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02-09-1988 (City Council) Minutes 401 CITY COUNCIL MEETING MINUTES FEBRUARY 9, 1988 The City Council of the City of Wylie met in regular session on Tuesday, February 9 , 1988 at 7 : 00 P .M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Pro Tem Sandra Donovan, Council Members John Akin, Chris DiTota, Kent Crane, and Marvin Blakey, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Public Works Superintendent Don White, Assist. Engineer Ron Homeyer . Mayor Chuck Trimble and Councilman Westerhof were absent. Mayor Pro Tem Donovan called the meeting to order and Councilman Blakey gave the invocation. APPROVAL OF MINUTES: Mayor Pro Tem Donovan corrected the January 26th minutes to reflect more of the detail given on the letter from First Southwest Company. Mayor Pro Tem Donovan stated that in the minutes of January 30th, the citizens were referring to the copy machines not coffee machines. Motion was made by Councilman Ditota approve the minutes with the above corrections. Seconded by Councilman Blakey. The vote was as follows : Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman DiTota - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor . ACCEPTANCE OF LETTER OF RESIGNATION FROM JAMES GRIFFIN FROM THE ZONING BOARD OF ADJUSTMENTS: Mr . Griffin terms expires in July, 1988 . Motion as made by Councilman Akin to accept the resignation of James Griffin from the Zoning Board of Adjustments. Seconded by Councilman Blakey. The vote was as follows : Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman DiTota - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor. APPOINTMENT TO ZONING BOARD OF ADJUSTMENTS: This appointment is to complete the unexpired term of Mr . Griffin, which expires in July, 1988 . Councilman Crane would like to see another notice run in the paper for citizens wishing to serve on the different boards of the City. Motion was made by Councilman Crane to table until such notice had been run in the paper . Seconded by Councilman DiTota. The vote was as follow: Mayor Pro Tem 402 Donovan - in favor, Councilman Akin - in favor, Councilman DiTota - in favor , Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF THE CALL FOR ELECTION AND THE ELECTION ORDER FOR MAYOR AND CITY COUNCIL PLACE 2 , PLACE 4 , AND PLACE 6 FOR THE MAY 7 , 1988 ELECTION: These notices call for the election on May 7th to be held at the First United Methodist Church from 7 : 00 A.M. to 7 :00 P.M. and for absentee voting from April 18th through May 3rd and also increases the work staff to one judge, one alternate judge and five clerks. This will make it possible for the judge and three clerks to count and still leave the alternate judge and two clerks to work the voting station. Motion was made by Councilman DiTota to approve the call for election and the election order for Mayor and City Council Place 2 , Place 4 and Place 6 . Seconded by Councilman Crane. The vote was as follows: Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF AMENDMENT TO 1987-88 AMENDED BUDGET: This amended budget is reflecting the tax rate of $ .50 . Councilman Akin wanted to know about the 51 positions that the city has. In June 29 , 1987 Mr . Johnson sent Council a letter stating there were 73 full time positions, 12 part time and 5 seasonal positions. On the payroll of June 23rd, we had 67 full time employees, 11 part time and 5 seasonal employees, which would make 83 positions and we have cut 20 something off and I was trying to get my math in there. Finance Director James Johnson said seasonal is crossing guards , 9 of the 11 employees were the ambulance relief positions. Councilman DiTota wanted to know the status of the volunteer program. City Manager John Pitstick said the first priority is the library and we met last night with the library board and formed the volunteer committee and established this volunteer program. There is a joint meeting with the Park Board to go over the budget and work with this board on setting up a volunteer program for the parks. The police department has put on some reserve officer to help during this last week. Also , the Library Board would like one of the Council members to work on the volunteer committee. Councilman Akin said that Arlington has cut back on their budget and I feel we need to look at this and be sure we don' t need more cuts. City Manager John Pitstick said percentage wise, Arlington maybe cutting 50 people, but they have approximately 1200 in their budget, and the City of Wylie has already cut 40% of our staffing. If the revenues do not come in, then the staff will be back to Council . The staff hopes we do not need to cut anymore but we will 403 stay on this and if it looks like more cuts are needed , I will come back to the Council at that time. j Motion was made by Councilman DiTota to approve the amended budget reflecting the tax rate of $ .50 . Seconded by Councilman Blakey. The vote was as follows : Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman DiTota - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF FINAL PLAT FOR CONSTRUCTION ONLY FOR WESTGATE PHASE 1 : This property is located between FM 544 and Highway 78 . This plat has been before Council , but the developer has had to move the alignment of the street and therefore needs approval for construction again. Motion was made by Councilman Akin to approve the Westgate Phase 1 Final Plat for Construction only. Seconded by Councilman Crane. The vote was as follows : Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman DiTota - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor . APPROVAL OF FINAL PLAT FOR CONSTRUCTION ONLY FOR WESTGATE PHASE II : This property is located between FM 544 and Highway 78 . This plat has also been before Council but has to come back due to the realignment of the street. Councilman Crane wanted to know why the realignment. Code Enforcement Officer Roy Faires said it was due to the buried installation, and it was felt that this would not support a street . Councilman Crane then wanted to know if the City had received something from EBA. Assist . Engineer Ron Homeyer said no, the owners have been talking with them. Councilman Crane wanted to know if there was any concern with the water going through this material . Mr. Homeyer said no, because they have moved completely away from this material . The motion was seconded by Councilman Blakey. The vote was as follows : Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman DiTota - in favor , Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor . APPROVAL OF REPLAT OF KELLERS 1ST ADDITION, LOT R-1 AND R-2 , BLOCK 3 : Code Enforcement Officer Roy Faires stated that this is the property between Jackson Street and Birmingham Street and was replatted some time back for a Savings and Loan. These plans have changed and Mr . Kreymer wanted to build his office on a portion of this and therefore it needs to be replatted again. Motion was made by Councilman Akin to approve the replatting of Kellers 1st addition, Lot R-1 and R-2 Block 3 . Seconded by Councilman Crane. Councilman Crane wanted to know if the perimeter street fees have been collected . Assist. Engineer Ron Homeyer said 404 he thought these were collected the first time through, but he would check on it. Councilman Crane than asked Councilman Akin if he would amend his motion to reflect approval if all fees had been paid. Councilman Akin amended his motion to stated approval of the replat if all fees including the perimeter street fees had been paid. Seconded by Councilman Crane. The vote was as follows : Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman DiTota - in favor , Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . DISCUSSION OF 9-1-1- SYSTEM UPDATE: City Manager John Pitstick state that the contract with GTE has been approved and work has begun on the 9-1-1 system. The system has been installed but there are three things that need to be addressed and taken care of . One is the incorrect addresses in parts of the City, such as Highway 78 should be North or South instead of East , West, North and South. There are about 100 houses that need address corrections. The staff is working on sending out letters to these people. Second, GTE needs at least one month to test the system out , March should be the testing month and go on line with 9-1-1 as of April 1st . Third is staff would like to go ahead and mail out these letters to all the property needing corrections . In addition to the above, Council needs to looks at a formal name for Highway 78 ( Garland has called it Lavon Drive) . GTE has not been the hold up, we just need to get these addresses corrected in order for the 9-1-1 system to work correctly. Councilman Akin wanted to know how the ambulance will find the addresses. City Manager John Pitstick said we need to have an ordinance stating size and where to put the house numbers . Code Enforcement Officer Roy Faires said the City has an ordinance for this. City Manager John Pitstick stated that we did need to remember that this was for inside the City Limits. Councilman DiTota said we should involve the Schools and help educate the children on how to use this system. APPROVAL OF A PROCLAMATION DECLARING MARCH 7 - 11 AS TEXAS PUBLIC SCHOOLS WEEK: Mayor Pro Tem Donovan read the proclamation for record. Motion was made by Councilman Blakey to approve the proclamation. Seconded by Councilman DiTota. The vote was as follows : Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor. APPROVAL OF A PROCLAMATION DECLARING FEBRUARY 20TH AS TAMMY BLANN DAY: Mayor Pro Tem Donovan said the last report on Mrs. Blann is she has begin to make some progress. Mrs. Blann has begin showing signs of her body accepting the liver transplant and we would hope all prayers and thoughts 405 would go in that direction and she would continue to improve. . Mayor Pro Tem Donovan read the proclamation into the record. Motion was made by Councilman Crane to approve the proclamation. Seconded by Councilman Blakey. The vote was as follows: Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman DiTota - in favor . Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor . APPROVAL OF AN AMENDMENT TO ORDINANCE 84-12 AMENDING PERMIT FEES: City Manager John Pitstick said there is a change from current ordinance for permits over $1 million dollars. The City is one of the highest in the metroplex for charging of this size permits. Staff is recommending to go from $3 .00 to $2 .00 per each additional $1,000 over one Million dollars or fraction thereof . Motion was made by Councilman DiTota to approve the amendment to ordinance 84-12 . Seconded by Councilman Akin. The vote was as follows : Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor . CITIZEN PARTICIPATION: Mayor Pro Tem Donovan invited any citizens wishing to speak to come forward at this time, but to keep their comments to within two minutes. June Baugh, 604 S. Jackson, my concern is the way citizens have been lowered on the tax rate, there has been no improvements, three police have been fired. I guess that is the way of cutting the bills, where is our protection. I would like to see some improvements for the people. COUNCIL DISCUSSION: Councilman Crane stated that we spent $30 ,000 on asphalt , Finance Director James Johnson said for street repairs. Councilman Crane said was this what was paid for Williams Street. Mr . Johnsons said that Williams Street was 50% participation from the School and was not very much money. Mr . Don White, Public Works Superintendent , said the total cost was $4500 .00 and half was reimbursed . Councilman Crane said he thought we were getting 100% back from the school . Mr . Johnson said we received 50% and that is what was agreed on. Mr . Johnson also stated that this street would not with stand a lot of traffic. Councilman DiTota wanted to know about the park agreement with WSA. City Manager John Pitstick said that council was having a joint meeting with the Park Board on Thursday, Feb. llth at 7 :00 P .M. to work on this agreement . Councilman Akin said there was one complaint on road South of Birmingham, we were going to put up barricades to keep 406 Birmingham from going into South Ballard. What has happened •.� to this . Councilman Akin also said this was the first meeting in our new building and I am for one very proud of this beautiful complex . This is our first building in 102 years. City Manager John Pitstick said the Library Board had an excellence meeting with Elizabeth Crabbs . She gave us a good outline for a program for volunteers. Library Board would like a Council Member to serve on the volunteer committee. Councilman Blakey volunteered to serve on the volunteer committee. Mayor Pro Tem Donovan invited Mrs . Baugh to come and talk with the City Manager or one of the Council Members and see where the dollars have gone. We have a lot of areas that need work. Mayor Pro Tem Donovan reminded everyone of open house at the new complex was February 27th from 10 :00 A.M. to 2:00 P .M. There being no other business, a motion was made to adjourn with all in favor. / c,. Sandra Donovan, Mayor Pro Tem SEAL = ATTEST : liyt I E If00►l►►itiW�``� olyn ne , y Secretary