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04-09-1991 (City Council) Minutes AGENDA CITY COUNCIL MEETING MINUTES APRIL 9, 1991 The City of Wylie City Council met in regular session at 7 : 00 P.M. on Tuesday, April 9 , 1991 in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor John W. Akin, Mayor Pro Tem Don Hughes , Council Members Percy Simmons, William Martin, Pat Stemple, Chuck Wible, and Steve Wright, City Manager Bill Dashner , City Secretary Carolyn Jones and City Engineer Paul Beaver . Mayor Akin called the meeting to order and Rev Mona Bailey of Corinth Presbyterian Church gave the invocation which was followed by the Pledge of Allegiance. PRESENTATION OF A PROCLAMATION FOR NATIONAL LIBRARY WEEK - APRIL 14 - 20 , 1991 : Mayor Akin read the following Proclamation into the record: WHEREAS, A literate society is essential to the success of our nation; and WHEREAS, reading is a basic key to achieving personal success in school , in business and in life; and, WHEREAS, Librarians are leaders in promoting literacy and are actively engaged in numerous efforts to encourage people of all ages to read ; and WHEREAS, Libraries ensure equal access to knowledge and information and offer valuable reading resources and services; and WHEREAS, NATIONAL LIBRARY WEEK is a time to celebrate Libraries and literacy with the message, "READ SUCCEED" ; and NOW, THEREFORE, I , JOHN W. AKIN , MAYOR OF THE CITY OF WYLIE , WYLIE, TEXAS, do proclaim April 14 -20 , 1991, NATIONAL LIBRARY WEEK in the City of Wylie, Texas and encourage all residents to visit their Libraries, to read, and to join me in expressing great appreciation to Librarians for the essential services they provide. Mayor Akin presented the proclamation to Rita and Truett Smith. 326 PRESENTATION OF CERTIFICATE OF APPRECIATION FOR NATIONAL VOLUNTEER WEEK - APRIL 22 - 30, 1991 - VOLUNTEERS IN THE RITA AND TRUETT SMITH LIBRARY: Mayor Akin presented the Certificate of appreciation for National Volunteer Week - April 22 - 30 , 1991 to Library Director Phyllis Floyd. FIRST PUBLIC HEARING FOR THE PURPOSE OF CONSIDER A PETITION FOR ANNEXATION INTO THE CITY OF WYLIE WHICH IS 2 .997 ACRES OUT OF THE JAMES TRUETT SURVEY, ABSTRACT NO. 920: This item has been requested by the property owner to be pulled off the agenda. PUBLIC HEARING AMENDING BFI CONTRACT LOWER RESIDENTIAL GARBAGE COLLECTION RATES BY ADOPTING ONCE A WEEK PICKUP AND NOT INCREASE COMMERCIAL AND RESIDENTIAL BY CPI PASS THROUGH CONTRACT PROVISIONS: At the present time residential garbage rates are $10 . 80 per month for two times a week pickup. Of this $10 .80 , BFI gets $7.68 and the City retains $3 . 12 . BFI has formally advised the City that if the City switches to once a week the BFI rate will reduce from $7.68 to $6 .50 per month which is a reduction of $1 .18 per month. The City will reduce from $3 .12 down to $2 .78 . This would be a total monthly savings to each customer of $1 .52 . Mayor Akin opened the public hearing and requested those wishing to speak to come forward at this time and state their name and address for the record. Representative from BFI stated that the main savings is the cost of traveling to Farmers Branch to dump, as of now, BFI is using NTMWD' s landfill . Randy Short of 335 S. First Street voiced his concern of once a week trash pick up and the hot summer months coming, which would cause a lot of odor from the trash. Bud Naish of 512 Rustic P1 . voiced his concern of once a week pick up for the same reasons given by Mr . Short. There being no other speakers at this time, Mayor Akin closed the public hearing . AMENDING BFI CONTRACT LOWERING RESIDENTIAL GARBAGE COLLECTION RATES BY ADOPTING ONCE A WEEK PICKUP AND NOT INCREASE COMMERCIAL AND RESIDENTIAL BY CPI PASS THROUGH CONTRACT PROVISIONS: A motion was made by Councilman Wright to not amend the contract but to stay with twice a week garbage pickup from BFI . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . 327 APPROVING THE WYLIE CHAMBER OF COMMERCE JULY JUBILEE DAYS PROGRAM: The Chamber of Commerce is requesting permission to conduct various events on City facilities during the week of July 13 - July 20 , 1991 in conjunction with our annual July Jubilee Days celebration. This will include the closing of Ballard Street as follows: July 19th - Street Dance - close Ballard between Oak and Marble; July 20th - Parade - close Ballard between Oak and Brown Streets. A motion was made by Councilwoman Stemple to approve the activities of the July Jubilee Days and to approve the closing of Ballard Street as requested on certain days . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . AUTHORIZING USE OF GENERAL FUND REVENUES BEYOND BUDGETARY PROJECTIONS TO DO ROAD RECONSTRUCTION WORK ON MCCREARY ROAD AND KREYMER LANE AND AUTHORIZE BUDGET AMENDMENT WORK TO BE DONE ON ANNUAL CONTRACT BID: The General Fund has through the first five months carried $645, 000 ahead of projections the City Council may want to consider using some of this money in the following manner : McCreary Road - 4 , 515 linear feet, 24 ' wide asphalt overlay 2 1/2" , total construction price under annual bid price for overlay work would be $59, 340 . McCreary Road 4 , 515 linear feet, 24 ' wide asphalt with seal coat would be $30 ,100 . Kreymer Lane - 2 ,300 linear feet, 22 ' wide, total construction including City labor and 2 1/2" asphalt by annual bid contract would be $50 , 196 . A motion was made by Councilwoman Stemple to approve the seal coat for McCreary Road in the amount of $30 ,100 and total construction of Kreymer Lane in the amount of $50 , 196 . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . 328 TEN AREAS OF CONCRETE WORK AND AUTHORIZE SOLICITATION FOR COMPETITIVE BIDS IN ORDER TO DO THE WORK: Street and alley work to be funded out of Street Maintenance and Operation Budget , such as sidewalks, curb, alley breakdowns. There are ten areas within this field that need to be repaired . The estimated cost is $8 , 910 .00 . A motion was made by Mayor Pro Tem Hughes to approve the list of ten areas in need of sidewalk, curb, alley breakdowns and to grant authorization to solicit competitive bids for this job. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . DISTRICT 18 ROAD PROJECT PROJECTION FOR FY 92 , 93 , 94 AND 95 WHICH INCLUDES STATE HIGHWAY 544 AND STATE HIGHWAY 78: Mr . David Griffin, Executive Director of Dallas Regional Mobility Coalition has provided the staff a list of projects which will cost a total of $2 . 1 Billion. FM544 from Los Rios Dr . to State Highway 78 will cost $17 .1 Million and State Highway 78 from the Dallas County Line to Station Highway 205 will cost $30 .7 Million . Funds available for Highway 75 will take up $325 Million so the prospects do not look good for State Highway 78 and 544 unless another funding source becomes available. It was suggested that Council and Chamber of Commerce have a work session in order to work on these two projects. City Manager Bill Dashner read the following letter received by Mr. Paul Beaver , City Engineer into the records: Dear Mr . Beaver: The State Department of Highways and Public Transportation is in the process of planning the reconstruction of F.M. 544 from F.M. 1378 to S. H. 78 in Wylie, Texas. The purpose of this letter is to give you advance notice of this proposed work in order to allow you adequate time to plan any adjustments that may be required in your facilities . We are enclosing the existing right of way map of FM 544 , showing the facilities you installed in 1980 . Please mark additions, removals, or relocations on the map and return for our files. The estimated letting date for highway construction is March, 1993 . We will furnish you plans, when the roadway and the storm sewer elevations have been determined . We will also furnish you with a new right of way map, if additional right of way is required . 3 29 We will be pleased to furnish additional information and work with your representative, if adjustments are required. Your usual cooperation and assistance with highway improvements is appreciated . Sincerely, William C. Lovil , Jr . , P.E. Supv . Resident Engineer PAYMENT OF CLAIM TO BOLEN CONSTRUCTION CO . FOR COMPLETION OF SEAL COATING STREET PROGRAM AS BID: This payment claim is in the amount of $40 ,046 .06 and will complete the seal coat program that was approved by the City Council . A motion was made by Mayor Pro Tem Hughes to approve payment claim in the amount of $40 ,046 .06 to Bolen Construction for seal coat program. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . PAYMENT REQUEST NUMBER THR_EE TO E. L. DALTON ON NEWPORT HARBOR SEWER LINE PROJECT: This payment request is in the amount of $98 ,825 . 31 for work completed on the Newport Harbor sewer line project . This project is 67% completed. A motion was made by Councilman Martin to approve pay request No. 3 to E. L. Dalton in the amount of $98 , 825. 31 . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor . and Councilman Simmons - in favor . This motion carried with all in favor . PAYMENT OF INVOICE TO SHIMEK, JACOBS, AND FINKLEA FOR FEBRUARY 1991 INVOICE, NEWPORT HARBOR PROJECT: This invoice is in the amount of $2 ,448. 40 for engineering services for the Newport Harbor sewer line project during the month of February, 1991 . A motion was made by Mayor Pro Tem Hughes to approve the payment of $2 ,448 .40 to Shimek, Jacobs and Finklea for engineering services for the Newport Harbor sewer line project . Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . 330 PAYMENT OF INVOICE 8A TO PATE AND PATE ON PHASE II INTERCEPTOR: This is the semi-final invoice 8A in the amount of $17 ,931 .24 from Pate and Pate. This reduces the 5% retainage to 3% since only the sodding remains to be installed and final SCS and City final inspection conducted . Sufficient funds are still in the retainage and budget to accomplish the sodding by City force account. A motion was made by Councilwoman Stemple to approve invoice 8A from Pate and Pate in the amount of $17 ,931 .24 . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . PAYMENT OF JONES & NEUSE PAY ESTIMATE, INVOICE #03-028901- 025, FEBRUARY, 1991 SERVICES: This February invoice is in the amount of $1 , 874 . 62 for work on the landfill closure. The new revised $58,100 Phase II H contract is now 36% complete. All new monitoring wells are in place. Samples have been taken and tests results are expected by mid April . A motion was made by Councilman Wible to approve payment to Jones & Neuse in the amount of $1 ,874 .62 . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor . REPORT ON LANDFILL CLOSURE/ALANIS DRIVE STATUS AFTER MEETING WITH STATE AGENCIES AND CONSIDER FIVE (5) POSSIBLE OPTIONS: City Engineer Paul Beaver met with Jones & Neuse and State Officials to develop alternatives to the portion of the landfill closure which involves the Alanis Drive reroute. Preliminary route costs were developed for decision making purposes and cost are not at the budget stage yet . The actual road pavement costs are not included below because the type of road and related engineering has not been accomplished . The following are the five alternate routes available to the City: ALTERNATE 1 Barricade off Alanis Drive at the landfill location (i .e. , close through traffic then place the State approved cap above the existing road and trash material - Estimated cost is $55 ,645 . ALTERNATE 2 Place State approved 18 " cap above the existing road and trash material then construct road over cap - estimated cost is $55 , 145 . 331 ALTERNATE 3 Excavate 27 ,000 c.y. of material between landfill fence and utility poles and dispose as non- hazardous waste. Then construct road over cap, estimated cost is unknown. ALTERNATE 4 Excavate 27 ,000 c. y. of material between landfill fence and utility poles and dispose as hazardous waste. Then construct road over cap, estimated cost is unknown. ALTERNATE 5 Reroute around existing landfill material to build road. The 18" cap would still be required. estimated $40 ,000 in r .o.w. cost for one landowner , build road north of closed landfill , estimated cost is $95 ,000 . The final decision should be based on short and long term public relation factors, State approval , engineering feasibility , and overall costs. PAYMENT OF SECOND INVOICE NO. 9111B FROM HELMBERGER ASSOCIATES FOR SERVICES RENDERED FOR PREPARATION OF OFFICIAL ZONING MAP : This invoice is in the amount of $3 ,874 .73 and brings this project to 62% completion. A motion was made by Councilman Martin to approve payment to Helmberger Associates in the amount of $3 ,874 .73 . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor . RENEWAL OF ANNUAL UNIFORM CONTRACT FOR CITY EMPLOYEES: Staff only received one bid and that was from American Uniform Rental Company . American Uniform has had the contract since April 15, 1990 . Their rates have not increased under the new bid, however , the total annual uniform expense has increased due to additional staffing in parks, streets , wastewater and building maintenance. The projected annual cost , based on current staffing , is approximately $12 ,012 .52 which includes linen and mat service. A motion was made by Councilman Wible to award bid for uniform services to American Uniform Rental Company. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor . ADOPTION OF A RESOLUTION AUTHORIZING THE CITY OF WYLIE TO HAVE A COOPERATIVE AGREEMENT WITH U . S. ARMY CORPS OF ENGINEERS ON LAKE PATROL AT LAKE LAVON: This resolution is between the City of Wylie and the Corps to provide police 3 3 2 patrol for Lake Lavon for the Corps of Engineers. This is an annual contract that comes from the approval of the resolution and is in the amount of $34,428 . 18 that will be paid to the City from the Corps of Engineers . A motion was made by Councilman Wright to approve the Resolution which authorizes the City of Wylie to have a cooperative agreement with U. S. Army Corps of Engineers for Lake Patrol at Lake Lavon. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . DETAILED SPECIFICATIONS IN ORDER TO SOLICIT BIDS FOR ONE (1 ) NEW _FIRE DEPARTMENT PUMPER TRUCK: Staff will be soliciting for the purchase, lease purchase or financing arrangement for the acquisition of one (1) new Fire Department Pumper Truck. A motion was made by Councilman Wible to approve the specifications in order to solicit bids for one (1) new Fire Department Pumper Truck. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor . CONSIDER FY92 BUDGET SCHEDULE: City Manager presented the following schedule for FY 92 Budget schedule: April 9 , 1991 City Council Adopts Budget Schedule May 1, 1991 City Manager Transmits Budget Instructions to Department Heads June 1 , 1991 Department Heads Submit Statement of Needs to City Manager July 26, 1991 City Manager Submits Formal Budget to City Council Aug. 27, 1991 City Council conducts first public hearing on budget Sept. 10,1991 City Council Conducts second public hearing on budget Sept . 27 ,1991 City Council Adopts FY92 City Budget Oct . 1 , 1991 Budget goes into effect A motion was made by Councilman Martin to approve the budget schedule for FY92 Budget . Seconded by Councilman Simmons. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor, Councilman Wright - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . CITY APPRECIATION TO COLLIN COUNTY, CITY EMPLOYEES AND CITIZENS OF WYLIE FOR ROAD CONSTRUCTION WORK AND HOST A PUBLIC BARBECUE AT COMMUNITY PARK: Staff is recommending that the City Council consider setting April 27 , 1991 for this affair . The City will sponsor this event open to all citizens of Wylie . A motion was made by Councilman Martin to approve April 27 , 1991 for public barbecue at Community Park. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against - Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with six in favor and one against. APPROVAL OF THREE (3) BIG 6 AUDITING FIRMS TO SUBMIT FORMAL PROPOSALS FOR AUDITING AND EXAMINATION WORK FOR FY 88, 89 , 90 AND 91 AND DETERMINE EXTENT OF AUDITING ACTIVITIES: The companies of Deloitte & Touche, Peat Marwick, and Ernst & Young have been selected by the City Council to submit formal proposals within the next two (2 ) weeks to conduct audit examinations, the scope of which is to be determined after a two (2) week preliminary examination of City Fiscal affairs . A motion was made by Councilman Martin to approve the three Big 6 Auditing Firms to submit formal proposals for auditing and examination work for FY88 , 89 , 90 and 91 . Seconded by Councilwoman Stemple. The vote was as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with six in favor and one against . CITIZEN PARTICIPATION : Mayor Akin invited citizens of Wylie wishing to address the Council to come forward at this time and state their name and address for the record. Cheryl Edwards of 613 Andersonville addressed the Council requesting the Collin County League of Women Voters be given permission to use the council chambers on April 30th. Mrs. Edwards was informed that the council would have to vote on this as there is a policy that does not allow anyone the use of the Chambers without a vote of the Council and this could be put on the next agenda if the Collin County League of Women Voters submitted a letter requesting this . 334 Mayor Akin read a card of appreciation from WSA to Mr . Nelson for the work done at the park. There being no other business for discussion, as motion was made to adjourn with all in favor. F; John W. Akin , Mayor ATTEST: Carolyn Jo es ,/C . Secretary �• g it===t SEAL 3==c ''y4°�4t�YC 1 E,