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01-28-1992 (City Council) Minutes 460 CITY COUNCIL MEETING MINUTES January 28 , 1992 The City of Wylie City Council met in regular session on Tuesday, January 28 , 1992 at 7 :00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor John Akin, Mayor Pro Tem Jay Davis (late arrival) , Council Members Percy Simmons, Don Hughes, Jim Swartz , and Ortie Messenger. Acting City Manager Carolyn Jones, City Attorney Steve Deiter , City Engineer Paul Beaver , Finance Director Brady Snellgrove, Park Director Bill Nelson, Fire Chief Jim Lynch , Police Chief Harvey Hightower and Secretary Barbara LeCocq. Reverend Don Yeager from the Wylie United Methodist Church delivered the invocation. Councilman Don Hughes led the Pledge of Allegiance. CONSIDER APPROVAL OF MINUTES FROM THE MEETINGS HELD ON DECEMBER 10 AND 17 , 1991: There being no additions or deletions Councilman Hughes made a motion that the minutes be approved as presented. Seconded by Councilman Swartz . The vote was as follows : Mayor Akin - in favor, Councilman Swartz - in favor , Councilman Hughes - in favor , Councilman Messenger - in favor, and Councilman Simmons - in favor . The motion carried with five in favor . PRESENTATION OF PROCLAMATION FOR "SCOUTING FOR FOOD GOOD TURN WEEK" FEBRUARY 1-8, 1992: Mayor Akin presented the proclamation to representatives of the Boy Scouts. CONSIDER APPROVAL OF REPLAT OF WYLWOOD ESTATES, FIFTH INSTALLMENT, PART OF LOT NO. 1 AND LOT NOS. 2-10: City Engineer Paul Beaver stated that this was just clean up for this area, appropriate easements dedicated . Councilman Messenger made a motion that we approve this plat . Seconded by Councilman Hughes. The vote was as follows : Mayor Akin - in favor , Councilman Swartz - in favor , Councilman Hughes - in favor , Councilman Messenger - in favor , and Councilman Simmons - in favor . The motion carried with five in favor . CONSIDER APPROVAL OF PAYMENT FOR INVOICE #9066, IN THE AMOUNT OF -$,4,512.53 TO HELMBERGER ASSOCIATES, INC. FOR ENGINEERING SERVICES RELATED TO THE REPLAT OF WYLWOOD ESTATES: Councilman Hughes made a motion that we approve payment of this invoice. Seconded by Councilman Simmons. The vote was as follows : Mayor Akin - in favor , Mayor Pro- Tem Davis - in favor, Councilman Swartz - in favor , Councilman Hughes - in favor , Councilman Messenger - in favor and Councilman Simmons - in favor . The motion carried 461 with six in favor . PRESENTATION BY WYLIE ECONOMIC DEVELOPMENT CORPORATION OF THEIR ANNUAL REPORT: The Development Corporation did not have anyone present to make this presentation. Councilman Hughes made a motion that this item be tabled until someone could be there to present it. Seconded by Mayor Pro-Tem Davis. The vote was as follows : Mayor Akin - in favor, Mayor Pro-Tem Davis - in favor, Councilman Swartz - in favor, Councilman Hughes - in favor , Councilman Messenger - in favor and Councilman Simmons - in favor. The motion carried with six in favor. CONSIDER APPROVAL OF ENCLOSING AREA IN FRONT OF CITY ATTORNEY'S OFFICE FOR THE USE OF THE ECONOMIC DEVELOPMENT CORPORATION: Councilman Messenger made a motion that this item be tabled until such time as a member of the Development Corporation was present . Seconded by Mayor Pro- Tem Davis. The vote was as follows : Mayor Akin - in favor, Mayor Pro-Tem Davis - in favor, Councilman Swartz - in favor, Councilman Hughes - in favor , Councilman Messenger - in favor and Councilman Simmons - in favor. The motion carried with six in favor. CONSIDER APPROVAL OF ORDINANCE ADOPTING THE UNIFORM FIRE CODE (1991 EDITION) AND UNIFORM FIRE CODE STANDARDS (1991 EDITION) : Fire Chief, Jim Lynch made the presentation and was available for questions. Chief Lynch noted that the last adoption of the Fire Code had been made in 1988 . Since that time there have been some changes in the Code. One change was to allow small propane tanks in residential areas to service private swimming pools and spas. Chief Lynch also noted that surrounding states are adopting this provision. Steve Deiter advised the Council that this adoption includes all appendices . A motion was made by Percy Simmons to adopt the Uniform Fire Code with all appendices . Seconded by Ortie Messenger . Vote as follows: Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes. Motion carried with six in favor. CONSIDER APPROVAL OF PAYMENT FOR INVOICE NOS. 9207, 9207-1 AND 9190-1, TO HELMBERGER ASSOCIATES, EXTRA TECHNICAL SERVICES: The referenced invoices are for additional technical services directly related to the closure of the landfill and have been authorized under the existing Helmberger Associates, Inc. contract . Mayor Pro Tem Davis made a motion to approve payment of Invoice Nos. 9207, 9207- 1 and 9190-1 to Helmberger Associestes, Inc. in the amount of $7 ,044 .77 . Seconded by Councilman Messenger. Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes. Motion 462 carried with six in favor . CONSIDER APPROVAL OF PAYMENT FOR INVOICE NO. 9171B TO HELMBERGER ASSOCIATES, INC. FOR SERVICES RENDERED FROM 12/03/91 THRU 01/12/92, CLOSURE PLAN FOR 'WitIEF MUNICIPAL LANDFILL: This invoice is for expenses directly related to the $46 ,500 approved contract for the closure of the landfill . Motion made by Councilman Simmons to authorize payment of Invoice No. 9171B to Helmberger Associates, Inc. Seconded by Mayor Pro Tem Davis . Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes. Motion carried with six in favor . DISCUSS AND CONSIDER AUTOCON REMOTE TELEMETRYING EQUIPMENT FOR NORTEX TANK SITE: City Engineer , Paul Beaver stated that in order to upgrade pressure problems and water tower overflow, the existing autocon remote telemetering equipment should be changed to a radio wave system. This change would involve moving existing telemetering equipment from the water tower to the North Texas Municipal Water District panel box and installing transmitters, receivers and an analog isolator. These changes would make the Nortex Tank Site fully automatic, increase pressure to the west side of the City and reduce water loss from overflow at the water .�•. tower . A motion was made by Don Hughes to authorize the City to get proposals for the described changes. Seconded by Ortie Messenger . Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Council- man Hughes - yes; Councilman Messenger - yes ; and Councilman Simmons - yes. Motion carried with six in favor. DISCUSSION OF THE NATIONAL PRIMARY DRINKING WATER ACT REQUIRING ALL CITIES WITH POPULATION LESS THAN 50 ,000 TO BEGIN LEAD AND COPPER MONITORING ON JULY 1, 1992: City Engineer Paul Beaver stated that the National Primary Drinking Water Act requires that all cities with a population of less than 50,000 begin lead and copper monitoring on July 1 , 1992. The engineering department feels the city would need forty (40) monitoring points, and would like to solicit proposals from engineering firms to perform the work. Councilman Hughes stated that North Texas Municipal Water District would be doing tests for local citizens at no cost. CONSIDER APPROVAL OF PROPOSED ONE-YEAR AMENDED CONTRACT WITH BFI FOR SOLID WASTE DISPOSAL OR REJECT PROPOSED AMENDED CONTRACT AND SEEK BIDS: The representative from BFI presented the three proposals submitted to the City. (1) One year extenstion on the present contract with a trial recyling program to serve 1000 homes. The test homes would pay $5 .00 for the special bin to be refunded at the end of the test program. BFI also absorbs January 1992 disposal A63 rate increase from NTMWD ($ .28 per home, 5% commercial) . (2) A one year extension on contract with a $ .25 reduction in the residential rate and a 5% reduction in commercial rates. BFI absorbs January 1992 NTMD disposal rate increase which translates to $ . 28 per residence, 5% commercial. Total reduction to residences $ .53 . (3 ) BFI provides free 6 month pilot recycling program for up to 1000 homes , $ .25 reduction in residential rate; 10% reduction in commercial rates, three year contract with mutually agreeable 1 year renewal options, BFI absorbs January 1992 NTMWD disposal rate increase ($.28 per home, 5% commercial) . BFI will not give a lock-in rate for the three year contract . Finance Director Brady Snellgrove advised that he felt option number 2 would best serve the City' s interest at this time. Councilman Jim Swartz made a motion to adopt Option 2 , seconded by Percy Simmons. Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes . Motion carried with six in favor. CONSIDER MOVING RECYCLING CENTER FROM PRESENT LOCATION ON BALLARD STREET TO THE PARKING LOT BEHIND THE CITY COMPLEX ON SH78 N: Acting City Manager Carolyn Jones stated that the staff felt the move of the recycling center to the parking lot at the rear of the Municipal Complex would be more efficient and could be monitored from this location. The downtown location has been difficult to access for the public and has, been an eyesore with litter around the bins . There are cameras on the backside of the municipal building that are monitored by Police Dispatch. Litterers can be identified from that vantage point. There is a need to provide a small drive into the area to be used by the BFI trucks for pickup. A motion was made by Councilman Jim Swartz to move the recycling center, seconded by Councilman Don Hughes. Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes. Motion carried with six in favor . CONSIDER APPROVAL OF LEADERSHIP AWARDS COMMITTEE, ONE MEMBER FROM EACH OF THE CITY BOARDS AND COMMISSIONS: Mayor Akin asked Councilman Simmons to present this concept since it had been his idea. Councilman Simmons stated that there would be a committee comprised of one member from each of the advisory boards that serve the City. This committee would consider nominations from all citizens for each of the three awards to be given on a quarterly basis, Leadership (should be a member of one of the advisory boards) , Citizenship Award, (any citizen from the City that that demonstrates civic pride and a willingness to work for growth and improvement of the City) ; and an Employee Award, (an employee of the City who demonstrates skill, friendliness and concern for the citizens of Wylie) . An award will be given each quarter for each of the categories 464 and an annual award to be selected by the committee from the recipients of each of the awards for each of the four quarters . Councilman Messenger suggested that the City give a U .S. Savings Bond for each of the quarterly awards. Councilman Simmons suggested a $1000 award for the annual award. Mayor Pro Tem Davis suggested that the committee be made up of the person whose name appears second on the City' s official board lists . If that person cannot serve then it would default to the person whose name appears third on the list. A motion was made by Percy Simmons to adopt the proposals made and ask the staff to implement the program. Motion seconded. Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes ; and Councilman Simmons - yes. Motion carried with six in favor. CONSIDER WORKING AGREEMENT BETWEEN THE WYLIE POLICE DEPARTMENT WITH AREA CITIES FOR DISPATCHING FIRE CALLS, WITH ESTABLISHED FEES: Chief Harvey Hightower stated that his department had been approached by several small cities in the area to dispatch fire calls . The cities of Branch and Lucas would like to be on line for this service by February 1 , 1992. Their present dispatch service is being discontinued on March 1 , 1992 . Councilman Jim Swartz made the motion to approve this service, seconded by Councilman Simmons. Vote as follows : Mayor Akin - yes; Mayor Pro Tem - ow Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes . Motion carried with six in favor. CONSIDER APPROVAL OF CHANGES IN POLICY AND FEES FOR THE WYLIE COMMUNITY PARK: Parks Director Bill Nelson presented a list of changes that he was proposing in the Athletic Field policy for Community Park. Primary changes were in the length of the seasons for each sport. Some changes in the tournament fees, $100 for Friday night and all day on Saturday, including light usage; $150 for Friday night, all day Saturday and Sunday , including light usage. Councilman Messenger noted that he had heard some very complimentary statements from park users regarding the way the park was being administered . Councilman Messenger made a motion to approve the changes in the athletic field policy. Seconded by Councilman Hughes. Vote as follows : Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Council manHughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes . Motion carried with six in favor . DISCUSSION OF FINANCIAL REPORT FOR THE MONTH ENDING DECEMBER 31, 1391: Finance Director Brady Snellgrove presented the Financial Report for the month ending December 31, 1991 . Councilman Simmons asked if the finance staff could generate a list of the checks written for the past month. He noted that this was a practice in the past and would like to see this list again. 465 CITIZEN PARTICIPATION: Mayor Akin stated those wishing to address the Council to come forward at this time and state their name and address for the records and to keep their comments within five minutes. In accordance with the Open Meeting Act, the Council will hear comments of public interest, but any discussion shall be limited to placing the item on a future agenda for consideration. No Participation RECESS OPEN MEETING: CONVENE COUNCIL INTO EXECUTIVE SESSION UNDER THE AUTHORITY OF ARTICLE 6252-17 V.A.C.S. , SECTION 2, PARAGRAPH "g" PERSONNEL MATTERS, FOR THE PURPOSE OF HIRING A CITY MANAGER AND PARAGRAPH "f" REAL ESTATE MATTERS, LAND ACQUISITION: RECONVENE COUNCIL INTO OPEN SESSION: Consider any action appropriate from Executive Session , Paragraph "g" , personnel matters : A motion was made by Councilman Messenger to ask Steven P. Norwood to accept the position of City Manager and to be on staff on February 17 , 1992 . Seconded by Councilman Swartz . Vote as follows: Mayor Akin - yes; Mayor Pro Tem Davis - yes; Councilman Swartz - yes; Councilman Hughes - yes; Councilman Messenger - yes; and Councilman Simmons - yes. Motion carried with SIX In LavoL . Consider any action appropriate from Executive Session, Paragraph "f" , real estate matters : No action. There being no other business for discussion, a motion was made to adjourn. 1g/ 41/..,2r/ &/(:"?' "/ -771/1/ / 40n W. Akin, Mayor ATTEST: .' a O r. (j.1 'i 6 6.k. . 7.,; SEAL - 6 & e4 Secr ary `` ,".,'r - r <'d° L{E 1 =S