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08-25-1988 (City Council) Minutes 128 CALLED CITY COUNCIL MEETING - MINUTES AUGUST 25, 1988 The City of Wylie City Council met in a called session on Thursday, August 25, 1988 at 6:30 P.M. in the Conference Room of the City Manager' s Office in the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John W. Akin, Council Members Bud Naish, Jim Swartz , Ortie Messenger and Chris DiTota, City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, Elaine Mayes from the Wylie News , and Mr. Pete Forsythe from Brookshires. Councilman Marvin Blakey was absent. DISCUSSION WITH BROOKSHIRES: City Manager John Pitstick stated that Wylie is very interested in getting Brookshires into this area. Brookshire representatives are looking at several sites in Wylie. Mr. Forsythe said Brookshires is looking at the land next to the hospital . There is a problem with this site as we need to share the entrance and drive of the hospital and Family Clinic and the Hospital . Brookshires is trying to work with the hospital in making this a divided boulevard. The Council and staff told Mr. Forsythe they would help in any way they could in getting Brookshires to locate in Wylie. DISCUSSION OF THE 1988/89 GENERAL FUND BUDGET: Mr. James Johnson stated in regards to the contracting out of tax collections, I do not feel this is in the best interest of the City at this time. Mr . Johnson said he has talked with the auditors and they have looked at the contract from Mr. Ken Maun. Mayor Pro Tem Akin asked if the school was interested. Mr . Johnson said we need to sit down and talk with the school . Councilman Messenger said the things that bother him is not getting timely reports nor the kind of good reports that are helpful . Councilman Messenger also stated that he thought this would save money. Mayor Trimble requested the Council to take the information that has been given them and review it . If the Council wanted to request more information, then do so and have Mr . Maun come to a council meeting. 129 City Manager John Pitstick said in regarding the car allowances , staff is making the following recommendations: 87/88 88/89 $300 .00 City Mgr . $250.00 Car Public Works $250.00 Car Code Enforcement $250 .00 Car Engineer $150.00 Mr . Johnson and Mrs . Jones and other employees to use the pool car for City business . Councilman Akin wanted to know if we started the car allowance after City Manager John Pitstick came. City Manager John Pitstick said last year, Roy' s truck was costing a lot in repairs and I start Ron, Don and Ron on car allowances of $250 .00 and sold their high repair vehicles in auction. City Manager John Pitstick stated in regards to the car phones , the city had five (5) last year, Chief Abbott' s car, Detective' s car, Don White' s car, Police Sgt. car, the phone for the City Manager was transferred to Ron Homeyer' s car. City Manager John Pitstick said staff is recommending three (3) phones this year, one in Chief Abbott' s car, Don White' s car and the Detective' s car. There will be three phones with strict rules, no personal calls, no abuse. City Manager John Pitstick stated in the financial service there are five divisions as follows: Payroll - one person Utility Billing - four people Purchasing & Warehouse - two people Data Processing - one person Tax Collection - two people There was some discussion about having a purchasing agent and a different person in the warehouse. There was discussion about combining these positions . City Manager stated by transferring the debt service to water and sewer budget as requested by the Council , it will change the tax rate some. This will bring the total revenues for General Fund to $2 ,465,000 . and the Expenditures to $2 ,406,000 . 130 GENERAL DISCUSSION OF WATER AND SEWER FUND BUDGET: Under the Administration Department - Dept. No. 501 , Mr. White was requesting the following under Capital Outlay: $4 ,500 . re-wiring of PW building $1,200 . new carpet $1 ,000. roof repairs Dept. No. 502 - Water Department the elevated storage tower is in need of repairs , the tower is showing signs of rust and has had some leaks . This tower needs to be completely gone over and the following repairs: $33 ,215. tank and support column exterior - sandblasting and new coating $ 2 ,035. Fluted support column interior $21 ,857 . Tank and wet riser interior $ 3,500 . Pirate logo (2) places If Council had rather, this person will come out and make a few repairs and give a detail report to us for approximately $5,000 . This will not take care of all the problems that could be coming up. This department also needs shoring equipment in the amount of $10,000 . This is required by state law if you dig over five feet. Also needed is a piece of equipment that locates the lines it has an approximate cost of $3 ,000 . Mr . White stated he is also asking for a 2 1/2 ton service truck, approximate cost is $30,000 . Department 503 - Sewer - The following equipment is being requested: Monitoring system $25,000 . Wench & jim pole $ 2,000 . Gas indicator (manholes) 900 . Portable motorized pipe vice 1,500 . After much discussion on the above a • er and sewer budgets, a motion was made to adjourn with 1 in favor . / l - (l7 Ch k-41rdifible, Mayor ATTEST : ,, 'Q snl1, cgr 4::(...: ' \ arolØ4 ? cretar � 4 7% a ., ,,aiiiisssszfi:.