03-22-1988 (City Council) Minutes 439
CITY COUNCIL MEETING
MINUTES
MARCH 22 , 1988
The Wylie City Council met in regular session on Tuesday,
March 22, 1988 at 7 :00 P.M. in the Council Chambers of the
Wylie Municipal Complex . A quorum was present and notice of
the meeting had been posted in the time and manner required
by law. Those present were Mayor Chuck Trimble, Mayor Pro
Tem Sandra Donovan, Council Members Cal Westerhof, John
Akin, Marvin Blakey, Chris DiTota and Kent Crane, City
Manager John Pitstick, City Secretary Carolyn Jones, Code
Enforcement Officer Roy Faires, Assist. Engineer Ron
Homeyer , Finance Director James Johnson, and Public Works
Superintendent Don White.
Mayor Trimble called the meeting to order and Councilman
Blakey gave the invocation.
APPROVAL OF MINUTES OF MARCH 8TH MEETING: The minutes
submitted were for the March 8 , 1988 Council meeting , there
being no additions or correction, a motion was made by Mayor
Pro Tem Donovan to approve. Seconded by Councilman Crane.
The vote was as follows : Mayor Trimble - in favor , Mayor
Pro Tem Donovan - in favor, Councilman Akin - in favor,
Councilman Westerhof - in favor , Councilman DiTota - in
favor, Councilman Crane - in favor, and Councilman Blakey -
in favor. This motion carried with all in favor .
APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENTS: Mr . James
Griffin resigned from the Zoning Board of Adjustments, this
appointment will be to fill this unexpired term. The term
is up in July, 1988. Motion was made by Councilman Crane to
appoint Mr . Gene Tucker to this unexpired term. Seconded by
Councilman Akin. The vote was as follows : Mayor Trimble -
in favor , Mayor Pro Tem Donovan - in favor , Councilman Akin
- in favor, Councilman Westerhof - in favor, Councilman
DiTota - in favor , Councilman Crane - in favor , and
Councilman Blakey - in favor. This motion carried with all
in favor .
APPROVAL OF DECLARING EQUIPMENT AND UNCLAIMED PROPERTY AS
"SURPLUS PROPERTY" AND "UNCLAIMED AND ABANDONED PROPERTY"
AND SETTING AUCTION DATE OF APRIL 16 , 1988 : City Manager
John Pitstick said this item allows the city to declare
surplus property on several items and sets an auction date
for April 16th at 2: 30 P.M. at the old Police Station. If
the equipment is not being used, it has been put on the
auction list. Motion was made by Councilman Westerhof to
approve the auction date of April 16th and to declare
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equipment and unclaimed property as "Surplus Property" and
"Abandoned Property" .
Mayor Pro Tem Donovan wanted to about the fair market value
and if we did not get that price, will the item still sell .
Finance Director James Johnson said reasonable market value
will be placed on the items and the item will be pulled if
the bid is under that price. Councilman Akin wanted to know
if staff had an auctioneer . Mr. Johnson said yes, Mr . Rene
Bates & Associates of McKinney, Texas.
The above motion was seconded by Mayor Pro Tem Donovan. The
vote was as follows : Mayor Trimble - in favor, Mayor Pro
Tem Donovan - in favor , Councilman Westerhof - in favor ,
Councilman DiTota - in favor, Councilman Crane - in favor ,
and Councilman Blakey - in favor . This motion carried with
all in favor .
AWARD OF BID FOR JANITORIAL SERVICE CONTRACT: City Manager
John Pitstick stated that there were eleven (11) bids
received as follows:
Complete Maintenance, Richardson, Tex . $14,848.80
Executive Main, Carrollton, Tex . $20 ,328 .00
Poston & Associates, Plano, Tex . $21,600 .00
Squeaky Clean, Allen, Tex. $29 ,499 .84
A & A Building Maintenance, McKinney, Tex . $29 ,697 .60
Richardson Contracting, Wylie $31 ,584 .00
Dependable Building Services, Garland, Tex . $37,248.90
Alternative Bid of $29 ,588 .90
Harris Bldg. & Office Maint. Richardson, Tex .$42 ,000 .00
Eagle Maintenance Plano, Tex. $45,288 .00
Alternative Bid of $38,592 .00
Thompson Professional Ser. , Richardson, Tex. $50,904 .00
Consolidated Maid, Garland, Tex . $60,000 .00
Staff recommends award of bid to Executive Maid in the
amount of $20,328 .00 per year .
Mayor Pro Tem Donovan wanted to know if this included
rotating the council seats and vacuuming the seats.
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Councilman Blakey wanted to know what was classified as non
routine. Mr . Johnson said if something was on Monday night
and you needed the room prior to Tuesday night, then they
would come back and clean .
Motion was made by Councilman Akin to approve the award of
bid to Executive Maid of Carrollton in the amount of
$20,328 .00 per year . Seconded by Councilman Westerhof . The
vote was as follows : Mayor Trimble - in favor , Mayor Pro
Tem Donovan - in favor , Councilman Akin - in favor,
Councilman Westerhof - in favor , Councilman DiTota - in
favor, Councilman Crane - in favor, and Councilman Blakey -
in favor . This motion carried with all in favor .
APPROVAL OF RESOLUTION UPDATING AGREEMENT WITH NORTH TEXAS
MUNICIPAL WATER DISTRICT TO CONTRACT FOR A CONSULTING
ENGINEER TO DESIGN THE CITY OF WYLIE WASTEWATER COLLECTION
SYSTEM IMPROVEMENTS: City Manager John Pitstick said this
is updating our agreement with North Texas Municipal Water
District . Councilman Akin wanted to know a ball point
figure cost. City Manager John Pitstick said it is covered
in the contract. This contract will be between NTMWD and
the engineer . Councilman Westerhof wanted to know why the
change from CH2M Hill . City Manager John Pitstick said
CH2M Hill is a national firm and was needed for the
Wastewater System design, but Schemik, Jacobs and Finklea is
a local firm and can do this project . City Manager John
Pitstick said that we do not need the kind of quality from
CH2M Hill at this point. Councilman Crane said he has a
problem with knowing how much this will cost . City Manager
John Pitstick said it is part of the 1 .8 million dollar
contract . Mayor Pro Tem Donovan stated that staff has said
it would serve our needs better. City Manger John Pitstick
said we need CH2M Hill for design of the Wastewater
Treatment Plant, but not a national firm for the lines.
Councilman Akin said this is nothing new, NTMWD operates the
plant and they know what they are doing . Councilman Crane
said he has a problem without knowing the cost . City
Manager John Pitstick said you cannot discuss individual
prices for professional services. You can discuss work
schedule and they type work that will be done.
Motion was made by Mayor Pro Tem Donovan to approval the
resolution updating Agreement with North Texas Municipal
Water District to contract for a consulting engineer to
design the City of Wylie Wastewater Collection System
Improvements . Seconded by Councilman DiTota. The vote was
as follows : Mayor Trimble - in favor, Mayor Pro Tem Donovan
- in favor , Councilman Akin - in favor , Councilman Westerhof
- in favor, Councilman DiTota - in favor , Councilman Crane -
against, and Councilman Blakey - in favor . This motion
carried with six (6) in favor, and one (1) against.
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PRESENTATION BY COLLIN COUNTY ON THE ALIGNMENT OF SANDEN
BLVD. : Mr. Dennis Burns of Collin County made the
presentation on Sanden Blvd. Alignment. This project is out
of the 1983 Bond Program. This is $100 ,000 . from Hwy. 78
and $780,500 from Plano Pkway, a total of $880,500 . The
first step for County is to do an alignment study and then
present it to the Council for a decision by Resolution.
This project is designed for six (6) lanes, and build three
(3) lane from FM 544 on North and Hwy 78 on South.
Scheme A - the road is located where the current road is
now, comes by Sanden and over to Hwy. 78 . Estimated cost
2 .09 million cost of 6 lanes.
Scheme B - ties FM 544 to Hwy. 78 going by Sanden, goes west
out of flood plain, misses Hwy. 78 bridge and railroad
crossing, but does have creek crossing . Estimated cost is
2 .08 million for 6 lanes.
Scheme C - same pattern by Sanden, has two (2) crossing over
Muddy Creek and completely rebuilds the railroad crossing.
Estimated cost is 3 .2 million for 6 lanes.
Scheme D - same pattern by Sanden, similar to Scheme B, but
does not swing up as much, there is one major bridge
crossing. Estimated cost 2 .074 million with 6 lanes. ...
Mr . Burns said that Scheme A,B and D are close in cost ,
Scheme C is higher due to the railroad crossing and bridges.
Councilman DiTota wanted to know on the Flood Plain, can
this be built on or developed, which scheme would give more
land (frontage) for development. Mr . Burns said Scheme B.
City Manager John Pitstick wanted to know if County looked
into tieing into Alanis. Mr . Burns said Scheme A, B, or D
would allow you to tie into Alanis in the future. It will
cost because you have to cross a creek.
Councilman DiTota wanted to know if the initial plans were
to build one side or both side with median. Mr . Burns said
three lanes on the east side.
City Manager John Pitstick wanted to know if the 88 Bond
issue moves forward, could this 83/88 issue be bid out at
one time and complete the entire road . Mr . Burns said yes,
Collin County and City could do an interlocal agreement .
Councilman Akin stated that the bridge cost is the big
factor .
Councilman Crane wanted to know which scheme Mr . Burns would
recommend.
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Mr . Burns said not just one, but combination of B and D.
Councilman Crane stated that the flood plain area is the
section that has been talked about for another City Park.
Mayor Trimble said the owners of the Harvard Tract may give
us land for a Park.
City Manager John Pitstick said he had rather have Mr. Burns
come back with a drawing of B & D combined prior to Council
taking action.
PUBLIC HEARING ON THE 1988 STREET PROGRAM - RECONSTRUCTION
OF CITY STREETS WITH ASSESSMENT TO PROPERTY OWNERS: City
Manager John Pitstick said this is a public hearing and
there is a hand out of the priority list of streets that
staff has put together . The hand outs shows open ditch
street, curb & gutter streets. Open ditch street is like
Thomas St. that goes into the Park. The first year we would
like to borrow $600 ,000 . and do Callie Court, S. Ballard,
Birmingham and Stone, Brown Street and Kreymer Lane. City
Manager John Pitstick said he wanted to invite the public
for comments. The streets will be bid out and cost may be
lower/or higher than staff has estimated. Staff would like
to know what you as citizens want. City Manager John
Pitstick said that the assessment process is to go out and
assess your property and prove that your property will have
an increased valuation due do the charge for the street
reconstruction. Mayor Trimble opened the public hearing .
Mrs. Joe Howery of 101 W. Butler Street, said one and a half
years ago I addressed the Council about my street. I do not
feel a property owner whose streets are being torn up by
trucks should have to pay. Since the hamburger joint has
re-done their parking, the trucks park in front of my house.
Our property is curb and gutter but the neighbors is not and
we get all the water . Central Appraisal said we were
getting charged Commercial tax rate and we are residential .
Councilman Akin said he understood her problem, also the
water line is so shallow that the trucks break them. I know
you have a problem.
Mrs. Howery said no way would she pay the 1/3 of fixing the
street and she wants something done about the water running
down on her property. I have called the City three times to
come and clean out the ditch, but have had no response.
Mayor Pro Tem Donovan wanted to know if the signs have come
in. Mr . Don White said he has not seen them. Councilman
Crane said we need to enforce this ordinance.
Mrs . Howery said this hamburger place also throws dirty mop
water and dish water out on the street and it stands there.
You are saying that these trucks can use my side of the road
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to deliver across the street and yet I have to pay for the -11.14.
road. I brought this up 1 1/2 years ago and I still do not
believe it is fair. I do not believe I will agree to pay
1/3 of the street. City Manager John Pitstick asked if she
was saying that commercial property should pay more. Mrs .
Howery said it wasn' t fair for her .
Mr . Ronnie Bentley 501 Stoneybrook said we are going to
borrow the money up front . Mayor Trimble said yes. Mr .
Bentley said he agrees to do this, but would like to see a
sidewalk on S. Ballard so the kids can walk to school . Mr .
Homeyer, Assist. City Engineer, said money is allocated for
sidewalks . City Manager John Pitstick said there is an
engineering problem, but staff is working on getting the
sidewalks. It may be we have to put part of the sidewalk on
private property.
Mr. Jim Feavor of Callie Court wanted to know how staff got
$32,480 .00 for cost of the street . Mr. Homeyer said it for
an 18 foot street. Mr . Feavor said that cost on 20 ft .
street was $38,000 . Mr. Homeyer said 18 Ft . road can go in
without removing any concrete drive ways. The residents
have estate type homes , there is no parking on the street so
18 Ft. should be enough. Mr. Feavor said talking $4 .70 per
foot. Mr . Homeyer said this street is set up on 60/40 and
this is 20% on each side.
Mr . Gary Sneller of West Marble said if we borrow $600,000
how is this repaid. City Manager John Pitstick said through
taxes - paid over 20 years.
Mrs . Annette Naish of Rustic Place said if we borrow money
for 20 years, how long will the street last . City Manager
John Pitstick said 15 to 18 years and then put another over
lay, that is if we get good base. Mrs. Naish said life
expectancy is the same on both types of streets. City
Manager John Pitstick said no, 20 - 25 years on curb and
gutter streets. Mrs. Naish said that we have had other
streets re-done, were they reconstructed . City Manager John
Pitstick said yes, they were reconstructed. Mrs . Naish
asked, does this mean raising taxes.
Mrs . Jill Tomek 511 Rustic Place, it is silly to take 20
year loan for something that last 15 to 18 years . Why is
Stone and Ballard -0- labor. City Manager John Pitstick
said because we are contracting all of it out . City Manager
John Pitstick said most of the streets have one to one and
one half inches of base and we are going in put in eight
inch base, at the end of 15 to 18 years, we will only have
to do an overlay or seal coat .
Councilman DiTota said on Birmingham, what is an estimation
of concrete street . Mr. Homeyer said you have to remove the
existing street and add another 20 to 25% to the cost.
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Councilman Akin said the base and sealing the streets have
been a problem.
Mayor Trimble said that Mr . Santry said that on Master
Street , the base was constructed in 1913 .
Councilman Crane said the reason the program has come about
is from the survey sent out . It came back to fix the roads.
At first I had a problem with borrowing for 20 years, but my
home has 30 year mortgage and my carpet want last that long.
We do need to do these roads and we cannot wait for the cash
to be there. If someone is unhappy then let us know and let
us know of another option.
Councilman Akin said that is correct and through the years
we have spent enough money patching we could have started
this street program several years ago.
Mayor Pro Tem Donovan said the survey said do the streets,
that was 80% of the survey, but we also had a rollback that
citizens said make do with what you have now. I want to
hear from the citizens on doing these streets. Otherwise I
will have to go along with what was said by the rollback.
Councilman Akin said that he thinks different people look at
it different. I feel that we left the people out of the
process of when we arrived at the tax rate, if the people
had been included in this it probably would not have
happened. Mayor Pro Tem Donovan said she agrees, if these
people had been included back in September , we might not
have had the rollback, but we did have the rollback.
Jim Swartz , the rollback just come about, pot holes have
been here a long time, don' t blame the rollback. Concrete
is cheaper than it was, how long will concrete last . Mr .
Homeyer said 20 years. Mr . Swartz wanted to know if we had
looked at concrete. Mr . Homeyer said yes , but $1.25 per ft .
to remove the old roads it did not seem like a good way to
go.
Mayor Trimble said there is a hidden cost on concrete
streets , also concrete streets have to be removed and
replaced after 20 years. If a base is protected it can be
resurfaced. Mr . Swartz said he thinks concrete does need to
be looked at. Mr . Ron Homeyer, Assist. Engineer, said that
when the streets went out for bid, there could be an option
of asphalt and concrete.
Mrs. Jill Tomek 511 Rustic Place, said Mrs . Donovan I do not
think you should expect the public to give you an answer
until we see the actual cost and estimates on all roads. I
am not going to give you an answer until I hear both the
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pros and cons for asphalt and concrete. Another thing,
blaming this rollback is a punch of boloney around election
time. Mayor Pro Tem Donovan said she was not blaming the
tax rollback. If we go out and borrow money to do streets,
we will have to raise taxes next year . Mrs. Tomek said that
is right , but we will have something to see for those tax
dollars.
Mr . Bobby Skipwith 315 Hilltop, stated that Hilltop has been
a through road for people living out in the Country. It is
the most traveled road , when I bought my house I paid for
the street, since then, I have paid for retopping it three
times. I just wonder where my tax dollars go. We have
higher water & sewer bills than anyone in the County. Use
to the people had a choice and this Council has taken our
choice away from us. The citizens on this street should be
able to say what they want. I know Hilltop is a long way
down the road on the reconstruction list . In front of
schools can you tax them for the roads.
Mayor Trimble said we have not made a decision on a street
without interest from the property owners. A good example
is Callie Court, they have asked for this street to be re-
done.
Councilman Akin said for years we only had two roads to
cross Wylie, that is how Akin Lane came about .
Kathy Linfield from Southfork, who is responsible for the
street from FM544 to Southfork. Mr. Homeyer said the City
is maintaining it. Kathy said there was never a top put on
this road and there are large holes in the road. I do not
believe Southfork is considered a part of the City, but I do
pay taxes .
Mayor Trimble said we do want Southfork as a part of the
City. This is a temporary road and should be a concrete
street when the Railroad gives permission to have the
crossing. Kathy said maybe we could do something about
keeping the pot holes filled more than every six months.
Mr . William Vick of , 680 Jock Lane stated that he has a big
car and has had to have it realigned several times due to 'r
the holes in this road . When I call it takes two (2) or
three (3 ) days before anyone comes out and then they do a
sorry job.
Namoi Schneller stated that Cottonbelt Street goes by her
house and the City just put in this street and it appears to
be cracking. Does it have a good base. City Manager John
Pitstick said it was a narrow road and cracking on the side
of the road is likely. City Manager John Pitstick also said
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this has nothing to do with base and if people are driving
on the edge then it could be cracking .
There being no other citizens wishing to speak at this time,
Mayor Trimble closed the public hearing . Mayor Trimble
stated that there would be another public hearing in three
weeks , I am hoping there will be questions and more input
for Council .
APPROVAL OF FINAL PLAT AND ACCEPTANCE OF PUBLIC IMPROVEMENTS
FOR WOODLAKE VILLAGE SUBDIVISION: Mr . Ron Homeyer, Assist.
City Engineer, stated that staff recommended approval .
Councilman DiTota wanted to know why this plat did not have
the park fees. Mr. Homeyer said park fees are only for
residential not commercial . Mr. Homeyer also said that the
maintenance bond has been delivered. Motion was made by
Councilman Akin to approve the final plat and acceptance of
public improvements for Woodlake Village Subdivision.
Seconded by Councilman Westerhof . The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor ,
Councilman Akin - in favor , Councilman Westerhof - in favor ,
Councilman DiTota - in favor, Councilman Crane - in favor ,
and Councilman Blakey - in favor. This motion carried with
all in favor .
APPROVAL OF PROCLAMATION FOR BUILDING SAFETY WEEK - APRIL
10TH THRU 16, 1988 . Mayor Trimble read the proclamation
into the record for Building Safety Week. Motion was made
by Councilman Crane to approve the proclamation for Building
Safety Week - April 10th thru 16th, 1988 . Seconded by Mayor
Pro Tem Donovan. The vote was as follows : Mayor Trimble -
in favor , Mayor Pro Tem Donovan - in favor, Councilman Akin
- in favor , Councilman Westerhof - in favor , Councilman
DiTota - in favor, Councilman Crane - in favor, and
Councilman Blakey - in favor . This motion carried with all
in favor.
APPROVAL OF PROFESSIONAL SERVICES FOR ENGINEERING AND DESIGN
FOR 1988 STREET RECONSTRUCTION PROGRAM: City Manager John
Pitstick said this is brought before Council in order to get
the street program ready, the engineering and design work
needs to be completed. After ttis step, if the street
program is to move forward we will be able to begin work in
June and be completed prior to school opening in the fall .
This is just to begin the design work. Staff sent out four
(4) proposals for these professional services. These
proposals were sent to the following:
Hunter & Associates, Inc.
Jones & Boyd, Inc.
Jones & Friebele Consulting Engineers, Inc.
Cummings & Pewitt, Inc.
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Staff recommends Cummings & Pewitt, Inc. to do the
engineering and design work.
Mayor Pro Tem Donovan wanted to know if the street program
does not go through will this material be saved. City
Manager John Pitstick said yes, and if and when the program
is done, a lot of the work would be ready.
Councilman Crane wanted to know if some of the work this
firm has already done in the past could be used. Mr .
Homeyer said yes, the work done on Birmingham Street could
be used.
Motion was made by Councilman DiTota to approve the firm of
Cummings & Pewitt, Inc. for the engineering and design work
for the street program. Seconded by Councilman Crane. The
vote was as follows: Mayor Trimble - in favor, Mayor Pro
Tem Donovan - in favor, Councilman Akin - in favor,
Councilman Westerhof - in favor , Councilman DiTota - in
favor, Councilman Crane - in favor, and Councilman Blakey -
in favor. This motion carried with all in favor.
CITIZEN PARTICIPATION: Mayor Trimble invited anyone wishing
to speak to come forward at this time, but to keep their
comments to two minuets and to stated their name and address __
for the record. No one came forward at this time.
COUNCIL DISCUSSION: Mayor Pro Tem Donovan wanted to know
the status of the old police building , tear it down or what.
City Manager John Pitstick said part of the problem is the
well and old water tower. Staff needs about a month to
come back with recommendations on what to do.
Councilman Akin wanted to know if the Fire truck was there.
City Manager John Pitstick said yes, the truck is parked in
one of the bays, but most of the time the firemen report to
the Southside Station.
Councilman Crane said didn' t we at one time authorize a
subcontractor to cap that well , has this been done. City
Manager John Pitstick said we have gone out for proposals on
this but we have not brought it back. That well is one of
the most historical monuments we have in the City. Staff is
trying to do some historical background on this prior to
capping it.
Mayor Trimble said he has suggested to the news to seek
information on this well . I hate to part with $10,00 . to
fill a hole with concrete. If there is any way at all to
get a historical marker for the well I would like to. We
are short on parking and maybe this property could be
parking and a small historical park.
449
Councilman Blakey wanted to know the status on leasing out
part of the complex. City Manager John Pitstick said staff
is still working with the JP court and looking at proposal
with County for use of our jail . Councilman Akin said we
have talked with County about a sub-court house here in
Wylie. City Manager John Pitstick said the Chamber is
interested in an office here.
Councilman Crane said that A-1 Auto Sales in addition to
other problems, they have had a pickup parked out front with
a sign . Our ordinance does not allow this. Mr . Roy
Faires , Code Enforcement Officer , said no reason other than
we have 300 charges against these people now and out
attorney has said this is enough to get them into court.
Mayor Pro Tem Donovan wanted to know if our attorney could
get this into court. Councilman Crane said he would like a
report from our City Attorney on the lawsuite with Minyard.
Mayor Trimble said we have been notified by attorneys that
the Keithley family is naming us in the lawsuite on the
death of Mr . Keithley at the railroad crossings at
Southfork.
City Manager John Pitstick said there will be another public
hearing on April 12th, that the week of April 18th is Spring
Clean Up Week, there will be a poster contest with the
School kids and Saturday will be a major work day. The
Library Board is having a reception on Sunday, March 27th at
2:00 P .M.
Councilman DiTota asked Mr. Faires if the P & Z Meeting did
not have a rezoning of Lot 1C, Block 9 of the Railroad
addition on their agenda. Mr . Faires said it comes up on
the next P & Z Agenda . Councilman DiTota also wanted Mr .
Faires to look into the property across from D C Automotive,
there is some abandoned cars .
Councilman Akin said he had complaints that some people
received three to five letters on the Library Reception.
"The Library Board is getting to be an independent board,
had executive session, it is illegal . Councilman Akin also
said that Dick Murray, County Cleaners received a $4 ,000 .
water bill . Mr . Johnson said it is Hats of Wylie and it is
for more than one month. Mr . Johnson said he talked to him
last week. Mr . Johnson said the bill was going to the
property owner and the person leasing the building was not
getting the bill .
Mayor Trimble said that Council was to turn in the review
sheets for the Performance Review of the City Manager within
a one week period and since this has not been done, there
would be no reason to hold the executive session.
Councilman Akin said this review sheet was hard to do
because he does not see the person on a daily basis.
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There being no other discussion, a mo on was made to
adjourn with all in favor .
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S i - -Prckapplim7 Mayor
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Caro nes ity Secretary