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01-22-1991 (City Council) Minutes 27 ( CITY COUNCIL MEETING .. _ MINUTES JANUARY 22, 1991 The City of Wylie City Council met in regular session on Tuesday, January 22 , 1991 at 7: 00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor John W. Akin, Mayor Pro Tem Don Hughes, Council Members Chuck Wible, William Martin and Pat Stemple, City Manager Bill Dashner , City Secretary Carolyn Jones, City Engineer Paul Beaver, Acting Finance Director Prudence Kling , Code Enforcement Officer Ed Richie. Two council members were absent, Councilman Percy Simmons was out due to illness and Councilman Steve Wright was called to his Navy Reserve Unit . Mayor Akin called the meeting to order and Ann Johnson, Intern Pastor of Wylie United Methodist Church gave the invocation, which was followed with the Pledge of Allegiance. APPROVAL OF MINUTES OF DECEMBER 11, 1990 COUNCIL MEETING: �"* ... There being no corrections or addition to the minutes, a motion was made by Mayor Pro Tem Hughes to approve as submitted . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . PRESENTATION OF PROCLAMATION FOR AMERICAN HISTORY MONTH - FEBRUARY, 1991 : Mayor Akin read the Proclamation into the record as follows : WHEREAS, The backbone of this great nation of America is its history , upon which all of our accomplishments are abased; and WHEREAS, American History must be preserved and remembered by all , young and old; and WHEREAS, The Daughters of the American Revolution is now and always has been a living history of the growth of our nations, and stresses the importance of remembering American History through such valuable community services as educational programs, essay contest and such; and WHEREAS, Both the importance of remembering American History, and the contributions made to our society by the Daughters of the American Revolution should be duly noted, 277 NOW THEREFORE, I , JOHN W. AKIN, MAYOR OF THE CITY OF WYLIE, TEXAS do hereby proclaim the month of FEBRUARY, 1991 to be AMERICAN HISTORY MONTH IN WYLIE, AND I urge all Wylie residents to join with me this month in recognizing the importance of American History in our lives, and in recognizing the community service performed by the Rockwall Chapter , Daughters of the American Revolution, in our area. Mayor Akin presented the proclamation to Mrs . Agnes Dempsey. RECEIVE AND ACKNOWLEDGE UNDER SEPARATE COVER FY 90 FISCAL YEAR CITY AUDIT: John Mares of Brosowske , Mares, Smothermon and Company gave a presentation on the FY 90 Fiscal Year City Audit . Mr . Mares stated that the City should be proud of the Certificate of Achievement for Excellence in Financial Reporting. This was received by the staff doing a lot of hard work. Mr . Mares stated that the staff was very helpful during the audit and thanked everyone for their help. Mr . Mares stated that during the year of 1991 there will be a large increase in debt service, over last years debt service. There was a study done on water and sewer rates at the time the bonds were issued and it was recommended to Council to increase these rates to take care of the debt of the bonds . Mr . Mares said there was no rate increase at that time. Over all the financial records are in very good shape and your budget reflects that . CONSIDER ACQUISITION OF NINE (9 ) SEWER LINE EASEMENTS FOR THE NEWPORT HARBOR SEWER LINE CONSTRUCTION: These easements are as follows : Federal Deposit Inc. Corp. Holley Development, Inc. (2) Verna Douglas & Bruce McDonald Gerald Lewis (2) Ronald Lewis Bruce Morris A. J. Daugherty , Et Ux The total cost of these nines easements is $960 .00 . Staff recommends acceptance of the easements . A motion was made by Mayor Pro Tem Hughes to accept the nine easements as listed above. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, and Councilwoman Stemple - in favor . This motion carried with all in favor . 278 CONSIDER CONDEMNATION ACTION BY RIGHT OF EMINENT DOMAIN IN ORDER TO ACQUIRE TWO (2) NEWPORT HARBOR SEWER LINE EASEMENTS: These easements are from Mr . C. T. Beckham and Texas Commerce Bank (7 lots) and are needed to comply with the State Mandated requirements . Staff is still working with these property owners in trying to come to an agreement for these easements . Staff would recommend the approve for condemnation action by right of eminent domain in order to acquire these easements. A motion was made by Councilman Martin to approve condemnation of two easements and to continue to negotiate for these easements . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor. FINANCIAL REPORT FOR PERIOD ENDING DECEMBER 31, 1990 - 3RD MONTH OF FISCAL YEAR: The City has received in revenues $1,725, 784 which is 28 .98% of the budget, and has expended $1 ,110 ,332 or 18.65% of the budget . The City is showing a positive balance of $615,452 . REPORT ON CITY OF WYLIE INVESTED FUNDS AS OF DECEMBER 31, 1990 AND UNINVESTED BALANCES IN OPERATIONAL ACCOUNTS AS OF JANUARY 2 , 1991 : The City has a total of $3 ,120,000 . funds .� invested and $668,846. 80 in uninvested funds (operational accounts) The uninvested funds or operational accounts are in NOW accounts and are drawing 5% interest. AN ORDINANCE AMENDING ORDINANCE NO. 90-18 AND LOWERING WATER AND SEWER RATES EFFECTIVE MARCH 1, 1991 : Staff has consulted with Frank Medanich of First Southwest and the City can do the following to reduce water rates. Of the 1990 $3,5000,000 bond fund, place $1,000 ,000 in the interest and sinking fund account to draw interest at an annual rate of 8% per year. This would generate $80 ,000 per year . The $80,000 divided by 2 ,884 (number of meters billed) divided by 12 billings per year equals $2 .31 per bill per month. The present minimum monthly water bill (water only) is $7.15 if reduced by the $2 .31 the minimum monthly water bill would be $4 . 84 per month (water only) . The sewer bills could be reduced by lowering the pass thru sur charge of $2 .00, $5. 00, or $7 .50 depending on residential usage or commercial . Water consumption 0 to 2 ,000 gallons at no charge, from 2 ,000 plus gallons to be reduced by $2 .69 for residential and commercial . This would mean the pass thru sur charge would be $2 . 31 residential and commercial would be $4 . 81 . This would be a total savings per monthly bill of $5. 00 . 279 At the time the last Certificate of Obligations were issued , Mr . Binford recommended a rate increase and Council approved $6 .50 up to $7 .15 on water . A motion was made by Councilman Wible to table until 1st meeting in April . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor to table. AWARDING LOWEST AND MOST RESPONSIVE BID PROPOSAL FOR THE PREPARATION OF AN UPDATED OFFICIAL ZONING MAP AS PRESCRIBED BY THE CITY CHARTER: Staff received two bid proposals as follows : Helmberger Associates bid not to exceed $10 ,134 .66 J. T. Duncan & Assoc. bid not to exceed $12, 405 .00 Staff recommends bid award to Helmberger in the amount of $10 ,134 .66 . Since this is not a budgeted item, staff recommends funding as follows : Community Development Budget City Attorney $ 892 .00 Contractual Employment 1 ,000 .00 Travel & Training 2 ,000 .00 Data Processing 750 .00 $ 4 ,642 .00 City Manager Budget Office Equipment $ 1 ,000 .00 $ 1 ,000 .00 Engineering & Planning Budget Engineering Services $ 4 ,492 .66 $ 4 ,492 .66 Total $10 , 134 .66 A motion was made by Mayor Pro Tem Hughes to award bid to Helmberger & Associates in an amount not to exceed $10 ,134 .66 . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , and Councilwoman Stemple - in favor . This motion carried with al in favor . ?_ 8 0 APPOINTMENT OF HOME RULE CHARTER REVISION COMMITTEE: As discussed at an earlier meeting , the following members constituted the 1st Charter Committee: C. Truett Smith, Chairman James Blakey Carol Barry Judy Trimble John Seeley Jayne Chapman Perry Robinson Carey Gooch Roy Randolph Dennis Kauffman A motion was made by Councilman Martin to have staff contact these ten citizens and appoint them to the committee if they are willing to serve. Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor, and Councilwoman Stemple - in favor . This motion carried with all in favor. PROGRESS REPORT ON MASTER METERING SOUTHFORK MOBILE HOME PARK: City Manager Bill Dashner stated that a letter was sent out twice to the owners of record of Southfork Mobile Home Park. These letters were sent by registered mail but as of this date staff has had no response. Staff is sending out letters to all Southfork Mobile Home Park water customers. A- A RESOLUTION TO UNITED STATE ENVIRONMENTAL PROTECTION AGENCY REGIONAL OFFICE: This resolution is inquiring on the necessity for further research and testing on certain areas of the City where major studies and research have already been conducted and inquiries into funding sources and extent of testing and research. Mayor Akin requested the City Secretary to read the Resolution into the records. A copy of this resolution will be attached to these minutes in the official minute books . A motion was made by Councilman Martin to approve the resolution as read. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , and Councilwoman Stemple - in favor. This motion carried with all in favor . CITIZEN PARTICIPATION: Mayor Akin invited residents of the City of Wylie wishing to address the Council to come forward at this time, to state their name and address for the record and to keep their comments with in five minutes. Any discussion must be limited to placing the item on a future agenda for further consideration. Mayor Akin read a letter received from Crisis Center in Plano thanking Council for their contributions. Jim Swartz of 506 W. Jefferson addressed the Council on the Audit and Finance Director. 2. 81 Mrs . Choya Tapp of 2250 Sachse Road , addressed the Council " on what her husband has done for the City of Wylie. There being no other matters of business, a motion was made to adjourn at 8 :43 P.M. with all in favor . yam\ L- �f 4 L John W. Akin , Mayor i is ATTEST: �����ci"y O,FeortV f'14'6' Carolyn J s, i y ecretary 4Al„ I"i,, /',a..