06-27-1989 (City Council) Minutes 362
CITY COUNCIL MEETING '
MINUTES
JUNE 27, 1989
The City of Wylie City Council met in regular session on
Tuesday, June 27 , 1989 at 7: 00 P.M. in the Council Chambers
of the Municipal Complex . A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor Chuck Trimble,
Mayor Pro Tem Bud Naish, Council Members Pat Stemple, John
Akin, Jim Swartz , Steven Wright and ortie Messenger, City
Manager Charles Norwood, City Secretary Carolyn Jones,
Finance Director James Johnson, Chief of Police James
Gilmore, Assist . City Engineer Ron Homeyer , Public Works
Superintendent Don White, Code Enforcement Officer Roy
Faires, and City Attorney Rob Dillard.
Mayor Trimble called the meeting to order and Councilwoman
Stemple gave the invocation which was followed by the pledge
of allegiance lead by Councilman Wright.
APPROVAL OF MINUTES FOR MAY 16TH, 30TH AND JUNE 6TH, 13TH
AND 20 , 1989 MEETINGS: There being no corrections or
additions to the minutes submitted, a motion was made by
Councilman Messenger to approve as submitted . Seconded by
Councilman Akin. The vote was as follows : Mayor Trimble -
in favor, Mayor Pro Tem Naish - in favor , Councilman Akin -
in favor , Councilman Swartz - in favor, Councilman Wright -
in favor , Councilman Messenger - in favor, and Councilwoman
Stemple - in favor. This motion carried with all in favor .
PRESENTATION OF APPRECIATION CERTIFICATES TO BOY SCOUT TROOP
#320 : Mayor Trimble thanked everyone who has help put Wylie
where it is today by volunteering their services, such as
this Boy Scout Troop has done in the clean up project at
Kirby Park. Mayor Trimble presented the following with
Certificates of Appreciation:
Chris Pollan Shane Pollan
Damon Decker Tony Hoefelmeyer
Jimmy Hoefelmeyer
Mayor Trimble presented Tim Tye' s certificate to the Scout
Master, as he was unable to attend the meeting .
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PRESENTATION BY JILL TOMEK FROM THE PARK AND RECREATION
BOARD ON THE FIVE YEAR PARK MASTER PLAN: Mrs. Tomek stated
that the map given to each Council Member represented the
five year master plan. The Library and Community Room are
existing now, in the north east portion is showing to be for
picnic area and this should be omitted , as there is not
enough room here, going to move this to the south where
there is room for putting in tables and grills. Playground
area this is being put in now by money raised from the Wylie
Women' s League and Volunteers from the community. The Park
Board would like to see rest rooms and a water fountain
added behind the playground area. Also would like to add
horse shoe pits, shuffleboard and croquet court . Would like
to place a sand pit and volley ball court in the picnic area
and a basket ball court. The south east portion is for
soccer and football fields . This plan also adds a second
parking lot at the southern end of the park and would extend
the existing road down to the parking lot. It is also our
plans to add a jogging path beginning at the playground area
and going around the park. In the north west, next to the
community room, a swimming pool (approximate size 150 X 75) ,
the Park Board hopes to work with the school on this portion
of our master plan. There would also be showers and
concession buildings plus tennis courts. Mrs . Tomek said
the priority right now is to put a sprinkler system in and
the next item would be the pool .
Councilman Akin wanted to know if there were any cost
factors on these items. In 1979 paid for the lights and
baseball fields in this park through a grant from the Texas
Wildlife and Parks Department. Councilman Akin said if the
Council could have a list plus the approximate cost it would
be better . Mrs . Tomek said the Park Board can work on a
cost for each item, but it would be based on the cost
factors today. Unless we get money in the budget to do some
of this, it will take us a long time. Mrs . Tomek said she
has learned the hard way with volunteers . Councilman Akin
said the Park Board should probably go with this as a 10
year plan. You are looking at approximately $200 ,000 . a
year plus the Council has to look at the entire City and
address streets, and other items.
Councilman Swartz said your first priority of sprinkler
system and playground is very good and I appreciate what you
and the other have done.
Councilman Messenger thanked Mrs . Tomek for all the work she
has done.
City Manager Charles Norwood said if the Park Board can come
up with estimated cost, I would like to try for funding from
the Parks and Wildlife Grants.
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Councilman Akin said this park started on a grant from the
Parks and Wildlife. This was to be a three stage plan and
this was the first part.
Mrs . Tomek ask the Council to approach the school about
working together on the pool and other projects for the
parks . The school has started to work with us this summer ,
by having the basketball program. Mrs. Tomek also stated
that the Council needed to look over the City for more park
land.
Mayor Pro Tem Naish asked if the subdivisions coming in
could give money to go for the parks, instead of donating
land for park. Mayor Trimble said he believes the way it is
structured, it gives some alternative.
Councilwoman Stemple said the plan is very nice but we need
to look at what the City can afford with our finances like
they are. Mrs. Tomek said I think we have to remember
just because we approve this plan, that it is not done
immediately. This maybe renamed the 10 year plan, we have
to learn to work at one thing at a time. The help we have
received from the citizens and the donations from others, is
what has put in the playground. The City only paid for the
peagravel .
Councilman Akin said he feels the swimming pool will be the
biggest obstacle. Mrs. Tomek said she would like to see if
a questionnaire could go out to ask about the pool and go
from there . We had a lot of kids show up for lesson through
the YMCA program last year . We had to turn kids down.
Councilwoman Stemple asked Mrs. Tomek how large these cities
were that were making money on the pools. Mrs . Tomek said
they were larger than Wylie.
City Manager Charles Norwood suggested a column from the
Park Board be put in the next news letter .
Councilman Swartz said Council would like to thank you and
the Park Board for all the work that has been done. The
Council knows the money is not there but do not get
discouraged, we want to work with you.
Mrs . Tomek said the first Monday in August the Park Board
will be asking the Council to serve pancakes from 6:00 A.M.
to 9 :00 A.M. for a fund raiser for the park. We will have
more details later.
365
AUTHORIZATION FOR STAFF TO PREPARE RFP AND SOLICIT PROPOSALS
FOR PROFESSIONAL AUDIT SERVICES FOR FISCAL YEAR 1988-89 :
City Manager Charles Norwood said staff is looking for
proposals for our audit . Staff has stated that the City has
used the same firm for several years . It is to the City ' s
advantage to change firms about every four years and
provided the firm is doing a good job for you, otherwise
change more frequently.
Motion was made by Councilman Akin to grant authorization
for staff to prepare RFP and solicit proposals for
professional audit services for fiscal year 1988-89 .
Seconded by Councilman Swartz . The vote was as follows:
Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor ,
Councilman Akin - in favor , Councilman Swartz - in favor,
Councilman Wright - in favor, Councilman Messenger - in
favor , and Councilwoman Stemple - in favor. This motion
carried with all in favor .
APPROVAL OF ENGINEERING PROPOSALS AND EMPLOYMENT OF
CONSULTING ENGINEER FIRM FOR THE ALIGNMENT AND DESIGN OF A
PORTION OF IMPROVEMENTS TO THE WASTEWATER COLLECTION SYSTEM:
City Manager Charles Norwood said about one month ago staff
submitted a proposal from Shimek, Jacobs & Finklea and
Council requested staff to go out for proposals for this
project . Staff has received nine (9) proposals and ask that
Council look at the estimated cost in making their
selection. The nine proposals received were as follows:
Hunter Assoc. , Inc. Dallas Est . Cost $63 ,700 .
Helmberger Assoc. , Wylie Est . Cost $56 ,795 .
Shimek, Jacobs & Finklea, Dallas Est . Cost $85 ,000 .
Boyle Engineering Corp. , Dallas Est . Cost $98 ,420 .
Maggiore & Assoc. , INc. Arlington Est. Cost $71 ,900 .
Gutierrez , Smouse, Wilmut & Assoc.
Dallas, Allen Est. Cost $72 ,500
Cummings & Pewitt, Inc. Richardson Est . Cost $64 ,800.
Albert H. Halff , Assoc. , Dallas Est . Cost $90 ,000 .
Jones & Nuese, Inc. Austin Est . Cost $120,454 .
Staff recommends Hunter & Associates, reasoning is due to
staying on schedule and beginning work in December, 1989 .
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Councilman Akin wanted to know if the specs stated the time
frame and if all the companies said they could meet this
deadline. City Manager Charles Norwood said yes it did and
they said they could meet the deadline, but we have to
consider the size of the company and their tract record.
Councilman Akin said they are new and local and are trying
to please the people of Wylie. City Manager Charles Norwood
said they are local , we are looking at the connection that
Hunter and Associates have with other cities and their
staff.
Councilman Akin stated that it will be 49 more hours and
$7,000 cheaper with Helmberger Firm instead of Hunter Firm.
Ron said the hours would vary with each firm.
City Manager Charles Norwood said one point the Council
needs to recognize is the cost on any project is how well
they do their detail work on their specs . City Manager
Charles Norwood said he believes the city will get a better
deal with going with a firm that has been in the business
several years and has worked with cities our size. If the
specs are incomplete, then the contracts will take this into
consideration when they bid . The City will pay for this in
the bid. This is why I like Hunter Assoc. Helmberger I am
sure could do a good job, but I feel like the plans
themselves would be better done by a firm with more
experience.
Councilman Akin stated that we have had a lot of those we
have done business with before, we just finished one on
Birmingham. Some of these people we have already had
business with them.
Mayor Pro Tem Naish said if we had a time schedule as such
that we could go out with this smaller firm, but to stay on
schedule we need to use the firm that has experience in this
field. Mayor Pro Tem Naish said he would like for us to use
the firms and businesses in Wylie when possible.
Councilman Messenger stated he was certainly glad last month
that Mayor Pro Tem Naish made a motion to table this item,
by judging from these proposals, looks like we can save the
tax payers some money.
Councilwoman Stemple stated that she agrees the company
staff is recommending is more established with small cities,
although I would have liked to keep the money here in Wylie,
but sometimes that is just not possible.
367
Motion was made by Mayor Pro Tem Naish to approve the
proposal of Hunter & Associates in the amount of $63 ,7000 .
Seconded by Councilman Swartz . The vote was as follows :
Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor ,
Councilman Akin - against, Councilman Swartz - in favor ,
Councilman Wright - in favor , Councilman Messenger - in
favor, and Councilwoman Stemple - in favor . This motion
carried with six (6) in favor , and one (1 ) against.
CITIZEN PARTICIPATION: Donna Dowdy of 404 W. Oak Street,
stated the safety of my children has brought me here
tonight . The stops signs were moved from Oak to Winding
Oaks yesterday, tonight just before we left to come here,
there was an accident. I want the signs placed back like
they were. City Manager Charles Norwood said he received a
call from Mrs. Paschal and until that time , was not aware
the signs had been moved . Staff has been instructed to have
the signs put back and request the Chief of Police to make a
study of the area and see where the signs need to be, and
staff will keep the people informed . Mayor Pro Tem Naish
said Oak Street is the wider street and is a through street.
Possible it should have been a four way stop for a while
then remove one of the stop signs.
Councilman Swartz said this particular area will be a race
track if we leave this street open with no stop signs, staff
should put them back like it was . Councilman Messenger said
it is residential street and I believe we need to look
strongly at four way stops .
Councilman Akin said this area is building up and it is very
dangerous .
COUNCIL DISCUSSION: Councilman Akin stated he was very
disturbed with the letter staff received from Mr . Thurman, I
thought this problem had been taken care of . Mr. Don White
said it was until the last storm and it washed away all of
our work. It has been corrected again.
Councilman Akin said he had requested an itemized statement
from the street program, did we have it yet. There were
problems with drainage and other areas that had to be
addressed after the contract was let and there was to be
money for other items from this bond. Mr . Homeyer said all
the problems had been addressed except for putting the
Nortex Tank site on line.
Councilman Akin said everytime I read the figures on pump
and haul it goes up. Does this include the total package.
City Manager Charles Norwood said this is the total package
and we hope to recover some of the cost if and when growth
starts. San Antonio Savings and Loan has said they will put
the gravity sewer line through their property, if this
happens, it will take off some of the cost. City Manager
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Charles Norwood said this is tentative but I feel like San
Antonio Savings & Loan will go through with it. City
Manager Charles Norwood also stated that the city will
recover some cost through the pro rata ordinance.
Councilman Akin wanted to know if staff had started on the
budget. City Manager Charles Norwood said the department
heads have to submit to me by noon on Thursday their budgets
and then I will submit a budget to Council by the weekend of
the retreat .
Councilman Akin wanted to know if plans had been made for
the out going board members and council members . City
Secretary Carolyn Jones, said yes, looking at the first part
of August . Councilman Akin wanted to know if this could be
moved up. City Secretary Carolyn Jones, said she would try
and move the date forward .
Councilman Swartz wanted to know if Mr . White had included
Elliott Street on his list of streets to be done. Mr . White
said yes.
Councilman Swartz stated that the Council would like to know
how the signs got changed around.
City Manager Charles Norwood said he had finally sold his ,...
house in Port Neches and will be closing on it this next
week, he will be out of town on Monday, July 3 , 1989 .
Councilman Messenger wanted to recognize three employees for
working at the park, Lewis Barber , Philip Bounds and James
Johnson , who put in volunteer hours after their regular
working hours.
Councilwoman Stemple stated she has had calls about the
alleyways and if a fire truck needed to get down them, they
could not, also was there a report or anything done on the
over lay for Hilltop. City Manager Charles Norwood said 1
1/2" overlay will be approximately $18 ,000 to $20,000 .
Councilman Akin wanted to know if the residents would
participate. City Manager Charles Norwood said you can not
assess property owners for maintenance.
Mayor Pro Tem Naish wanted to know if staff needed to put
four way stops at these intersections that have been
mentioned tonight. Chief Gilmore said the police department
was not aware of these signs being changed. Mr . White said
the signs appeared we did not install the signs. Mr . White
also stated he was not aware that we needed to see the
police department before changing any signs. The City crew
was not to change any sign except the one on Carriagehouse
Way and Oak. A citizen said need to identify the signs
with bright color streamers for a few days so people will
know it is there.
369
City Secretary Carolyn Jones stated the Council picture will
be taken on July 11 , 1989 at 6: 15 P.M. , Council requested
this be cancelled .
Finance Director James Johnson said at the last meeting the
Chamber talked about have the carnival on city property.
Council needs to look into amending this ordinance and
increasing the insurance from $100,000 to one million
dollars .
There being no other matters for discussion, a motion was
made to adjourn with all in favor.
Ch Trimble, Mayor
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Caro yn J e , C ' t Secretary