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01-08-1991 (City Council) Minutes ? 5 ? CITY COUNCIL MEETING MINUTES JANUARY 8, 1991 The City of Wylie City Council met in regular session on Tuesday, January 8, 1991 at 7 :00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor John Akin, Mayor Pro Tem Don Hughes , Council Members Percy Simmons , Chuck Wible, Steve Wright, William Martin, and Pat Stemple (arrived late) and City Manager Bill Dashner , City Secretary Carolyn Jones, City Engineer Paul Beaver . Mayor Akin called the meeting to order and Rev. Blakey gave the invocation, which was followed by with the Pledge of Allegiance. APPROVAL OF MINUTES OF NOVEMBER 27TH AND DECEMBER 5 , 1990 COUNCIL MEETINGS: There being no corrections or additions to the minutes, a motion was made by Mayor Pro Tem Hughes to approve the minutes of the November 27th and December 5th meetings as submitted . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . UNITED STATES ENVIRONMENTAL ISSUES IN THE CITY OF WYLIE: Mr . Regan Broyles of EPA Regional Office in Dallas, stated that the project of Chemical Recycling Inc. , is in the clean up stage and is being done by companies responsible for the problem. They only site with contamination is on the property site, not on other properties. The studies have not been completed as there will be water test done prior to completion. Mrs . Cheryl Edwards of 613 Andersonville Ln . asked a question regarding the metals in the creek bed that takes water run off from Chemical Recycling . Mr . Broyles replies that as of this date there was no signs of contamination in this area . FINANCIAL REPORT FOR PERIOD ENDING 11/30/90 , SECOND MONTH FY91 : At the end of the second month the City has received $748,585 in revenues. For the same time frame the City has expended $740 ,405. The City has received 12 .57% of the projected revenues and spent 12 .43% of the projected budget. Through the first two months the City has collected $8 , 180 more than it has spent. 258 CITY OF WYLIE INVESTED FUNDS AS OF NOVEMBER 30, 1990 AND UNINVESTED BALANCES IN OPERATIONAL ACCOUNTS AS OF DECEMBER . 27, 1990 : The City has to date $2 ,626,332 .45 in invested funds, of which some are restricted and some unrestricted . The City has $1,034 ,241 .59 in uninvested funds (25 operational accounts) . The total of invested and uninvested funds for the City is $3 ,660,574.04 . BONDED INDEBTEDNESS AND DEBT SERVICE REQUIREMENTS BASED ON BONDS AS OF SEPTEMBER 30, 1990: The City has a bonded indebtedness of $17 ,579,131 as of September 30, 1990 . This February, the City must make a debt service payment of $680,477 . 25. During this year, the City will make a total debt service payment of $1 ,300,000 . The City acquired 50% of this debt 1988 . Of the total amount of debt service, $5,375 ,000 occurred from 1988 to 1990 . 1988 CERTIFICATES OF OBLIGATION AND THE ASSESSMENT STREET PROGRAM AND CONSIDER ASSESSMENT LIST OF PAYMENTS AND NONPAYMENTS: In 1988 $1 ,275,000 . worth of bonds were issued for major street construction. There were 56 property owners assessed which totaled $198 ,887 . 83 . To date only 13 property owners have paid the assessment for a total amount of $83,011.45 leaving a balance to be collected in the amount of $115,876 .38. This City is making every effort to collect these assessments, and are not permitting transfer of property till the assessments have been paid . -^°^ SPECIAL AUDIT REPORT ON 1990 $3 ,500,000 CERTIFICATE OF OBLIGATIONS FOR SEWER LINES CONSTRUCTION - LANDFILL CLOSURE - SERVICE CENTER - ANIMAL SHELTER RELOCATION AND AUDITED BALANCE: There was $3 ,500 ,000 Certificate of Obligations issued for three sewer lines estimated cost $2 ,000 ,000 . The cost of sewer line #1 $745,374 .25 , sewer line #2 $913,653 .32 and sewer line #3 $294,000 .00 for a total cost of $1,953 ,027 .57 . This leaves a balance as of December 26th of $411 ,000 . The line for Newport Harbor is approximately $294 ,000 , with sewer line #1 & 2 final payments in the amount of $165 ,000 leaves a negative balance of $48,000 .00 . There was $1,500,000 allocated to relocate the service center and animal shelter. Balance as of December 26th was $1,497, 113 . taking the negative balance of $48, 000 . out will leave a balance of $1 , 449,113. 00 . All interest on the original bonds went back into the account . BALANCE IN ACCOUNT FOR 1988 CERTIFICATE OF OBLIGATIONS IN THE AMOUNT OF $1 ,275,000 WHICH IS STREET RECONSTRUCTION FUND ACCOUNT: There was approximately $700 ,000 of the $1 ,275 ,000 was used to do Birmingham Street, Ballard Street and Callie Court. These bonds were issued and were suppose to be partially paid back through assessments on the effected property owners . There has been only 13 property owners that have paid their assessments, and there were 56 property ? 9 owners assessed. The remaining portion of this bond money was used for water and sewer improvements and engineering which was approximately $575 ,000 . Debt service on these bonds has been absorbed by general City revenue. On September 30 , 1990 the City had in the Street Reconstruction Fund account $133 ,553 . This account has absorbed the eight (8) major street programs and as of December 26th there was a balance of $27 ,903 in this account. Also , Akin Lane is being done with $45,000 Perimeter Street Funds and the balance in this account. APPEAL REQUESTED BY MR. GILBERT WELCH ON DENIAL OF HIS CLAIM OR--$35,328 .00 FOR SEWER LINE EASEMENT SODDING IN 1989 AFTER THE CITY HAD PAID MR. WELCH ,a4 ,024 . 00 FOR EASEMENT RIGHTS: Mr . Welch had originally requested $35 ,328 .00 in a claim against the City. The City Council has approved a $5 ,500 cost figure that will seed the easement area where the sewer line was placed. Mr . Welch was also paid $4 ,024 .00 for this easement. Mr . Gilbert Welch 501 Lake Ranch Lane stated he had problems with the contractor , cut fences and did not replace or repair them. Mr . Don White and Mr . Ray Cory tried to talk with the contractors to get these things taken care of . The contractors left large holes open and this was very dangerous for my horses . Much of this claim is toward the contractor not the City. A motion was made by Councilman Simmons to table this item with instructions for the City Manager to try and work this problem out . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . SPECIAL REPORT FY90_ AUDIT ON PERIMETER STREET FUND ACCOUNT: The FY90 audit indicates that at the close of business on September 30 , 1990 the City had a balance of $373 ,601 in the Perimeter Street Fund. As of December 26th there was a balance of $339,752 . These monies are earmarked and can only be used for designated streets and areas such as Akin Lane. FUNDING ALTERNATIVE FOR $80 ,000 SHORTFALL OF COLLIN COUNTY ON TOTAL FUNDING FOR BROWN STREET/MCCREARY ROAD PROJECT: The estimated total of Brown St . and McCreary Road is $911,882 . , there is available cash in the amount of $825 , 000 from Collin County 1983 Bond monies, plus a refund from Sanden RR crossing in the amount of $12 ,488 , and estimated contractor Mobilization cost for Brown St . is $6,000 . This is a total of $80 , 394 . If Council will approve the moving of $80 ,000 . from the Perimeter Street Fund to Street ? 6 0 Reconstruction Fund with the stipulation that this will be -.., paid back within one year, then this project can move forward. A question was brought up concerning the borrowing of funds from one special account for another special account . A motion was made by Councilman Simmons to approve the transfer of funds from Perimeter Street Fund in the amount of $80, 394 . and to pay this amount back by October 1, 1991 if approval comes from City Attorney. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with six in favor , and one against . SPECIAL REPORT ON BALANCE OF 1988 $200 ,000 CERTIFICATE OF OBLIGATIONS TO BE USED ON RIGHT OF WAY ACQUISITION FOR THE INSTALLATION OF THREE (3) NEW MAJOR SEWER LINES: In 1988 $200 ,000 worth of Certificates of Obligations were issued to acquire Right of Way for the three (3) major sewer lines to get the City off of Pump and Haul process. Of this $200 ,000 , $196,000 was used to acquire right of ways for the first two (2 ) major sewer lines. There is approximately $4 ,000 left to acquire all easements on the Newport Harbor Sewer line. WE have 13 easements to acquire on this line. We are currently paying about $500 .00 per easement. The reason there is not enough money for the remaining easements is that payment for the first easements were twice the amount of their appraised value. FINAL ACCEPTANCE OF MUDDY CREEK INTERCEPTOR SEWER LINE CONSTRUCTED BY PATE AND PATE AND AUTHORIZE FINAL PAYMENT PENDING COMPLETION OF FOUR MINOR CLEANUP AREAS : The Consulting Engineer and the City Engineer have stated that this line is complete except for four clean up areas. This will be done when dry weather comes. This contract totaled $745,374 .25. The final payment request is in the amount of $58, 840 ,43 . The City is holding back $5,200 to seed the Welch property in the Spring of 1991 . Staff recommends that Council authorize final payment and direct the City Manager to hold the check until the four minor cleanup problems are finished . A motion was made by Councilman Simmons to table this item. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor to table. CONSIDER SCREENING PROCESS FOR THE SELECTION OF A FULL TIME IN-HOUSE CITY ATTORNEY: Staff has published a job announcement for position of City Attorney. The City Charter stipulates that the City Attorney will be hired by the Council in consultation with the City Manager. The City 3 Council needs to decide whether to review and study all resumes or have the City Manager screen to select three or four applicants for face to face interviews . A motion was made by Councilman Simmons to table this item. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor to table. RENEWAL OF EMPLOYEE GROUP HEALTH/LIFE INSURANCE WITH BLUE CROSS BLUE SHIELD OF TEXAS: The City has received a new rate structure for another year , beginning February 1 , 1991 from Blue Cross Blue Shield of Texas. This rate structure does allow for a 15% increase for employees and for dependent coverage. The City is currently paying for employees insurance and $70 .00 per month for dependent coverage. Staff recommends renewal of the group health/life insurance with Blue Cross Blue Shield, with rate for employee $152 .31 per month ( includes health, dental prescription card and life) and the rate for dependent coverage is $280.95 includes health, dental and prescription card) per month. This increase is 5% to 10% lower than other cities are getting on their renewals . A motion was made by Mayor Pro Tem Hughes to approve the group health/life insurance with Blue Cross and Blue Shield for period from February 1 , 1991 through January 31, 1992 . Seconded by Councilman Wible. The vote was as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor. COMPLETE APPOINTMENTS TO WYLIE MASTER PLAN/GOALS COMMITTEE: Councilwoman Stemple nominated James Deihl , Frances J. Norris , and Jayne Taylor . Councilman Wible nominated Reta Allen. A motion was made by Councilman Martin to appoint the citizens listed above to the Wylie Master Plan/Goals Committee. Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . CONSIDER REGULAR MONTHLY MEETING WITH COLLIN COUNTY COMMISSIONERS COURT (MONTHLY COORDINATION MEETING) : Mr . Jerry Hoagland has called and requested a meeting on January 22 , 1991 at 12 :00 A.M. (noon) at the Steak House . Staff will need to know how many will be attending this meeting in order to make the arrangements . A motion was made by Mayor Pro Tem Hughes to have monthly coordination meetings with 264 Collin County Commissioners Court . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor. REPORT ON NEGOTIATIONS WITH TCI CABLEVISION ON NEW FRANCHISE AGREEMENT : Staff has met with Mr . Charles Hembree, State Manager of TCI Cablevision of Texas, Inc. After our discussion, it was decided to draft a new Franchise Agreement that would be in full compliance with Cable Television Communication Act of 1984 . Mr. Hembree has agreed to increase the franchise fee from 3% to 5% and to extend the franchise fee to cover all programs not just basic services. This will generate significantly more revenue from the present. This Franchise Agreement will be presented to Council on January 22, 1991 and Mr . Hembree will be present for the meeting. DESIGNATION OF AN ACTING CITY MANAGER IN COMPLIANCE WITH THE CITY CHARTER: Article 4 , Section 1 , Subsection D of the City Charter stipulates that the City Manager, shall within thirty days of taking office, file with the City Secretary an alternate to perform the duties of the City Manager in the case of his absence or disability. The City Council shall ratify the City Manager' s designated alternate. City Manager Bill Dashner stated his designee is Mrs . Carolyn Jones. A motion was made by Mayor Pro Tem Hughes to approve Carolyn Jones, as the designee of Acting City Manager as addressed in the City Charter. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible - against, Councilman Martin - in favor , Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with Five (5) in favor and two (2 ) against . APPROVAL OF AGREEMENT AND MEMORANDUM OF UNDERSTANDING BETWEEN WYLIE DEVELOPMENT CORPORATION, INC. AND THE CITY OF WYLIE: There are eight (8) different type services to be provided by the City in this agreement. The are as follows : 1. 20 X 25 office in City Hall and regular janitorial services and utilities at a cost of $50. 00 per month. 2 . Telephone and fax service, cost is whatever the usage is, based on bills remitted from GTE and in house fax fee. 3 . Full time receptionist and full time secretarial services at NO CHARGE. 4. Conference Room, City Council Chamber usage - NO CHARGE 5 . Accounting Service - fee would be whatever would be charged by City' s accounting firm. 6 . Bookkeeping services provided by City of Wylie, through Finance Director at NO CHARGE. 7 . Purchasing services through the City' s Purchasing Agent at NO CHARGE. 8 . Mail Services - cost is whatever the mail usage would be. Staff recommends approval . A motion was made Councilman Martin to approve the above Agreement of services. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . Mayor Akin called for a five (5 ) minute break , and when Mayor Akin reconvened the meeting Citizen Participation was moved forward on the Agenda to this point. CITIZEN PARTICIPATION : Mayor Akin invited the Citizens of Wylie wishing to address the Council to come forward, to state their name and address for the record and to keep their comments to within five (5) minutes. Mr. James Johnson, former Finance Director , spoke to the Council regarding his termination and presented Mayor Akin with a letter requesting a public hearing. Mr . Bud Naish of 516 Rustic Place, addressed the Council concerning Mr. Johnson' s termination. Mr . Jesse Vance of 502 S. Jackson addressed the Council on items for the Agenda . Councilman Wible requested the following items be on the next agenda, Volunteer Firemen that were dismissed be re- instated and a lease Agreement with WSA for usage of Akin Pavilion for $1.00 per year . Mr . Glen Edwards of 613 Andersonville addressed the Council regarding City Manager and two Council Members leaving the meeting . Mr . Marvin Carlisle addressed the Council of problems and concerns of the City and WSA. Mr . George Fournier of 53 Gary Way addressed the Council on changing meters out at Southfork Mobile Home Park. 266 Mrs . Wanda Ellis of 511 Hilltop spoke in favor and the City Manager and the work he has done. Mrs. Cheryl Edwards of 613 Andersonville addressed the Council on what she has tried to do for the City of Wylie regarding environmental issues. Mr . Choya Tapp addressed the Council about things he did not approve of . There being no one else wishing to addressed the Council , Mayor Akin closed Citizen Participation and moved back to the regular agenda. STATUS REPORT ON INGRESS/EGREE TO HIGHWAY 78 FOR BROOKSHIRE, ECKERD AND THE HOSPITAL: City Manager Bill Dashner stated that negotiations continue on trying to find an equitable solution to this issue. The City has been meeting with the hospital officials and representatives from Brookshire, however, a final agreement has not been met. The hospital has sent an Agreement to Brookshire' s for approval with the following stipulations, but it has not been signed: 1. Brookshires will commit to expend all monies necessary to grade and widen the hospital ' s existing private road to 70 feet and will construct raised concrete medians along the length of the road in order to separate ingress and egress to both properties. All final plans for this to be approved by the Hospital. 2 . Brookshires will commit in writing to fully support the hospital ' s need for an I-78 curb cut and stacking lanes at its main entrance just south of the private road entrance to handle at least three (3) cars and this support will include, at a minimum, written correspondence supporting the hospital ' s need for the I-78 curb cut and stacking lands and trip (s) to the local and state offices and hearings by an officer of Brookshires whenever reasonably requested by the Administrator of the hospital . 3 . Brookshires will commit to paying monetary penalties if any Brookshires employees are vendors/suppliers use any of the hospitals driveways or parking lots for ingress and egress. As stated before, this agreement has not been signed . TEXAS DEPARTMENT OF HEALTH RESPONSE TO PHASE II TESTING AND MONITORING AT LANDFILL LOCATION: Mr . David Bauchanan from the State Health Department reported on October 17 , 1990 Texas Health Department requested a number of items to be done at the Landfill . All of these things have been taken care of and has given the okay to plug several wells and drill the new wells. 267 City Manager Bill Dashner stated that the response received from the Texas Health Department on our progress in testing and monitoring the landfill site, is a very positive report and State Department has stated "appreciates the diligent with which the City and consultants have pursued this requirement . PAYMENT OF CLAIM FOR NOVEMBER SERVICES TO JONES & NEUSE FOR PHASE II LANDFILL TESTING AND MONITORING: This claim is in the amount of $5,611 . 13 and is for services performed at the landfill as a part of the closing procedures required by the State Health Department and State Water Commission. A motion was made by Councilman Martin to approve the payment request for Jones & Neuse for Phase II Landfill testing and monitoring in the amount of $5,611 . 13 . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes- in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor . CONSIDER SELECTION OF OPTIONS PRESENTED BY NORTH TEXAS MUNICIPAL WATER DISTRICT ON CONSTRUCTION OF REGIONAL WASTEWATER TREATMENT PROGRAM: North Texas Municipal Water District has requested the City to select a program for the construction of a Regional Wastewater Treatment Plant construction program. There are four options available for Wylie , Murphy, Sachse, Rowlett and Garland. There are two phases, Option One- A. is to work only as an advisor to all cities in developing an acceptable new contract for service with Garland; B. work with Muddy Creek Steering Committee on an organization and contract for construction and operation of a plant on Muddy Creek to serve Wylie, Murphy , Sachse and Rowlett; C. work with Sachse and Rowlett for construction and operation of a plant on Muddy Creek; D . work only with the cities of Wylie and Murphy for a future plan on Muddy Creek and Option two - funding - A. pro-ration based on 1990 census population; B. pro-ration based on wastewater flows ; and C. equal percentage based on number of participating cities. A motion was made by Councilman Wright to approve Option One, Item B - to work with Muddy Creek Steering Committee on an organization and contract for construction and operation of a plan on Muddy Creek to serve Wylie, Murphy, Sachse, and Rowlett and Option Two Item B - pro-ration based on wastewater flows. This motion died for lack of a second. A motion was made by Councilman Simmons to approve Option One, Item B - to work with the Muddy Creek Steering Committee on an organization and contract for construction and operation of a plant on Muddy Creek to serve Wylie, Murphy, Sachse, and Rowlett and Option Two, Item A Pro- 268 ration based on 1990 census population . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with six (6) in favor, and one (1 ) against . CONSIDER INSTALLATION OF STOP SIGNS ON WINDING OAKS AT ANN STREET AND WINDING OAKS AT KATHY STREET: The City staff has received formal request from citizens in the above referenced area. The citizens have requested that the City consider installation of stop signs at the above referenced intersections . A study has been done by the Police Department and Public Works Department and results are that these two intersections should have stops signs installed. This would be beneficial and would help slow traffic to the 30 miles per hour speed limit . Staff recommends approval in compliance with Section 17 . 13 of the City of Wylie Ordinances . A motion was made by Councilman Martin to approve the installation of stop signs on Winding Oaks at Ann Street and Winding Oaks at Kathy Street . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor. CONSIDER FINAL PAYMENT AFTER TERMINATION TO SHIPLEY AND INHOFE : This final pay request is in the amount of $2 ,501 .38. A motion was made by Mayor Pro Tem Hughes to approve the final payment request in the amount of $2,501.38 to Shipley and Inhofe. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . CONSIDER CONTRACT FOR AMBULANCE SERVICE BETWEEN CITY OF WYLIE AND A-1 AMBULANCE SERVICE INC. : This contract has been reviewed by the City Attorney and calls for $128 ,400 subsidy per year . The term of this contract is from December 15, 1990 to December 15, 1992 . All provisions have been complied with by A-1 Ambulance Service, Inc. Staff recommends approval . A representative from Central Ambulance requested to address the Council . It was stated that the Council did not interpret the Central Ambulance bid as it should have been. This bid was on a higher grade level than what you have accepted and therefore was a large subsidy. It was noted for record that the bid award has already been 269 made and this was action to finalize the contract with the ambulance service that was awarded the bid. A motion was made by Mayor Pro Tem Hughes to approve the contract with A-1 Ambulance Service, Inc. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - against, Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor and Councilman Simmons - in favor. This motion carried with five (5) in favor , and two (2) against. ACQUISITION OF THREE (3 ) CONSTRUCTION EASEMENTS FOR THE SANITARY SEWER LINE TO NEWPORT HARBOR ESTATES AND PROGRESS REPORT ON THE REMAINING TEN (10I- The City to date has acquired thirteen construction easements in order to lay the sewer line to Newport Harbor Estates . The three easements before Council today are: 1 . Mr . Bob McBride - $650 .00 2 . Mr . Dean Raynor - $500 .00 3 . Mr . Terie Jones - $500 .00 This leaves the City with ten more easements to acquire. Of these ten (10) , seven (7 ) are out for signatures, two (2) are still working with tenants. One (1) easement is presenting problems that is the one controlled by Mr . C. T. Beckham and Michael Singletary. A motion was made by Councilman Simmons to accept the three easements listed for construction of the sewer line to Newport Harbor . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor . METHOD OF FUNDING FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS IN COMPLIANCE WITH THE AGREEMENT WITH NORTH TEXAS MUNICIPAL WATER DISTRICT: The City Council authorized improvements to the wastewater treatment plant operated by North Texas Municipal Water District . At the time the Council approved this expense of $72 ,100 no funding source had been identified. North Texas Municipal Water District is requesting that these funds be transferred as soon as possible. After discussion with the City' s financial advisor , First Southwest Co. , staff is recommending this sewer system improvement be paid for out of funds available in the 1990 $3 . 5 million issuance. There is currently a balance in this account of $1 .5 million. Motion was made by Councilman Simmons to approve the funding 270 of $72 ,100 to North Texas Municipal Water District for sewer improvement out of the funds from the $3 . 5 million issuance. Seconded by Mayor Pro Tem Hughes. The vote was as follows: Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with six (6) in favor and one (1) against. APPROVAL OF PHASE 1 CAPITAL STREET IMPROVEMENT PROGRAM AND AUTHORIZE SEAL COATING BASED ON ANNUAL BID COST AND APPROVE INVENTORY OF STREETS TO BE IMPROVED: In the FY91 budget the Council allocated $55,000 for asphalt and $31,940 for emulsion. Staff is recommending to Council , authorization for $40 ,000 from asphalt account and $30,000 from emulsion account in order to do $70 ,000 worth of seal coating of streets . The annual asphalt bid the City received was from Bolin Construction Company at $2 .50 per square yard. There is a schedule that will be followed on the streets to have seal coating which was based on usage and condition. A motion was made by Councilman Simmons to approve the Phase 1 Capital Street Improvement Program. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with six (6) in favor, and one (1 ) against. RESULTS OF TESTS CONDUCTED ON SERVICE CENTER UNDERGROUND STORAGE TESTS: On December 17th Petro/Chem Environmental Services tested all the piping on the underground gasoline storage tanks. The test results indicated there is no leakage . This positive result means that the City is in compliance with State and Federal laws until October 26, 1991 in which financial responsibility regulations which apply to the City' s four tanks goes into effect. The cost of this testing was $600 .00 . CONSIDER WATER CONSUMPTION AT SOUTHFORK MOBILE HOME PARK AND AVERAGE MONTHLY BILLING AND CONSIDER AUTHORIZING PLACEMENT OF TWO (2) MASTER METERS: The previous twelve (12) months showed a total water consumption for Southfork Mobile Home Park of 30,852, 847 gallons . For water only we billed $94, 337.91 with a total water/sewer/trash bill of $254 ,562 .49 . Based on 780 trailers, the average water usage (monthly) per trailer 3 ,296 gallons with average monthly bill per trailer of $10 .08 for water only and average monthly bill per trailer of $27 .20 for water/sewer/trash. After reviewing all the files and the problems that have been brought before Council , staff recommends the following : "The owner of the Park be notified that two (2) four inch (4) master meters will be installed and that he will be responsible for payment of all metered water to the Park. 271 ... The owner can purchase the 780 meters from the City or have the option to purchase and install his own meters. The owner will be responsible for collection of all water bills not the City. All individual meter deposits should be returned to residents. It is estimated that the City is losing approximately $85,000 per year in unrecorded water loss, data processing time, manpower , materials and effort and distance from the City dedicated to these 780 meters located on private property. The City should have a consistent policy on Mobile Home Parks, not make an exception for Southfork Mobile Home Park" . A motion was made by Councilwoman Stemple to approve the two (2) four (4) inch master meters at Southfork Mobile Home Park and give the owner the option of buying the meters from the City or purchasing new meters elsewhere. Seconded by Councilman Simmons. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor, Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor . CONSIDER SEALED BIDS ON PURCHASE OF LAND FOR FUTURE SITE FOR CITY ' S SERVICE CENTER: A motion was made by Councilman Wible to table this item. Seconded by Councilman Simmons. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor to table. There being no other items of business, a motion was made to adjourn at 11 :55 P.M. /1 / 12/72X----- . ) John W. Akin , Mayor ,- ATTEST: ,<< ,;;,. (:2 cet? ; f4) „.:-. ,, ,-'.:-. r: i za Carolyn es ,' ty Secretary SEAL 1 =