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08-15-1989 (City Council) Minutes 409 CALLED CITY COUNCIL WORK SESSION AND MEETING - MINUTES AUGUST 15, 1989 The City of Wylie City Council met in a called work session and meeting on Tuesday, August 15, 1989 at 7 : 00 P.M. in the Council Conference Room. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Pat Stemple, Steve Wright, Ortie Messenger , and Jim Swartz , City Manager Charles Norwood, City Secretary Carolyn Jones and Assist. City Engineer Ron Homeyer . Councilman Akin was absent (vacation) . Mayor Trimble called the meeting to order and Councilman Messenger gave the invocation. PRESENTATION BY SHIMEK, JACOBS, FINKLEA ON REGIONAL SEWER SYSTEM: Mr . Carl Shimek and Mr. Ross Jacobs were present to make the presentation. Mr . Shimek said the reason for regional systems is due to the cost for smaller cities to afford and operate treatment plants. Each year the pollution requirements are revised and made a littler harder to comply with. There are four cities involved , Murphy, Wylie, Sachse and Rowlett. There is a total of 34 ,500 acres between these cities and and estimated population of 36 ,000 . If you plan for a period of about 20 years the estimated population is 120 ,000 . The proposed treatment plant would be in Rowlett, there would be a line up Muddy Creek into Wylie and this would also pick up Murphy. The first step is a four million gallon a day plant, run a line to Sachse, take over the debt of the City of Wylie plant, this would be approximately an Eleven Million Dollar project with completion in 1993. The 0 & M of the cities combined into one plant would would amount to $706 ,000 . per year , take population for each city and project it for 1993 , plus P & I would be equal to $1 .08 per gallon, the City of Wylie is currently paying $1 .51 per gallon. Mayor Pro Tem Naish wanted to know if we would keep the old plant when the new one is built . Mr . Shimek said keep it right now as it has been rebuilt recently. This will not be a big savings today but in the future it will be. Councilman Messenger requested cost factors be figured to year 2000/2010 instead of just through 1997 . 410 Mayor Pro Tem Naish asked Mr . Shimek ' s personal opinion of the regional plant vs our plant. Mr . Shimek said it would be to your best interest to plan and go with the regional plant. Mayor Trimble said you have to get all parties involved and committed to the plan. Mayor Trimble also said when you get growth you have to handle the sewer and you have to be ready before you get the growth. Mr . Shimek stated the next step would be to decide if Wylie wants to pursue the Regional concept then set up a meeting with representatives from each City to begin plans. VOLUNTEER DONATIONS ADDED TO WATER BILLS: City Manager Charles Norwood said a copy of what another city has done in receiving donations on their water bills was sent out to each Council Member . Staff would like to set up the water bills for Wylie to have a $1 .00 donation added to the bill for a special park improvement fund . Mayor Pro Tem Naish also stated if someone wanted to volunteer their time to contact City Hall and give the phone number. It was suggested to make up a sample water bill to hand out to Council at the next meeting. Also put a write up in the next quarterly news letter on the possible donations to the park appearing on the water bills in the future. This is to be an item on a future agenda as soon as it is possible. REPORT ON ENGINEERING INVOICE FROM SHIMEK, JACOBS, FINKLEA: City Manager Charles Norwood said he met with Mr. Jacobs a few weeks ago and this was in reference to the bill in excess of the contract amount . Mr. Jacobs said the firm is willing to settle on $26 ,000 . instead of the full $51 ,000 . Mr. Homeyer said the engineering for the force main from Southfork Mobile Home Park to FM 1378 and the force main from existing park lift station to Twin Lakes and pump back to the treatment plant and abandon the park lift station will be covered in the payment for $26 ,000 . Then the engineering firm doing the job will not have to do any work on this part of the project . City Manager Charles Norwood said the point to decide is do we feel we owe this or not . Mayor Trimble said if this can be used and not have to be done again by another firm, I feel we should act in good faith and pay it . City Manager Charles Norwood said he would suggest to go ahead and approve the payment of $26,000 , but wait until we sell the bonds for the construction project to pay the bill . 411 DISCUSSION ON THE 1989/90 BUDGET : City Manager Charles Norwood said this budget , which is the four addition , was discussed at the last meeting . The Council had tied the budget down except for the police department and there was still discussion on 12 hours shifts going to 8 hour shifts. There was discussion of reducing their pay because they would be working less hours . Also discussion on doing away with warrant officer and moving the shift change to October 1. Staff is recommending to go with warrant officer on Oct . 1 and then change the 12 hours shifts to 8 hours shifts in April . If you take the warrant officer out , we loose $50,000 in revenues. Mayor Pro Tem Naish said if you don' t have a warrant officer you do not spend $34,000 so you only loose $16 ,000 in revenues. Mayor Trimble said to forget about the warrant officer and tell us what it will cost to go to the 8 hour shifts . City Manager Charles Norwood said it will take $65,000 for 8 hour shift change to be effective Oct. 1. This budget has it effective April 1 . Councilwoman Stemple wanted to know if we were going to lower the officers pay. City Manager Charles Norwood said he was not recommending a cut in pay. Mayor Pro Tem Naish said to let each officer serve warrants two hours per week. Chief Gilmore said you would not do any good. It would take two hours just to locate the person. You have to have one person stay with this type of work full time. City Manager Charles Norwood said he has a meeting tomorrow night with the officers and they have heard we are cutting their pay when they go to the 8 hour shift . The best thing we can do is settle this tonight. Put the 8 hour shifts into effect April 1 and not cut salaries. Give them from now until April to make their adjustments. Keep the salary same as it is today and go to 8 hours shift and then cut the incentive plan in half . Councilman Messenger said keep the incentive pay and cut the merit pool . City Manager Charles Norwood said the merit and incentive plan are to different plans, you should not cut the merit pool . City Manager Charles Norwood asked the Council to go with the budget as it is , so we can meet with the officers tomorrow night and have answers for them. Tell them their pay will remain the same when they go to the 8 hours shifts some time after January 1st and the incentive plan was lowered, but it is still there. 4 1 2 Mayor Trimble recessed the work session and convened Council - into a called meeting. APPROVAL OF PROFESSIONAL SERVICES FOR RIGHT-OF-WAY ACQUISITIONS FOR WASTEWATER COLLECTION SYSTEM IMPROVEMENTS: Mr. Homeyer stated he received proposals for right-of-way from four firms. They are as follows: Leon Hurse Company $13 ,400 . Rocking B Land Company $16,450. Evaluation Associates $51 ,800 . Simmons/Althoff $63,000 . Mr . Homeyer stated that he checked as many of the references as possible of the two lowest proposals. Both of these firms are highly recommended due to their past work performances. Staff recommends Mr . Leon Hurse to perform the services of right-of-way acquisition agent for the Wastewater Collection System Improvements . Councilman Swartz said he would like to see if Mr . Hurse could acquire the right-of-way needed for the side walks we have talked about . Mr . Homeyer said he could do this, but it would be an additional fee. Councilman Messenger made a motion to hire Leon Hurse --• , Company to acquire the right-of-way acquisitions needed for the Wastewater Collection System Improvements. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Naish - in favor, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor . This motion carried with all in favor . Mayor Trimble recessed the open meeting and convened Council into Executive Session at 9:50 P.M. under the authority of Article 6252-17 V.A.C.S. , Section 2 paragraph "f" regarding Real Estate. Mayor Trimble reconvened Council into o n sion at 10: 06 P.M. and there being no other matters siness, a motion was to adjourn with all in favor . Ch a Mayor ATTEST : , F 'k/ 17\r c �� 'z ./..,/,--idizt/.11 _.. ... / Carol yp- yore s, i ty Secretagy 4;.,✓ o'