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05-14-1991 (City Council) Minutes 341 CITY COUNCIL MEETING MINUTES MAY 14, 1991 The City of Wylie City Council met in regular session on Tuesday , May 14 , 1991 in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor John Akin, Mayor Pro Tem Don Hughes , Council Members Pat Stemple, Chuck Wible, William Martin, Steve Wright and Percy Simmons, City Manager Bill Dashner , City Secretary Carolyn Jones , City Engineer Paul Beaver, and Finance Director Curtis Warner , and Mr . Jay Davis, Council Member Elect . Mayor Akin called the meeting to order and Allan Stroud of the First Baptist Church gave the invocation , which was followed with the Pledge of Allegiance. APPROVAL OF THE MINUTES OF JAN. 15TH, FEB. 19TH, & 23RD, MARCH 19TH, & 23RD, APRIL 9TH & 23RD AND MAY 6TH, 1991: Councilman Wright corrected the April 9th minutes to reflect that two items; 1 . Ten Areas of Concrete work and authorize solicitation for competitive bids in order to do the work and, 2 . Authorizing use of General Fund Revenues beyond budgetary projections to do road reconstruction work on McCreary Road and Kreymer Lane and authorize budget amendment work to be done on annual contract bid , were not passed with all in favor , but with six in favor , and one against on both items . Councilman Wright also corrected April 23rd minutes to reflect his statement concerning the payment of claim to Bolen Construction Co . Councilman Wright wanted the minutes to reflect that the City Manager approved a change order from two course to three course penetration seal coat. Councilman Wright also wanted it to reflect that he stated this was in violation of the City Charter. A motion was made by Councilman Simmons to approve the minutes as listed above with the above corrections. Seconded by Councilwoman Stemple. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, Councilman Wright - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . OATH OF OFFICE TO COUNCIL MEMBER ELECT JAY DAVIS: City Secretary Carolyn Jones a:Joninistered the Oath -)f Of E ice to Jay Davis . Mr . Davis was seated in Council Member Place 3 seat. 342 COLLIN COUNTY MAYORS ASSOCIATION DUES AND BREAKFAST: Authorization is being requested for dues in the amount of $50 .00 every six months to be paid for membership in the Collin County Mayors Association. Authorization is also requested for the City of Wylie to sponsor the breakfast for one of the monthly meetings. A motion was made by Mayor Pro Tem Hughes to approve the association dues and sponsoring the breakfast for the Collin County Mayors Association. Seconded by Councilman Wible. The vote was as follows: Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor. SIGN OFF BY FEMA ON ACCEPTANCE OF CITY REPORT OF FEDERAL FUNDS USED IN 1988 : A letter from Mr . Moses Dugan of the Division of Emergency Management stated that the highest elected official must sign the Designation of Applicant ' s Agent. The City Council should authorize the Mayor to sign this agreement. The City Staff has satisfied FEMA' s requirements on the $13,000 audit and the City will not have to reimburse FEMA. A motion was made by Councilman Simmons to grant authorization for the Mayor to sign the agreement between FEMA and the City of Wylie. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor, Councilman Martin - in favor , Councilman Davis - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor . This motion carried with all in favor. PAYMENT OF CLAIMS FOR ALL WORK DONE ON THE COMPLETION OF KREYMER LANE AND FIRST STREET : The estimated cost of doing Kreymer Lane was $50 , 196 .32 . The following claims are submitted for approval on the completion of all this work: Bolen Construction Co. $ 7 ,613 .40 Chemiline (Lime) $ 5 ,574.58 North Star Paving Co. (Asphalt) $18 ,375 .00 Total $31,562 .98 . Authorization is requested to pay these amounts as outlined . A motion was made by Councilman Martin to approve payments as outlined above. Seconded Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor, Councilman Martin - in favor , Councilman Davis - in favor , Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor. 313 INVOICE FROM SHIMEK, JACOBS & FINKLEA FOR MARCH, 1991 - NEWPORT HARBOR PROJECT: This invoice is in the amount of $330. 23 for Engineering Services for the referenced Newport Harbor Project during the month of March, 1991 . A motion was made by Councilman Simmons to approve the invoice in the amount of $330 .23 . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor. E. L. DALTON PAY REQUEST NO. 4, NEWPORT HARBOR, SANITARY SEWER PROJECT: This pay request No. 4 is in the amount of $67 ,173 . 32 for work accomplished on the Newport Harbor project . A motion was made by Mayor Pro Tem Hughes to approve the pay request in the amount of $67 ,173 . 32 . Seconded by Councilman Martin. The vote was as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor, Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . PAYMENT OF INVOICE NO. 03-028902-009 TO JONES & NEUSE FOR SERVICES FROM JANUARY THRU MARCH, 1991 : This invoice is in the amount of $2 ,177 . 21 and is for work on the Wylie Service Center investigation. The new monitoring well is in place and the test results are being evaluated by the Consultant. A motion was made by Councilman Martin to approve the invoice in the amount of $2 ,177 . 21. Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Davis - in favor, Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor. PAYMENT OF _ INVOICE NO. 03-028902-026 TO JONES & NEUSE FOR MARCH, 1991 SERVICES: This invoice is in the amount of $20,042 . 83 and is for work done on the landfill closure. All new monitoring wells are in place and samples have been taken and tests results are currently being analyzed by the consultant . A motion was made by Councilman Wible to approve this invoice in the amount of $20,042 . 83. Seconded by Mayor Pro Tem Hughes . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Davis - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . 3d• 1 INVOICE FOR MARCH, 1991 FROM SHIMEK, JACOBS & FINKLEA ON THE ALANIS R.O.W. ACQUISITION: This invoice is in the amount of $1 ,569 .45 for Engineering Services for the referenced Alanis R.O.W. A motion was made by Councilman Simmons to approve payment of the invoice in the amount of $1 ,569.45 . Seconded by Mayor Pro Tem Hughes. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor. RECOMMENDATION FROM PARK AND RECREATION ADVISORY BOARD ON THE DEVELOPMENT OF VALENTINE PARK: In the April 29th Park Board meeting there was a motion and approval to recommend that Valentine Park be developed into a Passive Activities Park. A Passive Activities Park is defined as a public park with activities limited to playgrounds , picnic tables, landscaped areas and possible walking/jogging trails. The development of this park will rely on the impact on the surrounding neighborhood and accessibility and parking . Mr . Nelson is working with the Resolution Trust Corporation to get a house and land donated to the City free of charge in order to establish ingress and egress to this park. Currently there is no road leading to the park. A motion was made by Councilman Simmons to approve the development of Valentine Park into a Passive Activities Park. Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor, Councilwoman Stemple - in favor, and Councilman Simmons - in favor. This motion carried with all in favor. AWARDING BID FOR CONCRETE WORK TO CORRECT TEN PROBLEM AREAS THROUGHOUT THE CITY : In accordance with the authorization from the City Council to solicit bids for specific areas of concrete rehab in alleys, curbs and sidewalks, staff solicited competitive bids on an annual contract to cover all such construction for a one year period. Staff received one bid , from Bolen Construction Co. as follows : $4 .00 per square foot of street/alley construction $3 .00 per square foot of sidewalk $5 .00 per linear foot of curb The immediate requirements for concrete rehab, previously approved by Council, include sidewalk at Brimingham School, Marble and Oak, 303 Briarwood and 100 Tanglewood; alleys on Oak, Stoneybrook , Willow Way and Dogwood and curb on Willow Way. Total cost of these projects, under the Bolen Construction bid would be $6,864 .00. The original estimate on this work was $8 ,900 . Staff recommends the bid be awarded to Bolen Construction Co . A motion was made by Councilman Davis to approve the award of bid to Bolen Construction Co. as above . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor, Councilman Davis - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor . This motion carried with all in favor . CALL A SPECIAL MEETING ON MONDAY, MAY 20 , 1991 TO CANVASS RUN-OFF ELECTION OF MAY 18 , 1991 : A motion was made by Mayor Pro Tem Hughes to approve the calling of a special meeting on Monday, May 20, 1991 to canvass the May 18th election returns . Seconded by Councilman Wible. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible - in favor , Councilman Martin - in favor , Councilman Davis - in favor , Councilwoman Stemple - in favor , and Councilman Simmons - in favor. This motion carried with all in favor. CITIZEN PARTICIPATION: Mayor Akin invited those wishing to address the Council to come forward at this time and to state their name and address for the record, to keep their comments within five minutes and to understand that discussion is limited to placing the item on a future agenda . Ben Bingham of Wyndham Estates, thanked the Council for the new road (Kreymer Lane) . A citizens from 110 Douglas addressed the Council about the drainage problem in his back yard and would like for this to be an item on the next agenda . This citizen also stated that there was also a problem with the street at 110 , 109 , & 108 Douglas. There is a possible water leak under this street. Lee McLaughlin of 404 Stoneybrook addressed the Council on why the speed bumps were taken out of the alley. Mr. Mclaughlin was told that some of the residents in the area wanted these speed bumps removed Mr . Steve Wright - Stone Road , stated the first year he was on the Council there was a survey done on this area regarding the speed bumps. 346 There being no other items for discuss, a motion was made to adjourn with all in favor. "'----;‘(,4/1.2,/ ,/,,-- ;//'/ /// John W. Akin, Mayor ATTEST: V a11amnuiW p Fm, 1'L __ Caroly on , ity Secretary a S a re Sfri EAL a ......