04-22-1997 (City Council) Minutes Minutes of the Wylie City Council
April 22, 1997
CALL TO ORDER
Mayor Jim Swartz called the City Council Meeting to order, April 22, 1997 at 7:00
p.m. with the following Councilmembers present: Cleo Adams, Joel Scott, Reta Allen,
John Mondy and J. C. Worley. Wanda Sparks was absent. Staff members present were:
Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler,
City Secretary, Mike Phillips, Director of Community Development, Brady Snellgrove,
Finance Director, Bill Rushing, Police Chief, Greg MacLean and Jim Jenks from The
Hogan Corporation.
PROCLAMATION
Mayor Swartz read a proclamation designating April 23, 1997 as "Student
Government Day" to the Seniors at Wylie High School who had been elected to hold office
as Student Mayor and Council. He presented each Senior with a copy of the proclamation.
The students sat with the Council for the remainder of the meeting.
CONSENT AGENDA
1) Consider approval of minutes for April 8, 1997
2) Consider approval of a resolution to authorize the negotiation and execution of
an agreement to provide supplemental police patrol to the Lake Lavon Project in
1997
Resolution 97-6 Authorizing the City to Provide Supplemental Patrol on Lake Lavon and
to Enter into a Cooperative Agreement with the U.S.Army Corps of Engineers, Defining
the Terms of Such Patrol and Authorizing the City Manager to Negotiate and Execute
Such Agreement
Scott made the motion to approve the Consent Agenda. Allen seconded the motion.
The motion was voted on and approved unanimously.
Minutes of the Wylie City Council,April 22,1997, Page 1
ACTION ITEMS
Award of Contract for the Construction of the New 12 Inch Water Main Along
McMillen Road and the Replacement of an 8 Inch Water Main Along Briarwood Drive
MacLean gave an overview of both projects. He stated that the base bid included
all work necessary to complete the 12 inch water main improvements from Southfork
Mobile Home Park along McMillen Road to the existing water main in McMillen Road. He
also it also includes all work necessary to replace and install the 8 inch water main along
Briarwood Drive. MacLean said that the project also included an additive alternate bid for
a new meter vault and connection to Southfork Mobile Home Park at its northeast corner.
He said this was not included in the base bid since it was not required to continue
providing service to the park.
MacLean said the Hogan Corporation recommends awarding the contract to XIT
Paving and Construction, Inc. for the base bid amount of $254,119.48. He said the award
of the additive alternate item is not recommended at this time.
Adams made the motion to award the bid to XIT Paving and Construction, Inc. for
the base bid amount of$254,119.48. Worley seconded the motion. The motion was voted
on and passed unanimously.
Award Contract for the Reconstruction of Approximately 1,250 Linear Feet of Alleys
Between Briarwood, Dogwood and Woodhollow Streets from Stone Road to
Briarwood Drive
MacLean gave an overview of the project. He stated that the original project scope
included approximately 2,400 linear feet of alleys between Briarwood, Dogwood and
Woodhollow Streets from Stone Road to Briarwood Drive. He also stated that this project
will be funded through the $250,000 1997 Street and Alley Program. MacLean stated that
a bid of $73,054.01 had been received from L. Smith Contractors. He stated that the
original budgeted amount was $100,000. He said the project could be extended 235 feet
and still remain within the original budget. MacLean stated that this would leave
approximately 915 linear feet of alley to complete the project. He said this would cost an
additional $53,470 to complete. He said one possible source of financing to construct the
remaining 915 linear feet would be to revise the Public Works Street Resurfacing budget
and reallocate $53,500 to the alley reconstruction budget.
Worley made the motion to award the bid to L. Smith Contractor for $73,054.01 and to
divert the additional $53,470 to complete the project. Adams seconded the motion. The
motion was voted on and passed unanimously.
Minutes of the Wylie City Council,April 22,1997, Page 2
Approval of a Resolution Authorizing the Submission of a Texas Community
Development Program Application to the Texas Department of Housing and
Community Affairs for the Community Development Fund; and Authorize the City
Manager to Act as the City's Executive Officer and Authorized Representative in all
Matters Pertaining to the City's Participation in the Community Development
Program
Lee Lawrance with Southwest Consultants gave an overview of the grant application
process and a brief history of the grant program. He stated that a local match is crucial
when being considered for a grant. He said the funding originates with the Federal
Government, with the Texas Department of Housing and Community Affairs administering
the program at the state level. He stated that staff and the Hogan Corporation has
identified $549,364 in projects eligible for TCDP funding and that the maximum grant
awarded is $250,000. Jim Jenks with the Hogan Corporation gave an overview of the
projects that had been identified for the grant. He said the average of most of the water
lines were at least 50 years old and the sewer lines were about 40 years old.
Collins stated that monies would not be necessary to use for two years. He said
this would give the Council a chance to obtain the matching funds.
Adams made the motion to approve the resolution as written and Scott seconded
the motion. The motion was voted on and passed unanimously.
Resolution No.97-7 Authorizing the Submission of a Texas Community Development Program
Application to the Texas Department of Housing and Community Affairs for the Community
Development Fund;and Authorizing the City Manager to Act as the City's Executive Officer and
Authorized Representative in all Matters Pertaining to the City's Participation in the Community
Development Program
Approval of an Ordinance Amending the Budget for Fiscal Year 1997, Beginning
October 1, 1996 and Ending September 30, 1997
Snellgrove gave an overview of the proposed budget amendments. He stated that
the proposed amendments consist entirely of operating amendments to various
departmental budgets in General, Utility and 4B Capital Project Funds.
Adams asked about the repair history and trade in value of the Jaws of Life used
by the Fire Department. He also wanted to know how old the equipment was and why it
couldn't be repaired. Adams also wanted to verify that the two part time employees for the
fire department would be at $6.00 per hour and they would be used as response to sick
calls in the Attack truck. Collins confirmed that the two personnel would respond to sick
calls in the Attack truck but that the Quint would still respond to major accidents and
structure fires.
Minutes of the Wylie City Council,April 22,1997, Page 3
Worley made the motion to approve all of the proposed budget amendments.
Mondy seconded the motion. The motion was voted on with Worley, Mondy, Scott and
Swartz voting in favor and Adams and Allen voting opposed. The motion was approved.
STAFF REPORTS
Manson gave an update on the drainage, shoulder and paving work being done in
Community Park. Manson also stated that the Community Center was on schedule for
completion about the end of May or first part of June.
CITIZEN PARTICIPATION
There was no citizen participation.
ADJOURNMENT
As there was no further business to come before Council for consideration, the
meeting was adjourned.
Jim Swartz, Mayor
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usan Shuler ,4r Secretary
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Minutes of the Wylie City Council,April 22,1997, Page 4