05-24-1988 (City Council) Minutes 487
CITY COUNCIL MEETING
MINUTES
MAY 24 , 1988
The Wylie City Council met in regular session on Tuesday,
May 24 , 1988 at 7 :00 P .M. . A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor Chuck Trimble,
Mayor Pro Tem John Akin, Councilmen Ortie Messenger , Bud
Naish, Calvin Westerhof , Chris DiTota, and Marvin Blakey,
City Manager John Pitstick, City Secretary Carolyn Jones,
Finance Director James Johnson, Code Enforcement Officer Roy
Faires, Public Works Superintendent Don White, David
Medanich from First Southwest Investments.
APPROVAL OF MINUTES: The minutes being submitted were for
the May 10th Council meeting . There being no corrections or
additions, a motion was made by Mayor Pro Tem Akin to
approve as submitted . Seconded by Councilman Westerhof .
The vote was as follows : Mayor Trimble - in favor, Mayor
Pro Tem Akin - in favor , Councilman Westerhof - in favor,
Councilman DiTota - in favor , Councilman Messenger - in
favor , Councilman Blakey - in favor and Councilman Naish -
in favor . This motion carried with all in favor.
APPROVAL OF PLANS FOR THE STATE HIGHWAY BEAUTIFICATION
PROGRAM: City Manager John Pitstick said there were two
preliminary concept plans. Staff met with the State Highway
Department in the last few days and was told that this
program has been put on hold, but since we have already
submitted our grant application they are going to move
forward for us . The final concept plans have to be in
Austin by June 10 , 1988 and then the State will bid out the
trees and shrubbery. These plans show entry ways adjacent
to the Highway 78 and entry way for FM 544 and FM 1378 .
There is just enough right-of-way property on FM 544 for
this entry way. In both of these plans you will note that
they will be fully irrigated . As matching part of our grant
we can use our labor for maintenance of putting the trees in
the ground and up keep for two years, this has to come to
$25 ,000 . , then the State will match this. The State Highway
Department has said after the grant has been completed, the
City can come back and ask for permission to put up signs
such as "Welcome to Wylie" .
Mayor Pro Tem Akin said the maps have been drawn several
times and I am proud to see this , we have been working on it
since March, 1985 . Mayor Pro Tem Akin also wanted to know
if the Highway Department would go out for bids on the trees
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and shrubbery. City Manager John Pitstick said yes. Mayor
Pro Tem Akin said we want to be sure our local people get
involved , especially Mr . Pinkus .
Motion was made by Mayor Pro Tem Akin to approve the concept
plans for the State Highway Beautification Program.
Seconded by Councilman DiTota. The vote was as follows :
Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor,
Councilman Westerhof - in favor, Councilman DiTota - in
favor, Councilman Messenger - in favor, Councilman Blakey -
in favor , and Councilman Naish - in favor . This motion
carried with all in favor .
APPROVAL OF PROPOSED AGREEMENT WITH YMCA FOR SUMMER
RECREATION PROGRAM AT WYLIE COMMUNITY CENTER: City Manager
John Pitstick said staff and Council have been looking for
was to utilize the Community Center and staff felt maybe
this summer we could work with Garland YMCA. Looking at a
summer program between 8 :30 A.M. and 4 : 30 P.M. the City
would have to provide the Community Room at no charge plus
the utilities. There is a fee for a coordinator to work and
plan with YMCA. YMCA is requesting $4 ,000 .00 to pay for the
staffing plus it will provide for a TV and VCR. The youth
will have to buy a $15 .00 pass, this will allow them to come
every day if they so choose. YMCA will provide the Senior
Citizen program free. City Manager John Pitstick said the
City did not have the $4 ,000 .00 sitting around but staff
feels this is something to look at and try to fund. What I
would like to do, if Council will allow me, is to look for
the initial $2,000 .00 right now and then try for donations
and outside support to help.
Tracy McCasland Program Director Garland YMCA and Karen
Newman who will be the coordinator for Wylie were present
for any questions. Councilman Naish wanted to know what
would happen if a child could not pay the $15 .00 fee. Ms .
McCasland said there are scholarships for people who can' t
pay and their parents just need to see them and fill out the
papers. We do not turn kids away just because they do not
have the $15 .00 . Councilman Messenger wanted to know what
kind of attendance did they have at the Garland Branch. Ms.
McCasland said this is something we have not offered, open
time, everything at the Garland Branch and other Branches
are programed where the kids have signed up. City Manager
John Pitstick said this is the request the staff has made is
for the time for senior citizens and youth and that the
City would furnish the building . This would at least get a
summer program started. YMCA will offer classes that will
be additional fee. Councilman Westerhof asked what was ever
one about the meals on wheels. City Manager John Pitstick
said there is some Federal money available, we have to
provide a driver and coordinator. This is one of the
programs we can look at . Mayor Pro Tem Akin said if he was
understanding his math right , you said it would be opened
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from 8 :30 to 4 :30 which would be eight hours, you said 3
hours for senior adults and two hours for youth. City
Manager John Pitstick said those five hours would have
planned programs, the other hours would be for checkers,
ping pong, etc.
Mayor Pro Tem Akin wanted to know if we have ever done a
survey on this . City Manager John Pitstick said no, but we
have had a lot of inquires about programs such as this.
Councilman Messenger wanted to know if Wylie could use
Garland YMCA. Ms. McCasland said Wylie would not be a
branch right now, but if the people wanted to join the
Garland YMCA they could.
City Manager John Pitstick wanted to know if Council would
allow staff to come up with the $2,000 . to get this program
started and to purchase the TV and VCR.
Mayor Pro Tem Akin wanted to know when the program would
start. Ms . McCasland said June 6th and run through August .
Councilman Messenger stated that maybe the school would
participate with the City.
Councilman Naish wanted to know the cost of a membership in
the Garland YMCA. Ms . McCasland said there are several
programs, one is $60 .00 one time joiners fee plus $19 .50 a
month this includes pool , aerobics , program discounts,
Indian Guide/Princess and Nautilus Center and there are
others that does not cost as much. .
Mayor Trimble wanted to know what it would take to get a
branch in Wylie. Ms . McCasland said it takes a long time
and a lot of paper work and is a very long process.
Councilman DiTota wanted to know the maximum number of
children at one time. Ms. McCasland said there should not
be a problem, they would have to comply with the fire codes .
Councilman DiTota wanted to know who would be liable if
someone was injured. Ms . McCasland said YMCA and that they
had a blanket insurance policy.
City Manager John Pitstick said the City would be
responsible for the utilities and cleaning , but we are
providing it now. YMCA will have to have a telephone and we
will have to look at that.
Councilman Westerhof made a motion to approve the $2 ,000 .00
to set the program under way and pruchase the TV and VCR.
Seconded by Councilman Messenger .
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Finance Director James Johnson said we would have to up
grade the cleaning contract and with the utilities it would
go up approximately $4000 .
Mayor Pro Tem Akin said Mr . Johnson made a statement and
maybe we should look at this further . Mayor Pro Tem Akin
suggested to table until we look at this further and use the
paper to help advertise.
Mayor Trimble said this is a quality of life that makes
people look at Wylie. I would personally donate some money.
Mayor Trimble called for the vote on the motion to approve
the $2,000 for getting the program started. The vote was as
follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in
favor, Councilman Westerhof - in favor , Councilman DiTota -
in favor, Councilman Messenger - in favor, Councilman Blakey
- in favor , and Councilman Naish - in favor . This motion
carried with all in favor .
RECEIVE AND TABULATE BIDS FOR THE SALE OF CERTIFICATE OF
OBLIGATION BONDS SERIES 1988 : Mr. David Medanich of First
Southwest Investment Company said the last time Wylie sold
bonds, we sold 1.8 Million with bonds rated by Moody as BAA
this is their lowest bond rating and Standard & Poors as A
minus . The bonds should with bond insurance. To get that
insurance you have to qualify with minimum qualification. -.
It is like getting a home loan. They want to be sure you
can pay them back. The City was able to acquire this
insurance the last time we sold bonds, but we are not able
to do so now. Since that time the financial situation of
the City has deteriorated, you have had a deficit in the
General fund for the past two years. The City has also had
to borrow funds for the general fund operations. As a
result of that Moody' s did maintain the BAA, you were up on
the high end of that but now you are on the low end and they
projected that the City would be at least two (2) years
coming out of this. Unless the City improves , Moody is
going to reconsider this rate. Standard and Poors rated the
City A minus the last time, but this time have dropped us to
a BBB. Due to the deficit and the borrowing of funds, the
City has not been able to obtain insurance on these bonds.
The last bonds the City sold at an interest rate of 7 .772% .
Bonds similar sold as early as yesterday at 7 3/4% .
Councilman DiTota wanted to know if either one of the
agencies mentioned bring up the roll back. Mr . Medanich
said yes, it was mentioned and they had a concern if the
citizens were able to roll back the taxes once they could do
it again. The roll back and the landfill problem
contributed to this rating.
Councilman Naish wanted to know if the Texas economy had
anything to do with this . Mr . Medanich said yes .
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Mr . Medanich said these will be sealed bids, and First
Southwest did submit a bid, but if Council does not feel
comfortable I will pull it out . Councilman Naish wanted to
know if all bidders knew what our ratings were. Mr .
Medanich said yes, and that First Southwest did not have an
advantage over other bidders .
Mr . Johnson, Finance Director and Mr . Medanich opened the
bids and read into the record as follows :
First Republic Bank 8 .59291%
MBank Capital Markets 8 .64225%
First Southwest Investments 8 .453094%
Dean Whitter 8 .5906694%
Matterson & Company 8 .7203%
Rottan 8 .478875%
Mr . Medanich requested time to check each one of the bids to
be sure they were correct .
PUBLIC HEARING ON THE REQUEST FOR A SPECIAL USE PERMIT FOR
LOT 1 & 2 , BLOCK 20 OF RAILROAD ADDITION: This special use
permit was requested by Wylie Landscape and Exterminating
Co. and is for a permit for outside sales in a retail
district. This is located on Highway 78 in the building
where Prock' s Nursery was. There were letters sent out to
all property owners within two hundred (200) feet. This
place has opened for business , but does not have the outside
sales yet . There was only one complaint at Planning and
Zoning meeting and that was that the alley not be used.
Councilman Westerhof wanted to know if Council granted a
specific use permit to Prock' s. City Manager John Pitstick
said yes .
Councilman DiTota wanted to know if there was any drainage
problems . Mr . Ron Homeyer, Assistance Engineer , said none
that he was aware of . Councilman DiTota said his only
concern in the future was that someone not occupy the
building prior to getting their permit approved .
Mayor Trimble opened the public hearing for questions and
comments, and requested each person to state their name and
address for the record.
Mr . Jim Caton, owner of Wylie Landscape and Exterminating ,
said he did go ahead and open, the plants came in and he
hung a few of them up, but not for sale and other thought he
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was already opened. Sincere there was the same type of ..R.
business there before, I assumed you would grant the
specific use permit to me also.
Mayor Trimble said the widening of Hwy. 78 will take most of
the front of this business . Mr . Caton said he has a one
year lease only.
Mr. Al Nosar of 505 Rustic Place wanted to know what was
meant by outside sales. I drive by A-1 Grass and see a lot
of machinery setting outside. This does not look good.
City Manager John Pitstick said Planning and Zoning approved
outside sales for plants only.
There being no other questions or comments, Mayor Trimble
closed the public hearing.
APPROVAL OF SPECIAL USE PERMIT FOR LOTS 1 & 2 BLOCK 20
RAILROAD ADDITION: This special use permit is for Wylie
Landscape and Exterminating Co. to operate a retail nursery
with outside sales in a Retail District. Motion was made by
Councilman DiTota to approve the specific use permit for
outside plant sales . Seconded by Councilman Westerhof . The
vote was as follows : Mayor Trimble - in favor , Mayor Pro
Tem Akin - in favor, Councilman Westerhof - in favor,
Councilman DiTota - in favor, Councilman Messenger - in ..�,,.
favor , Councilman Blakey - in favor , and Councilman Naish -
in favor . This motion carried with all in favor.
APPROVAL OF AN ORDINANCE TO DISANNEX CERTAIN TERRITORY AS
REQUIRED BY THE WYLIE/LUCAS BOUNDARY AGREEMENT: City
Manager John Pitstick said this is the final action to set
the boundary agreement between Wylie and Lucas.
Mayor Trimble said most of the area in the boundary is lake
waters .
Councilman Messenger wanted to know where the original
boundary was . City Manager John Pitstick said there was
actually an overlapping boundary. Mayor Trimble said he was
involved with the negotiations with Lucas and it was a
rather complicated boundary.
A motion was made by Councilman Westerhof to approve the
Ordinance disannexing certain territory as required by the
Wylie/Lucas Boundary Agreement. Seconded by Councilman
DiTota. The vote was as follows: Mayor Trimble - in favor ,
Mayor Pro Tem Akin - in favor , Councilman Westerhof - in
favor , Councilman DiTota - in favor, Councilman Messenger -
in favor, Councilman Blakey - in favor , and Councilman Naish
- in favor. This motion carried with all in favor .
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APPROVAL OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF
$1 ,275 ,000 . TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF
OBLIGATION BONDS SERIES 1988: Mr . Johnson, Finance
Director, stated that there was an incorrect bid from
Rottan, they did not conform to the official statement, they
were not the lowest bidder . The low bidder is First
Southwest Investment Company with an interest rate of
8 .453094 . Mr . Johnson said all the calculation on the
effective bid form were correct except that there was the
one in violation. This interest rate is an increase of
about 73 points. The interest you will be paying over the
20 year time is $121 ,497 .60 .
Mayor Pro Tem Akin wanted to know if any thought had been
given to paying interest only for the first five years . Mr .
Medanich said you can but it would cost you more in the long
run. This has been structured like the mortgage on a home.
It really would not help you very much. Mayor Pro Tem Akin
said most of the stuff we spread out , why didn' t we get a
little at a time or will we put it in an interest bearing
account . Mr . Medanich said the money will go in an interest
bearing account until needed . Mayor Pro Tem Akin wanted
to know if anyone had looked at what the tax rate would be.
City Manager John Pitstick said right now we are paying nine
cents ( .09) to debit service and it will probably go up five
cents ( .05 ) per a total of fourteen cents ( .14 ) .
Councilman Westerhof wanted to know if our insurance rate
was affected by our loosing the insurance on the bonds.
Mr . Medanich said City of Texarkana just sold 1 1/2 M.
yesterday and interest rate of 7 1/4% .
A motion was made by Councilman Westerhof to approve the
Ordinance authorizing the issuance of $1 ,275 ,000 tax and
limited pledge revenue Certificates of Obligation Bonds
Series 1988 . Seconded by Councilman Blakey.
Councilman DiTota wanted to know if we waited a year and
went back to Moody and Standard & Poors, what would we need
to do to bring up the rating. Mr . Medanich said to raise
your fees to support your debt without borrowing money. The
main concern is to levy a tax rate high enough to support
General Fund and water rates to support your Utility fund.
If you continue to borrow money, the rating companies will
drop you completely. What they are giving you a rating on
today is subject to what has happened in the past .
Councilman Messenger wanted to know if running a deficit for
two (2) straight years hurt the City. Mr . Medanich said it
didn' t help any. Mr . Medanich said the rating companies are
going to review you again next year .
Mayor Pro Tem Akin stated that is what he was talking about
with the five (5) year period, in the audit of 1985 you
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will see we carried forth about $300 ,000 . into the next
year . Mr . Medanich said that is correct, but what they are
looking at is that over the last three (3) to five (5) years
the City has been living on the come more than they should.
Mayor Pro Tem Akin said he did not guess that the City has
been to New York for bonds more than three time over the
past three years. r. Medanich said there was a time when the
money in reserve was pulled out for general operation use.
This is what they are talking about . For quite some time
you did not have a unqualified opinion on the audit and also
you had the problem of the reserve fund being used for
operations.
Mayor Trimble asked what bonds. Mr. Medanich said they were
small , I believe they were in the sixty' s and seventy' s.
Mayor Trimble asked in what year we violated the reserve
requirements. Mr . Medanich said it was around 1935 .
Another concern for the rating companies is that you have
more bonds to sell , even though North Texas Municipal Water
District is issuing the bonds, the City still has to pay.
Mr . Medanich said the next item on the agenda is a Paying
Agent, it will be MBank of Dallas. They will be the one
processing the Securities and it is a yearly contract . It
can be changed in a year if they get to expensive. They
have served as your Paying Agent in the past .
There being no other questions or comments, Mayor Trimble
called for a vote on the motion to approve the Ordinance
authorizing the issuance of $1 ,275 ,000 tax and limited
pledge revenue Certificates of Obligations made by
Councilman Westerhof with a second by Councilman Blakey.
The vote was as follows : Mayor Trimble - in favor , Mayor
Pro Tem Akin - in favor , Councilman Westerhof - in favor,
Councilman DiTota - in favor, Councilman Messenger - in
favor, Councilman Blakey - in favor, and Councilman Naish -
in favor . This motion carried with all in favor .
APPROVAL OF A RESOLUTION APPROVING AND AUTHORIZING EXECUTION
OF "PAYING AGENT AND REGISTRAR AGREEMENT" : Motion was made
by Councilman Westerhof to approve the resolution approving
and authorizing execution of Paying Agent and Registrar
Agreement. Seconded by Councilman Messenger . The vote was
as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin -
in favor, Councilman Westerhof - in favor, Councilman DiTota
- in favor , Councilman Messenger - in favor , Councilman
Blakey - in favor , Councilman Naish - in favor . This motion
carried with all in favor .
PUBLIC HEARING FOR BFI PROPOSED RATE INCREASES FOR ALL
CLASSES OF CUSTOMERS: Mr . James Johnson, Finance Director ,
introduced Mr . Larry Appel , representative from BFI . Mr.
Appel said this is an annual rate increase based on high
landfill cost and fuel costs. BFI has dropped the rate
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increase by 2 . 6% and will not bring it up for future rate
adjustments and the rate year has been changed from 1987 to
1988 . BFI has done the rate year change and dropped the
2 .6% as requested by the City Attorney. Mr . Appel also
stated that BFI has done everything that the City has
requested , such as clean up week. The City of Wylie has the
lowest rates of any of the cities we serve.
Councilman Messenger wanted to know why Wylie has the lowest
rates. Mr . Appel said because you started at such a low
rate.
Mayor Pro Tem Akin said the contract was with Moore
Industrial in 1983 and was for $4 .05 or $4 .15 per household.
It was very sad that we would tie future councils up for
five years without going out for bids .
Councilman Blakey stated that a few weeks ago, we talked
with you about BFI moving to Wylie. Mr . Appel said that BFI
is looking for land. Councilman Blakey wanted to know what
kind of time frame. Mr . Appel said they had to be out of
their current building by December, 1988 .
Mayor Trimble said one aspect of this contract is BFI can
not raise the rates more than Consumer Price Index. City
Manager John Pitstick said they are tied to CPI . Councilman
Naish said if they raise it more than 8% the contract has
been broken.
Mayor Pro Tem Akin said that he noticed BFI was having some
trouble over in Sachse. Mr . Appel said he was not aware of
any. Mayor Pro Tem Akin said the Sachse paper indicates
there are problems and there is a meeting with you regarding
these problems.
Councilman Messenger suggested informing the citizens of the
services BFI performs, such as appliances can be put out at
regular scheduled pickups without extra charge.
Mayor Pro Tem Akin wanted to know why BFI does not request
their increases prior to the budget year . City Manager John
Pitstick said it is because the contract ended in March.
This one will go to June, 1989 .
Mayor Trimble opened the public hearing , stating that those
wishing to speak please give their name and address for the
records .
Mr . Al Nosar of 505 Rustic Place, what is the new rate. Mr .
Appel said 7 .9% increase .
Mr . Charles Christopher 329 S. First St. , wanted to know why
would the City consider raising our bills when there has
been a hot water heater laying out for pickup for three
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months and an ice box for seven weeks . Mr . Appeal said we ,...�
will pick it up if the house is occupied . City Manager John
Pitstick wanted to know the addresses where these things
were. Mr . Christopher said 328 S. First and 334 S. First.
Mr . Appeal wanted to know if the house was occupied .
Councilman Blakey said it was the Council ' s understanding
that these things would be picked up on a daily basis if
they were out . Mr . Appel said if the house was occupied.
Councilman Naish said his understanding is , and it is being
printed in the news , that you will pick up these items if
they are out .
Mr . Al Nosar 505 Rustic Place maybe you should put in the
water bills a small card about how large the items can be
and how close to the ally or street they should be put.
There being no other comments or questions, Mayor Trimble
closed the public hearing .
APPROVAL OF ORDINANCE ESTABLISHING NEW RATES FOR SANITATION
SERVICES FOR ALL CLASSES OF CUSTOMERS IN THE CITY OF WYLIE:
Mr . James Johnson, Finance Director , said there were two
items, in Section 22 , 10 .56 CPI increase was reduced to 7 .9%
and the base rate year be changed from 87 to 88 . Second, is
in reference to CPI expenditure - gasoline, Dallas and Ft .
Worth area should be added to CPI . This was confusing to
people who had not seen it before.
Councilman Messenger stated that people should be aware of
the fact that the Council has to accept this increase if it
is under 8% .
Motion was made by Councilman DiTota to approve the
ordinance establishing new rates for sanitation services for
all classes of customers in the City of Wylie. Seconded by
Councilman Naish. The vote was as follows: Mayor Trimble -
in favor , Mayor Pro Tem Akin - in favor, Councilman
Westerhof - in favor , Councilman DiTota - in favor ,
Councilman Messenger - in favor, Councilman Blakey - in
favor , and Councilman Naish - in favor . This motion carried
with all in favor .
PRESENTATION OF 1988 CAPITAL IMPROVEMENT PROGRAM: City
Manager John Pitstick said in the Capital Improvement
program, we have just sold $1,275 ,000 bonds. Council is
talking about $600 ,000 for street/utility/drainage, and we
have gone out for bids . Staff recommended six streets and
some utility and drainage. The $600 ,000 . is seed money for
the first year . There is $57 ,735 in the Perimeter Street
Fund from the Meadows Subdivision that can be used and gives
a total of $675,735 . . In bidding the projects , we requested
bids for 20 year life span on asphalt and concrete.
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Mr . Mike Cummings, Engineer , stated that since the City did
not have asphalt specs , his firm did the asphalt design,
this was based on traffic count and what type base was there
and what would be needed. Each set of specs for each street
was a little different because of what is already there.
Mayor Pro Tem Akin wanted to know if they could bid on all
streets or just on one. City Manager John Pitstick said it
was set up for all streets or part of the streets or just
one, however the bidder wanted to bid. The City can award
the bid to one company or to several companies. City
Manager John Pitstick said that staff was ready to move
forward with concrete streets on Birmingham and Stone. We
will be putting in curb and gutters plus new water/sewer
lines and drainage. Mayor Pro Tem Akin wanted to know if
these people have been contacted about the costs to them.
City Manager John Pitstick said no, we did send out letters
about the two previous public hearings and that we were
going to do this work. City Manager John Pitstick said if
the assessments come back lower than the actual cost, than I
would recommend we only collect the assessment value.
Mayor Pro Tem Akin one of the key things is the seed factor,
you get commitments from the people so that you can keep the
project moving. You might spend all your money on a few
streets and not get any money back then you are at a stand
still . In the past we have always gotten the information
from the property owners and seen if we had 51% of the
property owners interested and which way they wanted to go
and then move, this process seems to be leaving the people
who are going to pay for it out and it bothers me.
City Manager John Pitstick said that is a concern and in
fact the bids are higher than we had hoped and it will not
allow us to do as many streets. Staff is recommending
concrete streets with curb and gutter on Birmingham and
Stone Streets. The bids have been opened and staff
recommends the follows:
Birmingham to Stone Rd. bid to go to XIT for $451 ,217 .50
12" water line in Birmingham bid to go to Rushin
$107 ,329 .96
Mr . Ron Homeyer, Assistant Engineer , said that Birmingham
begins at Highway 78 and goes to Stoneybrook, the majority
of the water line is in the right-of-way, but there is a
small amount that is under the pavement . Mr . Homeyer also
stated that when property owners on Callie Ct . were granted
a 60/40 on reconstruction of this street, the Council also
granted that to the property owners on Birmingham.
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Mayor Pro Tem Akin said the other streets costs less than .., .
these. City Manager John Pitstick said yes, but we have
utilities and storm drainage.
City Manager John Pitstick stated that on this triangle, the
Meadows has $51 ,027 .63 on the Ballard side and the Thirsk
Properties has $51 ,200 .00 in the Perimeter Street Fund.
Maybe we could do Ballard and Callie Court and make more
seed money for next year .
Councilman Westerhof said it was important to go ahead and
put in all the utilities that are needed and the drainage
prior to doing the street.
Mayor Trimble said one of the things he was surprised by was
the magnitude of the base necessary to do that asphalt
approach. Mr . Cummings said it is because it is designed
for a 20 year life. Collin County has about 2" of hot mix
over 6" to 8" of base over 6" to 7" of lime stabilized
sulfate, this is their standards. Their standards go
anywhere from 14" to 16" and the City' s goes from 12" to
16" .
Councilman Naish wanted to know what Highway 78 has. Mr .
Cummings said he did not know. Councilman Naish said
according to the Texas Highway Department they have a 6" to -^
8" lime stabilized base, 5" to 6" asphalt binder and a 2"
hot mix . That is what they recommend for the Texas
Highways . Mr . Cummings said these designs were done by
using the design from the Texas Highway Department.
Mayor Pro Tem Akin wanted to know the guarantee on these
streets. Mr. Cummings said there is a two (2) year
maintenance bond. Councilman Messenger wanted to know if
that was normal . Mr. Cummings said most of the time there
is a one year maintenance bond, but a lot of Cities are
going to the two years.
Councilman DiTota wanted to know in this two year time
period, what does the city have to do. Mr . Cummings said a
maintenance program, but if it begins to show wear on the
edge, then the contractor has to take care of that.
Mr. Cummings also said that XIT is a very reputable firm,
our office is working with them on some other projects .
City Manager John Pitstick said if we do not get this
program under way, then school will start before we have it
completed.
Councilman Westerhof wanted to know if XIT gave a completion
date. Mr . Cummings said they would begin as soon as the
contract was signed . Councilman Westerhof said that when
the contract is drawn up, it should have number of calendar
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days for completion and a penalty for each day pass this
date.
Mayor Pro Tem Akin wanted to know how long it will take to
do Birmingham. Mr . Cummings said approximately 90 days.
Councilman Blakey wanted to know what the engineers fees are
based on. Mr. Cummings said on the man hours on doing the
projects, the design of six streets, design of utility and
drainage and the construction staking .
Mayor Trimble wanted to know what section of town would
benefit from this 12" water line. Mr . Homeyer said all the
south side of town. Mayor Trimble wanted to know if this
will help the problem during the summer when the water tower
water level drops due to everyone watering their yards. Mr .
Homeyer said it should help a lot.
Councilman Messenger said that there was a citizen in the
audience that is in the paving business and he would like
for Council to listen to what he has to say.
Mr. Tom Pritzkan 400 East Gaston , wanted to know if it was
explored to use large amount of asphalt instead of base.
Mr . Cummings said no. Mr. Pritzkan would that be more cost
effective. Mr. Pritzkan said it was his understanding that
the asphalt was bid in small quantities. Mr . Cummings said
first of all the only ones we are talking about awarding is
Birmingham and Stone and it is going to be in concrete. Mr .
Pritzkan said it has been told to me that we could do all
these streets in asphalt for $5,000 to $6,000 , but do all
the streets at one time.
Mr. Pritzkan also stated that it could save some money if
the streets were closed off during reconstruction time. Mr .
Cummings said the City did talk about closing the streets
down, but then decided not to inconvenience the property
owners that much.
City Manager John Pitstick said our goal was to see if the
City crew could do the base work and then bid out the 2"
overlay. Mr . Pritzkan wanted to know when the City actually
plans to come in and do the base work , will we go out for
bids or use one of these. City Manger John Pitstick said
we can do it either with a change order or bid it out again.
That will be up to the Council .
Mr. Pritzkan said that Austin Paving did not bid this
because they did not have the time. This concerns me, since
they were one of the main contributors to the SOS fund in
the rollback. Mr . Cummings said that Austin Paving is over
committed and can not bid on anything because of this.
500
Councilman Naish said the PSI on Birmingham is 36 and in our
Subdivision Ordinance we are asking for 46 PSI . Mr . Homeyer
said it has been amended to 36 PSI and should be attached to
the back of the subdivision ordinance.
Mr. Pritzkan asked Mr . Pitstick what kind of comments did
the contractors have to say. City Manager John Pitstick
said they all said it sounded like the City wanted all
concrete streets. We are borrowing money for twenty years
and have asked for a life span of 20 years on concrete and
asphalt streets.
Mr . Pritzkan said Ft. Worth does their streets in asphalt ,
6" lime and 5" asphalt. In your opinion could it be more
cost effective to do this. Mr. Cummings said there are a
lot of areas in Texas and all of them different . What is
good for Ft. Worth may not work anywhere else. When you
have three (3) to four (4) weeks to do a design you can not
do 100 different designs .
Mr . Pritzkan said you have similar PI here like what is in
Lewisville, they have had very good results with their
concrete streets which were build like this one, the only
concern I have is that we look to see if there is any way to
get the street done faster and cut the cost down.
Councilman DiTota wanted to know if closing Birmingham and
Stone would this cut any money off the cost of the
reconstruction. Mr. Pritzkan said it should decrease it up
to 20%, up to, do not write this in stone. Mr. Pritzkan
said another thing to save money is to delete the
independent inspector . City Manager John Pitstick said we
will be doing the inspections. The testing is built into
the cost of the street, but not the inspector.
Mr. Pritzkan suggested instead of accepting the bid, just
accept a dollar amount. City Manager John Pitstick said we
can not do that , we can come back in with a change order .
If the bid is awarded , we can go back to the contractor and
ask how much could be saved if we close the street until
completion.
Mr . Cummings asked Mr. Pritzkan if he was a paving
contractor . Mr. Pritzkan said yes . City Manager John
Pitstick asked why didn' t he bid. Mr . Pritzkan said first I
live here and I am involved in things , seconded, I was not
that interested.
Mayor Trimble asked if anyone else had any questions or
comments. There were no other comments or questions .
SD/
AWARD OF BID FOR THE 1988 CAPITAL IMPROVEMENT PROGRAM -
UTILITY AND DRAINAGE: City Manager John Pitstick said staff
recommends award of bid to Rushin for the 12" water line in
Birmingham Street in the amount of $107 ,329 .96 . Pacer was
the second low bidder in the amount of $109 ,635 .50 .
Mayor Pro Tem Akin wanted to know if there is a program to
help these people to pay off their loan. Mr. Johnson,
Finance Director , said that Council passed a three year
payout plan with 10% interest some time back and it is still
in affect.
Councilman DiTota asked about the Sanitary Sewer problem on
Cottonbelt . City Manager John Pitstick said it was bid out
and come in at $25 ,335 .56 , at this time the money is not
there.
Mayor Pro Tem Akin wanted to know what was being done about
the off site drainage problem on Brown. City Manager John
Pitstick said that Collin County said it was not theirs and
the the developer refused to accept the letter sent to him.
Mr. Cummings said that his firm did the engineering work on
this but that it was not built to specs. There should have
been a slop on the sides and not straight down.
Motion was made by Councilman Westerhof to award the bid to
Rushin in the amount of $107 ,329 .96 for the utility and
drainage. Seconded by Councilman Messenger . The vote was
as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin -
in favor , Councilman Westerhof - in favor , Councilman DiTota
- in favor, Councilman Messenger - in favor, Councilman
Blakey - in favor , and Councilman Naish - in favor. This
motion carried with all in favor .
AWARD OF BID FOR THE 1988 CAPITAL IMPROVEMENT PROGRAM -
RECONSTRUCTION OF STREETS: A motion was made by Councilman
DiTota to award the bid for Birmingham and Stone Streets to
XIT in the amount of $451 ,217 .50 with instructions for City
Manager to discuss possible change order . Seconded by
Councilman Westerhof .
Councilman Naish wanted to know if Council felt that we
should see the citizens and see what their feelings are and
if they are going to participate prior to us voting on this.
Maybe table this and see what the people have to say. We
are tying up all this money. City Manager John Pitstick
said the problem with that is that you can look at the
numbers and it shows about $49 .00 a front foot, and that is
a bunch of money, but until the appraisals are back, which
may only show $20 .00 a front foot , you have no figures to
show the property owners. Councilman Naish said what if the
school and some of the major ones do not want to pay.
302,
Councilman Westerhof said approximately two years ago, the
school said they would pay, but wanted us to wait until they
had completed their construction. Councilman Westerhof said
it seems like 60% of the people came back in favor of doing
something with their street .
City Manager John Pitstick said letters were sent out to all
property owners prior to the two public hearings.
Mayor Pro Tem Akin said this was going away from the way it
has been done in the past. In the past we would take it
street by street and then have a meeting with each person on
the street and tell them what we were going to do.
Mayor Trimble said basically this is the same package that
we put together a year and a half ago and they have given us
above 50% participation.
Councilman Naish said the difference in the asphalt and
concrete this should be telling the citizens of Wylie we are
fixing things right.
Mayor Trimble called for a vote on the motion and second to
award the bid to XIT. The vote was as follows: Mayor
Trimble - in favor , Mayor Pro Tem Akin - against, Councilman
Westerhof - in favor, Councilman DiTota - in favor,
Councilman Messenger - in favor, Councilman Blakey - in
favor , and Councilman Naish - in favor. This motion carried
with six (6) in favor, and one (1) against.
DISCUSS MISCELLANEOUS STREET AND UTILITY PROJECTS: City
Manager John Pitstick stated that the staff and Council had
put together a high 0 & M liability project list and that
staff has gone back over this list and would like to
recommend five (5) of the eleven (11) items on the list .
The following is what staff would recommend:
1 . Eubanks Lane - additional base rock - county
requirement cost will be $2550 . materials only
2 . Holiday Terrace additional Sewerline - repair creek
crossing - health hazard/inflow - $2 ,200 contract cost
3 . E. Brown St. drainage improvement - enclose existing
ditch - physical danger - $3 ,500 contract cost
4 . Nortex Tank Site - complete control installation -
enhance water supply - $15,000 . contract cost
5 . Rich Property water line - install water line - $1,200
temporary '�"'
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This is a total cost of $24 ,450 .00 if all the above are
taken care of. If Council has no objections , staff will
move ahead on these projects.
CITIZEN PARTICIPATION: Mayor Trimble asked those wishing to
speak to come forward and state their name and address for
the record. Also to keep their comments within two minutes .
Mrs. Annette Naish said that the Wylie Women' s League made
approximately $4 ,000 for the Police Department. The league
will vote on what the money can be spent for at the June
meeting. There were several other law enforcement officers
in attendance and showing their support as well as city
employees. Mayor Trimble thanked the Wylie Women ' s League
for what they have done and commended them for this BBQ in
such a short time.
Mr. Larry McDonald, Shiloh Baptist Church, said they have
met with the past Council and understood the City would pay
for their sewer line. Since the City annexed us in, we
decided to approach the City and wanted to put in a sewer
system that would connect to the City system. At the last
meeting , we thought the City would pay for this. If we are
going to get this done, we must go on an put in a septic
system if they city is not paying.
Mr. Roddy Cooper 302 Stoneybrook, I came tonight to see what
you would say about Shiloh. Two (2) Councilman ask to be on
the Council and yet wanted to lower taxes and tonight you
voted for $25,000 for trees on entry ways to the highways.
COUNCIL DISCUSSION: Councilman Naish said that he was not
on the Council , but was present at the meeting with Shiloh,
at one point during the discussion, it was stated that you
could get the job done for $6,000 . I do understand that it
was a miss quote from our Engineer saying he thought $6 ,000
would do it, but this was not a firm quote. The Council did
not make any commitment to pay for this or to approve the
money. I did not make any false promises as far as Mr .
Cooper is concerned about being elected. We have to take
all the things we have, you made a good point as far as this
grant money goes, but this grant money was three years in
the making , it was not done just recently.
Councilman Messenger asked about the letter from Ron to the
Railroad, have we heard any thing from them. Mr. Homeyer
said the Railroad has basically said they are putting all
our crossings on hold until we justify to them why we need
the crossing and until we have a future plan. City Manager
John Pitstick said we will probably have to close down some
of the crossing in town and ask for three (3) other
crossings .
SOY
Mayor Pro Tem Akin said you really have to negotiate with
the Railroad. Mr. Homeyer said there was representatives
coming from the Railroad in a few weeks and they are going
over all the crossings.
Councilman DiTota suggested that someone from the Industrial
Development Board meet with them.
Mayor Pro Tem Akin wanted to know what procedures were used
in following up on what we ask about at the meetings . City
Manager John Pitstick said I need to give you a letter in
the informals.
Mayor Pro Tem Akin said that he meets with the Cemetery
Board on Thursday and he needs an answer for them.
Mayor Pro Tem Akin wanted to know how many pieces of
equipment have radios and telephones . Mr . Don White, Public
Works Superintendent, said nine (9) with radios and two (2 )
vehicles with phones plus three (3) police cars with phones .
Mayor Pro Tem Akin wanted to know if you could call long
distance. Mr . White said he guess you could, he had never
tried before. Mr. Johnson, Finance Director, said when we
had the under cover work going on , we did this for the
police department because of so many people monitoring our
radios . Council approved funding for drug program, it was
not done in open meeting due to having an officer under
cover . Mayor Trimble said with the number of scanners
within the City, the police department was having a hard
time doing their job without a lot of citizens getting to
the problem prior to the police.
Mayor Pro Tem Akin wanted to know if the City had any
liability since the Ambulance Service was contracted . City
Manager John Pitstick said yes, if we get a call now, we
have a ring down to Lifeline, under 911 , 95% of the calls
come through our dispatch. City Attorney, Mr . Robert
Dillard, said only if the dispatcher mishandles a call .
Mayor Pro Tem Akin said he walked through the park on May
12th, it is sad , I cannot believe we have let it go. City
Manager John Pitstick said it has been a concern of ours ,
all our staff can do is mow and WSA takes care of the
fields. Next Park Board meeting , we are taking plans to
redo the playground area with all volunteer help. Mr . White
said we were there a few days ago and mowed, but we do not
have the people to do the weed eating .
City Manager John Pitstick said there is a Mayor and Council
Members meeting if anyone would like to go, let Carolyn ..
know. On June 7th there is a meeting with the Collin County
Crisis Center .
...SOS
Mayor Trimble reminded Council of the Thursday night
meeting , it is an executive session on the land fill .
There being no other business, a motion was made to adjourn
with all in favor . —"--,
/ Chuck Trimble, Mayor
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