02-25-1992 (City Council) Minutes 472
CITY COUNCIL MEETING
MINUTES
FEBRUARY 25, 1992
The City of Wylie City Council met in regular session on
Tuesday , February 25, 1992 at 7: 00 P.M. in the council
Chambers of the Municipal Complex. A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Jay Davis , Council Members Jim Swartz , William
Martin, Don Hughes, Ortie Messenger and Percy Simmons, City
Manager Steve Norwood, City Secretary Carolyn Jones , City
Attorney Steve Dieter, City Engineer Paul Beaver, and
Finance Director Brady Snellgrove .
Mayor Akin called the meeting to order and Rev . Jerry North
of the Assembly of God Church gave the invocation with the
Pledge of Allegiance led by Councilman Martin.
APPROVAL OF MINUTES OF JANUARY 28 , FEBRUARY 4TH AND 11TH,
1992 COUNCIL MEETINGS : A motion was made by Councilman
Hughes to approve the minutes of the above Council meetings
as submitted . Seconded by Councilman Martin. Councilman
Messenger corrected the minutes of February 11 , 1992 as
follows : The motion called for the May 2nd election to
reflect the election will be for the Mayor and three Council
positions and ten (10 ) amendments to the Home Rule Charter.
Councilman Messenger also corrected the minutes to reflect
the motion on the closure of the alleyway at Butler Circle
to reflect the fact that Council want Acting City Manager
and staff to go look at this situation and then have a
meeting with the citizens in the area to work out this
problem.
Councilman Hughes amended his motion to approve the minutes
with the above corrections . Seconded by Councilman Martin.
The vote was as follows : Mayor Akin - in favor, Mayor Pro
Tem Davis - in favor, Councilman Swartz - in favor,
Councilman Martin - in favor, Councilman Hughes - in favor,
Councilman Messenger - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor.
PRESENTATION OF PROCLAMATION FOR PUBLIC SCHOOL WEEK - MARCH
2 THRU 6, 1992 - WYLIE INDEPENDENT SCHOOL DISTRICT : Mayor
Akin presented the proclamation for Public School Week to
Mrs . Betty Stephens and seven students representing each of
the school campuses in Wylie . Mrs . Stephens thanked the
Council for the proclamation and for all the support the
City has given the school.
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PRESENTATION OF THE 1990-91 ANNUAL AUDIT: Mr. Lewis Crain
of Rutledge Crain & Company, PC, Certified Public
Accountants , started auditing the City of Wylie this year.
Wylie is in the position to grow and grown if the recession
does come to an end. I feel the future is with the City of
Wylie. There are two items that I need to point out, the
first is the capitalized lease for a sewer project where
bonds were issued through the North Texas Municipal Water
District. This entry does reflect that these bonds were
issued by NTMWD and that the assets are being used by the
City of Wylie as though you had leased any other item. As
the City makes their bond payments, they are building up a
reserve fund. The second item is the area of impact fees,
there is an impact fund that is included . In the past these
fees have been included in the City' s retained earnings and
because of that it doe not give a clear picture of your
water and sewer fund. In the management letter to the
Council , I have noted there are areas where funds should be
combined , where the software system is an antiquated data
processing system which has several design weaknesses. I do
understand that the City is currently seeking information
and putting together a software bid package .
Sincer the Council did not receive this audit until late
Monday afternoon, the Council requested that Mr. Crain come
back at another date for another discussion on the audit.
PRESENTATION OF THE MONTHLY FINANCIAL REPORT FOR THE MONTH
ENDING JANUARY, 1992 : Finance Director Brady Snellgrove
stated that this report is through the fourth month of the
budget year. The revenues received are $3,787, 596 with
expenditures being $3, 683, 963 during these four months.
Mr . Snellgrove stated that he would write a response to the
auditor' s management letter and also that the RFP' s for the
computer software has been completed and is in the mail to
the vendors .
REIMBURSEMENT OF OVERPAYMENT OF TAXES: Reimbursement of
overpayment of taxes to Commonwealth Land and Title Co. in
the amount of $693.49 and to Waterfield Mortgage Co. in the
amount of $666. 56 . A motion was made by Councilman Swartz to
approve the overpayment of taxes to Commonwealth Land and
Title Company in the amount of $693 . 49 and to Waterfield
Mortgage Company in the amount of $666 . 56 . Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Davis - in favor, Councilman Swartz
- in favor, Councilman Martin - in favor, Councilman Hughes
- in favor, Councilman Messenger - in favor, and Councilman
Simmons - in favor. This motion carried with all in favor.
APPROVAL OF CONTRACT WITH JONES AND NEUSE, INC. : This
contract is for the final landfill monitoring well sampling
for the first and second quarters of 1992 . Mr. Paul Beaver,
City Engineer , wanted to continue with Jones and Neuse, Inc .
47n.
for this final two quarters of sampling , as this is the only
firm that has been involved in the sampling of the
monitoring wells. At the completion of the second quarter,
staff will be looking at local firms to handle the sampling
of these wells. By continuing to use Jones and Neuse , Inc .
if there is a problem, then staff has only one firm to work
with in gathering the sampling results and other data to
present to State . A motion was made by Councilman Messenger
to approve the contract with Jones and Neuse , Inc. for the
final landfill monitoring well sampling for the first and
second quarter of 1992 . Seconded by Councilman Swartz . The
vote was as follows : Mayor Akin - in favor, Mayor Pro Tem
Davis - against, Councilman Swartz - in favor, Councilman
Martin - in favor, Councilman Hughes - in favor, Councilman
Messenger - in favor, and Councilman Simmons - in favor.
This motion carried with six in favor, and one against .
UPDATE OF SPRING CREEK PARKWAY AND UTILITY SERVICE AREA AND
CLOSURE OF RAILROAD CROSSING: Mr. Paul Beaver, City
Engineer, stated that the County has held the pre-bid
conference and is anticipating awarding the contract for
this job around the first of April , 1992 . The City has
received two pipe line crossings from the Railroad Company ,
which gives us the right to get the water line and
wastewater line to the Armory. The railroad has notified
staff that the City was to close one crossing when Sanden
Blvd . was put in and as of yet the City has not closed a
crossing . The City has ten ( 10) crossings today. Mr.
Beaver also stated that there has not been a decision on the
water service for this area. Wylie Northeast Water Supply
has this service area where the Armory is going in, but the
City does have some options:
1 . to offer a cash proposal to Wylie Northeast Water Supply
- this service would produce approximately $350 . to $450 per
year, in 10 years $3, 500 and in 40 years $13, 000
2 . trade a portion of the City' s service area in the most
northern part of Newport Harbor to Wylie Northeast Water
Supply for the area of the Armory
3. Wylie Northeast Water Supply has put up a new water
tower, this has been constructed but not tied into the North
Texas Municipal Water District main line - - - this cannot
be done until Council grants another delivery point
The time frame for getting this resolved is June to July,
1992. The Armory is to be completed in July , and the City
Attorney has given Wylie Northeast Water Supply until late
June to come to an agreement with the City.
There was some discussion regarding the National Guard going
to the Water Commission and getting this resolved. The City
Attorney said there was nothing in the Water Code about a
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state agency being able to do this , but if they have some
clout and want to try, it would be up to the National Guard
to do so.
It was suggested to have a work session on this area, due to
the lack of sewer service. This is something that needs to
be looked at.
A motion was made by Councilman Hughes to table this item
until a work session could be called. Seconded by Mayor Pro
Tem Davis . The vote was as follows : Mayor Akin - in favor,
Mayor Pro Tem Davis - in favor, Councilman Swartz - in
favor, Councilman Martin - in favor, Councilman Hughes - in
favor, Councilman Messenger - in favor, and Councilman
Simmons - in favor. This motion carried with all in favor.
RECOMMENDATIONS FROM THE PARK BOARD ON CHANGES IN THE MASTER
PLAN FOR THE COMMUNITY PARK: Mr. Bill Nelson, Park
Director, stated that the Park Board voted unanimously to
make two recommendations to the City Council for
consideration, they are:
1 . to make a change in the Community Park Master Plan to
reflect the six playing fields and their location requested
by WSA
2. to match the funds of $5750 pledge by WSA to install
sprinkler system on playing fields numbers 1-4 and to do
additional dirt work to the fields including fields 5 & 6 .
The sprinkler systems are estimated at a cost of $9,000 to
$10, 000 and the additional dirt work is estimated at $1 , 500 .
Councilman Messenger thanked Mr. Nelson for his work with
WSA and the Park Board for their work. Councilman Messenger
made a motion to approve the recommendations for an
Ordinance to be prepared amending the Master Plan for the
Community Park. Seconded by Councilman Swartz . The vote
was as follows : Mayor Akin - in favor, Mayor Pro Tem Davis
- in favor, Councilman Swartz - in favor, Councilman Martin
- in favor, Councilman Hughes - in favor, Councilman
Messenger - in favor, and Councilman Simmons - in favor.
This motion carried with all in favor.
CITIZEN PARTICIPATION: Mrs. Pat Stemple of 10 Glen Knoll
reported to Council that McCreary Road was not holding up
as they had thought it would. It is in very bad shape, the
sides are falling away and there are a lot of holes within
the road way.
Mayor Akin recessed the open meeting and convened Council
into Executive Session at 8: 20 P.M. under the Authority of
Article 6252-17 V.A.C.S . , Section 2, paragraph "e" to
discuss with City Attorney a claim against the city by Ida
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Pearl Scholtz , owner of the B. C. Wood Estate.
Mayor Akin reconvened Council into open session at 8: 45 P.M.
A motion was made by Mayor Pro Tem Davis to give instruction
to City Attorney , Mr. Steve Deiter, to continue the
negotiations with Mrs . Scholtz . Seconded by Councilman
Martin. The vote was as follows: Mayor Akin - in favor,
Mayor Pro Tem Davis - in favor, Councilman Swartz - in
favor, Councilman Martin - in favor, Councilman Hughes - in
favor, Councilman Messenger - in favor, and Councilman
Simmons - in favor. This motion carried with all in favor.
There being no other items of business, a motion was made to
adjourn with all in favor.
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John In. Akin, Mayor
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