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03-28-1989 (City Council) Minutes 294 CITY COUNCIL MEETING MINUTES MARCH 28, 1989 The City of Wylie Council met in regular session on Tuesday, March 28 , 1989 at 7:00 P.M. in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Council Members Tom Pritzkau, Jim Swartz, Ortie Messenger, Bud Naish and Marvin Blakey, City Secretary Carolyn Jones, Finance Director James Johnson, Code Enforcement Officer Roy Faires, Assist. City Engineer Ron Homeyer, Public Works Superintendent Don White, and Chief of Police James Gilmore. Mayor Trimble called the meeting to order and Councilman Messenger gave the invocation. Mayor Trimble recessed the opening meeting and convened Council into Executive Session at 7 :05 P . M. under the Authority of Article 6252-17 V.A.C.S. , Section 2 paragraph "g" Personnel Matters - discussion of position of City ...� Manager . Mayor Trimble reconvened the Council into open session at 7 :20 P.M. APPROVAL OF MINUTES - MARCH 14TH AND MARCH 18TH COUNCIL MEETINGS: There being no corrections or additions to the minutes, a motion was made by Councilman Naish to approve as submitted. Seconded by Mayor Pro Tem Akin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Pritzkau - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF FILLING POSITION OF CITY MANAGER AND APPROVAL OF THE WORKING AGREEMENT WITH CITY MANAGER: Motion was made by Mayor Pro Tem John Akin to appoint Mr . Charles Norwood as City Manager and approve the Working Agreement. Seconded by Councilman Messenger. The vote waS as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . APPROVAL OF A RESOLUTION REAFFIRMING THE REALLOCATION OF SPRING CREEK PARKWAY FUNDS: The reallocation of Spring Creek Parkway Funds is for the completion of the Sanden Blvd. project along with funding the reconstruction of a section of Brown Street, McCreary Road and other eligible urban road projects in the City of Wylie. Councilman Pritzkau wanted to add to the beginning of Section 3 the following : The City Council respectfully request that, (etc. ) . I believe a certain amount of respect is due to these people, and I think it will add to the speed at which this is taken care of . Councilman Pritzkau said he has talked with his contacts in the Commissioners Court and does not believe we will have any problems getting this done. Mayor Trimble said he was not in favor of moving the funds as I want the funds for Spring Creek Parkway. Mayor Pro Tem Akin stated that he worked on the 1983 Bond Program that allocated this money for Spring Creek Parkway. I look at the immediate needs we have on our roads and hopefully prior to Spring Creek Parkway coming in we will have the funds to pay this money back. However, with my experience with the Court, I feel we need to find out when this comes up at their meeting and as many as possible of this Council be at that meeting. Councilman Naish also stated that the Council may want to add that the remaining funds be used for the widening of Highway 78 . Councilman Naish made a motion to approve the Resolution reallocating the Spring Creek Parkway funds to other areas within the City of Wylie. Seconded by Councilman Swartz . Councilman Blakey said he did not have a problem with moving the funds around to other projects that are needed in the City, but my problem is that McCreary Road in as much as that is needed , I feel like we are subsidizing a developers agreement and I can not support it from that stand point. Mayor Pro Tem Akin said he feels that Council does not realize that when we move these funds , we have to reimburse these funds. Councilman Messenger said he is in support of this, I think Spring Creek extension is a long way off . The fact that the 88 bond was defeated and we have other roads that are in need of repair, and these monies from the 83 bond could help the people here. Councilman Naish wanted to know if we couldn' t assess the people for this . Mayor Pro Tem Akin said yes . OS f Councilman Swartz said just as we took $150 ,000 and moved to Sanden Blvd. , I think it is an immediate need to do something with Brown and McCreary. Councilman Swartz told Councilman Blakey that he was absolutely right as far as getting the money from developers . If you drive out there on that road and as the people reminded us last week, if someone is driving that road and gets killed due to the pot holes, the road needs to be fixed. Mayor Pro Tem Akin said some may not be aware that there was a work session out there a few days ago and we patched a lot of the pot holes. There were a lot of people from Southfork and some from the City crews that worked that Saturday. Councilman Pritzkau said if we start making a habit of moving bond money around, Wylie will start seeing less bond money from County. Councilman Messenger said some of us spent five to six months on the bond committee for the roads and bridges. Where the funds go depends on the cities that are represented at the meetings . If we keep participating, I do not think we will have a problem with future bond money. There being no other discussion on this item Mayor Trimble called for a vote on the motion to approve the resolution �+ that was made by Councilman Naish and seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - against, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , Councilman Blakey - against, and Councilman Naish - in favor . This motion carried with five in favor and two against . APPROVAL OF AN ORDINANCE PROVIDING FOR THE DISPOSITION AND DISBURSEMENT OF FUNDS RECEIVED FROM THE SALE OF PROPERTY FORFEITED UNDER THE PROVISIONS OF THE CONTROLLED SUBSTANCES ACT, ARTICLE 4476-15, V.A.C.S. AND ALL AMENDMENTS THERETO: Motion was made by Mayor Pro Tem Akin to approve the ordinance providing for the disposition and disbursement of funds received from the sale of property forfeited under the provisions of the controlled substances act, Article 4476-15 V.A.C.S. and all amendments thereto. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor. 297 APPROVAL OF RESOLUTION URGING THE TEXAS LEGISLATURE TO RAISE THE CAP ON STREET USE CHARGES FOR ELECTRIC AND GAS UTILITIES: Mayor Pro Tem Akin said he realizes that the increase from 2% to 5% will be passed on to the consumer, but I think this is needed . Motion was made by Mayor Pro Tem Akin to approve the resolution urging the Texas Legislature to Raise the Cap on Street Use Charges for Electric and Gas Utilities. Seconded by Councilman Swartz . The vote was as follow: Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF MOVING THE COLORED ZONING MAP THAT IS MOUNTED INTO THE COUNCIL CHAMBERS: Mayor Pro Tem Akin said this request has come from Planning and Zoning . Mr . Faires said it is the zoning map that was in the old Council Chambers. Mr . Faires also stated that this would be mounted behind one of the staff tables . Mayor Trimble said it seems like it was in bad shape. Mayor Pro Tem Akin said it is in need of some repairs. Motion was made by Councilman Messenger to approve the moving of the colored zoning map into the Council Chambers. Seconded by Councilman Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Pritzkau - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF QUAIL HOLLOW STREET DEDICATIONS AND APPROVAL AND ACCEPTANCE: Mr . Ron Homeyer stated this item is for the streets which were completed for the P. M. Akin Elementary School . Staff recommended approval and acceptance. Mayor Pro Tem Akin made a motion to approve the street dedications and approval and acceptance of the final plat . Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF FINAL PLAT FOR SANDEN ADDITION: This property is located between FM 544 and Highway 78. The final plat is the formal document for the dedication of the road and road right of way for Sanden Blvd. and for all utility easements. This will also accept the water system which loops this section of the City. Motion was made by Mayor Pro Tem Akin to approve the final plat for Sanden Addition . Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor , Councilman Swartz 298 - in favor, Councilman Pritzkau - in favor, Councilman — Messenger - in favor, Councilman Blakey - in favor , and Councilman Naish - in favor . This motion carried with all in favor. APPROVAL OF AWARD OF BID FOR UNIFORM RENTAL CONTRACT: Mr . Johnson stated this is an annual contract and staff received three (3) bids out of ten (10) invitations to bid. The bids were as follows : Mission Uniform-Linen Service $ 9 ,241 .40 Aratex Services, Inc. $10 ,362 .76 Unitog Rental Services $11 , 231 .26 Staff has checked all references out and after a complete check of the bid recommends a change in uniform service and to award the bid to Mission Uniform-Linen Service. Mayor Pro Tem Akin wanted to know what was spent on uniform services last year . Mr . Johnson said a little over $10,000 . with Aratex Services, and their bid was for $10,362 .76 this time. Councilman Pritzkau wanted to know how stable this company ..�.� was. Mr. Johnson said it is a national know company. Staff has checked their references. Motion was made by Mayor Pro Tem Akin to award the bid for uniform services to Mission Uniform-Linen Services in the amount of $9,241.40. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF AWARD OF BID FOR JANITORIAL SERVICE CONTRACT: Mr . Johnson said this is another annual contract and these services are for the Municipal Complex, Library and Community Room and for Public Works . The original specifications called for weekly cleaning of windows, alternate one and two allow for bi-weekly and monthly window cleaning. Staff received seven bids , which were as follows : 299 Orig. Alt .l Alt .2 International Maintenance 21 ,360 . . 21 , 180 . 21,000. Complete Maintenance 21 ,800 . 20 ,600 . 20,100 . Goldmark Service 23,301. 23 ,145. 21 ,801 . Poston & Associates 24,000 . 23 ,400 . 22 ,800 . Two Stones Co. 27 ,000 . 24 ,500. 22 ,500. All Star Bldg. Service 38,340 . 37,770 37,200 . Dependable Bldg. Service 51,485 . 46 ,425 . 43 ,685. Staff recommends going with Complete Maintenance with Alternate 1 bid in the amount of $20 ,600 .00 . Mayor Pro Tem Akin wanted to know if the jail was included in this bid . Mr . Johnson said yes . Motion was made by Mayor Pro Tem Akin to award the bid to Complete Maintenance in the amount of $20,600.00 . Councilman Pritzkau wanted to know if the references were checked on these bidders. Mr . Johnson said yes, this company is out of Richardson. Councilman Pritzkau wanted to know the last name of the owner, as he has had a bad experience with a cleaning company in Richardson. Mr . Johnson said he did not have it with him, but could go look it up. Mr . Johnson came back and stated that the owners name was James Anderson from Mesquite. Councilman Pritzkau said this was not the same person. Mayor Pro Tem Akin' s motion was seconded by Mr. Pritzkau. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor , Councilman Pritzkau - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor . APPROVAL OF THREE APPOINTMENTS TO THE WYLIE HISTORICAL COMMISSION AND ONE APPOINTMENT TO THE EX-OFFICIO ADVISORY BOARD: Mayor Pro Tem Akin said he would like to see these committee positions filled as soon as possible in order for them to begin work. Mayor Pro Tem Akin made a motion to appoint Gail Clemmons to the Commission and Nina Mae Green to the Advisory Board. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Pritzkau - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. 300 APPROVAL OF PAYMENT TO FIRST SOUTHWEST COMPANY FOR SERVICES RENDERED IN FINANCIAL ADVISORY SERVICES & EXPENSES - 1988 C.O. ISSUED: Mr. Johnson said the money has been encumbered and it is associated with the Street Reconstruction Fund. Mr . Johnson also stated that any time you have a bond rating, the rating company charges you for the rating that they give you. This payment is in the amount of $34 ,460 .01 . Motion was made by Mayor Pro Tem Akin to approve the payment in the amount of $34,460 .01 to First Southwest Company. Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Pritzkau - in favor , Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor. CITIZEN PARTICIPATION: Mayor Trimble invited anyone wishing to speak to come forward at this time, to state their name and address for the record and to keep their comments to within two minutes. There was no participation at this time. COUNCIL DISCUSSION: Mayor Pro Tem Akin stated his appreciation for the Code Enforcement Department for cleaning up the sub-standard housing in Wylie. Mayor Pro Tem Akin also noted that on Thursday, James Johnson, Ron Homeyer , Dolan McKnight and myself will be going to Dallas to the TWC office and talk with them on the penalties that have been applied to the City. Mayor Pro Tem Akin also stated that today Police Chief Gilmore was the speaker at the Chamber Luncheon , we appreciate what he is doing. Councilman Messenger wanted to have the attendance records for the boards at the next Council meeting . Councilman Messenger also recognized Cathie Upshaw for doing the story hour during the month of March at the Library. Councilman Naish wanted the Council to know that he may not be able to be at the Thursday night meeting with the Chamber . Councilman Naish also wanted to know if staff could look at the garage sale ordinance, regarding signs for the sales. Mr . Faires said we do have an ordinance and it addresses the signs. The signs can not be put in the right of ways. If Council wishes, we can put in the ordinance that signs can be in the R-O-W from noon Friday until noon Monday and a fines will be applied if the signs are not removed. Councilman Naish also wanted to know about a budget workshop for April . Mayor Pro Tem Akin said staff is working on one, but felt we should wait for the new City Manager to get here. Councilman Naish also stated that Saturday morning was the Gaston Street meeting. 301 There being no other items for discussion, a motion was made to adjourn with all in favor. Chuc T r ATTEST : �����`\�\� ulu1IIIpulltif / , OF � ��e����� W P ��i Carolyn Jon,, oin e gi. g cretary B SEAL y