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08-11-1992 (City Council) Minutes Page 49 CITY COUNCIL MEETING MINUTES AUGUST 11, 1992 The City of Wylie City Council met in regular session on Tuesday, August 11, 1992 at 7:00 P.M. in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Pro Tem Jim Swartz, Council Members Jay Davis, Reta Allen, Steve Wright, Ortie Messenger and Bud Naish, City Manager Steve Norwood, City Secretary Carolyn Jones, Finance Director Brady Snellgrove, and City Attorney Steve Deiter. Mayor Pro-Tem Swartz called the meeting to order and Rev. Al Draper of the First Baptist Church gave the invocation which was followed by the Pledge of Allegiance. APPROVAL OF MINUTES: Councilman Jay Davis asked for clarification on the Mayor's statement concerning the approval of the zoning change and map amendment for lots 13 , 14, 15 of Block, 3 Brown & Burns Addition. Councilman Davis thought that the Mayor stated that as a councilmember he had voted against the rezoning and that at that time he had insisted that the Mayor at that time not vote because of a conflict of interest. Mayor Pro- Tem Swartz clarified that the Mayor at that time, Chuck Trimble excused himself from voting because he was involved in the buying of the house. Mayor Akin did not vote the second time the zoning change came before the Council. Upon clarification of the Mayor's statement Councilman Davis made a motion that we approve the minutes of the July 21st and July 28th, 1992 Council meetings as written. Councilman Wright seconded the motion. The vote was as follows: Mayor Pro-Tem Swartz - in favor, Councilwoman Allen - in favor, Councilman Davis - in favor, Councilman Wright - in favor, Councilman Messenger - in favor and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF AWARD OF BID FOR REPAIRS TO RUSTIC OAKS DRAINAGE DITCH: City Manager Norwood presented this item to Council. After the Council meeting last month the staff went out for bids to repair the ditch and we went for three options; 1) reestablishing the banks, 2) concrete lining, and 3) piping and covering. The bids ranged from $50,000 to $230,000. Staff feels the $50,000 was too high because of dirt prices - probably could be lowered by $10,000 if staff decides to take this route. We did receive quotes this morning on moving the fences back, securing the fences, etc. This came in at around $20,000. It is the City's responsibility to reestablish the banks but not to concrete line the ditch or make any improvements to it. It would be around $40,000 to $50,000 to reestablish the banks. Councilman Naish asked what area this would include. City Manager indicated that it was the area between Jefferson and Oak. Page 50 Councilwoman Allen wanted to know how we arrived at this area. City Manager said that it was the most affected area. Steve Helmberger explained the technical aspects of reestablishing the banks. Councilman Messenger stated that we should reestablish the banks to the proper slopes. Councilman Naish stated that we should reestablish the slopes and fix the fences that are damaged due to our neglect. Councilwoman Allen wanted to know when we would fix the other parts of the ditch. Mr. Allan Eason of 116 N. Rustic Trail addressed the Council on this issue. He urged the Council to get the ditch fixed before the rainy season. Councilman Naish wanted to know if we can rebid the dirt and have it on the next agenda. City Attorney stated that we would not be able to get it on the next agenda but there is a possibility of negotiating dirt prices on the bids we now have. Councilman Messenger made a motion that we go with Option 1 to reestablish the bank at a price not to exceed $51,842 and give the City Manager the negotiation option to lower the price. Councilman Wright seconded the motion. The vote was as follows: Mayor Pro-Tem Swartz - in favor, Councilwoman Allen - in favor, Councilman Davis - against, Councilman Wright - in favor, Councilman Messenger - in favor and Councilman Naish - in favor. This motion carried with five in favor and one against. Amk APPROVAL OF SALE OF THE BOMAG: City Manager Norwood presented to the Council the maintenance cost on maintaining this piece of equipment, along with the costs to rent one should we sell this one. The funds from the sale will be used as seed money to start a fleet replacement program. Councilman Naish made a motion that we sell the bomag to Jedco Properties for $67,000. Councilwoman Allen seconded the motion. The vote was as follows: Mayor Pro- Tem Swartz - in favor, Councilwoman Allen - in favor, Councilman Davis - in favor, Councilman Wright - in favor, Councilman Messenger - in favor and Councilman Naish - in favor. This motion carried with all in favor. ACCEPT LETTER OF RESIGNATION FROM PEGGY SEWELL FROM THE PARK AND RECREATION BOARD: Councilman Wright made a motion that we accept the resignation and Councilman Messenger seconded the motion. The vote was as follows: Mayor Pro-Tem Swartz - in favor, Councilwoman Allen - in favor, Councilman Davis - in favor, Councilman Wright - in favor, Councilman Messenger - in favor and Councilman Naish - in favor. This motion carried with all in favor. APPOINTMENT OF NEW MEMBERS TO THE ZONING BOARD OF ADJUSTMENTS TO REPLACE SUE ELLEN NEAL AND TO THE PARK & RECREATION BOARD TO REPLACE PEGGY SEWELL: Councilman Naish made a motion to appoint Jeff Payne of 301 N. Cottonbelt to the Zoning Board of Adjustments and Councilwoman Allen made a motion to appoint Daniel Chestnut of 200 Piccadilly Circle to the Parks and 51 Recreation Advisory Board. Councilman Messenger seconded the motions. The vote was as follows: Mayor Pro-Tem Swartz - in favor, Councilwoman Allen - in favor, Councilman Davis - in favor, Councilman Wright - in favor, Councilman Messenger - in favor and Councilman Naish - in favor. This motion carried with all in favor. PRESENTATION OF FINANCIAL REPORT FOR THE MONTH OF JUNE. 1992, BY FINANCE DIRECTOR BRADY SNELLGROVE: Brady Snellgrove stated that these statements were the same as submitted earlier. No changes had been made. Water sales last month were very good. We expect to break even on water sales. STAFF REPORTS: City Manager's Report - The City Manager gave a report on the Armory and its anticipated opening but we do no yet have permission to provide them with water service. City Engineer's Report - The City Engineer was out of town. City Attorney's Report -_The City Attorney report was in with the City Manager's and concerned water service to the Armory. CITIZENS PARTICIPATION: Mayor Pro-Tem Swartz invited those wishing to address the Council to come forward at this time. There were no speakers at this time. Mayor Pro-Tem Swartz recessed the regular meeting and reconvened the Council into a work session on the FY92-93 Budget. The Council discussed with the City Manager and the Finance Director the appropriate changes in the FY92/93 Budget. There being no other items for discussion, a motion was made to adjourn with all in favor. l 2 , > John W. Akin, Mayor ATTEST: ,k ( Anita Collins, Acting City Secretary