11-24-1987 (City Council) Minutes 355
CITY COUNCIL MEETING
MINUTES
NOVEMBER 24, 1987
The Wylie City Council met in regular session on Tuesday,
November 24 , 1987 in the Community Room at 7:00 P . M. A
quorum was present and notice of the meeting had been posted
in the time and manner required by law. Those present were
Mayor Chuck Trimble, Mayor Pro Tem Sandra Donovan, Council
Members John Akin, Kent Crane, Chris DiTota , Calvin
Westerhof , and Marvin Blakey, City Manager John Pitstick,
City Secretary Carolyn Jones, Public Works Supervisor Don
White, Assist. Engineer Ron Homeyer, Finance Director James
Johnson, Code Enforcement Officer Roy Faires , and Chief of
Police Royce Abbott.
Mayor Trimble called the meeting to order and Councilman
DiTota gave the invocation.
APPROVAL OF MINUTES FOR NOVEMBER 17TH MEETING: There being
no corrections or addition to the minutes a motion was made
by Councilman Westerhof to approve as submitted. Seconded
by Councilman Crane. The vote was as follows : Mayor
Trimble - in favor , Mayor Pro Tem Donovan - in favor,
Councilman Akin - in favor, Councilman Westerhof - in favor,
Councilman DiTota - in favor , Councilman Crane - in favor ,
and Councilman Blakey - in favor. This motion carried with
all in favor .
CONSENT AGENDA: The consent agenda includes the approval of
Ordinance authorizing execution of Emergency No. Service 9-
1-1) ; authorization to seek bids for the moving of the
communication tower for the police department; authorization
to seek bids for the electrical box and wiring at the Nortex
Tank Site. Mayor Trimble stated that items on the consent
agenda are to be considered as one item. The Council may
move, by motion and second to approve or reject all items
contained within. Any Council member may request that an
item or items be pulled from the Consent Agenda and
considered separately. If such a request is made, those
items will occur in numerical order immediately following
the vote on the Consent Agenda.
Councilman Ditota requested that item B, authorization to
seek bids for the moving of the communication tower for the
police department be pulled.
Motion was made by Councilman Westerhof to approve the
consent agenda with the exception of item B. Seconded by
Councilman Blakey. The vote was as follows: Mayor Trimble
- in favor, Mayor Pro Tem Donovan - in favor, Councilman
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Akin - in favor, Councilman Westerhof - in favor, Councilman �.
DiTota - in favor, Councilman Crane - in favor, and
Councilman Blakey - in favor . This motion carried with all
in favor.
On item B - Councilman DiTota wanted some clarification on
the memo in the packet. City Manager John Pitstick stated
in calling around inquiring about the moving of this tower,
Mr . Faires found that one firm will not do the entire
project. It is broken down in several phases. There are
three options in your packet , but all three are over the
amount allowed without bids. Motion was made by Councilman
DiTota to approve authorization to seek bids for the moving
of the communication tower for the police department.
Seconded by Councilman Westerhof. The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor,
Councilman Akin - in favor , Councilman Westerhof - in favor,
Councilman DiTota - in favor, Councilman Crane - in favor,
and Councilman Blakey - in favor . This motion carried with
all in favor.
PRESENTATION BY MR. MIKE PLISOWSKI , PRESIDENT PERFORMANCE
PROPERTY MANAGEMENT CORP. : This presentation was in regards
to the City of Wylie Sign Ordinance, but has been pulled at
the request of Mr. Plisowski .
APPROVAL OF A RESOLUTION ADOPTING STREET ASSESSMENT POLICY
(1/3 EACH) : City Manager John Pitstick said there has not
been any written policy and most cities have a 1/3 policy on
street reconstructions . Staff would like some policy on
this and to proceed with appraisal . Mayor Pro Tem Donovan
said she was not against the 1/3 , but Birmingham was done on
a 60/40 and Stone on 60/40 basis. Callie Court has been
told they would be done on a 60/40 basis at the time they
annexed . Mayor Pro Tem Donovan asked if it was mandatory to
have the appraisal . City Manager John Pitstick said it was
the best way to assess the property. Mayor Pro Tem Donovan
wanted to know if staff could take the top 6 or 7 streets on
the list and begin the paper work so in the Spring we could
begin work on the streets . City Manager John Pitstick said
some of these will need design and drainage but staff can go
ahead and begin the paper work. City Manager John Pitstick
also stated his biggest concern is to make sure we have a
good base before we lay the street . Councilman Crane wanted
to know if there was any commitments from the school on
Birmingham. Finance Director James Johnson said he thought
it was 50/50 commitment.
Mr. Jim Feivor of 315 Callie Court said he had three
proposals from the City on reconstruction of their streets .
The proposals are 63 .9% for City and 36.1% for property
owners. This is what was presented to us. There is a
charge on here for use of equipment. City Manager John
Pitstick said equipment charges are for hourly use of the
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City equipment. Mr . Feivor said the tax payers are paying
for this equipment and now you are going to put another
charge on the use of this. City Manager John Pitstick said
you are charged for in kind services it is like charging for
labor. Mayor Trimble said by charging it to this job it
helps to take some cost off the tax payers for fixing your
street. Mayor Pro Tem Donovan said it also helps the City
put the funds in the right department . Mr . Feivor said
there are a lot of bad streets in Wylie. That is because
citizens do not want to pay for their street to be fixed.
Councilman Crane said that 1/3 proposal is what most cities
set for their policies . Mr. Feivor said we were told fifty
cents per square foot and that is where we are at. We went
into this planning on $1 ,500 . to $2 ,000 .
Motion was made by Mayor Pro Tem Donovan to approve the
Resolution with 1/3 policy, to exempt Birmingham from Kirby
to Ballard Streets and Callie Court and Donna Drive.
City Manager John Pitstick said Callie Court and Donna Drive
property owners needed to understand that a cul-de-sac was
to be built at the end of these streets in order for
emergency equipment to make a turn around. Mr . Clyde Key
said he lives at the end of Callie Court and he would give
up some of his property for the cul-de-sac.
Councilman Crane said to designate the front of a house and
the corner house only be assessed for the one street. It
seems like an unusual thing to be assessed for both
streets. Mayor Pro Tem Donovan said that staff would not be
doing both streets at the same time. Mayor Trimble said the
only problem with that is some streets like Butler, we would
not have any participation, as most of these homes face
other streets, yet this is one of our bad streets.
Another citizens wanted to know if the City of Wylie would
be doing these streets or sub it out . Mayor Trimble said so
far the Bomag Machine would do the reconstruction of the
base work and the overlay would be contracted out .
Councilman Crane seconded Mayor Pro Tem Donovan' s motion to
approve the resolution of 1/3 policy exempting Birmingham
from Kirby to Ballard and Callie Court and Donna Drive. The
vote was as follows : Mayor Trimble - in favor, Mayor Pro
Tem Donovan - in favor , Councilman Akin - in favor,
Councilman Westerhof - in favor, Councilman DiTota - in
favor, Councilman Crane - in favor , and Councilman Blakey -
in favor. This motion carried with all in favor .
APPROVAL OF AN ORDINANCE AMENDING SEVERAL ORDINANCES AND
SETTING TIMES AND LOCATIONS OF SCHOOL ZONES: Motion was
made by Mayor Pro Tem Donovan to approve the school zone
ordinance. Seconded by Councilman DiTota. The vote was as
follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan -
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in favor, Councilman Akin - in favor, Councilman Westerhof -
in favor, Councilman DiTota - in favor, Councilman Crane -
in favor, and Councilman Blakey - in favor. This motion
carried with all in favor .
DISCUSSION OF THE PROPOSED TRUCK ROUTE ORDINANCE: This
ordinance establishes the routes for trucks coming through
or into Wylie. The routes are as follows :
Brown Street - West of Ballard St.
Ballard Street - North of Stone Road
Stone Road - East of Ballard St. to
W. A. Allen Blvd.
FM 544 - South of Stone Road
St . Highway 78 - At all points within City Limits
FM 1378 - North of Kirby
FM 544 (Kirby) - West of Hwy. 78
Sanden Blvd. - South of Kirby to Hwy. 78
Spring Creek
Parkway - From HWY. 78 North and West of
Hwy. 78 to Ballard
Councilman Crane wanted to know if there would be signs
posted. Mr . Roy Faires, Code Enforcement Officer said there
would be signs "No Trucks" and "Truck Route" .
APPROVAL OF ORDINANCE FOR TRUCK ROUTES: This ordinance
establishes the routes and carrying capacity of trucks
coming through or into Wylie. Motion was made by Mayor Pro
Tem Donovan to approve the truck route ordinance. Seconded
by Councilman DiTota. The vote was as follows : Mayor
Trimble - in favor , Mayor Pro Tem Donovan - in favor,
Councilman Akin - in favor, Councilman Westerhof - in favor,
Councilman DiTota - in favor , Councilman Crane - in favor,
and Councilman Blakey - in favor. This motion carried with
all in favor.
APPROVAL OF FINAL PLAT FOR CONSTRUCTION ONLY FOR WESTGATE
INDUSTRIAL: Mr. Roy Faires, Code Enforcement Officer said
this is a simple sub division of a piece of property. It is
from FM 544 to the Railroad Tracks. Planning and Zoning
Commission recommends approval for construction only.
Councilman Crane wanted to know if we had a written
agreement on the crossing of the railroad tracks. Mr .
Faires said the other section will be coming back in a few
weeks and the railroad crossing will be on it. Councilman
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Crane said his only problems is emergency equipment not
being able to turn around. Mr . Faires said in the past it
has always been stated if there is a dead end street with
property next to it the developer will connect the two
streets at time of development . City Manager John Pitstick
said there could be a stipulation upon acceptance that the
street will be put through. Mr . Ron Homeyer, Assist .
Engineer, said the railroad crossing has been approved and
the developer will be coming in with an agreement with the
City. Councilman Crane wanted to know who paid for the
crossing. Mr . Homeyer said the developer . Motion was made
by Councilman Blakey to approve the final plat for
construction only. Seconded by Councilman Westerhof . The
vote was as follows : Mayor Trimble - in favor, Mayor Pro
Tem Donovan - in favor , Councilman Akin - in favor ,
Councilman Westerhof - in favor, Councilman DiTota - in
favor , Councilman Crane - in favor, and Councilman Blakey -
in favor. This motion carried with all in favor.
DISCUSSION OF PROPOSED CONTRACT FOR EMERGENCY AMBULANCE
SERVICE: City Manager John Pitstick said this is a
discussion item and will have to come back to Council for
approval . Wylie serves a big portion of Collin County and
staff has notified Collin County Commissioners Court to stop
payments for the County runs. The City will only work
within the City Limits. Staff has been talking with Life
Line and are proposing a contract with this firm. These
people are very interested in getting in Wylie. They are
set up with Wylie Hospital and are based out of Methodist
Hospital . Under this contract the following would be in
effect:
2 year contract with City of Wylie as exclusive
provider of ambulance service beginning Monday, Dec.
14, 1987
Immediate advanced life support for all emergencies
Performance guaranty or bond
Hold harmless and insurance required
Lifeline is responsible for all hiring of employees ,
dispatching , billing and collections
City only dispatches 9-1-1
First year subsidy is covered through the release of 2
ambulances and equipment by City to Lifeline
90 day termination notice ( if Lifeline terminates
before 6 months, City receives 2 ambulances back - if
Lifeline terminates before 1 year, City receives 1
ambulance back)
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a
Emergency response - 8 minutes
Non-emergency response - 15 minutes
All fees approved by the City Council
City Manager is designated liaison between City and
ambulance contractor
Monthly run statements required to city
Annual financial statement to City
Police department is notified of any unusual
circumstances.
Under this contract the City' s only responsibility would be
to dispatch from 9-1-1 . City Manager John Pitstick stated
that staff recommends to proceed forward with this contract.
Councilman Westerhof said in the recent past , the City has
been in contact with other firms to submit contracts to the
City. Both of the other firms had high subsidy and the City
had to furnish housing . The other firm was through the
hospital and it left the City responsible for everything,
which did not help us at all . Methodist dispatch is the
same for careflight which the City has been using. I am
very impressed with this firm.
Mayor Pro Tem Donovan wanted to know if they would hire any
of our employees. City Manager John Pitstick said there is
a lot of training under the Methodist Hospital in order to
work for Lifeline. We do have two (2) full time employees
which we could talk with Lifeline about hiring. City
Manager John Pitstick also stated that Lifeline is looking
at the possibility of leasing the old police station to
house their ambulances in.
Mr. McVey, representative from Lifeline, said if there was a
problem with the trains , and not being able to get an
ambulance across the tracks, a unit could come from Sachse
within three minutes.
Councilman Westerhof said liquidating equipment such as
ours, the market is very soft at this time. Councilman
Crane said the only problem is the second year subsidy. At
the end of the first year , we will be at their mercy, and
will have nothing to help us on the second year. City
Manager John Pitstick said we provide BLS and they will
supply ALS. City Manager John Pitstick said we are spending
$101 ,000 . and I would hope the second year would not be that
much. Councilman Westerhof said the one firm offered BLS
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and wanted $85,000 . the other firm offered BLS and wanted
$59, .000 . plus housing for both.
Councilman Akin said $101 ,000 . is that net . Finance
Director James Johnson said that excludes debt services.
Mr . Johnson also stated that we will get some money back but
it comes in slow and there will be a loss.
Councilman Crane wanted to know why staff balked at $59,000 .
Councilman Westerhof said because it was a lower level of
service and we had to provide housing and dispatch.
Councilman Westerhof said he had thought Council wanted to
get completely out of this line of service. Finance
Director James Johnson said there was an anticipated loss of
$75,000 . , that the $101 ,000 . is direct expenses . City
Manager John Pitstick said he sent a letter to Collin County
stating Wylie was not going to make County runs after
January 1 , 1988 . Mayor Pro Tem Donovan wanted to know if
the contract could state a figure that the second year
subsidy would not exceed.
Mrs. Connie Fleming, a representative of Lifeline, stated
that the City units would have to be turned into ALS units.
Councilman Westerhof also stated that under the ALS you are
under state procedures . Mrs. Fleming also stated that when
you are ALS, you must have a paramedic on duty 24 hours a
day and with the unit at all times .
City Manager John Pitstick stated to Council that he would
try to have the final contract before them at the next
meeting.
DISCUSSION OF THE PROPOSED CITIZEN SURVEY: City Manager
John Pitstick said staff would like to get some response
from the Citizens on their concerns. This should also
educate the public on the services we do have. There are
around 2 ,500 to 3 ,000 resident addresses that we have to
send and would like to send a stamped self-addressed return
envelope.
Mayor Trimble said he would like to see some demographical
questions such as how many reside at this address , age
group, average income, etc.
Mayor Pro Tem Donovan said this is rather lengthy and most
of these responses will be negative that come in. I have a
concern that the response will be very low. We already know
our services are not where we want them to be and we do not
have to spend XX amount of dollars to find this out . I
would like to see a letter similar to this and just list the
services we have to offer and go into the rollback if you
think we should. Ask the citizens where to cut and maybe
our phone numbers need to be on this letter and they would
call if they did not response in writing.
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Mayor Trimble said he would not mind not getting any
responses, but the opportunity is there for the citizens to
have their say. I think we can come up with good figures
from this survey and if people do not respond then that is a
response in itself .
Councilman Akin wanted to know if we sent out 1/3 of these
and see what type of response. City Manager John Pitstick
said you can but if one person gets one and the neighbor
does not, they will come in, you should go ahead and send
them all out at the same time.
AUTHORIZATION TO ALLOW CITY MANAGER TO PROCEED WITH
NEGOTIATING WITH A PLANNER/ENGINEER/FINANCIAL CONSULTANT FOR
COMPREHENSIVE LAND USE PLAN, MASTER PARK PLAN, CAPITAL
FACILITIES PLAN AND IMPACT FEE STUDY: City Manager John
Pitstick said staff has talked about this and the City needs
these studies. In order to up grade our Impact Fees we have
to up grade our Land Use Plan. I am requesting from Council
to allow staff to interview these people then bring back to
Council the top three firms and Council interview them and
hire one of them. A full Impact Fee Study will require a
Planner and Financial Consultant . Staff would bring a
proposal back to Council .
Councilman Akin said the 1980 Land Use Plan had help with a
grant, could this study maybe help with a grant . City
Manager John Pitstick said we can ask for help with grant
monies if they are available.
Councilman Crane wanted to know if this engineer would do
other things not just these studies. City Manager John
Pitstick said there is money in engineering budget to have
an engineer on a contract basis.
Motion was made by Mayor Pro 'ems Donovan to allow the City
Manager to proceed with negotiating -with a
Planner/Engineer/Financial Consultant for comprehensive Land
Use Plan, Master Park Plan, Capital Facilities Plan and
Impact Fee Study. Seconded by Councilman Westerhof . The
vote was as follows : Mayor Trimble - in favor, Mayor Pro
Tem Donovan - in favor, Councilman Akin - in favor,
Councilman Westerhof - in favor, Councilman DiTota• - in
favor, Councilman Crane - in favor, and Councilman Blakey -
in favor . This motion carried with all in favor.
CITIZEN PARTICIPATION: Mr . Roy Messinger of 504 Rustic
Place on the ambulance, you budgeted $101,000 and the cost
is going to be less because we are giving them our
ambulance. City Manager John Pitstick said there is
$101 ,000 . for expenses , plus there is some revenue and bond
indebtedness this will net a loss of $75 ,000 . We will give
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them a subsidy the first year , which is our equipment and
the second year will be dollars.
Mr . Messinger also stated that he was glad to here about the
questionnaire, this is something that is good.
COUNCIL DISCUSSION: Councilman Akin said there was a
communication problem, the older people who pay their water
bills at City Hall , is there a place where you can pay the
water bills in town. Finance Director James Johnson said at
First State Bank just as soon as we set up the fund.
Councilman Akin also invited each of the Council to attend
the corner stone setting at P.M. Akin Elementary School on
Saturday, at 11 :00 A.M.
Mayor Trimble asked Mayor Pro Tem Donovan if she would be at
the December 8th meeting, he has another commitment and will
not be able to attend this meeting .
Mayor Trimble recessed the open meeting.
Mayor Trimble convened Council into executive session at
9 :25 P.M. on the 24th day of November, 1987 under the
authority of Article 6252-17 V.A.C.S. , Section 2 paragraph
"g" personnel .
Mayor Trimble reconvened Council into open session at 10:42
P.M.
There being no action to be taken from executive session, a
motion was made to adjourn with all .vor .
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Chuck Trimble, Mayor
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Carolyn es, C Secretary