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03-22-1988 (City Council) Minutes 439 CITY COUNCIL MEETING MINUTES MARCH 22 , 1988 The Wylie City Council met in regular session on Tuesday, March 22, 1988 at 7 :00 P.M. in the Council Chambers of the Wylie Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Sandra Donovan, Council Members Cal Westerhof, John Akin, Marvin Blakey, Chris DiTota and Kent Crane, City Manager John Pitstick, City Secretary Carolyn Jones, Code Enforcement Officer Roy Faires, Assist. Engineer Ron Homeyer , Finance Director James Johnson, and Public Works Superintendent Don White. Mayor Trimble called the meeting to order and Councilman Blakey gave the invocation. APPROVAL OF MINUTES OF MARCH 8TH MEETING: The minutes submitted were for the March 8 , 1988 Council meeting , there being no additions or correction, a motion was made by Mayor Pro Tem Donovan to approve. Seconded by Councilman Crane. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor . APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENTS: Mr . James Griffin resigned from the Zoning Board of Adjustments, this appointment will be to fill this unexpired term. The term is up in July, 1988. Motion was made by Councilman Crane to appoint Mr . Gene Tucker to this unexpired term. Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF DECLARING EQUIPMENT AND UNCLAIMED PROPERTY AS "SURPLUS PROPERTY" AND "UNCLAIMED AND ABANDONED PROPERTY" AND SETTING AUCTION DATE OF APRIL 16 , 1988 : City Manager John Pitstick said this item allows the city to declare surplus property on several items and sets an auction date for April 16th at 2: 30 P.M. at the old Police Station. If the equipment is not being used, it has been put on the auction list. Motion was made by Councilman Westerhof to approve the auction date of April 16th and to declare 440 equipment and unclaimed property as "Surplus Property" and "Abandoned Property" . Mayor Pro Tem Donovan wanted to about the fair market value and if we did not get that price, will the item still sell . Finance Director James Johnson said reasonable market value will be placed on the items and the item will be pulled if the bid is under that price. Councilman Akin wanted to know if staff had an auctioneer . Mr. Johnson said yes, Mr . Rene Bates & Associates of McKinney, Texas. The above motion was seconded by Mayor Pro Tem Donovan. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor . This motion carried with all in favor . AWARD OF BID FOR JANITORIAL SERVICE CONTRACT: City Manager John Pitstick stated that there were eleven (11) bids received as follows: Complete Maintenance, Richardson, Tex . $14,848.80 Executive Main, Carrollton, Tex . $20 ,328 .00 Poston & Associates, Plano, Tex . $21,600 .00 Squeaky Clean, Allen, Tex. $29 ,499 .84 A & A Building Maintenance, McKinney, Tex . $29 ,697 .60 Richardson Contracting, Wylie $31 ,584 .00 Dependable Building Services, Garland, Tex . $37,248.90 Alternative Bid of $29 ,588 .90 Harris Bldg. & Office Maint. Richardson, Tex .$42 ,000 .00 Eagle Maintenance Plano, Tex. $45,288 .00 Alternative Bid of $38,592 .00 Thompson Professional Ser. , Richardson, Tex. $50,904 .00 Consolidated Maid, Garland, Tex . $60,000 .00 Staff recommends award of bid to Executive Maid in the amount of $20,328 .00 per year . Mayor Pro Tem Donovan wanted to know if this included rotating the council seats and vacuuming the seats. 441 Councilman Blakey wanted to know what was classified as non routine. Mr . Johnson said if something was on Monday night and you needed the room prior to Tuesday night, then they would come back and clean . Motion was made by Councilman Akin to approve the award of bid to Executive Maid of Carrollton in the amount of $20,328 .00 per year . Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor, Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor . APPROVAL OF RESOLUTION UPDATING AGREEMENT WITH NORTH TEXAS MUNICIPAL WATER DISTRICT TO CONTRACT FOR A CONSULTING ENGINEER TO DESIGN THE CITY OF WYLIE WASTEWATER COLLECTION SYSTEM IMPROVEMENTS: City Manager John Pitstick said this is updating our agreement with North Texas Municipal Water District . Councilman Akin wanted to know a ball point figure cost. City Manager John Pitstick said it is covered in the contract. This contract will be between NTMWD and the engineer . Councilman Westerhof wanted to know why the change from CH2M Hill . City Manager John Pitstick said CH2M Hill is a national firm and was needed for the Wastewater System design, but Schemik, Jacobs and Finklea is a local firm and can do this project . City Manager John Pitstick said that we do not need the kind of quality from CH2M Hill at this point. Councilman Crane said he has a problem with knowing how much this will cost . City Manager John Pitstick said it is part of the 1 .8 million dollar contract . Mayor Pro Tem Donovan stated that staff has said it would serve our needs better. City Manger John Pitstick said we need CH2M Hill for design of the Wastewater Treatment Plant, but not a national firm for the lines. Councilman Akin said this is nothing new, NTMWD operates the plant and they know what they are doing . Councilman Crane said he has a problem without knowing the cost . City Manager John Pitstick said you cannot discuss individual prices for professional services. You can discuss work schedule and they type work that will be done. Motion was made by Mayor Pro Tem Donovan to approval the resolution updating Agreement with North Texas Municipal Water District to contract for a consulting engineer to design the City of Wylie Wastewater Collection System Improvements . Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Crane - against, and Councilman Blakey - in favor . This motion carried with six (6) in favor, and one (1) against. 442 PRESENTATION BY COLLIN COUNTY ON THE ALIGNMENT OF SANDEN BLVD. : Mr. Dennis Burns of Collin County made the presentation on Sanden Blvd. Alignment. This project is out of the 1983 Bond Program. This is $100 ,000 . from Hwy. 78 and $780,500 from Plano Pkway, a total of $880,500 . The first step for County is to do an alignment study and then present it to the Council for a decision by Resolution. This project is designed for six (6) lanes, and build three (3) lane from FM 544 on North and Hwy 78 on South. Scheme A - the road is located where the current road is now, comes by Sanden and over to Hwy. 78 . Estimated cost 2 .09 million cost of 6 lanes. Scheme B - ties FM 544 to Hwy. 78 going by Sanden, goes west out of flood plain, misses Hwy. 78 bridge and railroad crossing, but does have creek crossing . Estimated cost is 2 .08 million for 6 lanes. Scheme C - same pattern by Sanden, has two (2) crossing over Muddy Creek and completely rebuilds the railroad crossing. Estimated cost is 3 .2 million for 6 lanes. Scheme D - same pattern by Sanden, similar to Scheme B, but does not swing up as much, there is one major bridge crossing. Estimated cost 2 .074 million with 6 lanes. ... Mr . Burns said that Scheme A,B and D are close in cost , Scheme C is higher due to the railroad crossing and bridges. Councilman DiTota wanted to know on the Flood Plain, can this be built on or developed, which scheme would give more land (frontage) for development. Mr . Burns said Scheme B. City Manager John Pitstick wanted to know if County looked into tieing into Alanis. Mr . Burns said Scheme A, B, or D would allow you to tie into Alanis in the future. It will cost because you have to cross a creek. Councilman DiTota wanted to know if the initial plans were to build one side or both side with median. Mr . Burns said three lanes on the east side. City Manager John Pitstick wanted to know if the 88 Bond issue moves forward, could this 83/88 issue be bid out at one time and complete the entire road . Mr . Burns said yes, Collin County and City could do an interlocal agreement . Councilman Akin stated that the bridge cost is the big factor . Councilman Crane wanted to know which scheme Mr . Burns would recommend. 443 Mr . Burns said not just one, but combination of B and D. Councilman Crane stated that the flood plain area is the section that has been talked about for another City Park. Mayor Trimble said the owners of the Harvard Tract may give us land for a Park. City Manager John Pitstick said he had rather have Mr. Burns come back with a drawing of B & D combined prior to Council taking action. PUBLIC HEARING ON THE 1988 STREET PROGRAM - RECONSTRUCTION OF CITY STREETS WITH ASSESSMENT TO PROPERTY OWNERS: City Manager John Pitstick said this is a public hearing and there is a hand out of the priority list of streets that staff has put together . The hand outs shows open ditch street, curb & gutter streets. Open ditch street is like Thomas St. that goes into the Park. The first year we would like to borrow $600 ,000 . and do Callie Court, S. Ballard, Birmingham and Stone, Brown Street and Kreymer Lane. City Manager John Pitstick said he wanted to invite the public for comments. The streets will be bid out and cost may be lower/or higher than staff has estimated. Staff would like to know what you as citizens want. City Manager John Pitstick said that the assessment process is to go out and assess your property and prove that your property will have an increased valuation due do the charge for the street reconstruction. Mayor Trimble opened the public hearing . Mrs. Joe Howery of 101 W. Butler Street, said one and a half years ago I addressed the Council about my street. I do not feel a property owner whose streets are being torn up by trucks should have to pay. Since the hamburger joint has re-done their parking, the trucks park in front of my house. Our property is curb and gutter but the neighbors is not and we get all the water . Central Appraisal said we were getting charged Commercial tax rate and we are residential . Councilman Akin said he understood her problem, also the water line is so shallow that the trucks break them. I know you have a problem. Mrs. Howery said no way would she pay the 1/3 of fixing the street and she wants something done about the water running down on her property. I have called the City three times to come and clean out the ditch, but have had no response. Mayor Pro Tem Donovan wanted to know if the signs have come in. Mr . Don White said he has not seen them. Councilman Crane said we need to enforce this ordinance. Mrs . Howery said this hamburger place also throws dirty mop water and dish water out on the street and it stands there. You are saying that these trucks can use my side of the road 444 to deliver across the street and yet I have to pay for the -11.14. road. I brought this up 1 1/2 years ago and I still do not believe it is fair. I do not believe I will agree to pay 1/3 of the street. City Manager John Pitstick asked if she was saying that commercial property should pay more. Mrs . Howery said it wasn' t fair for her . Mr . Ronnie Bentley 501 Stoneybrook said we are going to borrow the money up front . Mayor Trimble said yes. Mr . Bentley said he agrees to do this, but would like to see a sidewalk on S. Ballard so the kids can walk to school . Mr . Homeyer, Assist. City Engineer, said money is allocated for sidewalks . City Manager John Pitstick said there is an engineering problem, but staff is working on getting the sidewalks. It may be we have to put part of the sidewalk on private property. Mr. Jim Feavor of Callie Court wanted to know how staff got $32,480 .00 for cost of the street . Mr. Homeyer said it for an 18 foot street. Mr . Feavor said that cost on 20 ft . street was $38,000 . Mr. Homeyer said 18 Ft . road can go in without removing any concrete drive ways. The residents have estate type homes , there is no parking on the street so 18 Ft. should be enough. Mr. Feavor said talking $4 .70 per foot. Mr . Homeyer said this street is set up on 60/40 and this is 20% on each side. Mr . Gary Sneller of West Marble said if we borrow $600,000 how is this repaid. City Manager John Pitstick said through taxes - paid over 20 years. Mrs . Annette Naish of Rustic Place said if we borrow money for 20 years, how long will the street last . City Manager John Pitstick said 15 to 18 years and then put another over lay, that is if we get good base. Mrs. Naish said life expectancy is the same on both types of streets. City Manager John Pitstick said no, 20 - 25 years on curb and gutter streets. Mrs. Naish said that we have had other streets re-done, were they reconstructed . City Manager John Pitstick said yes, they were reconstructed. Mrs . Naish asked, does this mean raising taxes. Mrs . Jill Tomek 511 Rustic Place, it is silly to take 20 year loan for something that last 15 to 18 years . Why is Stone and Ballard -0- labor. City Manager John Pitstick said because we are contracting all of it out . City Manager John Pitstick said most of the streets have one to one and one half inches of base and we are going in put in eight inch base, at the end of 15 to 18 years, we will only have to do an overlay or seal coat . Councilman DiTota said on Birmingham, what is an estimation of concrete street . Mr. Homeyer said you have to remove the existing street and add another 20 to 25% to the cost. 445 Councilman Akin said the base and sealing the streets have been a problem. Mayor Trimble said that Mr . Santry said that on Master Street , the base was constructed in 1913 . Councilman Crane said the reason the program has come about is from the survey sent out . It came back to fix the roads. At first I had a problem with borrowing for 20 years, but my home has 30 year mortgage and my carpet want last that long. We do need to do these roads and we cannot wait for the cash to be there. If someone is unhappy then let us know and let us know of another option. Councilman Akin said that is correct and through the years we have spent enough money patching we could have started this street program several years ago. Mayor Pro Tem Donovan said the survey said do the streets, that was 80% of the survey, but we also had a rollback that citizens said make do with what you have now. I want to hear from the citizens on doing these streets. Otherwise I will have to go along with what was said by the rollback. Councilman Akin said that he thinks different people look at it different. I feel that we left the people out of the process of when we arrived at the tax rate, if the people had been included in this it probably would not have happened. Mayor Pro Tem Donovan said she agrees, if these people had been included back in September , we might not have had the rollback, but we did have the rollback. Jim Swartz , the rollback just come about, pot holes have been here a long time, don' t blame the rollback. Concrete is cheaper than it was, how long will concrete last . Mr . Homeyer said 20 years. Mr . Swartz wanted to know if we had looked at concrete. Mr . Homeyer said yes , but $1.25 per ft . to remove the old roads it did not seem like a good way to go. Mayor Trimble said there is a hidden cost on concrete streets , also concrete streets have to be removed and replaced after 20 years. If a base is protected it can be resurfaced. Mr . Swartz said he thinks concrete does need to be looked at. Mr . Ron Homeyer, Assist. Engineer, said that when the streets went out for bid, there could be an option of asphalt and concrete. Mrs. Jill Tomek 511 Rustic Place, said Mrs . Donovan I do not think you should expect the public to give you an answer until we see the actual cost and estimates on all roads. I am not going to give you an answer until I hear both the 446 pros and cons for asphalt and concrete. Another thing, blaming this rollback is a punch of boloney around election time. Mayor Pro Tem Donovan said she was not blaming the tax rollback. If we go out and borrow money to do streets, we will have to raise taxes next year . Mrs. Tomek said that is right , but we will have something to see for those tax dollars. Mr . Bobby Skipwith 315 Hilltop, stated that Hilltop has been a through road for people living out in the Country. It is the most traveled road , when I bought my house I paid for the street, since then, I have paid for retopping it three times. I just wonder where my tax dollars go. We have higher water & sewer bills than anyone in the County. Use to the people had a choice and this Council has taken our choice away from us. The citizens on this street should be able to say what they want. I know Hilltop is a long way down the road on the reconstruction list . In front of schools can you tax them for the roads. Mayor Trimble said we have not made a decision on a street without interest from the property owners. A good example is Callie Court, they have asked for this street to be re- done. Councilman Akin said for years we only had two roads to cross Wylie, that is how Akin Lane came about . Kathy Linfield from Southfork, who is responsible for the street from FM544 to Southfork. Mr. Homeyer said the City is maintaining it. Kathy said there was never a top put on this road and there are large holes in the road. I do not believe Southfork is considered a part of the City, but I do pay taxes . Mayor Trimble said we do want Southfork as a part of the City. This is a temporary road and should be a concrete street when the Railroad gives permission to have the crossing. Kathy said maybe we could do something about keeping the pot holes filled more than every six months. Mr . William Vick of , 680 Jock Lane stated that he has a big car and has had to have it realigned several times due to 'r the holes in this road . When I call it takes two (2) or three (3 ) days before anyone comes out and then they do a sorry job. Namoi Schneller stated that Cottonbelt Street goes by her house and the City just put in this street and it appears to be cracking. Does it have a good base. City Manager John Pitstick said it was a narrow road and cracking on the side of the road is likely. City Manager John Pitstick also said 447 this has nothing to do with base and if people are driving on the edge then it could be cracking . There being no other citizens wishing to speak at this time, Mayor Trimble closed the public hearing . Mayor Trimble stated that there would be another public hearing in three weeks , I am hoping there will be questions and more input for Council . APPROVAL OF FINAL PLAT AND ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR WOODLAKE VILLAGE SUBDIVISION: Mr . Ron Homeyer, Assist. City Engineer, stated that staff recommended approval . Councilman DiTota wanted to know why this plat did not have the park fees. Mr. Homeyer said park fees are only for residential not commercial . Mr. Homeyer also said that the maintenance bond has been delivered. Motion was made by Councilman Akin to approve the final plat and acceptance of public improvements for Woodlake Village Subdivision. Seconded by Councilman Westerhof . The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor , Councilman Akin - in favor , Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor , and Councilman Blakey - in favor. This motion carried with all in favor . APPROVAL OF PROCLAMATION FOR BUILDING SAFETY WEEK - APRIL 10TH THRU 16, 1988 . Mayor Trimble read the proclamation into the record for Building Safety Week. Motion was made by Councilman Crane to approve the proclamation for Building Safety Week - April 10th thru 16th, 1988 . Seconded by Mayor Pro Tem Donovan. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor , Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor . This motion carried with all in favor. APPROVAL OF PROFESSIONAL SERVICES FOR ENGINEERING AND DESIGN FOR 1988 STREET RECONSTRUCTION PROGRAM: City Manager John Pitstick said this is brought before Council in order to get the street program ready, the engineering and design work needs to be completed. After ttis step, if the street program is to move forward we will be able to begin work in June and be completed prior to school opening in the fall . This is just to begin the design work. Staff sent out four (4) proposals for these professional services. These proposals were sent to the following: Hunter & Associates, Inc. Jones & Boyd, Inc. Jones & Friebele Consulting Engineers, Inc. Cummings & Pewitt, Inc. 448 Staff recommends Cummings & Pewitt, Inc. to do the engineering and design work. Mayor Pro Tem Donovan wanted to know if the street program does not go through will this material be saved. City Manager John Pitstick said yes, and if and when the program is done, a lot of the work would be ready. Councilman Crane wanted to know if some of the work this firm has already done in the past could be used. Mr . Homeyer said yes, the work done on Birmingham Street could be used. Motion was made by Councilman DiTota to approve the firm of Cummings & Pewitt, Inc. for the engineering and design work for the street program. Seconded by Councilman Crane. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor, Councilman Akin - in favor, Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Crane - in favor, and Councilman Blakey - in favor. This motion carried with all in favor. CITIZEN PARTICIPATION: Mayor Trimble invited anyone wishing to speak to come forward at this time, but to keep their comments to two minuets and to stated their name and address __ for the record. No one came forward at this time. COUNCIL DISCUSSION: Mayor Pro Tem Donovan wanted to know the status of the old police building , tear it down or what. City Manager John Pitstick said part of the problem is the well and old water tower. Staff needs about a month to come back with recommendations on what to do. Councilman Akin wanted to know if the Fire truck was there. City Manager John Pitstick said yes, the truck is parked in one of the bays, but most of the time the firemen report to the Southside Station. Councilman Crane said didn' t we at one time authorize a subcontractor to cap that well , has this been done. City Manager John Pitstick said we have gone out for proposals on this but we have not brought it back. That well is one of the most historical monuments we have in the City. Staff is trying to do some historical background on this prior to capping it. Mayor Trimble said he has suggested to the news to seek information on this well . I hate to part with $10,00 . to fill a hole with concrete. If there is any way at all to get a historical marker for the well I would like to. We are short on parking and maybe this property could be parking and a small historical park. 449 Councilman Blakey wanted to know the status on leasing out part of the complex. City Manager John Pitstick said staff is still working with the JP court and looking at proposal with County for use of our jail . Councilman Akin said we have talked with County about a sub-court house here in Wylie. City Manager John Pitstick said the Chamber is interested in an office here. Councilman Crane said that A-1 Auto Sales in addition to other problems, they have had a pickup parked out front with a sign . Our ordinance does not allow this. Mr . Roy Faires , Code Enforcement Officer , said no reason other than we have 300 charges against these people now and out attorney has said this is enough to get them into court. Mayor Pro Tem Donovan wanted to know if our attorney could get this into court. Councilman Crane said he would like a report from our City Attorney on the lawsuite with Minyard. Mayor Trimble said we have been notified by attorneys that the Keithley family is naming us in the lawsuite on the death of Mr . Keithley at the railroad crossings at Southfork. City Manager John Pitstick said there will be another public hearing on April 12th, that the week of April 18th is Spring Clean Up Week, there will be a poster contest with the School kids and Saturday will be a major work day. The Library Board is having a reception on Sunday, March 27th at 2:00 P .M. Councilman DiTota asked Mr. Faires if the P & Z Meeting did not have a rezoning of Lot 1C, Block 9 of the Railroad addition on their agenda. Mr . Faires said it comes up on the next P & Z Agenda . Councilman DiTota also wanted Mr . Faires to look into the property across from D C Automotive, there is some abandoned cars . Councilman Akin said he had complaints that some people received three to five letters on the Library Reception. "The Library Board is getting to be an independent board, had executive session, it is illegal . Councilman Akin also said that Dick Murray, County Cleaners received a $4 ,000 . water bill . Mr . Johnson said it is Hats of Wylie and it is for more than one month. Mr . Johnson said he talked to him last week. Mr . Johnson said the bill was going to the property owner and the person leasing the building was not getting the bill . Mayor Trimble said that Council was to turn in the review sheets for the Performance Review of the City Manager within a one week period and since this has not been done, there would be no reason to hold the executive session. Councilman Akin said this review sheet was hard to do because he does not see the person on a daily basis. 450 There being no other discussion, a mo on was made to adjourn with all in favor . otommuttimio G AL E. S i - -Prckapplim7 Mayor ATTEST : ''yyy 5 ## i r1 Ei -00'.0\`a 9 Caro nes ity Secretary