08-15-1989 (City Council) Minutes 409
CALLED CITY COUNCIL WORK SESSION
AND MEETING - MINUTES
AUGUST 15, 1989
The City of Wylie City Council met in a called work session
and meeting on Tuesday, August 15, 1989 at 7 : 00 P.M. in the
Council Conference Room. A quorum was present and notice of
the meeting had been posted in the time and manner required
by law. Those present were Mayor Chuck Trimble, Mayor Pro
Tem Bud Naish, Council Members Pat Stemple, Steve Wright,
Ortie Messenger , and Jim Swartz , City Manager Charles
Norwood, City Secretary Carolyn Jones and Assist. City
Engineer Ron Homeyer . Councilman Akin was absent
(vacation) .
Mayor Trimble called the meeting to order and Councilman
Messenger gave the invocation.
PRESENTATION BY SHIMEK, JACOBS, FINKLEA ON REGIONAL SEWER
SYSTEM: Mr . Carl Shimek and Mr. Ross Jacobs were present to
make the presentation. Mr . Shimek said the reason for
regional systems is due to the cost for smaller cities to
afford and operate treatment plants. Each year the
pollution requirements are revised and made a littler harder
to comply with. There are four cities involved , Murphy,
Wylie, Sachse and Rowlett. There is a total of 34 ,500
acres between these cities and and estimated population of
36 ,000 . If you plan for a period of about 20 years the
estimated population is 120 ,000 . The proposed treatment
plant would be in Rowlett, there would be a line up Muddy
Creek into Wylie and this would also pick up Murphy. The
first step is a four million gallon a day plant, run a line
to Sachse, take over the debt of the City of Wylie plant,
this would be approximately an Eleven Million Dollar project
with completion in 1993. The 0 & M of the cities combined
into one plant would would amount to $706 ,000 . per year ,
take population for each city and project it for 1993 , plus
P & I would be equal to $1 .08 per gallon, the City of Wylie
is currently paying $1 .51 per gallon.
Mayor Pro Tem Naish wanted to know if we would keep the old
plant when the new one is built . Mr . Shimek said keep it
right now as it has been rebuilt recently. This will not be
a big savings today but in the future it will be.
Councilman Messenger requested cost factors be figured to
year 2000/2010 instead of just through 1997 .
410
Mayor Pro Tem Naish asked Mr . Shimek ' s personal opinion of
the regional plant vs our plant. Mr . Shimek said it would
be to your best interest to plan and go with the regional
plant.
Mayor Trimble said you have to get all parties involved and
committed to the plan. Mayor Trimble also said when you get
growth you have to handle the sewer and you have to be ready
before you get the growth.
Mr . Shimek stated the next step would be to decide if Wylie
wants to pursue the Regional concept then set up a meeting
with representatives from each City to begin plans.
VOLUNTEER DONATIONS ADDED TO WATER BILLS: City Manager
Charles Norwood said a copy of what another city has done in
receiving donations on their water bills was sent out to
each Council Member . Staff would like to set up the water
bills for Wylie to have a $1 .00 donation added to the bill
for a special park improvement fund . Mayor Pro Tem Naish
also stated if someone wanted to volunteer their time to
contact City Hall and give the phone number. It was
suggested to make up a sample water bill to hand out to
Council at the next meeting. Also put a write up in the
next quarterly news letter on the possible donations to the
park appearing on the water bills in the future. This is to
be an item on a future agenda as soon as it is possible.
REPORT ON ENGINEERING INVOICE FROM SHIMEK, JACOBS, FINKLEA:
City Manager Charles Norwood said he met with Mr. Jacobs a
few weeks ago and this was in reference to the bill in
excess of the contract amount . Mr. Jacobs said the firm is
willing to settle on $26 ,000 . instead of the full $51 ,000 .
Mr. Homeyer said the engineering for the force main from
Southfork Mobile Home Park to FM 1378 and the force main
from existing park lift station to Twin Lakes and pump back
to the treatment plant and abandon the park lift station
will be covered in the payment for $26 ,000 . Then the
engineering firm doing the job will not have to do any work
on this part of the project .
City Manager Charles Norwood said the point to decide is do
we feel we owe this or not .
Mayor Trimble said if this can be used and not have to be
done again by another firm, I feel we should act in good
faith and pay it .
City Manager Charles Norwood said he would suggest to go
ahead and approve the payment of $26,000 , but wait until we
sell the bonds for the construction project to pay the bill .
411
DISCUSSION ON THE 1989/90 BUDGET : City Manager Charles
Norwood said this budget , which is the four addition , was
discussed at the last meeting . The Council had tied the
budget down except for the police department and there was
still discussion on 12 hours shifts going to 8 hour shifts.
There was discussion of reducing their pay because they
would be working less hours . Also discussion on doing away
with warrant officer and moving the shift change to October
1. Staff is recommending to go with warrant officer on Oct .
1 and then change the 12 hours shifts to 8 hours shifts in
April . If you take the warrant officer out , we loose
$50,000 in revenues.
Mayor Pro Tem Naish said if you don' t have a warrant officer
you do not spend $34,000 so you only loose $16 ,000 in
revenues.
Mayor Trimble said to forget about the warrant officer and
tell us what it will cost to go to the 8 hour shifts . City
Manager Charles Norwood said it will take $65,000 for 8 hour
shift change to be effective Oct. 1. This budget has it
effective April 1 .
Councilwoman Stemple wanted to know if we were going to
lower the officers pay. City Manager Charles Norwood said
he was not recommending a cut in pay.
Mayor Pro Tem Naish said to let each officer serve warrants
two hours per week. Chief Gilmore said you would not do any
good. It would take two hours just to locate the person.
You have to have one person stay with this type of work full
time.
City Manager Charles Norwood said he has a meeting tomorrow
night with the officers and they have heard we are cutting
their pay when they go to the 8 hour shift . The best thing
we can do is settle this tonight. Put the 8 hour shifts
into effect April 1 and not cut salaries. Give them from
now until April to make their adjustments. Keep the salary
same as it is today and go to 8 hours shift and then cut the
incentive plan in half .
Councilman Messenger said keep the incentive pay and cut the
merit pool . City Manager Charles Norwood said the merit and
incentive plan are to different plans, you should not cut
the merit pool .
City Manager Charles Norwood asked the Council to go with
the budget as it is , so we can meet with the officers
tomorrow night and have answers for them. Tell them their
pay will remain the same when they go to the 8 hours shifts
some time after January 1st and the incentive plan was
lowered, but it is still there.
4 1 2
Mayor Trimble recessed the work session and convened Council -
into a called meeting.
APPROVAL OF PROFESSIONAL SERVICES FOR RIGHT-OF-WAY
ACQUISITIONS FOR WASTEWATER COLLECTION SYSTEM IMPROVEMENTS:
Mr. Homeyer stated he received proposals for right-of-way
from four firms. They are as follows:
Leon Hurse Company $13 ,400 .
Rocking B Land Company $16,450.
Evaluation Associates $51 ,800 .
Simmons/Althoff $63,000 .
Mr . Homeyer stated that he checked as many of the references
as possible of the two lowest proposals. Both of these
firms are highly recommended due to their past work
performances. Staff recommends Mr . Leon Hurse to perform
the services of right-of-way acquisition agent for the
Wastewater Collection System Improvements .
Councilman Swartz said he would like to see if Mr . Hurse
could acquire the right-of-way needed for the side walks we
have talked about . Mr . Homeyer said he could do this, but
it would be an additional fee.
Councilman Messenger made a motion to hire Leon Hurse --• ,
Company to acquire the right-of-way acquisitions needed for
the Wastewater Collection System Improvements. Seconded by
Councilman Swartz . The vote was as follows : Mayor Trimble
- in favor, Mayor Pro Tem Naish - in favor, Councilman
Swartz - in favor , Councilman Wright - in favor , Councilman
Messenger - in favor, and Councilwoman Stemple - in favor .
This motion carried with all in favor .
Mayor Trimble recessed the open meeting and convened Council
into Executive Session at 9:50 P.M. under the authority of
Article 6252-17 V.A.C.S. , Section 2 paragraph "f" regarding
Real Estate.
Mayor Trimble reconvened Council into o n sion at 10: 06
P.M. and there being no other matters siness, a motion
was to adjourn with all in favor .
Ch a Mayor
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