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06-28-1988 (City Council) Minutes 18 CITY COUNCIL MEETING MINUTES JUNE 28, 1988 The Wylie City Council met in regular session on Tuesday, June 28 , 1988 at 7 :00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Council Members Ortie Messenger, Marvin Blakey, Bud Naish, and Chris DiTota, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Assist. Engineer Ron Homeyer , Chief of Police Royce Abbott, and Public Works Superintendent Don White. Councilman Swartz was out of town. Mayor Trimble called the meeting to order and Councilman Messenger gave the invocation. APPROVAL OF MINUTES: The minutes being submitted were for the June 14th and June 16th meetings. There being no corrections or additions , a motion was made by Mayor Pro Tem Akin to approve as submitted . Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. APPOINTMENT OF BOARD MEMBERS WHOSE TERMS EXPIRE IN JULY, 1988 : There were two members needed for the Park and Recreation Board. Motion was made by Councilman Naish to re-appoint Ron Ferguson and to appoint Bill Emsoff . Seconded by Mayor Pro Tem Akin. There was one member needed for the Planning and Zoning Commission. Motion was made by Councilman DiTota to re-appoint Brian Chaney. Seconded by Councilman Messenger . Two members needed for the Construction Trade Board. A motion was made to appoint Kevin Altimier . Seconded by Mayor Pro Tem Akin. Mayor Trimble called for a vote on all the above motions. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor. These motions carried with all in favor . APPROVAL OF AGREEMENT FOR MUTUAL FIRE AID WITH THE CITY OF -- FAIRVIEW: This is the same type of agreement the City has with Plano, Murphy, St. Paul , Sachse and other surrounding cities . Motion was made by Councilman DiTota to approve the 19 Mutual Fire Aid Agreement with the City of Fairview. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF RE-DESIGNATING LUNCH ROOM IN ORDER TO PROVIDE FOR SMOKING AREA FOR EMPLOYEES: Staff is suggesting the room adjacent to the Council Chambers and moving the air purifier from the lunch room to this room. Councilman Ditota wanted to know the cost of moving the air purifier instead of purchasing another one. City Manager John Pitstick said the cost of a new one is approximately $2 ,000 . and to move the one we have is approximately $220 .00 . Mayor Pro Tem Akin wanted to know if there was any other cost involved in re-designating the lunch room. City Manager John Pitstick said no, the room originally designated as the lunch room is included in the area that has been closed off for future growth. The air purifier is the only thing to move. Motion was made by Councilman DiTota to approve the re-designating the lunch room in order to provide for a smoking area for employees. Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman DiTota - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor . AUTHORIZATION FOR CITY MANAGER TO SIGN LEASE AGREEMENT WITH THE U. S. GOVERNMENT CENSUS BUREAU: Councilman Naish said that according to the letter in the packet, the Census Bureau made an offer prior to the last Council meeting stating they would pay for the utilities. City Manager John Pitstick said the letter was brought to him after the last meeting. City Manager John Pitstick also stated that staff had talked about $80 .00 per month would cover the utilities for the area in question (which is the area Lifeline is using right now) . Motion was made by Councilman Naish to grant authorization to the City Manager to sign lease agreement with the U . S. Government Census Bureau. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . APPROVAL OF REQUEST FROM CORP OF ENGINEERS FOR HUNTING AREA IN THE WOODED AREA ADJACENT TO THE DAM: This area is within the City Limits of Wylie. Mayor Trimble stated this is due to the City Ordinance not allowing discharge of fire arms within the City limits. City Manager John Pitstick said it will be used in the future for trails and parks, but at the present time we do not use it. The question came up of who would be responsible if some one was shot . City Manager 20 John Pitstick said the Corp. of Engineers . City Manager John Pitstick said he had checked with the city attorney and he did not have a problem with this. Mayor Trimble said to table this item until we had a letter from the attorney stating who would be responsible in case of a shooting . APPOINTMENT OF HEALTH OFFICER FOR THE CITY OF WYLIE: Staff recommends Dr. Ted Trimble. Motion was made by Mayor Pro Tem Akin to appoint Dr . Ted Trimble as Health Officer for the City of Wylie. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. DISCUSSION AND APPROVAL OF CHAMBER OF COMMERCE PARADE: City Manager John Pitstick said there is a letter in your packet from the Chamber as of this afternoon, there is one change in this letter . They are requesting to use the area around the old Police Station for the carnival . City Manager John Pitstick said there was some concerns about the parade, as they are requesting to cross Highway 78 . Councilman Messenger said he spoke with Mr. Joe Wakefield and he will have six people who have worked the Cottonbowl parade and after speaking with him, I feel they can handle it . Elaine Mayes of the Wylie News said that this has been done in the past and the Chamber would like to include the whole City. Motion was made by Mayor Pro Tem Akin to approve the parade route and the carnival location. Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . PRESENTATION FROM COLLIN COUNTY HUMAN SOCIETY REGARDING COUNTY WIDE ANIMAL CONTROL: Jenifer Golden of the Collin County Human Society stated that this project was started several months ago. They are trying to pull the County together and utilize animal control through out the County. Ms. Golden gave a presentation on other cities budgets versus what they would pay to Collin County in this joint animal control project. It was stated by Ms. Golden that there would be one animal control officer for each area, the Wylie area consisted of Wylie, Farmersville, Josephine, Lavon, Nevada, Royse City, St. Paul and Sachse. If Wylie so chooses to join in this project, you would have an officer on the streets eight (8) a day for the area your City is in. After hours is handled as you handle it now. Councilman Naish wanted to know how many days before euthanatizing the ^� animals . Ms. Golden said we have no time frame, after the holding time, it may be three (3) days or one Year depending on how crowded the shelter is . Mayor Pro Tem Akin wanted to 21 know how much success the City has on adoption of our animals . Mr . White said if we pick up animals and they are not claimed in seven (7 ) days , it goes up for adoption provided we have room, after seven (7) days , we take the animal to Garland. Before they can reclaim the animal , it has to have shots, city tag, and fees have to be paid. Mr. White said we have been very successful . Councilman Blakey wanted to know the response time to answering a call . Mr . Kenneth Payne, Animal Control Officer for Wylie, said it depends on what is going on at the time the call comes in. Ms. Golden also spoke on a program to spay/neuter animals. Councilman Naish wanted to know how they were allowed to spay/neuter . Ms. Golden said they have a contract the people have to sign giving us permission to. City Manager John Pitstick said from staffs stand point, we are currently spending $38 ,000, receive approximately $5 ,800 on tags and fees. Collin County is going to charge us $22 ,000 per year, good point is responsibility and liability would be theirs. Concern staff has is the level of service we would be getting, our shelter is not in the best of shape. Collin County would purchase our truck, yet we may get more problems from citizens on they way this is being handled . This would be governed by a private board. It looks good on paper, but I have concern on the level of service we would be getting . Our area is a large area and I do not know what kind of response time could be given. Councilman Naish said in Wylie we have one person, but if he has this larger area, he maybe in Farmersville when we have an emergency here. Councilman DiTota wanted to know how many hours are spent in the shelter . Mr. Kenneth Payne said two to three hours a day. Councilman Naish said in case of vacation or he is out sick, what happens. Mr. White said he has a person in public works that is trained for backup. Mayor Pro Tem Akin said if this started next week , we would be covering all the other cities, what would happen to us . Councilman Naish wanted to know if Ms. Golden' s employee was out , what would she do. Ms. Golden said we have other employees. Mayor Pro Tem Akin wanted to know what we collected on fees. Mr . White said for city tags - $3.00 , for impoundment $20 .00 , for adoption $10 .00 . Mr. Payne is currently working on a spay/neuter program to bring to Council for approval . City Manager John Pitstick said that Collin County would be more progressive in enforcing tags and in the news media. Councilman Messenger wanted to know what would happen to Mr . 22 Payne. City Manager John Pitstick said he would be offered a position with us or an offer to go to Collin County. City ^�* Manager John Pitstick said we would save $10,000 but what are we getting in service. Councilman Messenger wanted to know how much we are talking about in contributing a preagreed upon fee for the construction of a central shelter facility at a later date. Ms. Golden said at this point , we do not know. Mayor Trimble thanked Ms. Golden for coming out and that this would be discussed at a later date in a work shop. Mayor Trimble called for a 10 minute recess. PUBLIC HEARING ON THE ASSESSMENT OF PROPERTY IN CONNECTION WITH THE 1988 STREET RECONSTRUCTION PROGRAM - BIRMINGHAM & STONE STREETS: City Manager John Pitstick stated that some of you are here for Callie Ct . and Ballard St. , but it will come in the next couple of meetings . We have done the assessment on Birmingham and Stone. City Council passed an ordinance to assess one third to property owners on the reconstruction of streets. The enhancement to property has come in less than the assessment except on four properties. The City will only get back 31% of the cost of the reconstruction on Birmingham and Stone. Single Family and Commercial properties will be appraised different. Staff is recommending we charge the lesser of the two (enhancement or assessment) . There is a payout plan, you can pay within thirty days after completion, or you can pay on a one (1) year, two (2 ) year, or three (3) year time frame and it can be added to your water bills. Councilman Naish wanted to know if the citizens have been told what the difference of black top and concrete was . Mr. Ron Homeyer said over the hold project we would have saved $40 ,000 . Mayor Pro Tem Akin wanted to know when the people were notified . City Manager John Pitstick said 15 days ago letters went out with assessment or enhancement figures on them. Mr. James Johnson said appraiser cost is $10,000 . Mr . Homeyer said the engineering cost was $15 ,000 on Birmingham and $10 ,000 on Stone. Mayor Trimble opened the public hearing and requested each person wishing to address the Council to come to the front and to state their name and address for the record. Mr . Mac Boles - Rt. 2 , Box 79C, Nevada - owner of the property at 409 Birmingham. Why are we being charged for the street? Where are taxes going? City Manager John Pitstick said we had several public hearings on if we should or should not do the streets . Council decided to borrow $600 ,000 for Streets and to assess the property owners one third of the cost . Enhancement to property is $3,000 . this 23 would increase the value of your house after the street is put in. Mr . Boles said this is the first time he had heard of a City charging the people for a road . Councilman Blakey wanted to know if this has not been a city ordinance for some time. Mayor Pro Tem Akin said since about 1964 the Council decided on the one third policy. Mayor Trimble said that taxes were not for the construction of streets. Mr. Boles said we do not want the road to be reconstructed . Why rebuild when trucks are the ones tearing the streets up. Councilman Naish said the City had a survey and a large number of the citizens wanted the streets fixed and to do it right . Get the seed money and start the street program and each year add to it. Councilman DiTota said the reason these two streets are being done is due to the staff reports on the ones that needed major repairs. Mr. Boles wanted to know the way we can be billed. City Manager John Pitstick said you can take up to three years to pay if you so chose, with 8% interest . Mr . Boles wanted to know why there was interest. Councilman Naish said that the City borrowed the money and we are having to pay interest . Mr. Boles wanted to know if the estimate was based on $28 .00 per square foot. Mr. Homeyer said no contract price from the bids that came in. Mr . Boles said were the assessments based on front footage. Mr. Homeyer said yes. City Manager John Pitstick said the one third cost of the street is $4 ,600 and the enhancement is $3 ,000 , you would only pay $3,000 . Mr. Boles said one property owner house is the same as mine and yet he is paying a lot less than I have to pay. Mayor Pro Tem Akin said th3ere was an independent appraiser that did these appraisals. Mr . Boles wanted to know if this area is planned to be commercial . Mr . Faires said residential with small area for commercial . Mrs. Nell Turner , I am speaking for my parents, Mr . & Mrs. Cecil Bardin, who are on social security and reside at 507 S. Birmingham and receive $600.00 a month. Their payments will be $93 .00 per month, is there any way people like this can be helped. City Manager John Pitstick said there is a three year payout and at the end of this time if it is not paid there will be a lien on the property. Mayor Trimble said we did make an allowance when we did the taxes . We gave a large discount. Mr . Bardin wanted to know what we went by. Mayor Trimble said the width of the front . Mr. Bardin said your letter says 106 ft . and my abstract says 75 feet . Mr . Bardin also wanted to know who gives the City the authority to take a lien on property. Mayor Trimble said it is a State Law. Mr . Bardin said if you didn' t know how you were going to pay the money back, why did you borrow it. I could not go to the bank to borrow and tell them I did not know how I was going to pay it back, they would not let me borrow the money. I think everyone one of you made a fool of yourselves. Mrs . Turner said when we pay for this will this be the last time. Mayor Pro Tem Akin said in the past we have gone door to door to inform the people. Mrs . Turner 24 stated when the school did their work and the school buses are what has torn up this street. Mayor Trimble said the school is paying for their part it is $41,685.20 . Mrs . Turner said you borrowed $600 ,000 . for this, what is the rest going for . City Manager John Pitstick said the street reconstruction cost is $451 ,000 . , new water lines on Birmingham is costing $107 ,000 . and the balance for engineering cost and several small projects. We are only collecting 31% and the difference will come from tax money. The water line that is being put in on Birmingham is not being charged back to the property owners. Mrs. Turner said the appraisal on their house has never been over $5 ,000 . and suddenly it has jumped to $16 ,000 .00, after this is fixed, then the appraisal will jump up again. City Manager John Pitstick that the appraisals are done by Central Appraisal District, and he does not doubt that it has gone up. Mrs. Turner also wanted to know the difference in the rate that people are paying , from $6 .00 to $7 .00 that is also because of the 60/40 and 30/70 . City Manager John Pitstick said some of that but the majority of that is the actual enhancement is to the property. The appraisal report shows if we build this type of street, then this is what it would add to the value of the house. Mrs. Turner said the main concern is to give senior citizens a break. Mrs. Pinkie Bardin owners the property at the corner of Birmingham and Citizen, stated she was on disability Social Security and you have borrowed the money and are paying it back out of taxes. Then we are paying twice. Mr . Steve Ahrens of 409 N. Gaston said if this is increasing the property value by 14% , it will increase the tax dollars also. City Manager John Pitstick said it may or may not, this is an independent appraiser and Central Appraisal will do the work for tax purposes. Mr . Ahrens said it is double indemnity. They pay now and in two years their appraisal goes up and they pay again. Councilman Messenger said when you buy a house it has concrete streets and sidewalks and the builder gets that cost when he sells. They theory is to do it right and concrete will last 20 years. The survey that went out, came back with 80% of the people saying we had bad streets and that was the number one priority. Councilman DiTota said staff came in with asphalt that would last 10 to 15 years and City was paying for a loan for 20 years, so Council ask staff to get a 20 year life street . Councilman Naish said the concrete street has less maintenance, I live on the west side of town and may drive down Birmingham twice a year and yet I will be paying for part of this street with my taxes . We need to start somewhere. Mayor Pro Tem Akin said that Councilman Messenger made a good point, all the subdivision now pay for concrete streets and they will be .�. participating in these streets also . We feel like everyone will use all the streets . City Manager John Pitstick said eventually we are going to do all the streets and everyone 25 will be assessed. Mayor Pro Tem Akin said this $600 ,00 is seed money, it means that you use seed money and keep going , but we are tying up 70% of our seed money into one project and a lot of this is going to go into a long payout and we are not going to be able to keep doing streets . Mr. Ahrens said are we going to budget more money for streets. City Manager John Pitstick said yes, and we want to do more streets and maintenance program on the streets. Councilman DiTota said I am hearing that everyone thinks all citizens should be paying but the Council did not feel we were ready for a full bond program. City Manager John Pitstick said he is saying to get a five to ten million dollar bond package and let it be paid for through taxes. Mayor Pro Tem Akin said we have all paid for these streets, I live on an asphalt street and we have been patching and re-patching patches for a long time and it is costing the tax payers a lot of money. I admire this step but I cannot support it because of other things. Rev. Jim Laudell of the First Assembly of God Church, stated that he wished there were other means of taking care of the street reconstruction. The school takes the majority of the road and most of the traffic is from the school not residents . Rev. Laudell wanted to know if it would be better for their church to hire their own appraiser and see what they come back with. City Manager John Pitstick said if they wanted to they could. Rev. Laudell stated they were for any improvements in Wylie. To look at these costs in this time, I would wish for a five year payout instead of a three year payout . When would this be effective. City Manager John Pitstick said thirty (30) days after completion. City Manager John Pitstick said he could check with the Attorney, but he thought State law sets the three year payout with 8% interest. Councilman DiTota wanted to know if the property owners could get a home improvement loan from the bank with a longer payout . Councilman Messenger said with a higher interest rate. Mayor Pro Tem Akin said the City has worked with the bank in the past. Councilman Messenger said the majority of the Council wants to work with the people and we are not trying to do something to shove it down their throats. We are trying to do for the benefit of everybody, Senior citizens with fixed income is really valid , why isn' tour City Attorney here tonight . Councilman Naish said we want an active participation because this is the seed money. Rev . Laudell said he appreciated knowing that the Council wanted the property owners to come and give their opinion. I would appreciate it if you would table this until the attorney is available. Mrs . Marge Feivor of 315 Callie Court, our newspaper has said Callie Court would be on this agenda. We have been working for years trying to get our road done. I have sit 26 here listening to people not wanting this road, we have begged for our road to be done, from Gus Pappas, Mr . Johnson, to Mr. Pitstick to have our road done. How can you justify putting in roads where people do not want a road and we want one and can not get it put in. Mrs. Feivor said that there were articles in the newspaper that stated Callie Court would be done as soon as annexation was obtained . We have been willing to pay our portion of the road and yet our road is not done. I also have a list of priority streets - number one on the list is Callie Court. I have very little time to spend and yet we have spend hours and hours in meetings to get our road done. How are you going to do roads for people who do not want and can not afford to have them done and you have a prime candidate here who has begged for a road. Thank you. Mrs. Jackie Faulkner of 900 S. Birmingham, I am financially unable to pay for this street. I can not do it even over three years. The speed limit on Birmingham is 30 MPH and no one goes 30 MPH. If we fix this street how fast will they drive. I have called the City about this. People drive to fast and I have been here for nine years and nothing has been done. City Manager John Pitstick said we have sent the police out , if Council wishes to instruct me, we will set up speed traps for this area. There being no other comments or questions, Mayor Trimble closed the public hearing. RESOLUTION ON THE LEVYING OF ASSESSMENT AGAINST ABUTTING OWNERS OF PROPERTY FOR TH 1988 STREET RECONSTRUCTION PROGRAM - BIRMINGHAM & STONE: City Manager John Pitstick said that staff would recommend approving the Resolution and to table the Ordinance. The Resolution says we will assess the property owners, the ordinance is the final assessment. We have to sign the contract for the street reconstruction. Councilman Messenger wanted to know if we would have time to give longer payouts . City Manager John Pitstick said yes, that is in the Ordinance. If we approve the Resolution than I can sign the contract and begin the construction and come back with the Ordinance later. Councilman Blakey voiced concern about the senior citizens . Councilman Naish said he came to all the public hearings and the people at that time were in favor of doing these streets. Mayor Pro Tem Akin said he thinks the problem was we did not give the actual dollar amount . City Manager John Pitstick said before the two public hearing staff mailed out two notices plus we mailed out notices for this public hearing with the amounts. Motion was made by Councilman DiTota to approve the Resolution and table the ordinance. Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - against , Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in 27 favor , and Councilman Naish - against. This motion carried with four (4) in favor and two (2) against. APPROVAL OF RESOLUTION REGARDING TAX EXEMPT MUNICIPAL BONDS: This resolution has been brought before Council at the request of the State Treasurer, Ann Richards. Motion was made by Mayor Pro Tem Akin to approve the resolution regarding tax exempt municipal bonds. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. AUTHORIZATION FOR CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH LIFE LINE AMBULANCE FOR THE LEASE OF THE OLD POLICE STATION: Mayor Pro Tem Akin wanted to know if this included just the building . City Manager John Pitstick said yes, no property. Mayor Pro Tem Akin wanted to know if we are still selling water from this location. City Manager John Pitstick said no, we are currently using a fire hydrant behind the new police station. Motion was made by Mayor Pro Tem Akin to give authorization to the City Manager to enter into a lease agreement with Life Line Ambulance for the lease of the old police station. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF RESOLUTION AUTHORIZING NORTH TEXAS MUNICIPAL WATER DISTRICT TO BEGIN ENGINEERING SERVICES AND CONSTRUCTION OF WASTEWATER COLLECTION SYSTEM IMPROVEMENTS: Mayor Pro Tem Akin in regards to the connection for Sanden Inc. , where does this start and end. City Manager John Pitstick said the initial point of construction would run from the corner of Sanden under the railroad and Highway 78 , but would eventually go to Steel Road . This has to be done to meet the Texas Water Commission Enforcement Order. Motion was made by Mayor Pro Tem Akin to approve the resolution authorizing North Texas Municipal Water District to begin engineering services and construction of Wastewater Collection System improvements. Seconded by Councilman DiTota. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF ACCESS EASEMENT FROM MR. MEL DELANEY: This easement gives access to the gradient monitoring point for the City of Wylie landfill . This off site well is a requirement of the Attorney General of Texas. Motion was 28 made by Mayor Pro Tem Akin to approve the access easement from Mr. Mel DeLaney. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . APPROVAL OF TEMPORARY BUILDING FOR SALES OFFICE ON FM 544 BETWEEN THE BLOCKS OF 703 ND 903 FOR SALE OF LANDSCAPING MATERIALS : City Manager John Pitstick said our ordinances does not allow for a temporary use for this type of business . Mr . Cummings is asking for a six (6) month temporary sales office. Councilman DiTota wanted to know about the abandoned vehicles on the lot would they be moved. Councilman DiTota also said that a question came up before about equipment sitting around. Mayor Pro Tem Akin said the concern is to keep the lot clean and dressed up. Mr. Cummings said he has moved all the vehicles to the back. Mr . Cummings also said the office is 50 feet from the Highway. Mayor Pro Tem Akin said six months and the you will move it off. Councilman DiTota said one side was used for selling trees but if we are going to have sand and gravel , cross ties, that is my concern. Councilman DiTota wanted to know if he has a plan that shows where everything would be. Mr. Cummings said he can move it back as far off the road as Council wants . Councilman DiTota wanted to know what it was zoned . Mr. Faires said Industrial . Councilman Naish wanted to know in his lease agreement was there a clause to restore the property back like it was. Mr . Cummings said yes and that a six (6) month lease is all the owner would give me. Councilman DiTota wanted it in the record that the vehicles must be set to the back of the area and not on FM 544 . Motion was made by Mayor Pro Tem Akin to grant the temporary sales office for six months and that the vehicles must be set back off FM 544 . Seconded by Councilman Naish. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman DiTota - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . PRESENTATION OF PROPOSED MASTER THOROUGHFARE PLAN: City Manager John Pitstick stated that this is the proposed Master Thoroughfare Plan and has been done in house. The Planning and Zoning Commission has reviewed this and would like to have a work shop within thirty days with Council and finalize this plan. Then it would come back for adoption by ordinance. This plan will show collector streets as well as thoroughfares. When this has been completed, developers and builder coming in could then see what our plans are and where they major streets are. There will be a loop around the City which will connect Spring Creek Blvd. , Sanden Blvd, and Alanis. Three big sections of this loop will be built 29 soon. There is also plans to make Ballard and Jackson one way streets, Ballard going North and Jackson going South, and will need to look at closing some of the railroad crossings. Talking about 100 feet to 150 feet for right- of-way for thoroughfares. Try to do some of the major changes at the time the improvements are being done to Hwy. 78 . The Master Thoroughfare Plan sets up the Master Land Use Plan, it will take about one to one and a half years to complete both. Mayor Pro Tem Akin said we are long over due to work with the Planning and Zoning Commission. Councilman DiTota wanted to know the comments on the one way streets downtown. City Manager John Pitstick said it has not been made public yet. It will be and also will have public hearings on this with all people involved encouraged to come to the hearings . City Manager John Pitstick thanked Ron Homeyer and his staff for the work they have done on this map. POLICY FOR USE OF COUNCIL CHAMBERS FOR OUTSIDE MEETING GROUPS: City Manager John Pitstick said this is brought forward because we are getting request for use of the Chambers . We have the Community Room that we rent out , the Women' s League is meeting in the Council Chambers once a month and the Jaycees are wanting to meet here. The concern we have here is our board meetings take a lot of nights and if Council wants special meetings we need the Chambers open. Councilman Messenger said if it is for the Community, we should not charge such as the Women' s League. City Manager John Pitstick said we could set up the Community Room and not charge for non profit organizations . Mayor Trimble said we should charge everyone, I am only talking about a small amount for utilities. City Manager John Pitstick said staff needs some guide lines for us to follow. Other concern is we book up meetings for this room, then we do not have any open nights for work shops. City. Manager John Pitstick said staff would work up rental rates for electrical and cleaning only. City Manager John Pitstick said we have a presentation on a portable boring machine. We are having concrete streets and we will need to make bores under them, this will be needed . Mr. Don White said that at the present time there are two streets that need bores under them and it is going to cost around $6 ,000 . This machine is approximately $2 ,000 .00 . Mr . Carlton gave a slide presentation to Council on this machine. CITIZEN PARTICIPATION: Mayor Trimble invited anyone wishing to speak to come forward and state their name and address for the records . Mayor Trimble also requested that they keep their comments to two minutes. 30 Mr. Jim Feivor of 315 Callie Court, what has happened to Callie Court - the people on our street are ready to go. City Manager John Pitstick said we want a full blown street. When the bids come in for Birmingham and Stone, it took most of the $600 ,000 . We do have perimeter street fees from two developers for Ballard and we are going to do Ballard and Callie soon. These two streets will be done faster and before these other two are finished . Mr. Feivor said he agrees with the thinking, but what is the time frame. City Manager John Pitstick said within the next few Council meetings. The appraisal report should be in next week and we will have the public hearings. Mr . Feivor said he was under the impression that Kreymer Lane would be wider. Mr. Homeyer said in the future Kreymer would be widen. Mr . Feivor said that there are two house going up right where the street is to be. Mr . Mac Boles, when will we be advised of how the the ordinance for assessment will be. City Manager John Pitstick said on July 12th the ordinance will be on the agenda. Mr . Boles wanted to know what the amount of money would be on the cost of the road . City Manager John Pitstick said we are signing the contract tomorrow. Mr . Boles said if we took your specs and got bids it would not matter . City Manager John Pitstick said the City has already accepted bids on the streets. There were 6 bidders --• on this job. Mr . Steve Ahrens stated in regards to the Animal Control , keep in mind where you will have to go to get your tags. City Manager John Pitstick said eventually you may have to go to mcKinney to get the tags. COUNCIL DISCUSSION: Mayor Trimble said he received a letter from the Wylie Cemetery Board, they have gone out for bids to reconstruct the roads within the cemetery. Bidders have told them if they could have the City Bomag over the streets it will lower the cost of reconstruction. The City has used these roads a lot to get in and out of a lift station. Mayor Pro Tem Akin said this Board was kind enough to let us use the road. City Manager John Pitstick said if all we have is labor and equipment - no materials then I would have no problem. Mr . White said it would be a one day job. Mayor Trimble said the State Ditch Cleaning Committee is in town and there was a question of cleaning out Stone and Briarwood. Mr . White said we had a trade out, use our dump truck and they would clean up the ditch on Stone. The property owner said no - do not bother the grass . So the State backed off . City Manger John Pitstick said we need to do this job, have the State reschedule this and I will contact the property owners. 31 Mayor Pro Tem Akin wanted to know the success of the YMCA program. City Manager John Pitstick said we have 25 kids. There is a reception from 9 to 11 on Thursday for senior citizens. They are also having a swimming program and have had a lot of participation. Mayor Pro Tem Akin wanted to know if we changed color schemes on our police equipment . City Manager John Pitstick said yes, we went to Blue for a trial period. This is for introducing 911 . Mayor Pro Tem Akin said he feels it should be brought before Council before you change, there was Council action to establish the logo. Mayor Pro Tem Akin said we were still taking water out on Hooper Road and using the fire equipment to do this. City Manager John Pitstick said yes, we have an agreement with North Texas and it appears that with the back flow we will have to put in, it will be cheaper to extend our 2" line, Ron is still working with Mr. Rich on this. Mayor Pro Tem Akin said he thought we were through doing that until he was told the City was still using that piece of equipment . We just spent $4 ,000 or $5 ,000 to fix the equipment and I hate to see equipment used this way. Do we have any other equipment to use. Mr . White said not in sanitary condition. Mr . White also stated that the only people that drive that equipment is personnel from the fire department. Mayor Pro Tem Akin said on the telephone cost , he would like to see what the air time cost is and the long distance cost is . Mayor Pro Tem Akin wanted to know about the RR crossings on Brown, they are coming down for trains to pass, but they will not go back up. Mr. White said yes, they keep breaking , we call the RR to come out and fix them, but it doesn' t last . Mayor Pro Tem Akin said the RR took up part of the track between Brown and Marble and have left some cross ties , are we charging them for mowing . Also need to get that RR crossing moved over on McCreary Road, this has been to long and no action. Councilman DiTota wanted to know if North Texas Municipal Water District has notified the City of any water problems. City Manager John Pitstick said no. Councilman Messenger status of complaints on BFI . City Manager John Pitstick said we met with Mr . Appel an the performance standards is what BFI is wanting to stay with. They want to work the problems out . Councilman Messenger asked Mr . Appel about a person who put out a lawn sprader and he was at the meeting where you said they would pick it up. Mr . Appel said what ever is in the contract we will do, 32 and the contract states the number of pounds and size of commercial , and special pick ups. Councilman Messenger said where does this fertilizer sprader fit in. Mr . Appel said we can pick up what is in the performance standards. Councilman Messenger said the citizen called BFI and he was told it was unusual and he would be charged for it. He also said he had had no calls from the City Manager or BFI . City Manager John Pitstick said he called BFI and I thought they would call him. Councilman Naish said some P/R work would help, where a couple a times a year you would have a clean up. I said some people have water heaters and Mr . Appel you said if any two men can pick up the item, then it will be picked up. Councilman Naish said when I approached the use of flat bed to pick up over town, I thought you would work with us . Mr. Appel said what we do for your City clean up is to only charge what it cost to dump the containers. I can not give you a yes or no answer, but I will take it to operations for an answer. Councilman Messenger said he heard from Mr. Harold Holigan from Southfork Mobile Home Park and said he wanted the City to take over the water and sewer lines. City Manager John Pitstick said we are looking at this, this is a big problem and some issues have to be solved . Councilman Messenger said what information has come in from ..... other cities on a community swimming pool . City Manager John Pitstick said he will have it soon. Councilman Messenger said two weeks we should have something going by now. Councilman Naish said we discussed Hwy 78 during the work shop to lower the speed limit from Wyndham Estates through town. City Manager John Pitstick said we are looking at the whole city and are bringing it back to Council . We are also getting information on driving on the shoulder. Councilman Naish said in the work shop we were interested in starting a working program instead of assessing fines. Councilman Naish said that in January I understood we had $89,000 for Safety equipment or pay off the loan. Maybe use it to purchase some fire equipment. I went to the fire meeting and they showed me their car and their boats. None of which I would want to buy. Mr . Johnson said the problem is there is no call date on the loan and she is wanting the interest instead of a pay off . Councilman Naish wanted to know what we had heard from the Plano Crisis Center . City Manager John Pitstick said it will be on the budget but they have not contacted us since we were there. Councilman Naish said their number will be on the page where the police and fire numbers are in the phone books , and a local number as soon as it can get done. 33 There being no other matters of discussi , a motion was made to adjourn with all in favor . / / - Chuck Trimble, Mayor ATTEST : 011111t1111111111i/p///j/ i �) n V SEAL -2 p Carolyn J ne , i y Secretary ;ry