01-28-1992 (City Council) Minutes 460
CITY COUNCIL MEETING
MINUTES
January 28 , 1992
The City of Wylie City Council met in regular session on
Tuesday, January 28 , 1992 at 7 :00 P.M. in the Council
Chambers of the Municipal Complex . A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor John Akin, Mayor
Pro Tem Jay Davis (late arrival) , Council Members Percy
Simmons, Don Hughes, Jim Swartz , and Ortie Messenger.
Acting City Manager Carolyn Jones, City Attorney Steve
Deiter , City Engineer Paul Beaver , Finance Director Brady
Snellgrove, Park Director Bill Nelson, Fire Chief Jim Lynch ,
Police Chief Harvey Hightower and Secretary Barbara LeCocq.
Reverend Don Yeager from the Wylie United Methodist Church
delivered the invocation. Councilman Don Hughes led the
Pledge of Allegiance.
CONSIDER APPROVAL OF MINUTES FROM THE MEETINGS HELD ON
DECEMBER 10 AND 17 , 1991: There being no additions or
deletions Councilman Hughes made a motion that the minutes
be approved as presented. Seconded by Councilman Swartz .
The vote was as follows : Mayor Akin - in favor,
Councilman Swartz - in favor , Councilman Hughes - in favor ,
Councilman Messenger - in favor, and Councilman Simmons - in
favor . The motion carried with five in favor .
PRESENTATION OF PROCLAMATION FOR "SCOUTING FOR FOOD GOOD
TURN WEEK" FEBRUARY 1-8, 1992: Mayor Akin presented the
proclamation to representatives of the Boy Scouts.
CONSIDER APPROVAL OF REPLAT OF WYLWOOD ESTATES, FIFTH
INSTALLMENT, PART OF LOT NO. 1 AND LOT NOS. 2-10: City
Engineer Paul Beaver stated that this was just clean up for
this area, appropriate easements dedicated . Councilman
Messenger made a motion that we approve this plat . Seconded
by Councilman Hughes. The vote was as follows : Mayor Akin
- in favor , Councilman Swartz - in favor , Councilman Hughes
- in favor , Councilman Messenger - in favor , and Councilman
Simmons - in favor . The motion carried with five in favor .
CONSIDER APPROVAL OF PAYMENT FOR INVOICE #9066, IN THE
AMOUNT OF -$,4,512.53 TO HELMBERGER ASSOCIATES, INC. FOR
ENGINEERING SERVICES RELATED TO THE REPLAT OF WYLWOOD
ESTATES: Councilman Hughes made a motion that we approve
payment of this invoice. Seconded by Councilman Simmons.
The vote was as follows : Mayor Akin - in favor , Mayor Pro-
Tem Davis - in favor, Councilman Swartz - in favor ,
Councilman Hughes - in favor , Councilman Messenger - in
favor and Councilman Simmons - in favor . The motion carried
461
with six in favor .
PRESENTATION BY WYLIE ECONOMIC DEVELOPMENT CORPORATION OF
THEIR ANNUAL REPORT: The Development Corporation did not
have anyone present to make this presentation. Councilman
Hughes made a motion that this item be tabled until someone
could be there to present it. Seconded by Mayor Pro-Tem
Davis. The vote was as follows : Mayor Akin - in favor,
Mayor Pro-Tem Davis - in favor, Councilman Swartz - in
favor, Councilman Hughes - in favor , Councilman Messenger -
in favor and Councilman Simmons - in favor. The motion
carried with six in favor.
CONSIDER APPROVAL OF ENCLOSING AREA IN FRONT OF CITY
ATTORNEY'S OFFICE FOR THE USE OF THE ECONOMIC DEVELOPMENT
CORPORATION: Councilman Messenger made a motion that this
item be tabled until such time as a member of the
Development Corporation was present . Seconded by Mayor Pro-
Tem Davis. The vote was as follows : Mayor Akin - in favor,
Mayor Pro-Tem Davis - in favor, Councilman Swartz - in
favor, Councilman Hughes - in favor , Councilman Messenger -
in favor and Councilman Simmons - in favor. The motion
carried with six in favor.
CONSIDER APPROVAL OF ORDINANCE ADOPTING THE UNIFORM FIRE
CODE (1991 EDITION) AND UNIFORM FIRE CODE STANDARDS (1991
EDITION) : Fire Chief, Jim Lynch made the presentation and
was available for questions. Chief Lynch noted that the
last adoption of the Fire Code had been made in 1988 . Since
that time there have been some changes in the Code. One
change was to allow small propane tanks in residential areas
to service private swimming pools and spas. Chief Lynch
also noted that surrounding states are adopting this
provision. Steve Deiter advised the Council that this
adoption includes all appendices . A motion was made by
Percy Simmons to adopt the Uniform Fire Code with all
appendices . Seconded by Ortie Messenger . Vote as follows:
Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman
Swartz - yes; Councilman Hughes - yes; Councilman Messenger
- yes; and Councilman Simmons - yes. Motion carried with
six in favor.
CONSIDER APPROVAL OF PAYMENT FOR INVOICE NOS. 9207, 9207-1
AND 9190-1, TO HELMBERGER ASSOCIATES, EXTRA TECHNICAL
SERVICES: The referenced invoices are for additional
technical services directly related to the closure of the
landfill and have been authorized under the existing
Helmberger Associates, Inc. contract . Mayor Pro Tem Davis
made a motion to approve payment of Invoice Nos. 9207, 9207-
1 and 9190-1 to Helmberger Associestes, Inc. in the amount
of $7 ,044 .77 . Seconded by Councilman Messenger. Vote as
follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes;
Councilman Swartz - yes; Councilman Hughes - yes; Councilman
Messenger - yes; and Councilman Simmons - yes. Motion
462
carried with six in favor .
CONSIDER APPROVAL OF PAYMENT FOR INVOICE NO. 9171B TO
HELMBERGER ASSOCIATES, INC. FOR SERVICES RENDERED FROM
12/03/91 THRU 01/12/92, CLOSURE PLAN FOR 'WitIEF MUNICIPAL
LANDFILL: This invoice is for expenses directly related to
the $46 ,500 approved contract for the closure of the
landfill . Motion made by Councilman Simmons to authorize
payment of Invoice No. 9171B to Helmberger Associates, Inc.
Seconded by Mayor Pro Tem Davis . Vote as follows : Mayor
Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz -
yes; Councilman Hughes - yes; Councilman Messenger - yes;
and Councilman Simmons - yes. Motion carried with six in
favor .
DISCUSS AND CONSIDER AUTOCON REMOTE TELEMETRYING EQUIPMENT
FOR NORTEX TANK SITE: City Engineer , Paul Beaver stated
that in order to upgrade pressure problems and water tower
overflow, the existing autocon remote telemetering equipment
should be changed to a radio wave system. This change would
involve moving existing telemetering equipment from the
water tower to the North Texas Municipal Water District
panel box and installing transmitters, receivers and an
analog isolator. These changes would make the Nortex Tank
Site fully automatic, increase pressure to the west side of
the City and reduce water loss from overflow at the water .�•.
tower . A motion was made by Don Hughes to authorize the
City to get proposals for the described changes. Seconded
by Ortie Messenger . Vote as follows : Mayor Akin - yes;
Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Council-
man Hughes - yes; Councilman Messenger - yes ; and Councilman
Simmons - yes. Motion carried with six in favor.
DISCUSSION OF THE NATIONAL PRIMARY DRINKING WATER ACT
REQUIRING ALL CITIES WITH POPULATION LESS THAN 50 ,000 TO
BEGIN LEAD AND COPPER MONITORING ON JULY 1, 1992: City
Engineer Paul Beaver stated that the National Primary
Drinking Water Act requires that all cities with a
population of less than 50,000 begin lead and copper
monitoring on July 1 , 1992. The engineering department
feels the city would need forty (40) monitoring points, and
would like to solicit proposals from engineering firms to
perform the work. Councilman Hughes stated that North Texas
Municipal Water District would be doing tests for local
citizens at no cost.
CONSIDER APPROVAL OF PROPOSED ONE-YEAR AMENDED CONTRACT WITH
BFI FOR SOLID WASTE DISPOSAL OR REJECT PROPOSED AMENDED
CONTRACT AND SEEK BIDS: The representative from BFI
presented the three proposals submitted to the City. (1)
One year extenstion on the present contract with a trial
recyling program to serve 1000 homes. The test homes would
pay $5 .00 for the special bin to be refunded at the end of
the test program. BFI also absorbs January 1992 disposal
A63
rate increase from NTMWD ($ .28 per home, 5% commercial) .
(2) A one year extension on contract with a $ .25 reduction
in the residential rate and a 5% reduction in commercial
rates. BFI absorbs January 1992 NTMD disposal rate increase
which translates to $ . 28 per residence, 5% commercial.
Total reduction to residences $ .53 . (3 ) BFI provides free
6 month pilot recycling program for up to 1000 homes , $ .25
reduction in residential rate; 10% reduction in commercial
rates, three year contract with mutually agreeable 1 year
renewal options, BFI absorbs January 1992 NTMWD disposal
rate increase ($.28 per home, 5% commercial) . BFI will not
give a lock-in rate for the three year contract . Finance
Director Brady Snellgrove advised that he felt option
number 2 would best serve the City' s interest at this time.
Councilman Jim Swartz made a motion to adopt Option 2 ,
seconded by Percy Simmons. Vote as follows : Mayor Akin -
yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes;
Councilman Hughes - yes; Councilman Messenger - yes; and
Councilman Simmons - yes . Motion carried with six in favor.
CONSIDER MOVING RECYCLING CENTER FROM PRESENT LOCATION ON
BALLARD STREET TO THE PARKING LOT BEHIND THE CITY COMPLEX ON
SH78 N: Acting City Manager Carolyn Jones stated that the
staff felt the move of the recycling center to the parking
lot at the rear of the Municipal Complex would be more
efficient and could be monitored from this location. The
downtown location has been difficult to access for the
public and has, been an eyesore with litter around the
bins . There are cameras on the backside of the municipal
building that are monitored by Police Dispatch. Litterers
can be identified from that vantage point. There is a need
to provide a small drive into the area to be used by the BFI
trucks for pickup. A motion was made by Councilman Jim
Swartz to move the recycling center, seconded by Councilman
Don Hughes. Vote as follows : Mayor Akin - yes; Mayor Pro
Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes
- yes; Councilman Messenger - yes; and Councilman Simmons -
yes. Motion carried with six in favor .
CONSIDER APPROVAL OF LEADERSHIP AWARDS COMMITTEE, ONE MEMBER
FROM EACH OF THE CITY BOARDS AND COMMISSIONS: Mayor Akin
asked Councilman Simmons to present this concept since it
had been his idea. Councilman Simmons stated that there
would be a committee comprised of one member from each of
the advisory boards that serve the City. This committee
would consider nominations from all citizens for each of the
three awards to be given on a quarterly basis, Leadership
(should be a member of one of the advisory boards) ,
Citizenship Award, (any citizen from the City that that
demonstrates civic pride and a willingness to work for
growth and improvement of the City) ; and an Employee Award,
(an employee of the City who demonstrates skill,
friendliness and concern for the citizens of Wylie) . An
award will be given each quarter for each of the categories
464
and an annual award to be selected by the committee from the
recipients of each of the awards for each of the four
quarters . Councilman Messenger suggested that the City give
a U .S. Savings Bond for each of the quarterly awards.
Councilman Simmons suggested a $1000 award for the annual
award. Mayor Pro Tem Davis suggested that the committee be
made up of the person whose name appears second on the
City' s official board lists . If that person cannot serve
then it would default to the person whose name appears third
on the list. A motion was made by Percy Simmons to adopt
the proposals made and ask the staff to implement the
program. Motion seconded. Vote as follows : Mayor Akin -
yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes;
Councilman Hughes - yes; Councilman Messenger - yes ; and
Councilman Simmons - yes. Motion carried with six in favor.
CONSIDER WORKING AGREEMENT BETWEEN THE WYLIE POLICE
DEPARTMENT WITH AREA CITIES FOR DISPATCHING FIRE CALLS, WITH
ESTABLISHED FEES: Chief Harvey Hightower stated that his
department had been approached by several small cities in
the area to dispatch fire calls . The cities of Branch and
Lucas would like to be on line for this service by February
1 , 1992. Their present dispatch service is being
discontinued on March 1 , 1992 . Councilman Jim Swartz made
the motion to approve this service, seconded by Councilman
Simmons. Vote as follows : Mayor Akin - yes; Mayor Pro Tem -
ow
Davis - yes; Councilman Swartz - yes; Councilman Hughes -
yes; Councilman Messenger - yes; and Councilman Simmons -
yes . Motion carried with six in favor.
CONSIDER APPROVAL OF CHANGES IN POLICY AND FEES FOR THE
WYLIE COMMUNITY PARK: Parks Director Bill Nelson presented
a list of changes that he was proposing in the Athletic
Field policy for Community Park. Primary changes were in
the length of the seasons for each sport. Some changes in
the tournament fees, $100 for Friday night and all day on
Saturday, including light usage; $150 for Friday night, all
day Saturday and Sunday , including light usage. Councilman
Messenger noted that he had heard some very complimentary
statements from park users regarding the way the park was
being administered . Councilman Messenger made a motion to
approve the changes in the athletic field policy. Seconded
by Councilman Hughes. Vote as follows : Mayor Akin - yes;
Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Council
manHughes - yes; Councilman Messenger - yes; and Councilman
Simmons - yes . Motion carried with six in favor .
DISCUSSION OF FINANCIAL REPORT FOR THE MONTH ENDING DECEMBER
31, 1391: Finance Director Brady Snellgrove presented the
Financial Report for the month ending December 31, 1991 .
Councilman Simmons asked if the finance staff could generate
a list of the checks written for the past month. He noted
that this was a practice in the past and would like to see
this list again.
465
CITIZEN PARTICIPATION: Mayor Akin stated those wishing to
address the Council to come forward at this time and state
their name and address for the records and to keep their
comments within five minutes. In accordance with the Open
Meeting Act, the Council will hear comments of public
interest, but any discussion shall be limited to placing the
item on a future agenda for consideration.
No Participation
RECESS OPEN MEETING:
CONVENE COUNCIL INTO EXECUTIVE SESSION UNDER THE AUTHORITY
OF ARTICLE 6252-17 V.A.C.S. , SECTION 2, PARAGRAPH "g"
PERSONNEL MATTERS, FOR THE PURPOSE OF HIRING A CITY MANAGER
AND PARAGRAPH "f" REAL ESTATE MATTERS, LAND ACQUISITION:
RECONVENE COUNCIL INTO OPEN SESSION:
Consider any action appropriate from Executive Session ,
Paragraph "g" , personnel matters : A motion was made by
Councilman Messenger to ask Steven P. Norwood to accept the
position of City Manager and to be on staff on February 17 ,
1992 . Seconded by Councilman Swartz . Vote as follows:
Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman
Swartz - yes; Councilman Hughes - yes; Councilman Messenger
- yes; and Councilman Simmons - yes. Motion carried with
SIX In LavoL .
Consider any action appropriate from Executive Session,
Paragraph "f" , real estate matters : No action.
There being no other business for discussion, a motion was
made to adjourn.
1g/ 41/..,2r/ &/(:"?' "/ -771/1/
/ 40n W. Akin, Mayor
ATTEST: .' a O r. (j.1 'i
6
6.k. . 7.,;
SEAL -
6 & e4 Secr ary ``
,".,'r - r
<'d° L{E 1 =S