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10-27-2009 (City Council) Minutes 0.01. 7/ Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, October 27, 2009 - 6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. with the following Wylie City Council members present: Mayor ProTem Red Byboth, Councilwoman Kathy Spillyards, Councilman Rick White, Councilman Bennie Jones, Councilman Goss and Councilman Carter Porter. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Police Chief, John Duscio; Finance Director, Linda Vaughan; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Elizabeth Wiseman, Leader for Den 12, Pack 1049, gave the invocation and Boy Scout Troop 1049 led the Pledge of Allegiance. Boy Scouts present included: Joshua Clark, Luke Hanson, Ethan Lindsey, Brady Mc Bride, Dayton McCauley, Joey Mozzillo, Ryan Still, Connor Sword and Michael Wiseman. Troop leaders present were: Richard Hanson, Vicki Sword and Elizabeth Wiseman. PRESENTATION • Presentation to 1st Six Weeks Star Students — Character Trait of "Responsibility". (E. Hogue, Mayor/Council) Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students demonstrating the character trait of "Responsibility". Each six weeks one student from each WISD campus is chosen as the "star student". Minutes October 27, 2009 Wylie City Council Page 1 • Presentation and Recognition of participants in National Community Planning Month. (E. Hogue, Mayor/R. 011ie, Planning Director) Planning Director Renae' 011ie and Mayor Eric Hogue presented awards in recognition of participation in the National Community Planning Month. Ms. 011ie reported that this is the third consecutive year the Planning Department has recognized the month of October as National Community Planning Month. With the support of the Wylie City Council and WISD Administration, again the 5th and 6th grade students have presented art work displaying their young artistic talents. This year's theme is "Wylie 20/20" and allows students to present how they see Wylie in the year 2020. Ms. 011ie thanked Mike Lipe, Director of Fine Arts, who spearheaded the coordination with the teachers and special thanks to the teachers who again allowed the students to participate. She reported that 86 pieces of art were displayed at the Municipal Complex during the month of October. Campus winners included: Draper IS —Ms. Stanfeld Adriana Anselmo —5th Grader Jacqueline Ramirez—6th Grader Davis IS — Ms. Tigert Nancy Fordjour— 5th Grader Alexis Okolo—6th Grader Harrison IS —Ms. Pickett Hayden LaJaunie—5th Grader Fredy Mejia —6th Grader CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Gerald Dunn, residing at 1723 Harvest Crossing, Wylie, addressed council with concerns regarding his electric provider. Mayor Hogue directed staff to contact Mr. Dunn regarding this issue. Christine Price, 1005 Country Club Walk, and Matt Rose, 1507 Windward Lane, Wylie, addressed council concerning the progress in the 2005 bond project for Community Park Improvements. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the October 13, 2009 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2009-34 setting the dates and time of the City of Wylie City Council meetings for the calendar year 2010. (C. Ehrlich, City Secretary) Minutes October 27, 2009 Wylie City Council Page 2 C. Consider, and act upon, Resolution No. 2009-30(R) authorizing submittal of a project application to the State Energy Conservation Officer for funding made available through the Energy Efficiency and Conservation Block Grant. (J. Butters, Assistant City Manager) D. Consider, and act upon, Resolution No. 2009-31(R) authorizing the Mayor to enter into an Interlocal Agreement with Collin County and the Rita Smith Public Library for library services for FY 2009-2010. (R. Orozco, Library Director) E. Consider, and act upon, a Final Plat for Newport Harbor Ground Storage and Pump Station, Block A, Lot 1, establishing an industrial lot on 1.1962 acres and designating utility easements on the property. The property is generally located north of Anchor Drive and Spinnaker Way adjacent to the Newport Harbor Subdivision. (R. 011ie, Planning Director) F. Consider, and place on file, the City of Wylie Monthly Preliminary Revenue and Expenditure Reports as of September 30, 2009. (L. Vaughan, Finance Director) Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. 410.0916 REGULAR AGENDA Public Hearing 1. Hold a second Public Hearing for the annexation of a 0.189 mile segment of County Line Road between the Collin County Line and the Rockwall County Line and a 0.284 mile segment between Elm Grove Road and Wells Road. (R. 011ie, Planning Director) Staff Comments City Manager Manson addressed council stating that this annexation is at the request of Dallas County and defined as orphan roads. Orphan Roads are all or part of a street or road-right-of-way which is outside the incorporated limits of a municipality (or municipalities) and the incorporated area of the municipality (or municipalities) abuts or extends into the right-of-way. These roadway segments have, in effect, been "orphaned" by the abutting city (or cities) that they serve in that they have been left unincorporated. She explained that the Dallas County Commissioner's office has since requested that the city consider omitting the 0.284 mile portion of Pleasant Valley Road from the requested annexation. Manson reported that during the consideration of the item on November 10th, the Pleasant Valley Road could be omitted from the annexation approval at the council's disgression . Mayor Hogue opened the second public hearing on the annexation at 6:40 p.m. asking anyone present wishing to address council to come forward and limit their comments to 3 minutes. Brandon Medcalf, residing at 9450 Wells Road, Wylie, addressed council opposing the annexation of Pleasant Valley Road. Minutes October 27, 2009 Wylie City Council Page 3 Mayor Hogue closed the second public hearing on the annexation of two orphan roads at 6:47 p.m. No action was required by the council. The final consideration of the annexations will be held on `mom. November 10, 2009 at the regular city council meeting. General Business 2. Consider, and act upon, approval of a request from Mr. Fawad Nayeb for Abandonment of that northern portion of Right-of-Way described as a 70 ft. R.O.W. of Third Street consisting of 0.2162 acres. Generally located north of Oak Street and South of S.H. 78. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the applicant, Mr. Fawad Nayeb is requesting that the City of Wylie abandon that portion of Third Street located north of Oak Street and south of S.H. 78 to allow expansion of his current facility located at 401 S. H. 78 N. The subject right-of-way is depicted in Exhibit No. 1 and currently being used as a public street. The street currently dead-ends into S.H. 78, but does not allow access to S.H. 78. The City of Wylie is the only other property owner adjacent to the subject public right-of-way. Council Discussion Councilman Porter asked Ms. 011ie why the total square feet showed 8,606 in the agenda report but was titled in the action as 0.2162 acres or 9,629 square feet. She reported that staff went by the appraisal district's square footage but stated that the surveyor's numbers were the correct numbers. Planning Director 011ie replied that she would research the information to insure the percentage of acres and square footage match the actual legal description (survey) of the property prior to executing any documentation to abandon the property should council wish to move forward with the item. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve the request from Mr. Fawad Nayeb for abandonment of the acreage of Right-of-Way described in Exhibit 1 with the exception of a change in square footage to be determined at a later date and prior to final execution and filing. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, approval of a the location of two additional kiosk plazas in accordance with Ordinance No. 2008-33, Section 9.E. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie introduced the new vendor representative for National Sign Plaza, Mr. Patrick Fuller. Planning Director 011ie explained that with the adoption of Sign Ordinance No. 2009-21, replacing and repealing Sign Ordinance No. 2003-14 and 2008-33, Council has moved forward in providing for homebuyers and citizens directions to the location of housing developments, homebuilders, public facilities and community events within the city while discouraging the placement of unsightly and hazardous off-site directional signs. In accordance with Section 9.E the contractor is providing a location map depicting two new proposed locations for Kiosk plazas for Council approval. She reported that Exhibit A-Plaza 2 represents the location at the SEC of McCreary and FM 544 and Exhibit B-Plaza 9 depicts the second kiosk site to be located at Cooper Drive and SH 78. Minutes October 27, 2009 Wylie City Council Page 4 Mr. Fuller addressed council stating that his company planned to provide good service and excellent kiosk signs. Council Action A motion was made by Councilman White, seconded by Mayor ProTem Byboth to approve the location of two additional kiosk plazas in accordance with Ordinance No. 2009-21. A vote was taken and the motion passed 7-0. Mayor Hogue convened into work session at 7:15 p.m. WORK SESSION • Review and discuss the Interior Designs for the new City of Wylie Municipal Complex. (M. Manson, City Manager) Representatives of ArchiTexas and Holtzman Moss presented interior designs for the City Hall, Recreation Center and Library. They provided furniture samples, paint colors, carpeting, and wall materials. Construction Manager Shane Colley reported that with the proposed interiors still left contingency funding in both the construction budget and construction management budget. Direction from council was to move forward with the items presented with a few requests for individual wall colors and furniture design revisions. Mayor Hogue reconvened into Regular Session at 8:57 p.m. RECONVENE INTO REGULAR SESSION Take any action as a result from Work Session. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2009-34 into the official record. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilwoman Spillyards to adjourn the meeting at 9:02 p.m. Consensus of the Wylie City Council was to adjourn. • r ATTEST: ` j -car i ts ,( ; -1) Ca e Ehrlich i y ecretary ' ^ 1 '