written policy and most cities have a 1/3 policy on street reconstructions . Staff would like some policy on this and to proceed with appraisal . Mayor Pro Tem Donovan said she was not against the 1/3 , but Birmingham was done on a 60/40 and Stone on 60/40 basis. Callie Court has been told they would be done on a 60/40 basis at the time they annexed . Mayor Pro Tem Donovan asked if it was mandatory to have the appraisal . City Manager John Pitstick said it was the best way to assess the property. Mayor Pro Tem Donovan wanted to know if staff could take the top 6 or 7 streets on the list and begin the paper work so in the Spring we could begin work on the streets . City Manager John Pitstick said some of these will need design and drainage but staff can go ahead and begin the paper work. City Manager John Pitstick also stated his biggest concern is to make sure we have a good base before we lay the street . Councilman Crane wanted to know if there was any commitments from the school on Birmingham. Finance Director James Johnson said he thought it was 50/50 commitment. Mr. Jim Feivor of 315 Callie Court said he had three proposals from the City on reconstruction of their streets . The proposals are 63 .9% for City and 36.1% for property owners. This is what was presented to us. There is a charge on here for use of equipment. City Manager John Pitstick said equipment charges are for hourly use of the 357 City equipment. Mr . Feivor said the tax payers are paying for this equipment and now you are going to put another charge on the use of this. City Manager John Pitstick said you are charged for in kind services it is like charging for labor. Mayor Trimble said by charging it to this job it helps to take some cost off the tax payers for fixing your street. Mayor Pro Tem Donovan said it also helps the City put the funds in the right department . Mr . Feivor said there are a lot of bad streets in Wylie. That is because citizens do not want to pay for their street to be fixed. Councilman Crane said that 1/3 proposal is what most cities set for their policies . Mr. Feivor said we were told fifty cents per square foot and that is where we are at. We went into this planning on $1 ,500 . to $2 ,000 . Motion was made by Mayor Pro Tem Donovan to approve the Resolution with 1/3 policy, to exempt Birmingham from Kirby to Ballard Streets and Callie Court and Donna Drive. City Manager John Pitstick said Callie Court and Donna Drive property owners needed to understand that a cul-de-sac was to be built at the end of these streets in order for emergency equipment to make a turn around. Mr . Clyde Key said he lives at the end of Callie Court and he would give up some of his property for the cul-de-sac. Councilman Crane said to designate the front of a house and the corner house only be assessed for the one street. It seems like an unusual thing to be assessed for both streets. Mayor Pro Tem Donovan said that staff would not be doing both streets at the same time. Mayor Trimble said the only problem with that is some streets like Butler, we would not have any participation, as most of these homes face other streets, yet this is one of our bad streets. Another citizens wanted to know if the City of Wylie would be doing these streets or sub it out . Mayor Trimble said so far the Bomag Machine would do the reconstruction of the base work and the overlay would be contracted out . Councilman Crane seconded Mayor Pro Tem Donovan' s motion to approve the resolution of 1/3 policy exempting Birmingham from Kirby to Ballard and Callie Court and Donna Drive. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF AN ORDINANCE AMENDING SEVERAL ORDINANCES AND SETTING TIMES AND LOCATIONS OF SCHOOL ZONES: Motion was made by Mayor Pro Tem Donovan to approve the school zone ordinance. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - 358 in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . DISCUSSION OF THE PROPOSED TRUCK ROUTE ORDINANCE: This ordinance establishes the routes for trucks coming through or into Wylie. The routes are as follows : Brown Street - West of Ballard St. Ballard Street - North of Stone Road Stone Road - East of Ballard St. to W. A. Allen Blvd. FM 544 - South of Stone Road St . Highway 78 - At all points within City Limits FM 1378 - North of Kirby FM 544 (Kirby) - West of Hwy. 78 Sanden Blvd. - South of Kirby to Hwy. 78 Spring Creek Parkway - From HWY. 78 North and West of Hwy. 78 to Ballard Councilman Crane wanted to know if there would be signs posted. Mr . Roy Faires, Code Enforcement Officer said there would be signs "No Trucks" and "Truck Route" . APPROVAL OF ORDINANCE FOR TRUCK ROUTES: This ordinance establishes the routes and carrying capacity of trucks coming through or into Wylie. Motion was made by Mayor Pro Tem Donovan to approve the truck route ordinance. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor. APPROVAL OF FINAL PLAT FOR CONSTRUCTION ONLY FOR WESTGATE INDUSTRIAL: Mr. Roy Faires, Code Enforcement Officer said this is a simple sub division of a piece of property. It is from FM 544 to the Railroad Tracks. Planning and Zoning Commission recommends approval for construction only. Councilman Crane wanted to know if we had a written agreement on the crossing of the railroad tracks. Mr . Faires said the other section will be coming back in a few weeks and the railroad crossing will be on it. Councilman 359 Crane said his only problems is emergency equipment not being able to turn around. Mr . Faires said in the past it has always been stated if there is a dead end street with property next to it the developer will connect the two streets at time of development . City Manager John Pitstick said there could be a stipulation upon acceptance that the street will be put through. Mr . Ron Homeyer, Assist . Engineer, said the railroad crossing has been approved and the developer will be coming in with an agreement with the City. Councilman Crane wanted to know who paid for the crossing. Mr . Homeyer said the developer . Motion was made by Councilman Blakey to approve the final plat for construction only. Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor. DISCUSSION OF PROPOSED CONTRACT FOR EMERGENCY AMBULANCE SERVICE: City Manager John Pitstick said this is a discussion item and will have to come back to Council for approval . Wylie serves a big portion of Collin County and staff has notified Collin County Commissioners Court to stop payments for the County runs. The City will only work within the City Limits. Staff has been talking with Life Line and are proposing a contract with this firm. These people are very interested in getting in Wylie. They are set up with Wylie Hospital and are based out of Methodist Hospital . Under this contract the following would be in effect: 2 year contract with City of Wylie as exclusive provider of ambulance service beginning Monday, Dec. 14, 1987 Immediate advanced life support for all emergencies Performance guaranty or bond Hold harmless and insurance required Lifeline is responsible for all hiring of employees , dispatching , billing and collections City only dispatches 9-1-1 First year subsidy is covered through the release of 2 ambulances and equipment by City to Lifeline 90 day termination notice ( if Lifeline terminates before 6 months, City receives 2 ambulances back - if Lifeline terminates before 1 year, City receives 1 ambulance back) 360 a Emergency response - 8 minutes Non-emergency response - 15 minutes All fees approved by the City Council City Manager is designated liaison between City and ambulance contractor Monthly run statements required to city Annual financial statement to City Police department is notified of any unusual circumstances. Under this contract the City' s only responsibility would be to dispatch from 9-1-1 . City Manager John Pitstick stated that staff recommends to proceed forward with this contract. Councilman Westerhof said in the recent past , the City has been in contact with other firms to submit contracts to the City. Both of the other firms had high subsidy and the City had to furnish housing . The other firm was through the hospital and it left the City responsible for everything, which did not help us at all . Methodist dispatch is the same for careflight which the City has been using. I am very impressed with this firm. Mayor Pro Tem Donovan wanted to know if they would hire any of our employees. City Manager John Pitstick said there is a lot of training under the Methodist Hospital in order to work for Lifeline. We do have two (2) full time employees which we could talk with Lifeline about hiring. City Manager John Pitstick also stated that Lifeline is looking at the possibility of leasing the old police station to house their ambulances in. Mr. McVey, representative from Lifeline, said if there was a problem with the trains , and not being able to get an ambulance across the tracks, a unit could come from Sachse within three minutes. Councilman Westerhof said liquidating equipment such as ours, the market is very soft at this time. Councilman Crane said the only problem is the second year subsidy. At the end of the first year , we will be at their mercy, and will have nothing to help us on the second year. City Manager John Pitstick said we provide BLS and they will supply ALS. City Manager John Pitstick said we are spending $101 ,000 . and I would hope the second year would not be that much. Councilman Westerhof said the one firm offered BLS 361 and wanted $85,000 . the other firm offered BLS and wanted $59, .000 . plus housing for both. Councilman Akin said $101 ,000 . is that net . Finance Director James Johnson said that excludes debt services. Mr . Johnson also stated that we will get some money back but it comes in slow and there will be a loss. Councilman Crane wanted to know why staff balked at $59,000 . Councilman Westerhof said because it was a lower level of service and we had to provide housing and dispatch. Councilman Westerhof said he had thought Council wanted to get completely out of this line of service. Finance Director James Johnson said there was an anticipated loss of $75,000 . , that the $101 ,000 . is direct expenses . City Manager John Pitstick said he sent a letter to Collin County stating Wylie was not going to make County runs after January 1 , 1988 . Mayor Pro Tem Donovan wanted to know if the contract could state a figure that the second year subsidy would not exceed. Mrs. Connie Fleming, a representative of Lifeline, stated that the City units would have to be turned into ALS units. Councilman Westerhof also stated that under the ALS you are under state procedures . Mrs. Fleming also stated that when you are ALS, you must have a paramedic on duty 24 hours a day and with the unit at all times . City Manager John Pitstick stated to Council that he would try to have the final contract before them at the next meeting. DISCUSSION OF THE PROPOSED CITIZEN SURVEY: City Manager John Pitstick said staff would like to get some response from the Citizens on their concerns. This should also educate the public on the services we do have. There are around 2 ,500 to 3 ,000 resident addresses that we have to send and would like to send a stamped self-addressed return envelope. Mayor Trimble said he would like to see some demographical questions such as how many reside at this address , age group, average income, etc. Mayor Pro Tem Donovan said this is rather lengthy and most of these responses will be negative that come in. I have a concern that the response will be very low. We already know our services are not where we want them to be and we do not have to spend XX amount of dollars to find this out . I would like to see a letter similar to this and just list the services we have to offer and go into the rollback if you think we should. Ask the citizens where to cut and maybe our phone numbers need to be on this letter and they would call if they did not response in writing. 362 Mayor Trimble said he would not mind not getting any responses, but the opportunity is there for the citizens to have their say. I think we can come up with good figures from this survey and if people do not respond then that is a response in itself . Councilman Akin wanted to know if we sent out 1/3 of these and see what type of response. City Manager John Pitstick said you can but if one person gets one and the neighbor does not, they will come in, you should go ahead and send them all out at the same time. AUTHORIZATION TO ALLOW CITY MANAGER TO PROCEED WITH NEGOTIATING WITH A PLANNER/ENGINEER/FINANCIAL CONSULTANT FOR COMPREHENSIVE LAND USE PLAN, MASTER PARK PLAN, CAPITAL FACILITIES PLAN AND IMPACT FEE STUDY: City Manager John Pitstick said staff has talked about this and the City needs these studies. In order to up grade our Impact Fees we have to up grade our Land Use Plan. I am requesting from Council to allow staff to interview these people then bring back to Council the top three firms and Council interview them and hire one of them. A full Impact Fee Study will require a Planner and Financial Consultant . Staff would bring a proposal back to Council . Councilman Akin said the 1980 Land Use Plan had help with a grant, could this study maybe help with a grant . City Manager John Pitstick said we can ask for help with grant monies if they are available. Councilman Crane wanted to know if this engineer would do other things not just these studies. City Manager John Pitstick said there is money in engineering budget to have an engineer on a contract basis. Motion was made by Mayor Pro 'ems Donovan to allow the City Manager to proceed with negotiating -with a Planner/Engineer/Financial Consultant for comprehensive Land Use Plan, Master Park Plan, Capital Facilities Plan and Impact Fee Study. Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota• - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor. CITIZEN PARTICIPATION: Mr . Roy Messinger of 504 Rustic Place on the ambulance, you budgeted $101,000 and the cost is going to be less because we are giving them our ambulance. City Manager John Pitstick said there is $101 ,000 . for expenses , plus there is some revenue and bond indebtedness this will net a loss of $75 ,000 . We will give 363 them a subsidy the first year , which is our equipment and the second year will be dollars. Mr . Messinger also stated that he was glad to here about the questionnaire, this is something that is good. COUNCIL DISCUSSION: Councilman Akin said there was a communication problem, the older people who pay their water bills at City Hall , is there a place where you can pay the water bills in town. Finance Director James Johnson said at First State Bank just as soon as we set up the fund. Councilman Akin also invited each of the Council to attend the corner stone setting at P.M. Akin Elementary School on Saturday, at 11 :00 A.M. Mayor Trimble asked Mayor Pro Tem Donovan if she would be at the December 8th meeting, he has another commitment and will not be able to attend this meeting . Mayor Trimble recessed the open meeting. Mayor Trimble convened Council into executive session at 9 :25 P.M. on the 24th day of November, 1987 under the authority of Article 6252-17 V.A.C.S. , Section 2 paragraph "g" personnel . Mayor Trimble reconvened Council into open session at 10:42 P.M. There being no action to be taken from executive session, a motion was made to adjourn with all .vor . -<771-7 .,SS• OF wy' �� / Chuck Trimble, Mayor SEAL ATTEST : LG1 P`' 'I,,,,, r� ttFP<t , Carolyn es, C Secretary