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12-22-1987 (City Council) Minutes 369 CITY COUNCIL MEETING MINUTES DECEMBER 22, 1987 The Wylie City Council met in regular session on Tuesday, December 22, 1987 at 7 :00 P.M. in the Community Room. A quorum was present and notice of the meeting had been posted in the manner and time required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Sandra Donovan, Council Members Calvin Westerhof, John Akin, Marvin Blakey and Kent Crane, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Assist. Engineer Ron Homeyer, Public Works Superintendent Don White, Chief of Police Royce Abbot and City Attorney Robert Dillard. Councilman Chris DiTota was absent. Mayor Trimble called the meeting to order and gave the invocation. APPROVAL OF MINUTES OF DECEMBER 8TH AND 14TH MEETINGS: There being no corrections or additions, a motion was made by Mayor Pro Tem Donovan to approve the minutes as submitted . Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor. ACCEPTANCE OF RESIGNATION OF LARRY T. NICKELL FROM PARKS AND RECREATIONS BOARD: Mr. Nickell submitted a letter of resignation to be effective immediately. His term on the Parks and Recreations Board will expire in July, 1988 . Motion was made by Councilman Westerhof to accept the resignation of Larry T. Nickell from the Parks and Recreation Board. Seconded by Mayor Pro Tem Donovan. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . APPOINTMENT TO PARK AND RECREATION BOARD: This appointment is to replace Mr . Larry Nickell and the term will expire in July, 1988 . After some discussion, a motion was made by Councilman Westerhof to table this until the first meeting in January, 1988 . Seconded by Councilman Akin. City Manager John Pitstick stated that the Park Board recommends someone from the School be placed on this board. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman 370 Westerhof - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor to table until January, 1988 . PUBLIC HEARING ON THE AMENDMENT TO ORDINANCE 85-60 WHICH CREATED THE BENEDICT ESTATES PLANNED UNIT DEVELOPMENT, ADDING A TEMPORARY BUILDING FOR A SALES OFFICE AS AN ADDITIONAL PERMITTED USE: Mr . Roy Faires , Code Enforcement Officer, said this request and public hearing was brought before the Planning and Zoning Commission. Mr . Faires also stated that Ordinance 85-60 created a Planned Unit Development - Benedict Estates presently known as Stone Grove Estates. The zoning ordinance provides that a sales office shall be in a model home, in a normal sub-division. A Planned Unit Development is not a normal sub-division. In this particular PUD you have seven (7) builders, all of whom have already built a home in this area. If the sales office was put in one of these homes, then that builder would have an advantage over the other six (6) builders. The interest of the staff and Planning and Zoning was to uphold the ruling of no temporary buildings for sales office. After much discussion, the Planning and Zoning Commission does recommend this amendment to Ordinance No . 85-60 allowing for a temporary building by unanimous vote. Mayor Trimble opened the public hearing, there being no -� questions or comments from the citizens, the public hearing was closed . APPROVAL OF ORDINANCE TO AMEND ORDINANCE NO. 85-60 ADDING A TEMPORARY BUILDING FOR A SALES OFFICE AS AN ADDITIONAL PERMITTED USE: Councilman Akin wanted to know if there was a time limit on this temporary building. Mr . Roy Faires, Code Enforcement Officer , stated there is a two (2) year period for the temporary building and this wording is in the ordinance. Motion was made by Councilman Akin to approve the amendment to Ordinance No. 85-60 adding a temporary building for a sales office as an additional permitted use. Seconded by Mayor Pro Tem Donovan. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman Westerhof - abstained, Councilman Crane - abstained, and Councilman Blakey - abstained . This motion carried with three in favor , and three abstaining . APPROVAL OF RESOLUTION TO PROVIDE AND ESTABLISH A DEFERRED COMPENSATION PLAN FOR CITY EMPLOYEES THROUGH ICMA RETIREMENT CORP: City Manager John Pitstick stated that this offers several deferred plans and is a supplement to our current retirement plan. This will be available to employees if they so choose. The only cost to the City is 5% of the City Manager' s salary. Councilman Akin wanted to know if we had ever had this before. City Manager John Pitstick said not to his knowledge. Motion was made by Mayor Pro Tem Donovan 371 to approve the resolution to provide and establish a deferred compensation plan for City employees through ICMA Retirement Corp. Seconded by Councilman Akin. Councilman Crane wanted to know if this would cause any further expense to the budget other than the 5% already budgeted. City Manager John Pitstick said no. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor. AWARD OF BID ON THE RELOCATION OF THE COMMUNICATION TOWER FOR POLICE DEPARTMENT: Finance Director James Johnson stated that there were nine (9) bid packets mailed out to potential bidders. There were four bids received Friday, December 18 , 1987 and they were are follows : Wurstex Tower Co . - Gainesville, Tx. $6,315 .00 Elcom Inc. , - Plano Texas $7 ,410.00 Plano Communications, Plano, Tex $10 ,520 .20 Sierra Communications, Sweetwater, Tx . $8 ,900 .00 Staff recommends bid to go to the lower bidder , Wurstex Tower Company of Gainesville, Texas in the amount of $6,315 .00 . City Manager John Pitstick said this was a turn key job and this has to be completed before moving the dispatch for the Police Station to the new complex . Councilman Crane wanted to know if the tower was coming down in section and if so, be sure to check the paint. If it needs to be painted , it would be a lot easier to paint on the ground instead of after being put back up. Motion was made by Councilman Westerhof to award the bid to Wurstex Tower Company of Gainesville, Tex. in the amount of $6,315.00 . Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor, This motion carried with all in favor. AUTHORIZATION TO SEEK BIDS ON THE PURCHASE OF A SANITARY SEWER PUMP TRUCK: City Manager John Pitstick said the City is required to have a back up system to our pumping system and this is to satisfy the Texas Water Commission. Councilman Westerhof wanted to know if it would appease TWC to contract with a pumping service. Finance Director James Johnson said TWC did not go for that last time and the cost 372 for contracting is greater than purchasing a used truck. --� Mr. Johnson also said if Council would take a short break, there is a truck here for you to look at in order to see what we are talking about going out for bids on. Motion was made by Mayor Pro Tem Donovan to grant authorization for staff to go out for bids for a sanitary sewer pump truck. Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor . Mayor Trimble called for a short recess in order for the Council to go out and look at the pumper truck. Mayor Trimble called the meeting back to order. DISCUSS THE TEXAS WATER COMMISSION ENFORCEMENT ORDER SUMMARY: Mr . Ron Homeyer, Assist . Engineer, stated this was to bring Council up to date on the enforcement order. Staff has completed every thing by dead line dates or before up to this time. We are working toward getting the treatment plant under way - bids will be open on March 1. City Manager John Pitstick said there is a detailed report that is going to Austin on Jan. 5, 1988 for Texas Water Commission' s approval . DISCUSS PRIORITIZED SEWER COLLECTION SYSTEM IMPROVEMENTS AS REQUIRED BY TEXAS WATER COMMISSION: Mr. Ron Homeyer, Assist. Engineer, said that here are two proposals. Plan B involves extending gravity there lines from Newport Harbor, Southfork Mobile Home Park,: residential Estates and to Steel Industrial Park. The a is an approximate cost of $4 ,518 ,000 . Councilman Ak n asked if Impact Fees and Lift Station Fees are in this . . Homeyer said not right now, this is all bonded money fro* the State. Mr. Homeyer stated that Plan A would be a gravity system to Steel Industrial Park and a lift station and force main system for Newport Harbor, Presidential Estates. This line and force main will be sized only for the 88 lots in Newport Harbor and 89 lots in Presidential Estates . The approximate cost of Plan A is $1 ,781 ,000 . City Manager John Pitstick said that staff was going to show both plans to Texas Water Commission and stated that the City would like to do Plan B but there is not any money for this and therefore will need to do Plan A. CITIZEN PARTICIPATION: Mayor Trimble welcomed anyone wishing to speak to the council to come forward at this time. Mayor Trimble also requested that those wishing to speak to keep their time to within five (5) minutes. There was no one at this time. COUNCIL DISCUSSION: Mayor Pro Tem Donovan wanted to know if there has been any thought given to open house for the new 373 complex . City Manager John Pitstick said that staff was looking at February. Councilman Crane wanted to know if the Lifeline Ambulance Service was on line. City Manager John Pitstick said they are on line and are housed in the old police station at this time. Councilman Crane also said he had not received the monthly sewer plant report and would like to get these monthly. City Manager John Pitstick said he would check on these and get them out to the Council . Councilman Akin said that the addresses in Point North did not seem to follow in order . Mr . Faires said this is because there is a North and East for Gaston Ave. That is causing a problem although the addresses are correct they need North or East included . City Manager John Pitstick said the Auditors have just finished the annual audit and would like to have a workshop with the Council on Monday , Jan. 4 , 1988 at 6 :30 P . M. in the Library workroom. There being no other business, a motion was made to adjourn with all in favor . Chuck Trimble, Mayor SEAL ATTEST : t—_ ttt, EE ¢inimmitow\a Carolyn . .es , cretary