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09-07-1988 (City Council) Minutes 135 CALLED CITY COUNCIL MEETING - MINUTES SEPTEMBER 7, 1988 The City of Wylie City Council met in a called session on Wednesday, September 7 , 1988 at 6:30 P.M. in the Conference Room of the City Manager' s Office in the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Council Members Bud Naish, Jim Swartz , Ortie Messenger, Chris DiTota and Marvin Blakey , City Manager John Pitstick, City Secretary Carolyn Jones, Finance Director James Johnson, and several representatives from WSA. Mayor Trimble called the meeting to order and City Manager John Pitstick gave the invocation. DISCUSSION OF CITY WIDE SPORTS AND RECREATION PROGRAM: Mayor Trimble said we have a case where there is a lack of cooperation with WSA. This program was established some time back and there was a contract between the City of Wylie and WSA. Some of the cost in this contract is the lighting of the ball fields, maintenance of the fields and there use to be a $3 ,000 . payment due the City from WSA. This was all discussed and reviewed a few years back and the $3 ,000 . payment was dropped if WSA would take care of the fields and do all preparation of the fields. City Manager John Pitstick said on May 10th there was a contract agreed upon by the Council and sent to WSA. This was signed by the Mayor and a letter sent to WSA requesting their signature and to return one of the copies. WSA never responded to the City. Mayor Trimble said he talked to Mr . Evans several times about this , and nothing came about until we talked with YMCA to contract with the City for our sports. At this time Mr . Evans sent out a another contract for the City to sign, this one different from what the Council had voted on and the Mayor had signed. City Manager John Pitstick said the Agreement was put before the Park and Recreation Board and the City Council in a joint meeting . There were several meetings on working out this agreement . City had a summer program through the YMCA and we felt it could go on into the fall sports program. I have met with Bob Evans several times. I have also met with Mr . Evans, two members of the Park Board and the YMCA. This was to talk about the sports complex . City Manager John 136 Pitstick said it was a concern of his that the City have ..,, control over the way the park is run and to schedule the activities. We have talked with YMCA and worked out an agreement . The YMCA would schedule all sports and activities and they would set up a citizens committee to work with them. YMCA would provide the staffing for programing of activities and the City would have up keep of the Park and WSA would work with YMCA on sports programs. Today I found out that WSA went to the schools the same day YMCA did with sign up schedules. Councilman Naish said we talked about this at a meeting with WSA. When we talked with WSA and YMCA there did not seem to be a problem. City Manager John Pitstick said his concern is to provide the best for the community. If the City does not go with the YMCA then I suggest the City hire someone with the expertise to schedule and work on these programs . Mayor Trimble said the main thing is to find out when the money is coming in. It is not a large amount but it is past due. Councilman Naish said if kids can not make it to practice, do they get to play. John Morgan said if they miss without an excuse, they do not get to play. Councilman DiTota wanted to know if everyone gets to play. WSA said yes, they play at least 2 endings in baseball and some in football games . Mayor Pro Tem Akin said the City has looked at WSA for the youth situation and looked after the park. The City entered into the contract with WSA to have them work the fields in lieu of the $3,000 . There has been a problem with them paying for the lights. City Manager John Pitstick said who ever runs the scheduling, there needs to be only one entity, there are not enough kids for two entities. Councilman Swartz asked if these people had meetings and if they knew the electrical bill was past due. They said yes. Councilman Messenger said at the meeting with WSA and YMCA and the City staff , we were told then that the electric bill would be paid by that Friday. Gary Starnes, Soccer coordinator said I charge $25. 00 per child to pay soccer and this gives them their jersey and they get to keep it. What does the YMCA give them for their money. 137 Councilman Messenger said the dedicated people like Gary Starnes needs to be told how much we appreciate them, but there is a break down in the entire WSA. All people are not dedicated, and we need to get this right and organized. It has to run smooth, for at least six months there has been no bills paid and it took four months to get the agreement signed and then it had been changed . Councilman Swartz said when Mr. Evans was told, couldn' ;t you have gotten together, WSA representative said they did not meet during June and July. Mayor Trimble said we are not saying we do not want you working, but we need to have someone to oversee and organize the scheduling of the sports. Mr. David Orr, Treasurer of WSA, stated that there was a proposal that came to us and we asked for some changes through the Park Board. The City does not up hold their end of the contract either. Did the Council see it . City Manager John Pitstick said yes, the Council saw it and made changes to it. Mr. Orr then stated that the WSA Board was told their proposal came back just like we had sent it in. There was much discussion of YMCA and WSA working together and of the fact that the money going to YMCA would be sent to Garland and not stay in Wylie. There was concern voiced about the difference in price for sports. WSA was less then the YMCA and was felt the prices of YMCA would keep a lot of kids from playing . There is a $45.00 membership fee plus $20.00 per sport if the YMCA is in charge. Last year there was 432 kids signed up for baseball . After much discussion, it was agreed upon that the Council should work with WSA this year and try and work all of this out and there seems to be a lack of communication. It was also decided that WSA should bring the Council a monthly report . APPROVAL OF AGREEMENT BETWEEN THE CITY OF WYLIE AND GARLAND YMCA: Motion was made by Councilman Naish to deny the YMCA an agreement between the City of Wylie and Garland YMCA. Seconded by Mayor Pro Tem Akin. The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman DiTota - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor to deny the agreement between the City of Wylie and Garland YMCA. 138 DISCUSSION OF EMERGENCY AMBULANCE SERVICE: City Manager John Pitstick stated that this meeting was to discuss what "'�° to do with the contract with Lifeline. Lifeline has not paid their rent to the City and the staff has been told the check would be here next week. Councilman Naish wanted to know if the staff has been told this before. City Manager John Pitstick said yes . Mr . Adam Weems from Lifeline stated that when he found out what the rent was per month, he started trying to locate new quarters before the bill got larger. I came to work for Lifeline because I was told they were here to stay. After the last Council meeting, I called the owners of Lifeline and told them these bills have to be paid. Mr. Weems stated that Lifeline was not receiving any subsidy from the County, yet we are making runs in the County daily. City Manager John Pitstick said there is six months lapse on payments. The City turned this over to Lifeline in January and it was July before the County agreed to give Lifeline a subsidy. City Manager John Pitstick stated he has written to County trying to get the back payments but so far nothing has come from them. City Manager John Pitstick said that Sachse and Lucas needs to grant a subsidy as well as Wylie and the County, if this company is going to make it . City Manager John Pitstick stated that the City has budgeted $40,000. for subsidy and Lifeline is requesting $45,000.00 . The City is bearing the burden for the County ambulance services. Mayor Trimble said Lifeline has given us some dates in the past and they have come and gone with no results. I believe we should set a dead line of noon Friday, September 9th and if the money is not here then we close the doors. Mayor Trimble said we need to protect what we have in the last ambulance, if we can not get the little money from them, then we need to look at a different company . There being no other business for discussion, a motion was made to adjourn with all in favor. 7 -'7411 -- Chuck1nble, Mayor ATTEST: .�,;011!nn►►►►n `� i�i� w + i w y I ,14 Carolyn es, C' y ecretary ',