03-01-1988 (City Council) Minutes 417
CALLED CITY COU. CIL
MEETING - MINU' ES
MARCH 1, 19 :':
l
he Wylie City Council met in . called session on Tuesda ,
- rch 1, 1988 in the Conferen"e Room of the Munici - al
Co •lex . A quorum was present a d notice of the meeting had
been •osted in the time and m. ner required by law. ose
prese were Mayor Chuck Trim«le, Mayor Pro Tem 'andra
Donovan Council Members Cal We ; terhof Marv ' . = -- —= ' s
DiTota an, John Ak ' • John Pitstic, , City
Secretar yn Jones, Fina e Director James ,/Johnson,
P • ' Works Superintendent D. White, Assist. E ,' ineer Ron
Homeyer, Mr . • ank Medanich . nd Mr . David Me•':nich from
First Southwest Investments. Councilman Crane; rrived late
for the meeting. '
Mayor Trimble calle, the meets ng to order , d May. •r. Tem
Donovan gave the invo•. tion .
PRESENTATION BY JOHN Mi'GAN /FOR USE 0/ OMMUNITY PARK FOR
CIRCUS EVENT: Mr . Morga st ted tha ; he circus was one of
the major money making pro -cis th. -' A has each year. WSA
was turned down by Centur :u es . Park as it was just
sold. The school also turne. ' . s do/ n.
Councilman Akin asked lor. :' if he had said the school
had turned him dow Mr . Mi,rg; aid yes. Councilman Akin
said he was not or having o, r p. k grounds torn up, if it
rains there w ' .- be a big pr. •lem.
Mayor Pr. ' Tem Donovan wa. ` ed to kno if Mr . Morgan had. -
check- with Barron Cook , Mayor Pro Te Donovan stated , Te
did . 'want our park griunJ. s torn up eit -r , and tha ere
would be more of a cha e • r vandalism in ' he par : rea and
the Library.
Mayor Trimble ask how tie lease read , a A' ha e you talked
with Oaks Center Mr . Morgan said the "aks Ce ter did not
think there was - ough gra!-sy area for. ' he tent.
Councilman Al( ' stated t at the , ircus use to us- the lot
just behind e fruit staged on ghway 78 .
City Manag' r John Pitsti1 ,, ' said the park road is no made
for heavy equipment or cks.
Mayor o Tem Don... an w.,nted to know if there was a prob . -m
with r e fund- - iser fool WSA as there was with the tie
depa tment. City Manage / John Pitstick said no.
C. ncilman Akin stated e would like to see the circus in
e triangle on the highway and if they went to the park
some money put in escrow to protect against the damage.
418
CALLED CITY COUNCIL
MEETING - MINUTES
MARCH 1, 1988
The Wylie City Council met in a called session on Tuesday,
March 1, 1988 in the Conference Room of the Municipal
Complex . A quorum was present and notice of the meeting had
been posted in the time and manner required by law. Those
present were Mayor Chuck Trimble, Mayor Pro Tem Sandra
Donovan, Council Members Cal Westerhof , Marvin Blakey, Chris
DiTota and John Akin, City Manager John Pitstick, City
Secretary Carolyn Jones, Finance Director James Johnson,
Public Works Superintendent Don White, Assist. Engineer Ron
Homeyer, Mr . Frank Medanich and Mr. David Medanich from
First Southwest Investments . Councilman Crane arrived late
for the meeting .
Mayor Trimble called the meeting to order and Mayor Pro Tem
Donovan gave the invocation.
PRESENTATION BY JOHN MORGAN FOR USE OF COMMUNITY PARK FOR
CIRCUS EVENT: Mr . Morgan stated that the circus was one of
the major money making projects that WSA has each year . WSA
was turned down by Century Business Park as it was just
sold. The school also turned us down.
Councilman Akin asked Mr . Morgan if he had said the school
had turned him down. Mr . Morgan said yes. Councilman Akin
said he was not for having our park grounds torn up, if it
rains there will be a big problem.
Mayor Pro Tem Donovan wanted to know if Mr . Morgan had
checked with Barron Cook. Mayor Pro Tem Donovan stated she
did not want our park grounds torn up either, and that there
would be more of a chance for vandalism in the park area and
the Library.
Mayor Trimble asked how the lease read, and have you talked
with Oaks Center . Mr . Morgan said the Oaks Center did not
think there was enough grassy area for the tent.
Councilman Akin stated that the circus use to use the lot
just behind the fruit stand on Highway 78.
City Manager John Pitstick said the park road is not made
for heavy equipment or trucks.
Mayor Pro Tem Donovan wanted to know if there was a problem
with the fund-raiser for WSA as there was with the fire
department. City Manager John Pitstick said no.
419
Councilman Akin stated he would like to see the circus in
the triangle on the highway and if they went to the park
some money put in escrow to protect against the damage.
Councilman Blakey asked Mr . Morgan if he was comfortable
with the circus crew, if the City held WSA responsible for
damages.
Councilman Akin asked Mr . Morgan if the money received would
go back into the park. Mr . Morgan said yes .
COMMUNITY PARK FOR CIRCUS EVENT ON MARCH 14 & 15: Motion
was made by Councilman Westerhof to table this item until
the March 8th meeting and for Mr . Morgan to check on the
other properties. Seconded by Mayor Pro Tem Donovan. The
vote was as follows : Mayor Trimble - in favor , Mayor Pro
Tem Donovan - in favor, Councilman Akin - in favor ,
Councilman Westerhof - in favor , Councilman DiTota - in
favor, and Councilman Blakey - in favor . This motion
carried with all in favor .
Mayor Trimble recessed the business meeting and convened
Council into a work session on the proposed priority street
program, refinancing of equipment and financial proposals
for landfill , street program and sewage collection system.
City Manager John Pitstick stated that the original
equipment purchased was for $350 ,029 . and this was for six
(6) pieces of equipment. City Attorney Rob Dillard has told
staff that there is no way to get out of the lease purchase.
City has paid on this for 32 months and there is a buy out
figure of $274 ,133 . 29 if done by April 1 , 1988 . City
Manager John Pitstick also stated that there was a clause in
the agreement that will not allow you to get out without
buying out the contract. By buying it out now, you can save
$11 ,000 . in interest. Finance Director James Johnson said
the cleanest way to get title is to buy it out and then if
you want, sell it at market value.
City Manager John Pitstick said the following is information
on equipment for the street department:
Dump Truck - necessary to keep - this piece of
equipment is used daily
Bomag - if the City has a street program, it is a must
to keep the bomag. This machine will do all the
base work that is necessary.
Bomag roller - not the best piece of equipment for the
use we need in the City. The City needs a
pneumatic roller . The City can rent/lease a
420
pneumatic roller for three or four months for
approximately $2,000 . per month.
Crack Sealer - the seal material needed for this crack
sealer has to be heated to 450 degrees and
staff does not have the right type of protective
clothing for operating this machine. City does
need to utilize a crack sealer in order to have a
preventive maintenance program. Staff wants to
keep this crack sealer, but use a different type
of material .
Distributor Truck - this piece of equipment could be
sold if the City contracts out the overlay
(topping) of the streets.
Street Sweeper - high maintenance item with a lot of
down time. Staff does not have the people to
operate this at this time, and does not recommend
a sweeping program at this time. Later if we have
the staff, a street sweeping program could be
done, but at the same time, staff does not oppose
to putting this in the auction with a minimum bid.
City Manager John Pitstick went over what would be needed in
the way of equipment for a good street program:
Pneumatic roller - rent/lease for three or four months
Motor Grader - buy used - approximately $40 ,000 .
Backhoe - to purchase a new one approximate cost
$40 ,000 .
Labor - need to hire three (3 ) part time employees
during summer months when City is doing street
work, estimated cost of $12,000 .
Sewer Pump Truck - purchase of this equipment is
necessary
City Manager John Pitstick went over the proposed priority
street list that Council has set up a few months ago. Staff
would like to try for the first four streets this spring and
summer. These streets are Callie Court including a cul-de-
sac, Birmingham Street (from Hwy. 78 to S. Ballard) , East
Stone (from Birmingham to Ballard) , and Brown Street ( from
Ballard St. to Hwy. 78) , and South Ballard Street (from
Stone Rd. to City Limits) .
City Manager John Pitstick then went over the equipment —�
notes and certificates of obligation. There would be five
equipment notes, buy out of Bomag lease purchase, a motor
421
grader , a backhoe and a sewer pump truck with a total cost
of $392 ,133 .
There would also be a twenty (20) year certificate of
obligation which includes the street program, assessment,
labor and lease of pneumatic roller, replacement of utility
lines, landfill , priority sewer design and phase one of the
sewer lines which totals $1 ,243,690 . The equipment notes
and certificates of obligation would have 80% charged to
General Fund and 20% charged to Utility Fund for debt
service.
City Manager John Pitstick stated that if Council wanted a
major street program, staff had to move forward. If the
above is done it would affect the tax rate as follows :
1987/88 1988/90 1989/90
O & M .41 8% .4428 .4428
Debit .09 growth .1481 .1653
.50 .5909 .6081
Water 6 .50 6 .50 6 .50
Sewer 7 .00 8 .50 10 .84
Councilman DiTota wanted to know why not go for a full bond
program. City Manager John Pitstick said because the City
could not afford it right now.
Councilman DiTota said on the equipment, can staff contract
out the manpower to run the machines . Mr . Johnson said we
are, by hiring the three part time people.
Mr . Frank Medanich was asked about the debt service for the
City. Mr . Medanich said the debt service on the tax rate is
very low for Wylie. The City of Plano debt service is 30%
of the total tax roll and has been as high as 50% . The City
of Denton is the same.
Mayor Trimble set up public hearings on March 22nd and
April 12th for informing the public of the s��. program.
There being no other business or • isc -/on, a motion was
made to adjourn with all in fav• .
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:\,�,4
�. , /� Chuck T -e, Mayor
ATTEST : SEAL =
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Carol o s City Sec'f' k/ , TEY'11/