04-09-1991 (City Council) Minutes AGENDA
CITY COUNCIL MEETING
MINUTES
APRIL 9, 1991
The City of Wylie City Council met in regular session at
7 : 00 P.M. on Tuesday, April 9 , 1991 in the Council Chambers
of the Municipal Complex . A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Don Hughes , Council Members Percy Simmons,
William Martin, Pat Stemple, Chuck Wible, and Steve Wright,
City Manager Bill Dashner , City Secretary Carolyn Jones and
City Engineer Paul Beaver .
Mayor Akin called the meeting to order and Rev Mona Bailey
of Corinth Presbyterian Church gave the invocation which was
followed by the Pledge of Allegiance.
PRESENTATION OF A PROCLAMATION FOR NATIONAL LIBRARY WEEK -
APRIL 14 - 20 , 1991 : Mayor Akin read the following
Proclamation into the record:
WHEREAS, A literate society is essential to the success of
our nation; and
WHEREAS, reading is a basic key to achieving personal
success in school , in business and in life; and,
WHEREAS, Librarians are leaders in promoting literacy and
are actively engaged in numerous efforts to encourage people
of all ages to read ; and
WHEREAS, Libraries ensure equal access to knowledge and
information and offer valuable reading resources and
services; and
WHEREAS, NATIONAL LIBRARY WEEK is a time to celebrate
Libraries and literacy with the message, "READ SUCCEED" ; and
NOW, THEREFORE, I , JOHN W. AKIN , MAYOR OF THE CITY OF WYLIE ,
WYLIE, TEXAS, do proclaim April 14 -20 , 1991, NATIONAL
LIBRARY WEEK in the City of Wylie, Texas and encourage all
residents to visit their Libraries, to read, and to join me
in expressing great appreciation to Librarians for the
essential services they provide.
Mayor Akin presented the proclamation to Rita and Truett
Smith.
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PRESENTATION OF CERTIFICATE OF APPRECIATION FOR NATIONAL
VOLUNTEER WEEK - APRIL 22 - 30, 1991 - VOLUNTEERS IN THE
RITA AND TRUETT SMITH LIBRARY: Mayor Akin presented the
Certificate of appreciation for National Volunteer Week -
April 22 - 30 , 1991 to Library Director Phyllis Floyd.
FIRST PUBLIC HEARING FOR THE PURPOSE OF CONSIDER A PETITION
FOR ANNEXATION INTO THE CITY OF WYLIE WHICH IS 2 .997 ACRES
OUT OF THE JAMES TRUETT SURVEY, ABSTRACT NO. 920: This item
has been requested by the property owner to be pulled off
the agenda.
PUBLIC HEARING AMENDING BFI CONTRACT LOWER RESIDENTIAL
GARBAGE COLLECTION RATES BY ADOPTING ONCE A WEEK PICKUP AND
NOT INCREASE COMMERCIAL AND RESIDENTIAL BY CPI PASS THROUGH
CONTRACT PROVISIONS: At the present time residential
garbage rates are $10 . 80 per month for two times a week
pickup. Of this $10 .80 , BFI gets $7.68 and the City retains
$3 . 12 . BFI has formally advised the City that if the City
switches to once a week the BFI rate will reduce from $7.68
to $6 .50 per month which is a reduction of $1 .18 per month.
The City will reduce from $3 .12 down to $2 .78 . This would
be a total monthly savings to each customer of $1 .52 .
Mayor Akin opened the public hearing and requested those
wishing to speak to come forward at this time and state
their name and address for the record.
Representative from BFI stated that the main savings is the
cost of traveling to Farmers Branch to dump, as of now, BFI
is using NTMWD' s landfill .
Randy Short of 335 S. First Street voiced his concern of
once a week trash pick up and the hot summer months coming,
which would cause a lot of odor from the trash.
Bud Naish of 512 Rustic P1 . voiced his concern of once a
week pick up for the same reasons given by Mr . Short.
There being no other speakers at this time, Mayor Akin
closed the public hearing .
AMENDING BFI CONTRACT LOWERING RESIDENTIAL GARBAGE
COLLECTION RATES BY ADOPTING ONCE A WEEK PICKUP AND NOT
INCREASE COMMERCIAL AND RESIDENTIAL BY CPI PASS THROUGH
CONTRACT PROVISIONS: A motion was made by Councilman Wright
to not amend the contract but to stay with twice a week
garbage pickup from BFI . Seconded by Councilman Wible. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor , Councilman Wright - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
327
APPROVING THE WYLIE CHAMBER OF COMMERCE JULY JUBILEE DAYS
PROGRAM: The Chamber of Commerce is requesting permission
to conduct various events on City facilities during the week
of July 13 - July 20 , 1991 in conjunction with our annual
July Jubilee Days celebration. This will include the
closing of Ballard Street as follows:
July 19th - Street Dance - close Ballard between Oak and
Marble;
July 20th - Parade - close Ballard between Oak and Brown
Streets.
A motion was made by Councilwoman Stemple to approve the
activities of the July Jubilee Days and to approve the
closing of Ballard Street as requested on certain days .
Seconded by Councilman Wible. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilman Wright - in favor , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
AUTHORIZING USE OF GENERAL FUND REVENUES BEYOND BUDGETARY
PROJECTIONS TO DO ROAD RECONSTRUCTION WORK ON MCCREARY ROAD
AND KREYMER LANE AND AUTHORIZE BUDGET AMENDMENT WORK TO BE
DONE ON ANNUAL CONTRACT BID: The General Fund has through
the first five months carried $645, 000 ahead of projections
the City Council may want to consider using some of this
money in the following manner :
McCreary Road - 4 , 515 linear feet, 24 ' wide asphalt overlay
2 1/2" , total construction price under annual bid price for
overlay work would be $59, 340 .
McCreary Road 4 , 515 linear feet, 24 ' wide asphalt with seal
coat would be $30 ,100 .
Kreymer Lane - 2 ,300 linear feet, 22 ' wide, total
construction including City labor and 2 1/2" asphalt by
annual bid contract would be $50 , 196 .
A motion was made by Councilwoman Stemple to approve the
seal coat for McCreary Road in the amount of $30 ,100 and
total construction of Kreymer Lane in the amount of $50 , 196 .
Seconded by Councilman Martin. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilman Wright - against , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
328
TEN AREAS OF CONCRETE WORK AND AUTHORIZE SOLICITATION FOR
COMPETITIVE BIDS IN ORDER TO DO THE WORK: Street and alley
work to be funded out of Street Maintenance and Operation
Budget , such as sidewalks, curb, alley breakdowns. There
are ten areas within this field that need to be repaired .
The estimated cost is $8 , 910 .00 . A motion was made by Mayor
Pro Tem Hughes to approve the list of ten areas in need of
sidewalk, curb, alley breakdowns and to grant authorization
to solicit competitive bids for this job. Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor , Councilman Wright
- against, Councilwoman Stemple - in favor, and Councilman
Simmons - in favor. This motion carried with all in favor .
DISTRICT 18 ROAD PROJECT PROJECTION FOR FY 92 , 93 , 94 AND 95
WHICH INCLUDES STATE HIGHWAY 544 AND STATE HIGHWAY 78: Mr .
David Griffin, Executive Director of Dallas Regional
Mobility Coalition has provided the staff a list of projects
which will cost a total of $2 . 1 Billion. FM544 from Los
Rios Dr . to State Highway 78 will cost $17 .1 Million and
State Highway 78 from the Dallas County Line to Station
Highway 205 will cost $30 .7 Million . Funds available for
Highway 75 will take up $325 Million so the prospects do not
look good for State Highway 78 and 544 unless another
funding source becomes available. It was suggested that
Council and Chamber of Commerce have a work session in order
to work on these two projects.
City Manager Bill Dashner read the following letter received
by Mr. Paul Beaver , City Engineer into the records:
Dear Mr . Beaver:
The State Department of Highways and Public Transportation
is in the process of planning the reconstruction of F.M. 544
from F.M. 1378 to S. H. 78 in Wylie, Texas. The purpose of
this letter is to give you advance notice of this proposed
work in order to allow you adequate time to plan any
adjustments that may be required in your facilities .
We are enclosing the existing right of way map of FM 544 ,
showing the facilities you installed in 1980 . Please mark
additions, removals, or relocations on the map and return
for our files.
The estimated letting date for highway construction is
March, 1993 .
We will furnish you plans, when the roadway and the storm
sewer elevations have been determined . We will also furnish
you with a new right of way map, if additional right of way
is required .
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We will be pleased to furnish additional information and
work with your representative, if adjustments are required.
Your usual cooperation and assistance with highway
improvements is appreciated .
Sincerely,
William C. Lovil , Jr . , P.E.
Supv . Resident Engineer
PAYMENT OF CLAIM TO BOLEN CONSTRUCTION CO . FOR COMPLETION OF
SEAL COATING STREET PROGRAM AS BID: This payment claim is
in the amount of $40 ,046 .06 and will complete the seal coat
program that was approved by the City Council . A motion was
made by Mayor Pro Tem Hughes to approve payment claim in the
amount of $40 ,046 .06 to Bolen Construction for seal coat
program. Seconded by Councilman Wible. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor , Councilman Wible - in favor , Councilman Martin - in
favor , Councilman Wright - in favor , Councilwoman Stemple -
in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
PAYMENT REQUEST NUMBER THR_EE TO E. L. DALTON ON NEWPORT
HARBOR SEWER LINE PROJECT: This payment request is in the
amount of $98 ,825 . 31 for work completed on the Newport
Harbor sewer line project . This project is 67% completed.
A motion was made by Councilman Martin to approve pay
request No. 3 to E. L. Dalton in the amount of $98 , 825. 31 .
Seconded by Mayor Pro Tem Hughes. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilman Wright - in favor , Councilwoman Stemple - in
favor . and Councilman Simmons - in favor . This motion
carried with all in favor .
PAYMENT OF INVOICE TO SHIMEK, JACOBS, AND FINKLEA FOR
FEBRUARY 1991 INVOICE, NEWPORT HARBOR PROJECT: This invoice
is in the amount of $2 ,448. 40 for engineering services for
the Newport Harbor sewer line project during the month of
February, 1991 . A motion was made by Mayor Pro Tem Hughes
to approve the payment of $2 ,448 .40 to Shimek, Jacobs and
Finklea for engineering services for the Newport Harbor
sewer line project . Seconded by Councilwoman Stemple. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor , Councilman Wright - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
330
PAYMENT OF INVOICE 8A TO PATE AND PATE ON PHASE II
INTERCEPTOR: This is the semi-final invoice 8A in the
amount of $17 ,931 .24 from Pate and Pate. This reduces the
5% retainage to 3% since only the sodding remains to be
installed and final SCS and City final inspection conducted .
Sufficient funds are still in the retainage and budget to
accomplish the sodding by City force account. A motion was
made by Councilwoman Stemple to approve invoice 8A from Pate
and Pate in the amount of $17 ,931 .24 . Seconded by Mayor Pro
Tem Hughes. The vote was as follows : Mayor Akin - in
favor, Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor , Councilman Martin - in favor , Councilman Wright -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
PAYMENT OF JONES & NEUSE PAY ESTIMATE, INVOICE #03-028901-
025, FEBRUARY, 1991 SERVICES: This February invoice is in
the amount of $1 , 874 . 62 for work on the landfill closure.
The new revised $58,100 Phase II H contract is now 36%
complete. All new monitoring wells are in place. Samples
have been taken and tests results are expected by mid April .
A motion was made by Councilman Wible to approve payment to
Jones & Neuse in the amount of $1 ,874 .62 . Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor, Councilman Martin - in favor, Councilman Wright
- in favor , Councilwoman Stemple - in favor, and Councilman
Simmons - in favor . This motion carried with all in favor .
REPORT ON LANDFILL CLOSURE/ALANIS DRIVE STATUS AFTER MEETING
WITH STATE AGENCIES AND CONSIDER FIVE (5) POSSIBLE OPTIONS:
City Engineer Paul Beaver met with Jones & Neuse and State
Officials to develop alternatives to the portion of the
landfill closure which involves the Alanis Drive reroute.
Preliminary route costs were developed for decision making
purposes and cost are not at the budget stage yet .
The actual road pavement costs are not included below
because the type of road and related engineering has not
been accomplished . The following are the five alternate
routes available to the City:
ALTERNATE 1 Barricade off Alanis Drive at the landfill
location (i .e. , close through traffic then place the State
approved cap above the existing road and trash material -
Estimated cost is $55 ,645 .
ALTERNATE 2 Place State approved 18 " cap above the existing
road and trash material then construct road over cap -
estimated cost is $55 , 145 .
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ALTERNATE 3 Excavate 27 ,000 c.y. of material between
landfill fence and utility poles and dispose as non-
hazardous waste. Then construct road over cap, estimated
cost is unknown.
ALTERNATE 4 Excavate 27 ,000 c. y. of material between
landfill fence and utility poles and dispose as hazardous
waste. Then construct road over cap, estimated cost is
unknown.
ALTERNATE 5 Reroute around existing landfill material to
build road. The 18" cap would still be required. estimated
$40 ,000 in r .o.w. cost for one landowner , build road north
of closed landfill , estimated cost is $95 ,000 .
The final decision should be based on short and long term
public relation factors, State approval , engineering
feasibility , and overall costs.
PAYMENT OF SECOND INVOICE NO. 9111B FROM HELMBERGER
ASSOCIATES FOR SERVICES RENDERED FOR PREPARATION OF OFFICIAL
ZONING MAP : This invoice is in the amount of $3 ,874 .73 and
brings this project to 62% completion. A motion was made by
Councilman Martin to approve payment to Helmberger
Associates in the amount of $3 ,874 .73 . Seconded by
Councilman Wible. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor , Councilman Martin - in favor , Councilman Wright -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor. This motion carried with all in favor .
RENEWAL OF ANNUAL UNIFORM CONTRACT FOR CITY EMPLOYEES:
Staff only received one bid and that was from American
Uniform Rental Company . American Uniform has had the
contract since April 15, 1990 . Their rates have not
increased under the new bid, however , the total annual
uniform expense has increased due to additional staffing in
parks, streets , wastewater and building maintenance. The
projected annual cost , based on current staffing , is
approximately $12 ,012 .52 which includes linen and mat
service. A motion was made by Councilman Wible to award bid
for uniform services to American Uniform Rental Company.
Seconded by Councilman Martin. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilman Wright - in favor , Councilwoman Stemple - in
favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
ADOPTION OF A RESOLUTION AUTHORIZING THE CITY OF WYLIE TO
HAVE A COOPERATIVE AGREEMENT WITH U . S. ARMY CORPS OF
ENGINEERS ON LAKE PATROL AT LAKE LAVON: This resolution is
between the City of Wylie and the Corps to provide police
3 3 2 patrol for Lake Lavon for the Corps of Engineers. This is
an annual contract that comes from the approval of the
resolution and is in the amount of $34,428 . 18 that will be
paid to the City from the Corps of Engineers . A motion was
made by Councilman Wright to approve the Resolution which
authorizes the City of Wylie to have a cooperative agreement
with U. S. Army Corps of Engineers for Lake Patrol at Lake
Lavon. Seconded by Councilman Wible. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor, Councilman Wible - in favor, Councilman Martin - in
favor , Councilman Wright - in favor , Councilwoman Stemple -
in favor, and Councilman Simmons - in favor. This motion
carried with all in favor .
DETAILED SPECIFICATIONS IN ORDER TO SOLICIT BIDS FOR ONE (1 )
NEW _FIRE DEPARTMENT PUMPER TRUCK: Staff will be soliciting
for the purchase, lease purchase or financing arrangement
for the acquisition of one (1) new Fire Department Pumper
Truck. A motion was made by Councilman Wible to approve the
specifications in order to solicit bids for one (1) new Fire
Department Pumper Truck. Seconded by Councilman Martin.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
Tem Hughes - in favor, Councilman Wible - in favor ,
Councilman Martin - in favor , Councilman Wright - in favor,
Councilwoman Stemple - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor .
CONSIDER FY92 BUDGET SCHEDULE: City Manager presented the
following schedule for FY 92 Budget schedule:
April 9 , 1991 City Council Adopts Budget Schedule
May 1, 1991 City Manager Transmits Budget Instructions to
Department Heads
June 1 , 1991 Department Heads Submit Statement of Needs to
City Manager
July 26, 1991 City Manager Submits Formal Budget to City
Council
Aug. 27, 1991 City Council conducts first public hearing on
budget
Sept. 10,1991 City Council Conducts second public hearing
on budget
Sept . 27 ,1991 City Council Adopts FY92 City Budget
Oct . 1 , 1991 Budget goes into effect
A motion was made by Councilman Martin to approve the budget
schedule for FY92 Budget . Seconded by Councilman Simmons.
The vote was as follows : Mayor Akin - in favor, Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor, Councilman Wright - in favor,
Councilwoman Stemple - in favor, and Councilman Simmons - in
favor. This motion carried with all in favor .
CITY APPRECIATION TO COLLIN COUNTY, CITY EMPLOYEES AND
CITIZENS OF WYLIE FOR ROAD CONSTRUCTION WORK AND HOST A
PUBLIC BARBECUE AT COMMUNITY PARK: Staff is recommending
that the City Council consider setting April 27 , 1991 for
this affair . The City will sponsor this event open to all
citizens of Wylie . A motion was made by Councilman Martin
to approve April 27 , 1991 for public barbecue at Community
Park. Seconded by Councilwoman Stemple. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor , Councilman Wible - in favor , Councilman Martin - in
favor , Councilman Wright - against - Councilwoman Stemple -
in favor , and Councilman Simmons - in favor . This motion
carried with six in favor and one against.
APPROVAL OF THREE (3) BIG 6 AUDITING FIRMS TO SUBMIT FORMAL
PROPOSALS FOR AUDITING AND EXAMINATION WORK FOR FY 88, 89 ,
90 AND 91 AND DETERMINE EXTENT OF AUDITING ACTIVITIES: The
companies of Deloitte & Touche, Peat Marwick, and Ernst &
Young have been selected by the City Council to submit
formal proposals within the next two (2 ) weeks to conduct
audit examinations, the scope of which is to be determined
after a two (2) week preliminary examination of City Fiscal
affairs . A motion was made by Councilman Martin to approve
the three Big 6 Auditing Firms to submit formal proposals
for auditing and examination work for FY88 , 89 , 90 and 91 .
Seconded by Councilwoman Stemple. The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilman Wright - against , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with six in favor and one against .
CITIZEN PARTICIPATION : Mayor Akin invited citizens of
Wylie wishing to address the Council to come forward at this
time and state their name and address for the record.
Cheryl Edwards of 613 Andersonville addressed the Council
requesting the Collin County League of Women Voters be given
permission to use the council chambers on April 30th.
Mrs. Edwards was informed that the council would have to
vote on this as there is a policy that does not allow anyone
the use of the Chambers without a vote of the Council and
this could be put on the next agenda if the Collin County
League of Women Voters submitted a letter requesting this .
334
Mayor Akin read a card of appreciation from WSA to Mr .
Nelson for the work done at the park.
There being no other business for discussion, as motion was
made to adjourn with all in favor.
F; John W. Akin , Mayor
ATTEST:
Carolyn Jo es ,/C . Secretary �•
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