08-06-1988 (City Council) Minutes 76
CALLED CITY COUNCIL
MEETING MINUTES
AUGUST 6, 1988
The Wylie City Council met in a called session on Saturday,
August 6 , 1988 at 8:00 A.M. at the TU Electric Retreat in
Bonham, Texas. A quorum was present and notice of the
meeting had been posted in the time and manner required by
law. Those present were Mayor Chuck Trimble, Council
Members Bud Naish, Ortie Messenger, Jim Swartz , and Chris
DiTota, City Manager John Pitstick, City Secretary Carolyn
Jones, Code Enforcement Roy Faires, Engineer Ron Homeyer,
Public Works Superintendent Don White, Personnel Specialist
Debbie Peoples and Candi White, was taking minutes as the
City Secretary was being excused after her budget
presentation. Mayor Pro Tem John Akin and Councilman Marvin
Blakey were absent.
City Manager John Pitstick said the primary interest is
getting into the tax rate and staff is still working on the
building service budget and the library budget. on
Thursday, staff hopes to come back with a primary tax rate
and the other budgets. Today, each department head will
bring their new programs and cost estimates for these
programs to the Council . City Manager John Pitstick said —
staff was not forsure what the 9-1-1 will cost us next year,
but estimates are close to $18 ,700 .00 . This is for the data
of 9-1-1 system. Finance Director James Johnson said he
understood it was to be paid for by the citizens on their
phone bill , that cost was $ . 93 per number . This extra cost
is for the data lines and they are not included in the cost
to the citizens. Mayor Trimble said this was all to be paid
for by users . It was understood by all that when the
program was presented, it would be paid for by the users.
There was dome discussion on workers compensation and with
so many accidents that staff should set up safety programs.
Councilman Naish said he has some films on safety he could
let the City use.
CITY SECRETARY: City Secretary Carolyn Jones requested the
following new programs and their approximate cost:
Car Allowance $ 1 ,200 .00 per year
Receptionist/Secretary $25 ,000 .00 per year
Agenda/Minute software $ 1 ,200 .00
Mrs . Jones stated the reason for the car allowance is to
compensate her for the trips to McKinney and the trips to
Garland and other places for things for the Council . The .•.,
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receptionist/secretary would take care of the phones and
begin to work on the code book of ordinances. The
agenda/minute software would allow anyone to search for an
item that was present to Council and all the dates that this
item was discussed . Today, staff has to take the old minute
books down and read until the items are located . This would
save some time once it is installed and everything put on
the computer .
Councilman Swartz wanted to know if staff has considered a
high school student to do typing.
Councilman Messenger said in looking at what Chief Abbott
handed out at the last meeting, some cities do not have a
secretary for the Chief of Police, move Candi to
receptionist to help Carolyn and John out . City Manager
John Pitstick said Candi was more than a secretary. She
does a lot of research for the police department.
Councilman Naish said is it worth while for Chief not to
have her . The question was asked if having this person
would give the city secretary more time. Mrs . Jones said
the jobs this person will be doing for me, such as the code
book of ordinances has been sitting on the shelf for almost
two years . Having this person would not free up time, it
will help get other things done that are not being taken
care of .
ENGINEERING: The Engineering Department is requesting two
new programs as follows :
Mapping approximate cost is $ 8 ,986 .00
Development Inspector cost is $33 ,700 .00
Mr . Homeyer said need contour maps - two feet contours
(could isolate drainage problems) , aerial map that is put in
3D by computer , and could sell the contour maps to
developers for $100 .00 each.
Councilman Naish suggested to postpone the contour map at
this time. Councilman Swartz said if you do the middle of
the city, developing is going to be outside of that area,
how will the map help. Mayor Trimble requested Mr. Homeyer
to check with TU and Gas Companies for map of their lines.
Councilman Swartz said developmental inspector is definitely
needed daily for utility inspections. City Manager John
Pitstick said don' t have to have one immediately, but will
need on if lots of subdivision were going on. Mayor Trimble
said if need arises , need to hire one without even asking.
All agree that we will save money in the long run and willbe worth it .
Councilman DiTota was against subdivision inspector until
such time there are five or six subdivision being built .
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Councilman Messenger wanted to know if Mr . Homeyer had any
ideals for cutting the existing budget . Mr. Homeyer said
no.
CITY COUNCIL AND CITY MANAGER: The City Council request for
new programs are as follows :
Painting City Council Chambers
Community Pool $84 ,671 .00
The City Manager ' s request for new programs are as follows :
Collin County Water and Sewer Plan $ 2,558 .00
Muddy Creek Regional Sewer Plan 15,000 .00
Capping Water Well 7 ,000 .00
Collin County Crisis Center Contribution 1,275 .00
Fire Marshall Services ( 5,000 .00 )
YMCA Program community funds ( 5,000 .00)
Citizens Newsletter 5 ,400 .00
City Manager John Pitstick said it would take $160 .00 just
to pay for the paint for the Council Chambers . Councilman
Messenger said Ron Jeffries will donate the labor to build a
bathhouse if staff can get materials.
Council requested that staff check on the liability
insurance and the funding of the pool . City Manager John
Pitstick said that the City has to borrow the money for the
landfill and could add $100 ,000 .00 to this for the pool .
Councilman DiTota suggested putting the money into a nice
beach area at Lake Lavon and charge an entrance and have
life guards. Mayor Trimble said we can take over any parks
we want , put a gate fee, activity charge. The net income
must be spent back into the park area. Councilman
Messenger suggested a dinner cruise and also could Council
have Sanden donate money to apply to old parks instead of
donating a new park. Mayor Trimble said that Avalon and
East Fork were the best parks . When we get access to Lake
Lavon from Plano, we will get high dollar spenders and we
need to get geared up for that. Councilman Swartz said
staff may want to look at developing Lake Lavon instead of
building a pool and compare monies on each.
Mayor Trimble said in Economic Development Funding, we need
to state, here is what it takes to do them, and the monies
they cost. Hire a person to look at it or a staff person to
check out everything instead of just thinking "good idea" .
Councilman Messenger suggested to go ahead and set up a
committee this year to get started looking for development
for the city.
Mayor Trimble called for an hour lunch break.
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Mayor Trimble called the meeting back to order at 12 :40 P.M.
City Manager John Pitstick stated in the Muddy Creek
Regional Sewer Plan, let Sachse and Murphy use our 2,000 ,000
capacity treatment plant if they sign a contract stating
that they are going to go with the regional plant .
Councilman DiTota wanted to know where 15 ,000 comes in, let
40 ,000 for each City. City Manager John Pitstick said that
Murphy may not want to do it or at least one of the four
cities might want to drop out so went ahead and put in an
extra 5,000 in case one does drop out .
City Manager John Pitstick stated staff had rather not cap
the well as there might be some use for it . City Manager
John Pitstick said he will have an electrician to look at it
and see if it can be used .
The Collin County Crisis Center is a good program and $ . 15
per capa is not bad. The center will probably ask a
donation each year . Councilman Naish would like for the
$1 ,275.00 to be donate but to have a 442 phone number that
will ring at the Plano office.
City Manager John Pitstick recommended that the part time
City Fire Marshall be done away with and the position becombined with that of the Code Enforcement office. That
would mean letting Lester Gaylor go and adding to Roy Faires
duties. Mr . Randy Slack will use his certification during
interim period for $15 .00 per hour for approximately 15
hours a month. Mayor Trimble stated to be sure all plans
are reviewed by Fire Marshall for fire safety.
City Manager John Pitstick said in regards to the YMCA
program, YMCA would staff somebody at Community Center if we
can get a fund raising drive of $5 ,000 .00 . Need to work
more on getting the senior citizens to use the YMCA. Mayor
Trimble wants the fire department to do Bingo as a fund
raiser . Councilman Naish stated if you donate $250 .00 you
are a sustaining member. Mayor Trimble stated he wants to
get Wylie Branch of YMCA so that all the money stays in
Wylie. Councilman Swartz wanted to know who would run the
fund raisers .
City Manager John Pitstick said that the news letter would
be a way to notify the public of rate increases . Councilman
Messenger said it would be a way to let the citizens know
what has happened at the Council meetings . Councilman Naish
suggested to do it quarterly to see how it works out . Mayor
Trimble said to leave out Glen Knoll Mobile Home Park and
the apartments and Butane Mobile Home Park.
PERSONNEL: The Personnel Department is requesting the
following new programs :
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Merit Raises (effective rate 4 .5%) $44 ,160.00
Travel and Training 23 ,150.00
Payroll Software 3 ,500 .00
City Manager John Pitstick said strictly merit raises , no
cost of living raises. Debbie Peoples, Personnel
Specialist , said that the cities of Rockwall and Sachse are
anticipating 3% raise. City Manager John Pitstick said need
to get longevity and retirement for years of service up and
the rest is performance. Staff is recommending a pool rate
of 2% .
The travel and training has included mandatory training as
well as training to learn to do their jobs better.
Councilman DiTota wanted to make sure the department heads
doesn' t hog all the training. City Manager John Pitstick
said mandated training is first, then employees, then
department heads . Finance Director James Johnson said the
tax collector has certain amount of training per year , which
is mandated by State. Councilman Swartz said we shouldn' t
have to spend any more money for training than what we have
to use for training, should try to cut other places in
budget if we want extra training . Councilman DiTota wanted
to know if there could be a 50% contribution from the
employee to go to training . Mayor Trimble said city must
pay when it is mandated.
The payroll software will bring in the reports needed for
payroll with out doing them manually. It takes
approximately 35% of payroll time just doing my reports.
CODE ENFORCEMENT: The Code department is requesting the
following for new programs:
Computer Printer $ 500 .00
Radio Transmitter 500 .00
Computer 3 ,500 . 00
Code Update 800 .00
Pickup Truck 12 , 500 . 00
Handouts 350 .00
Roy Faires, Code Enforcement Officer , said he could train
someone else better on computer if he knew and used one.
Councilman DiTota wanted to know if anyone else could use it
too. Can' t see that Roy could use one 24 hours a day.
Mr. Faires also wants to purchase updated codes so we aren' t
still using 1982 editions. Mr . Faires also wants to have
handouts, brochure rack, and is requesting to have the —
handouts printed. Councilman DiTota stated handouts giving
information would make Roy' s job easier and is a good idea
and good publicity and not that much money. Councilman
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Swartz wanted to know if these could be typed in house and
make copies .
POLICE DEPARTMENT: The new programs being requested by the
police department are as follows :
Additional Police Officers $146 ,665 .00
Narcotics Program 49,752 .00
Crime Prevention Program 29,075 .00
Computerized Records 2,750 .00
Uniform Cleaning 6 ,240 .00
Jail Linen Service 1,025 .00
Collin County Jail Lease
Narcotics - Chief will not put just one person on the street
as undercover officer . Could use two officers undercover ,
then put one of those as patrol and one as crime prevention
officer . Chief Abbott said that crime prevention will cut
the crime rate.
PUBLIC WORKS - PARKS: The parks department is requesting
the following new programs :
Grounds Maintenance Foremen $30 ,763 . 00
Park Board Priorities 18,700 .00
City Hall Landscaping & sprinkler System 10 ,000 .00
Highway Beautification Sign & Material 2 ,500.00
Councilman DiTota is not sure one man can maintain the
parks . Councilman Messenger said definitely need full time
employee and is there anyway to move another employee to
parks. Don White, Public Works Superintendent , said needs
more people in streets, not enough people to cover.
Councilman DiTota wanted to know how Wylie compares to other
cities as far as people and population regarding number of
workers . City Manager John Pitstick said we cannot compare
to Sachse, as all their streets are paved and in good shape.
We need employees that know water systems and can keep them
around so they can do some other things. Councilman DiTota
said a beeper for the Park person instead of a radio.
PUBLIC WORKS - STREETS AND DRAINAGE: This department is
requesting the following new programs :
Additional Employees $56 ,296.00
Concrete Saw 4 , 500 . 00
Vibratory Roller 4 ,000 .00
Striping Machine 2 ,600 .00
City Manager John Pitstick said we have to get staff up to
par to be able to use equipment we have. Councilman DiTota
said if the concrete saw can be rented, doesn' t see that we
have that much need for it to purchase . Mr . White said much
better to saw the crack in order to stop the crack from
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continuing before sealing it. It cost $350 .00 per week for
rental of the concrete saw. Mr . White said if my staff is
going to fix potholes, this vibratory roller is needed .
Councilman DiTota wanted to know how many streets need to be
striped . Mr . White said this could be used for school zones
and parking lots. Councilman Naish wanted to know if this
could be rented . Mr. White said no.
PUBLIC WORKS - ANIMAL CONTROL: This department is
requesting the following new programs:
Kennel Upgrade $7 ,480 .00
Public Awareness Program 2 ,300 .00
Mayor Trimble stated that the present kennel is fixable and
would be better to fix it than to start over with a new one.
Councilman Swartz wanted to know if we could do the
exterminating. Mr . White said you have to be extremely
careful not to kill the animals .
Mr . White said the public awareness program is getting
information out on the kind of care an animal needs, promote
spaying and neutering program. Try to reduce the number of
animals in the shelter . Actual cost for this would be
$1300.00 instead of the $2300 .00 , as the $500 .00 vet .
services was added to total cost rather than subtracted as
offsetting revenue.
FINANCE DEPARTMENT: The Finance Department is requesting
the following new programs :
Personnel Supplement $ 8 ,110. 00
Acct/Gen Ledger Software 6 ,000 .00
Computer Training 1,000 .00
Tax Software 16 ,000 .00
Finance Director Mr . James Johnson said he needs part time
help for afternoon as cashier. Councilman Naish wanted to
know if the part time would go to tax and utility billing .
Mr . Johnson would allow some changes and would like an
operators manual and users manual . Mayor Trimble suggested
that someone who knows about the software, write the user
manual . Mr. Johnson said if we go to consolidated tax
office, and computerize our tax roll , this is extremely
important. We will interface with general ledger software
we already have. The school is computerized now through
Region 10 . Mayor Trimble said need to find out what the
county is doing and if they are on the computer with Region
10 .
MUNICIPAL COURT: This department is requesting one new
program:
part time assistant/software $4 ,500 .00
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Mr. Johnson said this past year we have spent almost as much
in overtime as we would for a part time person.
There being no other programs to be presented, a motion was
made to adjourn at 6 : 00 P.M. with all /in„ vor .
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