07-23-1991 (City Council) Minutes 390
CITY COUNCIL MEETING �.
MINUTES
JULY 23 , 1991
The City of Wylie City Council met in regular session on
Tuesday, July 23 , 1991 at 7 :00 P.M. in the Council Chambers
of the Municipal Complex . Those present were Mayor John W.
Akin , Mayor Pro Tem Jay Davis, Council Members Percy
Simmons, William Martin, Don Hughes, Ortie Messenger and Jim
Swartz , City Manager Bill Dashner , City Secretary Carolyn
Jones, City Attorney Steve Deiter and City Engineer Paul
Beaver .
Mayor Akin called the meeting to order and Scott Brown of
the First Baptist Church gave the invocation, followed with
the Pledge of Allegiance.
FINANCIAL REPORT THROUGH THE FIRST NINE (9 ) MONTHS OF FY91
(JUNE 30, 1991 ) : City Manager Bill Dashner stated that
through the first nine months of the fiscal year the City is
reflecting a $304 ,105 positive balance in revenues to date
versus expenditures. Total revenues collected for the
fiscal year - $4 ,979, 925 and expenditures - $4 ,675, 820, for
a positive balance of $304 ,105 . To mitigate any shortfall
that is possible in the budget I have taken the following
action:
1 . Effective immediately there will be absolutely no more
overtime authorized from today, July 15 , 1991 , to october 1,
19 91 .
2. Effective immediately there will be no more capital
items authorized for the remaining portion of this fiscal
year.
3 . All expenditures in excess of $50 .00 must be approved in
advance by the City Manager.
4 . There can be no exceptions to these rules except as
authorized by me personally.
The City has $2 , 838 ,378 in investments as of this date.
COMPLIANCE WITH SECTION 4 , ARTICLE D OF THE CITY CHARTER,
TRANSFER OF APPROPRIATIONS AND AMENDMENTS TO FY 91 BUDGET:
City Manager Bill Dashner stated that the Charter , Article
D, Section 4 reads: "At any time during the fiscal year , the
City Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department,
office or agency. Upon written request by the City Manager,
the City Council may, by budget amendments, transfer part or
all of any unencumbered appropriation balance from one
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department, office, or agency to another .
These budget amendments will be ready for Council to approve
on the August 27 , 1991 City Council meeting .
CONSIDER JULY 11 , 1991 MEETING BETWEEN CITY OF WYLIE, STATE
DEPARTMENT OF TRANSPORTATION , BROOKSHIRES GROCERY, INC. AND
PHYSICIANS REGIONAL HOSPITAL: City Manager Bill Dashner
stated that after much discussion, conclusion was reached on
the final points:
1. Brookshires and the Hospital will try to negotiate a
shared drive.
2 . If Brookshires and the Hospital are successful in
negotiating a shared drive the State will design and put in
signals at the State' s expense.
3 . Pending no successful conclusion of a shared drive the
State and the City of Wylie will allow Brookshires to have
their own independent egress and ingress to Highway 78 .
This will mean no signals anywhere.
4 . The Hospital will not dedicate their private drive to
the City.
The next step is to wait and see if Brookshires and the
Hospital can reach an agreement on the shared drive.
ADOPTION OF A RESOLUTION ESTABLISHING THE AUTHORITY OF THE
MUDDY CREEK ADVISORY BOARD: This Resolution has been
approved by Murphy, Rowlett and Sachse which sets up the
power and authority of the Board to act on behalf of each
member city. A motion was made by Councilman Swartz to
approve the resolution establishing the authority of the
Muddy Creek Advisory Board. Seconded by Councilman
Messenger. The vote was as follows : Mayor Akin - in favor,
Mayor Pro Tem Davis, Councilman Swartz - in favor,
Councilman Martin - in favor , Councilman Hughes - in favor,
Councilman Messenger - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor.
ACCEPTANCE OF CERTAIN REAL PROPERTY AS A DONATION FROM THE
FEDERAL GOVERNMENT: The Resolution Trust Corporation has
donated a tract of land with a house to the City. A title
search has been started but is not complete at this date.
This tract of land would be used for Park and Recreation
facilities . The Council needs to formally accept the deed
to the property and approve and sign the indemnification
agreement . A motion was made by Councilman Messenger to
approve the donation of real property from the Federal
Government with the stipulation that a clear title after the
title search has been completed . Seconded by Councilman
Martin. The vote was as follows : Mayor Akin - in favor ,
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Mayor Pro Tem Davis, Councilman Swartz - in favor ,
Councilman Martin - in favor , Councilman Hughes - in favor,
Councilman Messenger - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor.
APPROVAL OF E. L. DALTON PAY REQUEST #6 FOR NEWPORT HARBOR
SANITARY SEWER PROJECT: The pay request is in the amount of
$8,504 . 20 for work accomplished on the Newport Harbor
project . Staff recommends approval . A motion was made by
Councilman Hughes to approve payment request #6 to E. L.
Dalton in the amount of $8,504 .20 . Seconded by Mayor Pro
Tem Davis. The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Davis, Councilman Swartz - in favor,
Councilman Martin - in favor , Councilman Hughes - in favor,
Councilman Messenger - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor.
APPROVAL OF PAYMENT OF CLAIM FOR INVOICE #9111D FROM
HELMBERGER ASSOCIATES ON THE OFFICIAL ZONING MAP : This
payment of claim is in the amount of $2 ,321 .05 . The zoning
map is virtually complete with fine tuning being
accomplished . Staff recommends payment of this claim. A
motion was made by Councilman Martin to approve payment of
$2,321.05 to Helmberger and Associates . Seconded by Mayor
Pro Tem Davis. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Davis, Councilman Swartz - in favor,
Councilman Martin - in favor, Councilman Hughes - in favor,
Councilman Messenger - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
APPROVAL OF PAYMENT OF INVOICE 0037275 TO TALEM, INC. FOR
LANDFILL MONITORING WELLS QUARTERLY REPORT : This invoice is
in the amount of $1 ,845 .00 and is for State Department of
Health required quarterly monitoring well testing and
analysis . Staff recommends payment of this invoice. A
motion was made by Councilman Hughes to approve payment in
the amount of $1,845 .00 to Talem, Inc. Seconded by Mayor
Pro Tem Davis. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Davis , Councilman Swartz - in favor,
Councilman Martin - in favor , Councilman Hughes - in favor,
Councilman Messenger - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor.
AWARDING COMPETITIVE BIDS ON UPGRADING POLICE , FIRE AND 911
EMERGENCY COMMUNICATIONS SYSTEM: Staff received two bids
for the upgrading of the communication system for police,
fire and 911 emergency, they were as follows :
Motorola - total bid $44 ,770 .00 - payment plan $10 ,531 .16
Global Electro-Comm - total bid $39 ,989 . 35 - no payment plan ...,
The bid from Global Electro contains several exceptions and
deviations, the most noteworthy of which is the failure to
offer the necessary lease/purchase agreement . Staff
recommends award of bid to Motorola for the total system
price of $44 ,770 .00 with annual lease/purchase payment of
$10 ,531 .16 over a five year period. A motion was made by
Mayor Pro Tem Davis to award bid to Motorola in the amount
of $44 ,770 .00 with lease purchase agreement in the amount of
$10 ,531 .16 annually for five years . Seconded by Councilman
Simmons. The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Davis , Councilman Swartz - against,
Councilman Martin - in favor , Councilman Hughes - in favor ,
Councilman Messenger - against, and Councilman Simmons - in
favor . This motion carried with five (5) in favor, and two
(2) against.
CONSIDER COMPUTER EQUIPMENT SOFTWARE AND HARDWARE PROPOSALS
AND FUNDING REQUIREMENTS: The City Finance Director stated
to Council a few weeks back that he could prepare the
Hardware, Software , Financial Management and Date Processing
needs for the City of Wylie. There has been two proposals
made for Council to look at, one is in the amount of
$141 ,108 .00 , and is a IBM AS400/D06 Computer/CPU and the
second proposal is in the amount of $136 ,765.00 and is a IBM
PC Novell 386 Network Server CPU. A motion was made by
Mayor Pro Tem Davis to proceed on an itemized computer
system breakdown. Seconded by Councilman Messenger . The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Davis, Councilman Swartz - in favor , Councilman Martin - in
favor , Councilman Hughes - in favor , Councilman Messenger -
in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
CONSIDER FY91 CITY AUDIT: As of this date an audit firm has
not been selected to do the City' s yearly audit. Staff
would like some guidance from the Council on the process of
selecting an audit firm. A motion was made by Councilman
Messenger to authorize City Staff to go out with RFP for FY
91 City Audit . Seconded by Councilman Simmons. The vote
was as follows: Mayor Akin - in favor , Mayor Pro Tem
Davis, Councilman Swartz - in favor , Councilman Martin - in
favor , Councilman Hughes - in favor , Councilman Messenger -
in favor , and Councilman Simmons - in favor . This motion
carried with all in favor.
CITIZEN PARTICIPATION: Mayor Akin invited the residents
who reside within the City limits of Wylie wishing to
address the Council to come forward at this time, to state
their name and address for the record and to keep their
comments to within five minutes .
Pat Stemple of 10 Glen Knoll Dr . - addressed the Council
about the plaque that was to be put in the Veterans Court
Yard, about the joint meeting with EDC, Chamber and Council
and the By-laws of EDC, and the pulling of meters at
Southfork Mobile Home Park, and the problem is with owners
3 9 /1
of Southfork not the residents. —.a..
Reta Allen of 311 Hilltop - stated that the culvert at the
south side entrance to the cemetery has not been put back in
and would appreciate this being done.
Gary Estes of Southfork Mobile Home Park - has worked with
computers for 20 years and he addressed the Council on
purchasing and installing piece mill basis.
Mayor Akin recessed the open meeting and convened Council
into Executive Session at 8 :50 P.M. under the Authority of
Article 6252-17 V.A.C.S. , Section 2 paragraph "e" - discuss
litigations with City Attorney on Southfork Mobile Home
Park, et al v . City of Wylie and Court proceedings as of
July 17 , 1991 .
Mayor Akin reconvened the Council into open session at 9: 50
P.M. and called for a motion to adjourn as there was no
matters of business from executive session. A motion was
made and seconded to adjourn with all in favor .
j 1 o� ems,
John W. Akin, Mayor
ATTEST:
4.1)
Caro n J. - , City Secretary 'c===.