06-30-1992 (City Council) Minutes 31
CALLED COUNCIL WORK SESSION
MINUTES
JUNE 30, 1992 AND JULY 1 , 1992
The City of Wylie City Council met in a called work session
on Tuesday and Wednesday nights at 7 : 00 P.M. in the Council
Conference Room. A quorum was present and notice of the
meeting had been posted in the time and manner required by
law. Those present were Mayor John Akin, Mayor Pro Tem Jim
Swartz , Council Members Jay Davis, Bud Naish, Ortie
Messenger, Reta Allen and Steve Wright, City Manager Steve
Norwood, City Secretary Carolyn Jones, City Attorney Steve
Deiter and Finance Director Brady Snellgrove .
Mayor Akin called the meeting to order and City Manager
Steve Norwood made an opening statement that this was a work
session where each department will present what they would
like to have in next years budget plus talk some on their
five year plans.
City Secretary/Municipal Court Budgets: The City
Secretary' s budget is reflecting a VOE Student from High
School to work four hours per day for approximately $4 .50 to
$5. 00 per hour to work on the Records Management Program.
The City Secretary and Municipal Court Budgets are
reflecting one person who would spend time in both areas to
be an assistant to the City Secretary and back up for
Municipal Court this person could be hired for approximately
$7 . 50 to $8.00 per hour .
Council requested a price list for using equipment and
contracting elections with County.
Police Department: The Police Department will continue with
the LETS program in Wylie Independent Schools, the
department has had good positive feed back so far. The
department is also looking at staring a Citizens Police
Academy, one night per week for 8 weeks. Each person
interested will have to sign a waiver releasing the City
from any liability. Cost on this program will be the over
time for police officers . Lake Patrol is continuing in the
92/93 budget, but there is a contract and the City is
reimbursed for this service from the Corps. of Engineers .
The Police Department is requesting on additional dispatcher
in order to get off 12 hour shifts, the City is having to
pay four hours over time to all dispatchers since they work
84 hours in each pay period.
Council asked about the possibility of having a trained dog
on the police force to help with drug problems in the
schools . Chief Hightower suggested that the City contact
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one of the other police departments close by and obtain the
use of one of their dogs when this is needed .
The Department is working with the MADD organization, trying
to send two officers to breathalizer school . Also the
department will be able to use the Tri-Cities Police Academy
in Plano for some training programs.
The computer software is not what the department needed,
there is a need for more access than what we have on this
system.
The priority list for the 92/93 budget is as follows :
1 . One additional dispatcher
2. two new police cars
3 . computer software
4. uniforms - upgrading of these, as we are being forced to
replace some of these this year
5. intoxalizer - cost of approximately $6, 000 plus $250. 00
per month for testing
6. security door system for the police department
Also a need for body armor, but the department is hoping to
use the recovered drug money for this
Fire Department: 92/93 budget year - asking for a 4-wheel
drive grass fire rescue vehicle would replace the old truck
that is to be retired, three additional fire fighters,
remodel the existing fire station to house fire fighters and
have an office for the Chief . In the five year plan, need
to look for additional space, to purchase or acquire land
for another fire station.
Council requested that staff look into the civil defense
signal and a grant to acquire same. Staff reported that
there is a grant, but need to have the SOP done for the
Emergency Management Program in order to qualify for this
grant, plus four annual training sessions.
City Manager Department: have added $1 ,500 for COG for
internship - this is for one student working on his/her
masters degree.
City Attorney: same budget as last year
A motion was made to adjourn this portion of the meeting and
continue with the other departments on Wednesday, July 1 ,
1992 .
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Mayor Akin called the meeting to order at 7 : 00 P.M. on
Wednesday , July 1 , 1992 in the Council Conference Room.
Street Department: The following is a list of projects
being requested for the 92/93 Budget:
Signs - update and replace city wide $ 16,000
Rustic Oaks Channel Renovation $ 20,000
Mudjacking materials (various concrete streets
and alleys) $ 2 ,000
Street lights - downtown 12 lights $ 2, 500
Street reconstruction $130, 000
a. First Street - bad condition $ 25,000
b. Elliott St . - moderate condition $ 22, 000
c . Cooper St. - moderate condition $ 28 , 000
d. Valentine Ln.- moderate condition $ 26, 000
e . Fourth Street - moderate condition $ 29 , 000
Council wanted a report on all water and wastewater lines
under any of the above streets listed for reconstruction.
Planning Department: 92/93 Budget projects
Repair and Demolition Fund $ 15, 000
Comprehensive Plan (estimate) $ 20,000
(current plan is 12 years old)
Change the current building inspector position $ 1,975
to Code Enforcement Officer/Environmental
Health Inspector. Upgrade pay grade from 21 to 22 .
This increase in cost could be off set by hiring
a person, meeting the minimum job qualifications,
since $4 , 00 a year collected on food establishment
permits would be completely retained within the
department. (Eliminate the $3 ,000 a year contract
for Health Inspector)
Engineering Department: 92/93 budget request
Transportation Contract $ 12, 000
FM 544/ Hwy 78 appraisal & relocation incidentals $ 15,000
Plan/Plat Review $ 5 , 000
Gasoline Tank Removal (P.W. ) $100 ,000
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Lead Water Analysis/Solid Waste Studies $ 5, 000 --�
NTMWD Lift Station Relocation $ 30,000
800,000 gallon elevated storage design $ 15, 000
Newport Harbor S/T Solution Design $ 10 ,000
Condemnations - C. Frey $ 50, 000
Auto CADD Utility Mapping & Drafting $ 11 ,070
Junior Civil Engineer $ 32,000
Water Department: Priority list for 92/93 budget
Paint Nortex Ground Storage Tank $ 50,000
8,400 L.F. 8" water main $170,000
1 , 200 L.F. Stone to College on Ballard
3,000 L.F. N. Jackson from Oak St . to dead end
2, 000 L.F. Alanis from Ballard to West Wind II
2,200 L. F . Masters from 1st to 4th.
Upgrade old fire hydrants around downtown ( 8 ) $ 10,000 �^
Fire hydrants where fire fighting capabilities
are insufficient ( 18 - 20) $ 21, 250
3/4 Ton Utility Truck replacement $ 20.000
Wastewater Department: 92/93 Budget priority list
Normal maintenance repair on "emergency pump
replacement" $ 20 .000
Replace 3, 600 L.F. of 8" main line $ 90, 000
2,000 L.F. 1st between Stone & Butler Sts.
1 ,600 L. F. Memorial from Kirby to Valentine
Replace 700 L. F . of 6" main line $ 17 ,000
Stone Rd. from Birmingham to Ballard
Recast or rebuild 20-25 manholes in place $ 37 ,000
Repair existing manholes in concrete streets $ 15,000
Install 1 , 200 L. F. of 8" sewer main $ 30, 000
from Eubanks west to Hometown Furniture
Sewer main to take Holland Hitch out of Wylie $ 55,000
Butane Mobile Home Park Sewer system
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"Extendahoe" backhoe to replace international $ 40,000
backhoe (auctioned off)
Install a malfunction warning system on all lift $ 28 , 000
stations
Hydraulic shoring for trench excavations $ 5, 173
"Stand by" E. F . Myers 60 h.p. submersible pump $ 12,000
for Twin Lakes lift station
Sewer pipe tapping machine $ 3, 830
Finance Department: Priority list for 92/93 budget for
Finance, Utility Billing , Comb. Services, Building and Fleet
Services and Sanitation:
New Financial System $ 14, 100
(Annual Lease Payment)
Computer Hardware & Software $ 3 , 000
(Desktop Publishing and Upgrade of
Personal Computers)
Furniture and Fixtures $ 6 , 000
(Conference Room and Finance Office)
Meters and Service Connections $ 8 , 000
(Rebuilding of 300 residential meters and
hydra meters for builders )
Motor Vehicles $ 10,000
(Pickup Truck)
Building Remodeling/Modification/Supplies $ 18 , 500
Major Tools and Equipment $ 4,800
(Freon Recovery/Recycling System and
Computerize Wheel Balancer System)
Library: 92/93 Budget priority list
Personnel/Part-Time $ 4 , 500
Reference items (Taylor' s & Clements) $ 772
Shelving $ 2 , 461
Prodigy Software $ 220
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Parks & Recreation: 92/93 priority list
Bermuda Sod, Trees, Asian Jasmine Groundcover $ 13, 300
Recreational Supplies $ 3, 990
Landscape Maintenance for Parks $ 3 ,000
Clay , soil , sand, sandy loam and gravel , etc. $ 28 ,500
Street signs and markings for parks $ 1 , 350
Building repair, concession stand, restrooms, $ 3,700
Akin pavilion
Sprinkler System - City Hall , "W" Bed , $ 8 ,800
Community Park, Softball Fields
Engineering and Architectural Services $ 2, 500
Pickup Truck 3/4 ton with long bed $ 15, 500
Refrigerator for Community Room $ 650
Flail mower attachment ( 12 ' ) $ 4 , 200
One full time employee $ 14,000
(plus benefits)
City Manager Steve Norwood stated that this was a meeting to
discuss what the department heads would like to see in their
budgets for next year. Staff will present a draft of the
budget for 92/93 at the next meeting .
There being no other items for discussion, a motion was made
to adjourn with all. , n: .f,avor.
`
( 0A ;
John W. Akin, Mayor
ATTEST: •
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Ca/rJd f /J"/ N/ kJj/ Sd11EWry
Mary Nichols, City Secretary