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02-14-1989 (City Council) Minutes 259 CITY COUNCIL MEETING MINUTES FEBRUARY 14, 1989 The City of Wylie City Council met in regular session on Tuesday, February 14, 1989 at 7:00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Council Members Jim Swartz , Tom Pritzkau, Bud Naish, and Ortie Messenger, City Secretary Carolyn Jones, Finance Director James Johnson, Assist . City Engineer Ron Homeyer, Public Works Superintendent Don White, Chief of Police James Gilmore, Code Enforcement Inspector Kenny Powell . Councilman Marvin Blakey was absent. Mayor Trimble called the meeting to order and Councilman Pritzkau gave the invocation. Mayor Trimble introduced James Gilmore, Chief of Police. Mayor Pro Tem Akin said he had received two phone calls this week complimenting the Council for their decision on Mr. Gilmore. APPROVAL OF MINUTES OF JANUARY 14, 1989 MEETING: There being no additions or corrections to the minutes, a motion was made by Mayor Pro Tem Akin to approve as submitted. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, and Councilman Naish - in favor . This motion carried with all in favor . ACCEPTANCE OF RON JEFFERIES RESIGNATION FROM PLANNING AND ZONING: Mayor Pro Tem Akin expressed appreciation for what Ron had done during the time served on Planning and Zoning . Motion was made by Mayor Pro Tem Akin to accept the resignation of Ron Jefferies from Planning and Zoning Commission. Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Pritzkau - in favor, Councilman Messenger - in favor, and Councilman Naish - in favor. This motion carried with all in favor . APPOINTMENT TO FILL VACANCY OF RON JEFFERIES POSITION ON PLANNING AND ZONING COMMISSION: This appointment to this board will be to complete the term of Mr . Jefferies, which will expire in July, 1990 . Motion was made by Mayor Pro Tem Akin to appoint Mr . Jim Ferguson. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Pritzkau - in favor , Councilman Messenger 260 - in favor, and Councilman Naish - in favor. This motion carried with all in favor. PRESENTATION BY ROSANNE BURGESS, LIBRARIAN: Rosanne Burgess, Librarian made a presentation to the Council , a certification from the State of Texas - Texas Library System Membership. APPROVAL OF LIBRARY BOARD MEETINGS TO CHANGE TO THIRD TUESDAY NIGHT OF EACH MONTH: The Library Board and Librarian has made this request to change the meeting to the third Tuesday night of each month. Motion was made by Mayor Pro Tem Akin to approve the change of the meeting night to the third Tuesday of each month. Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF PROCLAMATION FOR AMERICAN HISTORY MONTH - FEBRUARY, 1989: Motion was made by Councilman Messenger to approve the proclamation declaring the month of February, 1989 as American History Month. Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF PROCLAMATION FOR TEXAS PUBLIC SCHOOLS WEEK - MARCH 6 - 10TH, 1989 : Motion was made by Mayor Pro Tem Akin to approve proclamation declaring March 6 - 10, 1989 as Texas Public Schools Week. Seconded by Councilman Pritzkau. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF NOTICE AND ORDER OF ELECTION FOR MAY 6, 1989 AND FOR RUNOFF DATE IF NEEDED OF MAY 27 , 1989 AND EXTRA ABSENTEE VOTING ON THURSDAY NIGHTS, APRIL 20TH AND APRIL 27TH UNTIL 8 :00 P. M. : Councilman Naish pointed out that the Notice of Election had a error, that the "Mayo" should be "May" . Motion was made by Councilman Swartz to approve the Notice and Order of Election for May 6, 1989 and for runoff date if needed of May 27, 1989 and extra absentee voting on Thursday, April 20th and 27th until 8 : 00 P.M. Seconded by Councilman Pritzkau. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Pritzkau - in favor, Councilman Messenger - in favor, and Councilman Naish - in favor. This motion carried with all in favor. 261 APPROVAL FOR STAFF TO SEEK BIDS FOR JANITORIAL SERVICES: Finance Director James Johnson said the existing contract will expire on March 31 , 1989 . This is an annual contract, we have talked about badges for these people who will be in the building after hours. This will give better security during non office hours . Councilman Naish asked if the jail area would be included in the bids . Finance Director James Johnson said it will be included. Police can move the prisoners to the other area or have it cleaned when the jail is empty. Mr . Johnson also said there is one other thing that other cities require, and that is a background check on the people who will be in the building cleaning . Mayor Pro Tem Akin wanted to know if these people had done a better job since we talked with them. Mr . Johnson said he has had a lot of trouble but he is doing a better job now. Rosanne Burgess, Librarian, wanted to requested that the people cleaning speak English. Motion was made by Councilman Pritzkau to grant authorization for staff to seek bids for janitorial services. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor. Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF ORDERING CITY OF WYLIE FLAGS FOR THIRD FLAG POLE IN FRONT OF THE MUNICIPAL COMPLEX: Mayor Pro Tem Akin said this commitment was long over due, and the vote of the people said yes for a City Logo some time ago. The Council can order six flags at a cost of $632 .80 ($86.30 each plus set up of $115) or one for a cost of $295.00 to $407 .00 depending on the detail work of the logo. Motion was made by Mayor Pro Tem Akin to approve the ordering of six (6) flags with City Logo on it. Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF PAYMENT TO XIT PAVING AND CONSTRUCTION INC. : The amount of this invoice is for $17 ,062 .97 . Councilman Pritzkau wanted to know why XIT invoicing is incorrect and staff has to correct it. Mr . Homeyer said because they did not receive the first payment prior to sending out this invoice. Councilman Naish wanted to know if this was for the entire Birmingham Street or just what they had done so far, and when will concrete be poured . Mr . Homeyer said this is just for what they have done, and concrete will be poured as soon as the weather allows . Mayor Pro Tem Akin asked Mr . Homeyer if he had projected the balance of $322,502 . 00 out to see how close we would be to 262 the contract price. Mr. Homeyer said so far we are below bid . Councilman Naish wanted to know when the penalty clause would begin. Mr. Homeyer said toward the end of April or May. Motion was made by Councilman Pritzkau to approve the payment in the amount of $17,062.97 to XIT Paving and Construction Inc. Seconded by Mayor Pro Tem Akin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , and Councilman Naish - in favor. This motion carried with all in favor . CITIZEN PARTICIPATION: Mayor Trimble invited those wishing to address the Council to come forward, to state their name and address for the record and to keep their comments to within two minutes. Mr . John Pierrel, 604 Stoneybrook, we have an ambulance committee and I would like to know why the Mayor of Lucas is on our Board. Mr . Johnson said because Lucas has the same contract as Wylie and we are working together for specs. Mr. Pierrel said I feel we should use only our people and not other cities. Mayor Pro Tem Akin said this is not just a Wylie Ambulance, we receive a subsidy from Collin County in the amount of $16,000. per year . The Council has an obligation to serve out in the County, so we are trying to get some money from them to help with the expense of the ambulance service. Mr. Pierrel said his personal feelings is that we go to our own community before we go to other communities. Mayor Pro Tem Akin said you can not do that if you are going to get subsidy. Mayor Trimble said that we are trying to get the expertise and information that Mrs . Guzman has , as she has been looking at this well over a year and what Wylie does heavily effects what Lucas gets. Even though she does not have any vote or control on what we do her input is valuable to us. Councilman Naish said this is strictly a volunteer service and I think what they are trying to do is strictly get the specs so that our specs match Lucas' s specs and the County will also have input on the specs , so we do not hire one with one set of standards and they hire one with another set of standards. The ambulance that we get here in Wylie will - . be the City Councils decision. 263 Mayor Pro Tem Akin said we are trying to get a better base and enlarge our subsidy. Mayor Trimble said the committee has been appointed and at this late date we probably will not be able to add other people to this committee. Mr . Pierrel said what I am saying is that if you have to have a committee to draw up specs, then you should also include all the cities within the area, not just Lucas. Councilman Swartz said that is part of the problem, the other cities are not interested . Mr . Pierrel said I have been in Wylie since 1982 and I have never been asked to serve on any committee. Mr . Pierrel said the point being is the ad is in one paper and I do not feel it is all that good and we have other papers that service Wylie. I feel the Council should look into a different paper. One that gives an overall view, not a one sided view. Mr . Pierrel said there has been better coverage in the Sentinel than in the Wylie News . Councilman Messenger said I think you bring up a good point, in fact I believe the Sentinel delivers to every home, but it is not a subscription paper, and we may want to look into that. Councilman Naish asked the City Secretary if the Sentinel had to be an accredited newspaper before we could advertise in it. Mrs. Jones said yes, it does . Mr . Pierrel said one other comment and it is on the road , you know which road I am talking about . I believe Lone Star Gas was the hold up. Don' t the companies have to have permits, other cities issue permits for a set time and then they have to pay a fine to complete the job. I would recommend that our city start doing the same thing . Councilman Messenger said it should have been completed if all had gone well by October , but we did give a lot of consideration to checking all the lines that were replaced prior to allowing the street work. Mr . Pierrel said the amount of time is not excusable, it should not take this amount of time. Councilman Swartz said that Mayor Pro Tem Akin had been down on this job site every morning and he was doing all he could to keep the job moving . COUNCIL DISCUSSION: Councilman Naish thanked Don White for all his help and patients on Saturday. Also Councilman 264 Naish wanted to know why there was no council inquiries. City Secretary Carolyn Jones said they have not been typed up as yet . Councilman Messenger said there is a person who is interested in the historical history of Wylie and may be Council could put a committee together. Mayor Trimble said there is something started now and if you will give me the name after the meeting , I will contact them. Councilman Messenger said he would like to see a committee formed . Councilman Swartz said a committee could get more done. Mayor Pro Tem Akin said the Council in the past has had a committee and it goes good for a while then dies down. Mayor Pro Tem Akin said he wanted to get some special plaques during the centennial, but it never came about. Mayor Pro Tem Akin said he was very supportive. Councilman Messenger said on next agenda to put together a committee to get it started. This would be volunteers. Mayor Trimble said in our ordinances is where the City could be more help. Councilman Messenger said regarding the paper drive, the bin is at the old fire station and will be there all week. Councilman Pritzkau wanted a progress report on the renaming of Gaston . Mr. Homeyer said it should be on the next agenda . Councilman Pritzkau said there is also a problem getting water bills in this area, and they are not getting the penalty waived . Mr . Johnson said there was a problem. Mayor Trimble suggested that the staff find out what some of the mailing problems are and see what can be done about them. Councilman Pritzkau wanted Mr . Johnson, if possible, to contact a couple of people who have not received their bills. Mr . Larson, on 107 N. Winging Oaks, can the penalty be waived by Mr . Johnson or does council have to take action on this. Mr . Johnson said the ordinance states that they pay the penalty, if they call me prior to the penalty being applied, I can correct the problem. Councilman Pritzkau also wanted to know if we can check their meter. Mr. Johnson said we can check the meter. Councilman Swartz stated in Rustic Oaks there is a day care center and the way the people are parking , you cannot get through. Mayor Pro Tem Akin said we can check it and put it on the agenda. Councilman Swartz also said crossing Ballard at Highway 78 , the railroad crossings are bad. Mr. Homeyer �.. said we have been trying to contact them Mayor Pro Tem Akin said to get a hold of the Santa Fe and set up a meeting with them. 265 Mayor Pro Tem Akin said Feb. 3rd a Mr. Bill Beatty called and said he served on the National Guard Armory. They are trying to get some land from the Corp of Engineers for the National Guard and this would bring approximately $300,000 to our City. It is in Washington, they are going to get back with us. The City did not show any support with a resolution. Mayor Trimble said he wondered what had happened to the project. Elayne Mayes was responsible for this and I had not heard from anyone. Mr. Johnson said the latest minutes from the ambulance committee is in your boxes. The committee will meet again tomorrow. Mayor Pro Tem Akin said that staff met with San Antonio Savings and they are in their home office today with our report and requesting financial help with the sewer line in that area. There being no other items of discussion, a motion was made to adjourn with all in favor. Z77 Chuc Trimble, Mayor ATTEST : /'1 ommmmulto ////‘ Catkolyn s , y Secretary e