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05-24-1988 (City Council) Minutes 487 CITY COUNCIL MEETING MINUTES MAY 24 , 1988 The Wylie City Council met in regular session on Tuesday, May 24 , 1988 at 7 :00 P .M. . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Councilmen Ortie Messenger , Bud Naish, Calvin Westerhof , Chris DiTota, and Marvin Blakey, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Code Enforcement Officer Roy Faires, Public Works Superintendent Don White, David Medanich from First Southwest Investments. APPROVAL OF MINUTES: The minutes being submitted were for the May 10th Council meeting . There being no corrections or additions, a motion was made by Mayor Pro Tem Akin to approve as submitted . Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF PLANS FOR THE STATE HIGHWAY BEAUTIFICATION PROGRAM: City Manager John Pitstick said there were two preliminary concept plans. Staff met with the State Highway Department in the last few days and was told that this program has been put on hold, but since we have already submitted our grant application they are going to move forward for us . The final concept plans have to be in Austin by June 10 , 1988 and then the State will bid out the trees and shrubbery. These plans show entry ways adjacent to the Highway 78 and entry way for FM 544 and FM 1378 . There is just enough right-of-way property on FM 544 for this entry way. In both of these plans you will note that they will be fully irrigated . As matching part of our grant we can use our labor for maintenance of putting the trees in the ground and up keep for two years, this has to come to $25 ,000 . , then the State will match this. The State Highway Department has said after the grant has been completed, the City can come back and ask for permission to put up signs such as "Welcome to Wylie" . Mayor Pro Tem Akin said the maps have been drawn several times and I am proud to see this , we have been working on it since March, 1985 . Mayor Pro Tem Akin also wanted to know if the Highway Department would go out for bids on the trees 488 and shrubbery. City Manager John Pitstick said yes. Mayor Pro Tem Akin said we want to be sure our local people get involved , especially Mr . Pinkus . Motion was made by Mayor Pro Tem Akin to approve the concept plans for the State Highway Beautification Program. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF PROPOSED AGREEMENT WITH YMCA FOR SUMMER RECREATION PROGRAM AT WYLIE COMMUNITY CENTER: City Manager John Pitstick said staff and Council have been looking for was to utilize the Community Center and staff felt maybe this summer we could work with Garland YMCA. Looking at a summer program between 8 :30 A.M. and 4 : 30 P.M. the City would have to provide the Community Room at no charge plus the utilities. There is a fee for a coordinator to work and plan with YMCA. YMCA is requesting $4 ,000 .00 to pay for the staffing plus it will provide for a TV and VCR. The youth will have to buy a $15 .00 pass, this will allow them to come every day if they so choose. YMCA will provide the Senior Citizen program free. City Manager John Pitstick said the City did not have the $4 ,000 .00 sitting around but staff feels this is something to look at and try to fund. What I would like to do, if Council will allow me, is to look for the initial $2,000 .00 right now and then try for donations and outside support to help. Tracy McCasland Program Director Garland YMCA and Karen Newman who will be the coordinator for Wylie were present for any questions. Councilman Naish wanted to know what would happen if a child could not pay the $15 .00 fee. Ms . McCasland said there are scholarships for people who can' t pay and their parents just need to see them and fill out the papers. We do not turn kids away just because they do not have the $15 .00 . Councilman Messenger wanted to know what kind of attendance did they have at the Garland Branch. Ms. McCasland said this is something we have not offered, open time, everything at the Garland Branch and other Branches are programed where the kids have signed up. City Manager John Pitstick said this is the request the staff has made is for the time for senior citizens and youth and that the City would furnish the building . This would at least get a summer program started. YMCA will offer classes that will be additional fee. Councilman Westerhof asked what was ever one about the meals on wheels. City Manager John Pitstick said there is some Federal money available, we have to provide a driver and coordinator. This is one of the programs we can look at . Mayor Pro Tem Akin said if he was understanding his math right , you said it would be opened 489 from 8 :30 to 4 :30 which would be eight hours, you said 3 hours for senior adults and two hours for youth. City Manager John Pitstick said those five hours would have planned programs, the other hours would be for checkers, ping pong, etc. Mayor Pro Tem Akin wanted to know if we have ever done a survey on this . City Manager John Pitstick said no, but we have had a lot of inquires about programs such as this. Councilman Messenger wanted to know if Wylie could use Garland YMCA. Ms. McCasland said Wylie would not be a branch right now, but if the people wanted to join the Garland YMCA they could. City Manager John Pitstick wanted to know if Council would allow staff to come up with the $2,000 . to get this program started and to purchase the TV and VCR. Mayor Pro Tem Akin wanted to know when the program would start. Ms . McCasland said June 6th and run through August . Councilman Messenger stated that maybe the school would participate with the City. Councilman Naish wanted to know the cost of a membership in the Garland YMCA. Ms . McCasland said there are several programs, one is $60 .00 one time joiners fee plus $19 .50 a month this includes pool , aerobics , program discounts, Indian Guide/Princess and Nautilus Center and there are others that does not cost as much. . Mayor Trimble wanted to know what it would take to get a branch in Wylie. Ms . McCasland said it takes a long time and a lot of paper work and is a very long process. Councilman DiTota wanted to know the maximum number of children at one time. Ms. McCasland said there should not be a problem, they would have to comply with the fire codes . Councilman DiTota wanted to know who would be liable if someone was injured. Ms . McCasland said YMCA and that they had a blanket insurance policy. City Manager John Pitstick said the City would be responsible for the utilities and cleaning , but we are providing it now. YMCA will have to have a telephone and we will have to look at that. Councilman Westerhof made a motion to approve the $2 ,000 .00 to set the program under way and pruchase the TV and VCR. Seconded by Councilman Messenger . 490 Finance Director James Johnson said we would have to up grade the cleaning contract and with the utilities it would go up approximately $4000 . Mayor Pro Tem Akin said Mr . Johnson made a statement and maybe we should look at this further . Mayor Pro Tem Akin suggested to table until we look at this further and use the paper to help advertise. Mayor Trimble said this is a quality of life that makes people look at Wylie. I would personally donate some money. Mayor Trimble called for the vote on the motion to approve the $2,000 for getting the program started. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . RECEIVE AND TABULATE BIDS FOR THE SALE OF CERTIFICATE OF OBLIGATION BONDS SERIES 1988 : Mr. David Medanich of First Southwest Investment Company said the last time Wylie sold bonds, we sold 1.8 Million with bonds rated by Moody as BAA this is their lowest bond rating and Standard & Poors as A minus . The bonds should with bond insurance. To get that insurance you have to qualify with minimum qualification. -. It is like getting a home loan. They want to be sure you can pay them back. The City was able to acquire this insurance the last time we sold bonds, but we are not able to do so now. Since that time the financial situation of the City has deteriorated, you have had a deficit in the General fund for the past two years. The City has also had to borrow funds for the general fund operations. As a result of that Moody' s did maintain the BAA, you were up on the high end of that but now you are on the low end and they projected that the City would be at least two (2) years coming out of this. Unless the City improves , Moody is going to reconsider this rate. Standard and Poors rated the City A minus the last time, but this time have dropped us to a BBB. Due to the deficit and the borrowing of funds, the City has not been able to obtain insurance on these bonds. The last bonds the City sold at an interest rate of 7 .772% . Bonds similar sold as early as yesterday at 7 3/4% . Councilman DiTota wanted to know if either one of the agencies mentioned bring up the roll back. Mr . Medanich said yes, it was mentioned and they had a concern if the citizens were able to roll back the taxes once they could do it again. The roll back and the landfill problem contributed to this rating. Councilman Naish wanted to know if the Texas economy had anything to do with this . Mr . Medanich said yes . 491 Mr . Medanich said these will be sealed bids, and First Southwest did submit a bid, but if Council does not feel comfortable I will pull it out . Councilman Naish wanted to know if all bidders knew what our ratings were. Mr . Medanich said yes, and that First Southwest did not have an advantage over other bidders . Mr . Johnson, Finance Director and Mr . Medanich opened the bids and read into the record as follows : First Republic Bank 8 .59291% MBank Capital Markets 8 .64225% First Southwest Investments 8 .453094% Dean Whitter 8 .5906694% Matterson & Company 8 .7203% Rottan 8 .478875% Mr . Medanich requested time to check each one of the bids to be sure they were correct . PUBLIC HEARING ON THE REQUEST FOR A SPECIAL USE PERMIT FOR LOT 1 & 2 , BLOCK 20 OF RAILROAD ADDITION: This special use permit was requested by Wylie Landscape and Exterminating Co. and is for a permit for outside sales in a retail district. This is located on Highway 78 in the building where Prock' s Nursery was. There were letters sent out to all property owners within two hundred (200) feet. This place has opened for business , but does not have the outside sales yet . There was only one complaint at Planning and Zoning meeting and that was that the alley not be used. Councilman Westerhof wanted to know if Council granted a specific use permit to Prock' s. City Manager John Pitstick said yes . Councilman DiTota wanted to know if there was any drainage problems . Mr . Ron Homeyer, Assistance Engineer , said none that he was aware of . Councilman DiTota said his only concern in the future was that someone not occupy the building prior to getting their permit approved . Mayor Trimble opened the public hearing for questions and comments, and requested each person to state their name and address for the record. Mr . Jim Caton, owner of Wylie Landscape and Exterminating , said he did go ahead and open, the plants came in and he hung a few of them up, but not for sale and other thought he 492 was already opened. Sincere there was the same type of ..R. business there before, I assumed you would grant the specific use permit to me also. Mayor Trimble said the widening of Hwy. 78 will take most of the front of this business . Mr . Caton said he has a one year lease only. Mr. Al Nosar of 505 Rustic Place wanted to know what was meant by outside sales. I drive by A-1 Grass and see a lot of machinery setting outside. This does not look good. City Manager John Pitstick said Planning and Zoning approved outside sales for plants only. There being no other questions or comments, Mayor Trimble closed the public hearing. APPROVAL OF SPECIAL USE PERMIT FOR LOTS 1 & 2 BLOCK 20 RAILROAD ADDITION: This special use permit is for Wylie Landscape and Exterminating Co. to operate a retail nursery with outside sales in a Retail District. Motion was made by Councilman DiTota to approve the specific use permit for outside plant sales . Seconded by Councilman Westerhof . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Messenger - in ..�,,. favor , Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF AN ORDINANCE TO DISANNEX CERTAIN TERRITORY AS REQUIRED BY THE WYLIE/LUCAS BOUNDARY AGREEMENT: City Manager John Pitstick said this is the final action to set the boundary agreement between Wylie and Lucas. Mayor Trimble said most of the area in the boundary is lake waters . Councilman Messenger wanted to know where the original boundary was . City Manager John Pitstick said there was actually an overlapping boundary. Mayor Trimble said he was involved with the negotiations with Lucas and it was a rather complicated boundary. A motion was made by Councilman Westerhof to approve the Ordinance disannexing certain territory as required by the Wylie/Lucas Boundary Agreement. Seconded by Councilman DiTota. The vote was as follows: Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor. This motion carried with all in favor . 493 APPROVAL OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF $1 ,275 ,000 . TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION BONDS SERIES 1988: Mr . Johnson, Finance Director, stated that there was an incorrect bid from Rottan, they did not conform to the official statement, they were not the lowest bidder . The low bidder is First Southwest Investment Company with an interest rate of 8 .453094 . Mr . Johnson said all the calculation on the effective bid form were correct except that there was the one in violation. This interest rate is an increase of about 73 points. The interest you will be paying over the 20 year time is $121 ,497 .60 . Mayor Pro Tem Akin wanted to know if any thought had been given to paying interest only for the first five years . Mr . Medanich said you can but it would cost you more in the long run. This has been structured like the mortgage on a home. It really would not help you very much. Mayor Pro Tem Akin said most of the stuff we spread out , why didn' t we get a little at a time or will we put it in an interest bearing account . Mr . Medanich said the money will go in an interest bearing account until needed . Mayor Pro Tem Akin wanted to know if anyone had looked at what the tax rate would be. City Manager John Pitstick said right now we are paying nine cents ( .09) to debit service and it will probably go up five cents ( .05 ) per a total of fourteen cents ( .14 ) . Councilman Westerhof wanted to know if our insurance rate was affected by our loosing the insurance on the bonds. Mr . Medanich said City of Texarkana just sold 1 1/2 M. yesterday and interest rate of 7 1/4% . A motion was made by Councilman Westerhof to approve the Ordinance authorizing the issuance of $1 ,275 ,000 tax and limited pledge revenue Certificates of Obligation Bonds Series 1988 . Seconded by Councilman Blakey. Councilman DiTota wanted to know if we waited a year and went back to Moody and Standard & Poors, what would we need to do to bring up the rating. Mr . Medanich said to raise your fees to support your debt without borrowing money. The main concern is to levy a tax rate high enough to support General Fund and water rates to support your Utility fund. If you continue to borrow money, the rating companies will drop you completely. What they are giving you a rating on today is subject to what has happened in the past . Councilman Messenger wanted to know if running a deficit for two (2) straight years hurt the City. Mr . Medanich said it didn' t help any. Mr . Medanich said the rating companies are going to review you again next year . Mayor Pro Tem Akin stated that is what he was talking about with the five (5) year period, in the audit of 1985 you 494 will see we carried forth about $300 ,000 . into the next year . Mr . Medanich said that is correct, but what they are looking at is that over the last three (3) to five (5) years the City has been living on the come more than they should. Mayor Pro Tem Akin said he did not guess that the City has been to New York for bonds more than three time over the past three years. r. Medanich said there was a time when the money in reserve was pulled out for general operation use. This is what they are talking about . For quite some time you did not have a unqualified opinion on the audit and also you had the problem of the reserve fund being used for operations. Mayor Trimble asked what bonds. Mr. Medanich said they were small , I believe they were in the sixty' s and seventy' s. Mayor Trimble asked in what year we violated the reserve requirements. Mr . Medanich said it was around 1935 . Another concern for the rating companies is that you have more bonds to sell , even though North Texas Municipal Water District is issuing the bonds, the City still has to pay. Mr . Medanich said the next item on the agenda is a Paying Agent, it will be MBank of Dallas. They will be the one processing the Securities and it is a yearly contract . It can be changed in a year if they get to expensive. They have served as your Paying Agent in the past . There being no other questions or comments, Mayor Trimble called for a vote on the motion to approve the Ordinance authorizing the issuance of $1 ,275 ,000 tax and limited pledge revenue Certificates of Obligations made by Councilman Westerhof with a second by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF "PAYING AGENT AND REGISTRAR AGREEMENT" : Motion was made by Councilman Westerhof to approve the resolution approving and authorizing execution of Paying Agent and Registrar Agreement. Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Westerhof - in favor, Councilman DiTota - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor , Councilman Naish - in favor . This motion carried with all in favor . PUBLIC HEARING FOR BFI PROPOSED RATE INCREASES FOR ALL CLASSES OF CUSTOMERS: Mr . James Johnson, Finance Director , introduced Mr . Larry Appel , representative from BFI . Mr. Appel said this is an annual rate increase based on high landfill cost and fuel costs. BFI has dropped the rate 495 increase by 2 . 6% and will not bring it up for future rate adjustments and the rate year has been changed from 1987 to 1988 . BFI has done the rate year change and dropped the 2 .6% as requested by the City Attorney. Mr . Appel also stated that BFI has done everything that the City has requested , such as clean up week. The City of Wylie has the lowest rates of any of the cities we serve. Councilman Messenger wanted to know why Wylie has the lowest rates. Mr . Appel said because you started at such a low rate. Mayor Pro Tem Akin said the contract was with Moore Industrial in 1983 and was for $4 .05 or $4 .15 per household. It was very sad that we would tie future councils up for five years without going out for bids . Councilman Blakey stated that a few weeks ago, we talked with you about BFI moving to Wylie. Mr . Appel said that BFI is looking for land. Councilman Blakey wanted to know what kind of time frame. Mr . Appel said they had to be out of their current building by December, 1988 . Mayor Trimble said one aspect of this contract is BFI can not raise the rates more than Consumer Price Index. City Manager John Pitstick said they are tied to CPI . Councilman Naish said if they raise it more than 8% the contract has been broken. Mayor Pro Tem Akin said that he noticed BFI was having some trouble over in Sachse. Mr . Appel said he was not aware of any. Mayor Pro Tem Akin said the Sachse paper indicates there are problems and there is a meeting with you regarding these problems. Councilman Messenger suggested informing the citizens of the services BFI performs, such as appliances can be put out at regular scheduled pickups without extra charge. Mayor Pro Tem Akin wanted to know why BFI does not request their increases prior to the budget year . City Manager John Pitstick said it is because the contract ended in March. This one will go to June, 1989 . Mayor Trimble opened the public hearing , stating that those wishing to speak please give their name and address for the records . Mr . Al Nosar of 505 Rustic Place, what is the new rate. Mr . Appel said 7 .9% increase . Mr . Charles Christopher 329 S. First St. , wanted to know why would the City consider raising our bills when there has been a hot water heater laying out for pickup for three 496 months and an ice box for seven weeks . Mr . Appeal said we ,...� will pick it up if the house is occupied . City Manager John Pitstick wanted to know the addresses where these things were. Mr . Christopher said 328 S. First and 334 S. First. Mr . Appeal wanted to know if the house was occupied . Councilman Blakey said it was the Council ' s understanding that these things would be picked up on a daily basis if they were out . Mr . Appel said if the house was occupied. Councilman Naish said his understanding is , and it is being printed in the news , that you will pick up these items if they are out . Mr . Al Nosar 505 Rustic Place maybe you should put in the water bills a small card about how large the items can be and how close to the ally or street they should be put. There being no other comments or questions, Mayor Trimble closed the public hearing . APPROVAL OF ORDINANCE ESTABLISHING NEW RATES FOR SANITATION SERVICES FOR ALL CLASSES OF CUSTOMERS IN THE CITY OF WYLIE: Mr . James Johnson, Finance Director , said there were two items, in Section 22 , 10 .56 CPI increase was reduced to 7 .9% and the base rate year be changed from 87 to 88 . Second, is in reference to CPI expenditure - gasoline, Dallas and Ft . Worth area should be added to CPI . This was confusing to people who had not seen it before. Councilman Messenger stated that people should be aware of the fact that the Council has to accept this increase if it is under 8% . Motion was made by Councilman DiTota to approve the ordinance establishing new rates for sanitation services for all classes of customers in the City of Wylie. Seconded by Councilman Naish. The vote was as follows: Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Westerhof - in favor , Councilman DiTota - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . PRESENTATION OF 1988 CAPITAL IMPROVEMENT PROGRAM: City Manager John Pitstick said in the Capital Improvement program, we have just sold $1,275 ,000 bonds. Council is talking about $600 ,000 for street/utility/drainage, and we have gone out for bids . Staff recommended six streets and some utility and drainage. The $600 ,000 . is seed money for the first year . There is $57 ,735 in the Perimeter Street Fund from the Meadows Subdivision that can be used and gives a total of $675,735 . . In bidding the projects , we requested bids for 20 year life span on asphalt and concrete. 497 Mr . Mike Cummings, Engineer , stated that since the City did not have asphalt specs , his firm did the asphalt design, this was based on traffic count and what type base was there and what would be needed. Each set of specs for each street was a little different because of what is already there. Mayor Pro Tem Akin wanted to know if they could bid on all streets or just on one. City Manager John Pitstick said it was set up for all streets or part of the streets or just one, however the bidder wanted to bid. The City can award the bid to one company or to several companies. City Manager John Pitstick said that staff was ready to move forward with concrete streets on Birmingham and Stone. We will be putting in curb and gutters plus new water/sewer lines and drainage. Mayor Pro Tem Akin wanted to know if these people have been contacted about the costs to them. City Manager John Pitstick said no, we did send out letters about the two previous public hearings and that we were going to do this work. City Manager John Pitstick said if the assessments come back lower than the actual cost, than I would recommend we only collect the assessment value. Mayor Pro Tem Akin one of the key things is the seed factor, you get commitments from the people so that you can keep the project moving. You might spend all your money on a few streets and not get any money back then you are at a stand still . In the past we have always gotten the information from the property owners and seen if we had 51% of the property owners interested and which way they wanted to go and then move, this process seems to be leaving the people who are going to pay for it out and it bothers me. City Manager John Pitstick said that is a concern and in fact the bids are higher than we had hoped and it will not allow us to do as many streets. Staff is recommending concrete streets with curb and gutter on Birmingham and Stone Streets. The bids have been opened and staff recommends the follows: Birmingham to Stone Rd. bid to go to XIT for $451 ,217 .50 12" water line in Birmingham bid to go to Rushin $107 ,329 .96 Mr . Ron Homeyer, Assistant Engineer , said that Birmingham begins at Highway 78 and goes to Stoneybrook, the majority of the water line is in the right-of-way, but there is a small amount that is under the pavement . Mr . Homeyer also stated that when property owners on Callie Ct . were granted a 60/40 on reconstruction of this street, the Council also granted that to the property owners on Birmingham. 498 Mayor Pro Tem Akin said the other streets costs less than .., . these. City Manager John Pitstick said yes, but we have utilities and storm drainage. City Manager John Pitstick stated that on this triangle, the Meadows has $51 ,027 .63 on the Ballard side and the Thirsk Properties has $51 ,200 .00 in the Perimeter Street Fund. Maybe we could do Ballard and Callie Court and make more seed money for next year . Councilman Westerhof said it was important to go ahead and put in all the utilities that are needed and the drainage prior to doing the street. Mayor Trimble said one of the things he was surprised by was the magnitude of the base necessary to do that asphalt approach. Mr . Cummings said it is because it is designed for a 20 year life. Collin County has about 2" of hot mix over 6" to 8" of base over 6" to 7" of lime stabilized sulfate, this is their standards. Their standards go anywhere from 14" to 16" and the City' s goes from 12" to 16" . Councilman Naish wanted to know what Highway 78 has. Mr . Cummings said he did not know. Councilman Naish said according to the Texas Highway Department they have a 6" to -^ 8" lime stabilized base, 5" to 6" asphalt binder and a 2" hot mix . That is what they recommend for the Texas Highways . Mr . Cummings said these designs were done by using the design from the Texas Highway Department. Mayor Pro Tem Akin wanted to know the guarantee on these streets. Mr. Cummings said there is a two (2) year maintenance bond. Councilman Messenger wanted to know if that was normal . Mr. Cummings said most of the time there is a one year maintenance bond, but a lot of Cities are going to the two years. Councilman DiTota wanted to know in this two year time period, what does the city have to do. Mr . Cummings said a maintenance program, but if it begins to show wear on the edge, then the contractor has to take care of that. Mr. Cummings also said that XIT is a very reputable firm, our office is working with them on some other projects . City Manager John Pitstick said if we do not get this program under way, then school will start before we have it completed. Councilman Westerhof wanted to know if XIT gave a completion date. Mr . Cummings said they would begin as soon as the contract was signed . Councilman Westerhof said that when the contract is drawn up, it should have number of calendar 499 days for completion and a penalty for each day pass this date. Mayor Pro Tem Akin wanted to know how long it will take to do Birmingham. Mr . Cummings said approximately 90 days. Councilman Blakey wanted to know what the engineers fees are based on. Mr. Cummings said on the man hours on doing the projects, the design of six streets, design of utility and drainage and the construction staking . Mayor Trimble wanted to know what section of town would benefit from this 12" water line. Mr . Homeyer said all the south side of town. Mayor Trimble wanted to know if this will help the problem during the summer when the water tower water level drops due to everyone watering their yards. Mr . Homeyer said it should help a lot. Councilman Messenger said that there was a citizen in the audience that is in the paving business and he would like for Council to listen to what he has to say. Mr. Tom Pritzkan 400 East Gaston , wanted to know if it was explored to use large amount of asphalt instead of base. Mr . Cummings said no. Mr. Pritzkan would that be more cost effective. Mr. Pritzkan said it was his understanding that the asphalt was bid in small quantities. Mr . Cummings said first of all the only ones we are talking about awarding is Birmingham and Stone and it is going to be in concrete. Mr . Pritzkan said it has been told to me that we could do all these streets in asphalt for $5,000 to $6,000 , but do all the streets at one time. Mr. Pritzkan also stated that it could save some money if the streets were closed off during reconstruction time. Mr . Cummings said the City did talk about closing the streets down, but then decided not to inconvenience the property owners that much. City Manager John Pitstick said our goal was to see if the City crew could do the base work and then bid out the 2" overlay. Mr . Pritzkan wanted to know when the City actually plans to come in and do the base work , will we go out for bids or use one of these. City Manger John Pitstick said we can do it either with a change order or bid it out again. That will be up to the Council . Mr. Pritzkan said that Austin Paving did not bid this because they did not have the time. This concerns me, since they were one of the main contributors to the SOS fund in the rollback. Mr . Cummings said that Austin Paving is over committed and can not bid on anything because of this. 500 Councilman Naish said the PSI on Birmingham is 36 and in our Subdivision Ordinance we are asking for 46 PSI . Mr . Homeyer said it has been amended to 36 PSI and should be attached to the back of the subdivision ordinance. Mr. Pritzkan asked Mr . Pitstick what kind of comments did the contractors have to say. City Manager John Pitstick said they all said it sounded like the City wanted all concrete streets. We are borrowing money for twenty years and have asked for a life span of 20 years on concrete and asphalt streets. Mr . Pritzkan said Ft. Worth does their streets in asphalt , 6" lime and 5" asphalt. In your opinion could it be more cost effective to do this. Mr. Cummings said there are a lot of areas in Texas and all of them different . What is good for Ft. Worth may not work anywhere else. When you have three (3) to four (4) weeks to do a design you can not do 100 different designs . Mr . Pritzkan said you have similar PI here like what is in Lewisville, they have had very good results with their concrete streets which were build like this one, the only concern I have is that we look to see if there is any way to get the street done faster and cut the cost down. Councilman DiTota wanted to know if closing Birmingham and Stone would this cut any money off the cost of the reconstruction. Mr. Pritzkan said it should decrease it up to 20%, up to, do not write this in stone. Mr. Pritzkan said another thing to save money is to delete the independent inspector . City Manager John Pitstick said we will be doing the inspections. The testing is built into the cost of the street, but not the inspector. Mr. Pritzkan suggested instead of accepting the bid, just accept a dollar amount. City Manager John Pitstick said we can not do that , we can come back in with a change order . If the bid is awarded , we can go back to the contractor and ask how much could be saved if we close the street until completion. Mr . Cummings asked Mr. Pritzkan if he was a paving contractor . Mr. Pritzkan said yes . City Manager John Pitstick asked why didn' t he bid. Mr . Pritzkan said first I live here and I am involved in things , seconded, I was not that interested. Mayor Trimble asked if anyone else had any questions or comments. There were no other comments or questions . SD/ AWARD OF BID FOR THE 1988 CAPITAL IMPROVEMENT PROGRAM - UTILITY AND DRAINAGE: City Manager John Pitstick said staff recommends award of bid to Rushin for the 12" water line in Birmingham Street in the amount of $107 ,329 .96 . Pacer was the second low bidder in the amount of $109 ,635 .50 . Mayor Pro Tem Akin wanted to know if there is a program to help these people to pay off their loan. Mr. Johnson, Finance Director , said that Council passed a three year payout plan with 10% interest some time back and it is still in affect. Councilman DiTota asked about the Sanitary Sewer problem on Cottonbelt . City Manager John Pitstick said it was bid out and come in at $25 ,335 .56 , at this time the money is not there. Mayor Pro Tem Akin wanted to know what was being done about the off site drainage problem on Brown. City Manager John Pitstick said that Collin County said it was not theirs and the the developer refused to accept the letter sent to him. Mr. Cummings said that his firm did the engineering work on this but that it was not built to specs. There should have been a slop on the sides and not straight down. Motion was made by Councilman Westerhof to award the bid to Rushin in the amount of $107 ,329 .96 for the utility and drainage. Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman Westerhof - in favor , Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor. This motion carried with all in favor . AWARD OF BID FOR THE 1988 CAPITAL IMPROVEMENT PROGRAM - RECONSTRUCTION OF STREETS: A motion was made by Councilman DiTota to award the bid for Birmingham and Stone Streets to XIT in the amount of $451 ,217 .50 with instructions for City Manager to discuss possible change order . Seconded by Councilman Westerhof . Councilman Naish wanted to know if Council felt that we should see the citizens and see what their feelings are and if they are going to participate prior to us voting on this. Maybe table this and see what the people have to say. We are tying up all this money. City Manager John Pitstick said the problem with that is that you can look at the numbers and it shows about $49 .00 a front foot, and that is a bunch of money, but until the appraisals are back, which may only show $20 .00 a front foot , you have no figures to show the property owners. Councilman Naish said what if the school and some of the major ones do not want to pay. 302, Councilman Westerhof said approximately two years ago, the school said they would pay, but wanted us to wait until they had completed their construction. Councilman Westerhof said it seems like 60% of the people came back in favor of doing something with their street . City Manager John Pitstick said letters were sent out to all property owners prior to the two public hearings. Mayor Pro Tem Akin said this was going away from the way it has been done in the past. In the past we would take it street by street and then have a meeting with each person on the street and tell them what we were going to do. Mayor Trimble said basically this is the same package that we put together a year and a half ago and they have given us above 50% participation. Councilman Naish said the difference in the asphalt and concrete this should be telling the citizens of Wylie we are fixing things right. Mayor Trimble called for a vote on the motion and second to award the bid to XIT. The vote was as follows: Mayor Trimble - in favor , Mayor Pro Tem Akin - against, Councilman Westerhof - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor. This motion carried with six (6) in favor, and one (1) against. DISCUSS MISCELLANEOUS STREET AND UTILITY PROJECTS: City Manager John Pitstick stated that the staff and Council had put together a high 0 & M liability project list and that staff has gone back over this list and would like to recommend five (5) of the eleven (11) items on the list . The following is what staff would recommend: 1 . Eubanks Lane - additional base rock - county requirement cost will be $2550 . materials only 2 . Holiday Terrace additional Sewerline - repair creek crossing - health hazard/inflow - $2 ,200 contract cost 3 . E. Brown St. drainage improvement - enclose existing ditch - physical danger - $3 ,500 contract cost 4 . Nortex Tank Site - complete control installation - enhance water supply - $15,000 . contract cost 5 . Rich Property water line - install water line - $1,200 temporary '�"' veZ3 This is a total cost of $24 ,450 .00 if all the above are taken care of. If Council has no objections , staff will move ahead on these projects. CITIZEN PARTICIPATION: Mayor Trimble asked those wishing to speak to come forward and state their name and address for the record. Also to keep their comments within two minutes . Mrs. Annette Naish said that the Wylie Women' s League made approximately $4 ,000 for the Police Department. The league will vote on what the money can be spent for at the June meeting. There were several other law enforcement officers in attendance and showing their support as well as city employees. Mayor Trimble thanked the Wylie Women ' s League for what they have done and commended them for this BBQ in such a short time. Mr. Larry McDonald, Shiloh Baptist Church, said they have met with the past Council and understood the City would pay for their sewer line. Since the City annexed us in, we decided to approach the City and wanted to put in a sewer system that would connect to the City system. At the last meeting , we thought the City would pay for this. If we are going to get this done, we must go on an put in a septic system if they city is not paying. Mr. Roddy Cooper 302 Stoneybrook, I came tonight to see what you would say about Shiloh. Two (2) Councilman ask to be on the Council and yet wanted to lower taxes and tonight you voted for $25,000 for trees on entry ways to the highways. COUNCIL DISCUSSION: Councilman Naish said that he was not on the Council , but was present at the meeting with Shiloh, at one point during the discussion, it was stated that you could get the job done for $6,000 . I do understand that it was a miss quote from our Engineer saying he thought $6 ,000 would do it, but this was not a firm quote. The Council did not make any commitment to pay for this or to approve the money. I did not make any false promises as far as Mr . Cooper is concerned about being elected. We have to take all the things we have, you made a good point as far as this grant money goes, but this grant money was three years in the making , it was not done just recently. Councilman Messenger asked about the letter from Ron to the Railroad, have we heard any thing from them. Mr. Homeyer said the Railroad has basically said they are putting all our crossings on hold until we justify to them why we need the crossing and until we have a future plan. City Manager John Pitstick said we will probably have to close down some of the crossing in town and ask for three (3) other crossings . SOY Mayor Pro Tem Akin said you really have to negotiate with the Railroad. Mr. Homeyer said there was representatives coming from the Railroad in a few weeks and they are going over all the crossings. Councilman DiTota suggested that someone from the Industrial Development Board meet with them. Mayor Pro Tem Akin wanted to know what procedures were used in following up on what we ask about at the meetings . City Manager John Pitstick said I need to give you a letter in the informals. Mayor Pro Tem Akin said that he meets with the Cemetery Board on Thursday and he needs an answer for them. Mayor Pro Tem Akin wanted to know how many pieces of equipment have radios and telephones . Mr . Don White, Public Works Superintendent, said nine (9) with radios and two (2 ) vehicles with phones plus three (3) police cars with phones . Mayor Pro Tem Akin wanted to know if you could call long distance. Mr . White said he guess you could, he had never tried before. Mr. Johnson, Finance Director, said when we had the under cover work going on , we did this for the police department because of so many people monitoring our radios . Council approved funding for drug program, it was not done in open meeting due to having an officer under cover . Mayor Trimble said with the number of scanners within the City, the police department was having a hard time doing their job without a lot of citizens getting to the problem prior to the police. Mayor Pro Tem Akin wanted to know if the City had any liability since the Ambulance Service was contracted . City Manager John Pitstick said yes, if we get a call now, we have a ring down to Lifeline, under 911 , 95% of the calls come through our dispatch. City Attorney, Mr . Robert Dillard, said only if the dispatcher mishandles a call . Mayor Pro Tem Akin said he walked through the park on May 12th, it is sad , I cannot believe we have let it go. City Manager John Pitstick said it has been a concern of ours , all our staff can do is mow and WSA takes care of the fields. Next Park Board meeting , we are taking plans to redo the playground area with all volunteer help. Mr . White said we were there a few days ago and mowed, but we do not have the people to do the weed eating . City Manager John Pitstick said there is a Mayor and Council Members meeting if anyone would like to go, let Carolyn .. know. On June 7th there is a meeting with the Collin County Crisis Center . ...SOS Mayor Trimble reminded Council of the Thursday night meeting , it is an executive session on the land fill . There being no other business, a motion was made to adjourn with all in favor . —"--, / Chuck Trimble, Mayor \``\\\\�\``11\\1\i\Oilc f I►Illllq��'j��i/' ATTEST : a��`,��( r kJ,* SEAL ,e.a) I 3==li :,- Carolyn Ja.42,2 t egetary 4'j- TEy,P\���o` ,„LIE finuuifiiitli a"�