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09-19-1989 (City Council) Minutes 441 CALLED CITY COUNCIL WORK SESSION MINUTES SEPTEMBER 19, 1989 The City of Wylie City Council met in a called session on Tuesday, September 19, 1989 at 7 :00 P. M. in the Council Conference Room of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Naish, Council Members Pat Stemple, Ortie Messenger , Jim Swartz , Steve Wright, and John Akin, City Manager Charles Norwood, City Secretary Carolyn Jones, Assist. City Engineer Ron Homeyer , City Attorney Rob Dillard. Mayor Trimble called the meeting to order and Councilwoman Stemple gave the invocation. DISCUSSION OF PROPOSAL FROM SAN ANTONIO SAVINGS AND LOAN RELATIVE TO WASTEWATER COLLECTION SYSTEM: City Manager Charles Norwood said staff has been in touch with San Antonio Savings & Loan regarding the sewer line through their property. The proposed agreement going to San Antonio Savings and Loan is as follows: 1. The construction cost to be incurred and paid by San Antonio Savings Association (SASA) for the entire project, both on-site and off-site, shall not exceed $441 ,280.00 . All engineering fees shall be borne by SASA. 2. The proposed sanitary sewer line will be designed and constructed by SASA in accordance with the City of Wylie (the City) Subdivision Standards and as approved by the City. The sanitary sewer line extension (the Project) will consist of approximately 5,100 linear feet (l .f. ) of 18 inch diameter and approximately 2 ,000 l .f . of 15 inch diameter gravity flow sanitary sewer line, from the SASA property' s north property line to SASA property' s south property line. In addition, the Project will include approximately 3 ,100 1 .f . of 18 inch diameter gravity flow sewer line off-site from the SASA property' s south property line, to the City' s proposed manhole adjacent to the St. Louis, Southwestern Railway Company' s railroad track R.O.W. at the point where it intersects Muddy Creek. SASA will be reimbursed by the City for all of its off-site construction costs , plus eight percent (8%) annual simple interest from pro rata payments collected by the City from the third parties who wish to develop the property, through which the off-site sewer was extended by SASA over a period of ten (10) years from the date of completion and acceptance 442 of the project by the City. In the event that no, or only a ,. portion of the pro rata payments are collected by the City from the third parties who would develop or developed a portion of the property through which the off-site sewer was extended by SASA during the ten (10) year period, then the City' s obligation to reimburse SASA for the cost of the off- site sewer construction shall terminate and no further payments will be due SASA. City Manager Charles Norwood stated that SASA originally requested 10% interest and staff has changed this to 8% simple interest . City Manager Charles Norwood stated in theory the City will be out no money, the City will pay only when a third party ties onto the line and at that time the City will collect the interest also. Mayor Pro Tem Naish wanted to know when Newport Harbour ties onto the line can they be charged for the pro rata share. City Manager Charles Norwood said when Newport Harbour ties on, the City will collect their pro rata but it will come to the City. City Manager Charles Norwood stated that SASA will have to provide all easements on their property and the City will have to provide easements on the off-site area. There is one easement needed, from the Matthews property. Estimated cost for this project will be $441 ,280 .00 . 3 . All easement descriptions required for the off-site portion of the project shall be furnished to the City by SASA. The acquisition of the said easements shall be the responsibility of the city, including any and all costs. SASA shall be provided right of access, ingress and egress across such property, along with the right to construct the improvements over, under and through such property. 4. The City shall provide SASA, in writing , a guaranteed commitment to accept all domestic wastewater, as defined by the City of Wylie Industrial Waste Ordinance No. 86-80 as amended now and in the future, generated by the development and improvement of the SASA property based upon the current zoning, including SASA' s successors or assigns. SASA will in turn grant the city the necessary easements to accommodate said sewer line over , under and through the SASA property. City Manager Charles Norwood stated that staff has added the work domestic in front of wastewater . 443 5 . The City will waive the Muddy Creek Lift Station District Fee in the amount of $165 .00 per equivalent residential unit (default 4 units per acre for non- residential zoned property) for all of the SASA property which is contained within the current natural drainage basin through which the gravity sewer line is planned to be constructed (approximately 430 acres which is equivalent to $283 ,800 .00 in fees) . This fee waiver includes an expense of $35.00 out of the $165.00 per equivalent residential unit which would be collected for the expense of constructing the major lift station which will serve this lift station district that has been waived, as well in appreciation of the advance participation by SASA by constructing the project before the need exists for sewer service. City Manager Charles Norwood stated that SASA is just saying that they do not want to pay twice. 6 . All documentation evidencing this agreement shall require the approval of SASA and its legal counsel as well as a majority of the City Council of the City as evidenced through a Council Resolution. City Manager Charles Norwood said before the City looses the agreement Council should consider the 10% instead of 8% interest. Staff recommends this agreement and would like to send it to FDIC and get the project started. Mayor Pro Tem Naish said to stipulate a completion date. City Manager Charles Norwood said we can add this to the agreement, to start this project as the City starts their portion and be completed by Nov. , 1990 . Mayor Trimble recessed the work session and convened Council into executive session at 7: 40 P.M. under the Authority of Article 6252-17 V.A.C.S. , Section 2 paragraph "e" consultation with attorneys - delinquent tax cases and other pending litigations; and paragraph "g" personnel matters - policies and paragraph "f" real estate - appraisals for easements for wastewater collection system improvements. Mayor Trimble reconvened Council into open n a :25 P.M. There being no other matters of ion, a..--m6ion was made to adjourn with all in favor @uck Trimble, Mayor ATTEST :EE 401,40 -,/ '37EAL Caroly+n—J{�pines , r .Cf y Secretary /jf / fl h