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06-27-1989 (City Council) Minutes 362 CITY COUNCIL MEETING ' MINUTES JUNE 27, 1989 The City of Wylie City Council met in regular session on Tuesday, June 27 , 1989 at 7: 00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Pat Stemple, John Akin, Jim Swartz , Steven Wright and ortie Messenger, City Manager Charles Norwood, City Secretary Carolyn Jones, Finance Director James Johnson, Chief of Police James Gilmore, Assist . City Engineer Ron Homeyer , Public Works Superintendent Don White, Code Enforcement Officer Roy Faires, and City Attorney Rob Dillard. Mayor Trimble called the meeting to order and Councilwoman Stemple gave the invocation which was followed by the pledge of allegiance lead by Councilman Wright. APPROVAL OF MINUTES FOR MAY 16TH, 30TH AND JUNE 6TH, 13TH AND 20 , 1989 MEETINGS: There being no corrections or additions to the minutes submitted, a motion was made by Councilman Messenger to approve as submitted . Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor. This motion carried with all in favor . PRESENTATION OF APPRECIATION CERTIFICATES TO BOY SCOUT TROOP #320 : Mayor Trimble thanked everyone who has help put Wylie where it is today by volunteering their services, such as this Boy Scout Troop has done in the clean up project at Kirby Park. Mayor Trimble presented the following with Certificates of Appreciation: Chris Pollan Shane Pollan Damon Decker Tony Hoefelmeyer Jimmy Hoefelmeyer Mayor Trimble presented Tim Tye' s certificate to the Scout Master, as he was unable to attend the meeting . 363 PRESENTATION BY JILL TOMEK FROM THE PARK AND RECREATION BOARD ON THE FIVE YEAR PARK MASTER PLAN: Mrs. Tomek stated that the map given to each Council Member represented the five year master plan. The Library and Community Room are existing now, in the north east portion is showing to be for picnic area and this should be omitted , as there is not enough room here, going to move this to the south where there is room for putting in tables and grills. Playground area this is being put in now by money raised from the Wylie Women' s League and Volunteers from the community. The Park Board would like to see rest rooms and a water fountain added behind the playground area. Also would like to add horse shoe pits, shuffleboard and croquet court . Would like to place a sand pit and volley ball court in the picnic area and a basket ball court. The south east portion is for soccer and football fields . This plan also adds a second parking lot at the southern end of the park and would extend the existing road down to the parking lot. It is also our plans to add a jogging path beginning at the playground area and going around the park. In the north west, next to the community room, a swimming pool (approximate size 150 X 75) , the Park Board hopes to work with the school on this portion of our master plan. There would also be showers and concession buildings plus tennis courts. Mrs . Tomek said the priority right now is to put a sprinkler system in and the next item would be the pool . Councilman Akin wanted to know if there were any cost factors on these items. In 1979 paid for the lights and baseball fields in this park through a grant from the Texas Wildlife and Parks Department. Councilman Akin said if the Council could have a list plus the approximate cost it would be better . Mrs . Tomek said the Park Board can work on a cost for each item, but it would be based on the cost factors today. Unless we get money in the budget to do some of this, it will take us a long time. Mrs . Tomek said she has learned the hard way with volunteers . Councilman Akin said the Park Board should probably go with this as a 10 year plan. You are looking at approximately $200 ,000 . a year plus the Council has to look at the entire City and address streets, and other items. Councilman Swartz said your first priority of sprinkler system and playground is very good and I appreciate what you and the other have done. Councilman Messenger thanked Mrs . Tomek for all the work she has done. City Manager Charles Norwood said if the Park Board can come up with estimated cost, I would like to try for funding from the Parks and Wildlife Grants. 364 Councilman Akin said this park started on a grant from the Parks and Wildlife. This was to be a three stage plan and this was the first part. Mrs . Tomek ask the Council to approach the school about working together on the pool and other projects for the parks . The school has started to work with us this summer , by having the basketball program. Mrs. Tomek also stated that the Council needed to look over the City for more park land. Mayor Pro Tem Naish asked if the subdivisions coming in could give money to go for the parks, instead of donating land for park. Mayor Trimble said he believes the way it is structured, it gives some alternative. Councilwoman Stemple said the plan is very nice but we need to look at what the City can afford with our finances like they are. Mrs. Tomek said I think we have to remember just because we approve this plan, that it is not done immediately. This maybe renamed the 10 year plan, we have to learn to work at one thing at a time. The help we have received from the citizens and the donations from others, is what has put in the playground. The City only paid for the peagravel . Councilman Akin said he feels the swimming pool will be the biggest obstacle. Mrs. Tomek said she would like to see if a questionnaire could go out to ask about the pool and go from there . We had a lot of kids show up for lesson through the YMCA program last year . We had to turn kids down. Councilwoman Stemple asked Mrs. Tomek how large these cities were that were making money on the pools. Mrs . Tomek said they were larger than Wylie. City Manager Charles Norwood suggested a column from the Park Board be put in the next news letter . Councilman Swartz said Council would like to thank you and the Park Board for all the work that has been done. The Council knows the money is not there but do not get discouraged, we want to work with you. Mrs . Tomek said the first Monday in August the Park Board will be asking the Council to serve pancakes from 6:00 A.M. to 9 :00 A.M. for a fund raiser for the park. We will have more details later. 365 AUTHORIZATION FOR STAFF TO PREPARE RFP AND SOLICIT PROPOSALS FOR PROFESSIONAL AUDIT SERVICES FOR FISCAL YEAR 1988-89 : City Manager Charles Norwood said staff is looking for proposals for our audit . Staff has stated that the City has used the same firm for several years . It is to the City ' s advantage to change firms about every four years and provided the firm is doing a good job for you, otherwise change more frequently. Motion was made by Councilman Akin to grant authorization for staff to prepare RFP and solicit proposals for professional audit services for fiscal year 1988-89 . Seconded by Councilman Swartz . The vote was as follows: Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor. This motion carried with all in favor . APPROVAL OF ENGINEERING PROPOSALS AND EMPLOYMENT OF CONSULTING ENGINEER FIRM FOR THE ALIGNMENT AND DESIGN OF A PORTION OF IMPROVEMENTS TO THE WASTEWATER COLLECTION SYSTEM: City Manager Charles Norwood said about one month ago staff submitted a proposal from Shimek, Jacobs & Finklea and Council requested staff to go out for proposals for this project . Staff has received nine (9) proposals and ask that Council look at the estimated cost in making their selection. The nine proposals received were as follows: Hunter Assoc. , Inc. Dallas Est . Cost $63 ,700 . Helmberger Assoc. , Wylie Est . Cost $56 ,795 . Shimek, Jacobs & Finklea, Dallas Est . Cost $85 ,000 . Boyle Engineering Corp. , Dallas Est . Cost $98 ,420 . Maggiore & Assoc. , INc. Arlington Est. Cost $71 ,900 . Gutierrez , Smouse, Wilmut & Assoc. Dallas, Allen Est. Cost $72 ,500 Cummings & Pewitt, Inc. Richardson Est . Cost $64 ,800. Albert H. Halff , Assoc. , Dallas Est . Cost $90 ,000 . Jones & Nuese, Inc. Austin Est . Cost $120,454 . Staff recommends Hunter & Associates, reasoning is due to staying on schedule and beginning work in December, 1989 . 366 Councilman Akin wanted to know if the specs stated the time frame and if all the companies said they could meet this deadline. City Manager Charles Norwood said yes it did and they said they could meet the deadline, but we have to consider the size of the company and their tract record. Councilman Akin said they are new and local and are trying to please the people of Wylie. City Manager Charles Norwood said they are local , we are looking at the connection that Hunter and Associates have with other cities and their staff. Councilman Akin stated that it will be 49 more hours and $7,000 cheaper with Helmberger Firm instead of Hunter Firm. Ron said the hours would vary with each firm. City Manager Charles Norwood said one point the Council needs to recognize is the cost on any project is how well they do their detail work on their specs . City Manager Charles Norwood said he believes the city will get a better deal with going with a firm that has been in the business several years and has worked with cities our size. If the specs are incomplete, then the contracts will take this into consideration when they bid . The City will pay for this in the bid. This is why I like Hunter Assoc. Helmberger I am sure could do a good job, but I feel like the plans themselves would be better done by a firm with more experience. Councilman Akin stated that we have had a lot of those we have done business with before, we just finished one on Birmingham. Some of these people we have already had business with them. Mayor Pro Tem Naish said if we had a time schedule as such that we could go out with this smaller firm, but to stay on schedule we need to use the firm that has experience in this field. Mayor Pro Tem Naish said he would like for us to use the firms and businesses in Wylie when possible. Councilman Messenger stated he was certainly glad last month that Mayor Pro Tem Naish made a motion to table this item, by judging from these proposals, looks like we can save the tax payers some money. Councilwoman Stemple stated that she agrees the company staff is recommending is more established with small cities, although I would have liked to keep the money here in Wylie, but sometimes that is just not possible. 367 Motion was made by Mayor Pro Tem Naish to approve the proposal of Hunter & Associates in the amount of $63 ,7000 . Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - against, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor . This motion carried with six (6) in favor , and one (1 ) against. CITIZEN PARTICIPATION: Donna Dowdy of 404 W. Oak Street, stated the safety of my children has brought me here tonight . The stops signs were moved from Oak to Winding Oaks yesterday, tonight just before we left to come here, there was an accident. I want the signs placed back like they were. City Manager Charles Norwood said he received a call from Mrs. Paschal and until that time , was not aware the signs had been moved . Staff has been instructed to have the signs put back and request the Chief of Police to make a study of the area and see where the signs need to be, and staff will keep the people informed . Mayor Pro Tem Naish said Oak Street is the wider street and is a through street. Possible it should have been a four way stop for a while then remove one of the stop signs. Councilman Swartz said this particular area will be a race track if we leave this street open with no stop signs, staff should put them back like it was . Councilman Messenger said it is residential street and I believe we need to look strongly at four way stops . Councilman Akin said this area is building up and it is very dangerous . COUNCIL DISCUSSION: Councilman Akin stated he was very disturbed with the letter staff received from Mr . Thurman, I thought this problem had been taken care of . Mr. Don White said it was until the last storm and it washed away all of our work. It has been corrected again. Councilman Akin said he had requested an itemized statement from the street program, did we have it yet. There were problems with drainage and other areas that had to be addressed after the contract was let and there was to be money for other items from this bond. Mr . Homeyer said all the problems had been addressed except for putting the Nortex Tank site on line. Councilman Akin said everytime I read the figures on pump and haul it goes up. Does this include the total package. City Manager Charles Norwood said this is the total package and we hope to recover some of the cost if and when growth starts. San Antonio Savings and Loan has said they will put the gravity sewer line through their property, if this happens, it will take off some of the cost. City Manager 368 Charles Norwood said this is tentative but I feel like San Antonio Savings & Loan will go through with it. City Manager Charles Norwood also stated that the city will recover some cost through the pro rata ordinance. Councilman Akin wanted to know if staff had started on the budget. City Manager Charles Norwood said the department heads have to submit to me by noon on Thursday their budgets and then I will submit a budget to Council by the weekend of the retreat . Councilman Akin wanted to know if plans had been made for the out going board members and council members . City Secretary Carolyn Jones, said yes, looking at the first part of August . Councilman Akin wanted to know if this could be moved up. City Secretary Carolyn Jones, said she would try and move the date forward . Councilman Swartz wanted to know if Mr . White had included Elliott Street on his list of streets to be done. Mr . White said yes. Councilman Swartz stated that the Council would like to know how the signs got changed around. City Manager Charles Norwood said he had finally sold his ,... house in Port Neches and will be closing on it this next week, he will be out of town on Monday, July 3 , 1989 . Councilman Messenger wanted to recognize three employees for working at the park, Lewis Barber , Philip Bounds and James Johnson , who put in volunteer hours after their regular working hours. Councilwoman Stemple stated she has had calls about the alleyways and if a fire truck needed to get down them, they could not, also was there a report or anything done on the over lay for Hilltop. City Manager Charles Norwood said 1 1/2" overlay will be approximately $18 ,000 to $20,000 . Councilman Akin wanted to know if the residents would participate. City Manager Charles Norwood said you can not assess property owners for maintenance. Mayor Pro Tem Naish wanted to know if staff needed to put four way stops at these intersections that have been mentioned tonight. Chief Gilmore said the police department was not aware of these signs being changed. Mr . White said the signs appeared we did not install the signs. Mr . White also stated he was not aware that we needed to see the police department before changing any signs. The City crew was not to change any sign except the one on Carriagehouse Way and Oak. A citizen said need to identify the signs with bright color streamers for a few days so people will know it is there. 369 City Secretary Carolyn Jones stated the Council picture will be taken on July 11 , 1989 at 6: 15 P.M. , Council requested this be cancelled . Finance Director James Johnson said at the last meeting the Chamber talked about have the carnival on city property. Council needs to look into amending this ordinance and increasing the insurance from $100,000 to one million dollars . There being no other matters for discussion, a motion was made to adjourn with all in favor. Ch Trimble, Mayor ATTEST: `\`\`�p�U�tO��IU►Iryryn, ` w ems= I Caro yn J e , C ' t Secretary