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04-23-1991 (City Council) Minutes 7 7 9 CITY COUNCIL MEETING MINUTES APRIL 23,. 1991 C-it Council met ill regular The ,C,ity; ., :ofWylie y g session on Tuesday, April 23 , 1991 at 7 :00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the - meeting had been posted in the time and manner required by law. Those present were Mayor John W. Akin, Mayor Pro Tem Don Hughes , Council Members Percy Simmons, William Martin, Chuck Wible, Pat Stemple, and Steve Wright , City Manager Bill Dashner , City Secretary Carolyn Jones, City Engineer Paul Beaver - and Finance Director Curtis Warner . Mayor Akin called the meeting to order and Rev . Mona Bailey of Corinth . Presbyterian Church gave the invocation which was followed by the Pledge, of Allegiance. APPROVAL OF MINUTES OF FEBRUARY 12TH, 26TH, MARCH 12TH AND 26TH AND APRIL 4 , 1991 COUNCIL. MEETINGS : Councilman Wright corrected all of the above minutes to reflect he was absent due to being called to duty with his Navy Reserve Unit . A motion was made by Mayor Pro Tem Hughes to approve the minutes as submitted with the one correction made by Councilman Wright . Seconded by Councilman Simmons. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes in favor , . Councilman Wible - in favor , Councilman Martin - in favor, Councilman Wright + in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor ,. This motion carried with all in favor . CALL FOR SPECIAL MEETING ON MAY 6 , 1991 TO CANVASS THE ELECTION RETURNS FROM THE . MAY 4 , 1991 ELECTION DAY: The State Law requires that , the canvass of an election be done not earlier than the second day or later than the sixth day after election day. Therefore Council will need to call a special meeting as the regular Council meeting is not until May 14 , 1991 . Councilman Wright wanted the oath of office to be given to the new Council members on May 6 , 1991 after the canvassing. It was suggested to check the past records and see how this has been done in the past . A motion was made by Councilman Martin to call a special meeting on May 6 , 1991 at 6 : 00 P.M. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . 33 MID-YEAR FY91 FINANCIAL REPORT: The City has completed 50% �. (6 months) of the current financial year . The Revenues for the first six months from the major four accounts totals $3 ,676,245 with expenditures of $3 ,132 , 620 . The City has $543 ,625 as a positive balance. The total projected budget for this fiscal year was $5 , 955 , 000 . The percentage amount received to date is 62% with expenses being at 53% . The City has $2 , 816,714 .51 in Invested Funds and $653 ,984 . 79 in Uninvested Funds, which is a total of $3 ,470 ,699 .30 of all funds. DONATING TO THE CHAMBER OF COMMERCE FOR "FOREVER FREE" : On July 3, 1991 a patriotic celebration will be held at Stonebridge Ranch for Collin County. This celebration was sparked by a statement from President Bush that we should make this Fourth of July special and dedicate it to the Desert Storm people and armed forces people who have served the nation. There are many planned activities and the festivities will end with a fireworks show on the night of July 3 . Each City in Collin County is being asked to donate $500.00 toward this event, and the Chamber of Commerce has also committed to $500 .00 . A motion was made by Councilman Simmons to approve the $500 .00 for "Forever Free" celebration . Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - -•.� in favor, Councilman Wright - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor. ADOPTION OF ORDINANCE ENABLING CITY EMPLOYEES ON AN AS NEEDED BASIS TO BUY BACK INTO THE TEXAS MUNICIPAL RETIREMENT SYSTEM: This ordinance was submitted to Council in February of this year and was passed , however, it was not in proper form and thus invalid . A motion was made by Councilman Simmons to approve the Ordinance enabling City Employees on an as needed basis to buy back into the Texas Municipal Retirement System. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor . PAYMENT OF CLAIM TO BOLEN CONSTRUCTION CO. FOR COMPLETION OF SEAL COATING FOR MCCREARY ROAD: This payment claim is over the estimated figure of $30,000 . This is a 3 course penetration seal coat job and took a great deal more prep work due to the recent rains. The payment of claim is in the amount of $37 ,120 .00 . A motion was made by Councilwoman Stemple to approve payment in the amount of $37,120.00 to Bolen Construction Co. for completion of Seal Coating for McCreary Road . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with six in favor and one against . AUTHORIZING UNDER ANNUAL SEAL COAT BID SEVEN (7 ) MAJOR STREET IMPROVEMENTS: The following is a list of seven (7) major downtown streets that need immediate attention: Elliott - Cottonbelt to Birmingham Oak - Cottonbelt to Birmingham Oak - Birmingham to Jackson Birmingham - Marble to Highway 78 Jackson - Brown to Highway 78 Marble - Cottonbelt to Keffer Marble - Keffer to Jackson The approximate cost of this project is $53 ,000 . , staff recommends using general fund money in order to complete our street improvement program. A motion was made by Councilman Simmons to approve the seven (7) major streets for improvements. Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Wright - against, Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with six in favor, and one against. CHANGE ORDER #1A ON NEWPORT HARBOR SEWER LINE: This change Order #1A is in the amount of 16,396 . 53 which includes the relocations of the lift station, required design changes per new Texas Water Commission criteria and miscellaneous field change and quantity adjustments . A motion was made by Councilman Simmons to approve Change Order #1A on Newport Harbor Sewer Line. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor . Councilman Martin - in favor , Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor. FINAL SELECTION OF ONE (1) BIG SIX (6 ) AUDITING FIRMS TO CONDUCT FY91 AUDIT AND OTHER AUDIT WORK AS REQUESTED AND REQUIRED: The City received the following proposals on conducting the FY91 audit and other audit work as requested : Deloitte & Touche - $ 2,500 .00 Ernst & Young - $ 8 ,000 .00 Peat Marwick - $18, 000 .00 5c.5d A motion was made by Mayor Pro Tem Hughes to approve the selection of Deloitte . & Touche Auditing Firm in the amount ^' of $2 ,500 .00. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor , Councilman Wright - against , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried withsix in favor and one against. CITIZEN PARTICIPATION: Mayor Akin invited the citizens of Wylie wishing to address the Council to come forward at this time, to state their name. and address for the record and to keep their comments within five minutes. Mr . Steve Wright 406 E . Stone, Rd. voiced his concern about the action of the Council , taking VFW out of the Library. Mr . Wright asked the council to donate his parking space to VFW. Mayor . Akin read a thank you letter from the Wylie Independent School District thanking the City for their support of the School Crossing Guard program and for all the City' s help in making sure there was a crossing guard at the location every day. Mayor Akin also reminded the citizens of the Barbecue on -% Saturday and that they could pick up tickets from City Secretary right after the meeting . There being no other matters for discussion, a motion was made to adjourn with all in favor. e //' (71:/:- /), i John W. Akin, Mayor r; „ ATTEST: ' 1 $ 1OUF Carolyn ne , ty Secretary SEAL , 7.2 411/E 4 i1 i u'It vi ``�