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04-22-1997 (City Council) Minutes Minutes of the Wylie City Council April 22, 1997 CALL TO ORDER Mayor Jim Swartz called the City Council Meeting to order, April 22, 1997 at 7:00 p.m. with the following Councilmembers present: Cleo Adams, Joel Scott, Reta Allen, John Mondy and J. C. Worley. Wanda Sparks was absent. Staff members present were: Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City Secretary, Mike Phillips, Director of Community Development, Brady Snellgrove, Finance Director, Bill Rushing, Police Chief, Greg MacLean and Jim Jenks from The Hogan Corporation. PROCLAMATION Mayor Swartz read a proclamation designating April 23, 1997 as "Student Government Day" to the Seniors at Wylie High School who had been elected to hold office as Student Mayor and Council. He presented each Senior with a copy of the proclamation. The students sat with the Council for the remainder of the meeting. CONSENT AGENDA 1) Consider approval of minutes for April 8, 1997 2) Consider approval of a resolution to authorize the negotiation and execution of an agreement to provide supplemental police patrol to the Lake Lavon Project in 1997 Resolution 97-6 Authorizing the City to Provide Supplemental Patrol on Lake Lavon and to Enter into a Cooperative Agreement with the U.S.Army Corps of Engineers, Defining the Terms of Such Patrol and Authorizing the City Manager to Negotiate and Execute Such Agreement Scott made the motion to approve the Consent Agenda. Allen seconded the motion. The motion was voted on and approved unanimously. Minutes of the Wylie City Council,April 22,1997, Page 1 ACTION ITEMS Award of Contract for the Construction of the New 12 Inch Water Main Along McMillen Road and the Replacement of an 8 Inch Water Main Along Briarwood Drive MacLean gave an overview of both projects. He stated that the base bid included all work necessary to complete the 12 inch water main improvements from Southfork Mobile Home Park along McMillen Road to the existing water main in McMillen Road. He also it also includes all work necessary to replace and install the 8 inch water main along Briarwood Drive. MacLean said that the project also included an additive alternate bid for a new meter vault and connection to Southfork Mobile Home Park at its northeast corner. He said this was not included in the base bid since it was not required to continue providing service to the park. MacLean said the Hogan Corporation recommends awarding the contract to XIT Paving and Construction, Inc. for the base bid amount of $254,119.48. He said the award of the additive alternate item is not recommended at this time. Adams made the motion to award the bid to XIT Paving and Construction, Inc. for the base bid amount of$254,119.48. Worley seconded the motion. The motion was voted on and passed unanimously. Award Contract for the Reconstruction of Approximately 1,250 Linear Feet of Alleys Between Briarwood, Dogwood and Woodhollow Streets from Stone Road to Briarwood Drive MacLean gave an overview of the project. He stated that the original project scope included approximately 2,400 linear feet of alleys between Briarwood, Dogwood and Woodhollow Streets from Stone Road to Briarwood Drive. He also stated that this project will be funded through the $250,000 1997 Street and Alley Program. MacLean stated that a bid of $73,054.01 had been received from L. Smith Contractors. He stated that the original budgeted amount was $100,000. He said the project could be extended 235 feet and still remain within the original budget. MacLean stated that this would leave approximately 915 linear feet of alley to complete the project. He said this would cost an additional $53,470 to complete. He said one possible source of financing to construct the remaining 915 linear feet would be to revise the Public Works Street Resurfacing budget and reallocate $53,500 to the alley reconstruction budget. Worley made the motion to award the bid to L. Smith Contractor for $73,054.01 and to divert the additional $53,470 to complete the project. Adams seconded the motion. The motion was voted on and passed unanimously. Minutes of the Wylie City Council,April 22,1997, Page 2 Approval of a Resolution Authorizing the Submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs for the Community Development Fund; and Authorize the City Manager to Act as the City's Executive Officer and Authorized Representative in all Matters Pertaining to the City's Participation in the Community Development Program Lee Lawrance with Southwest Consultants gave an overview of the grant application process and a brief history of the grant program. He stated that a local match is crucial when being considered for a grant. He said the funding originates with the Federal Government, with the Texas Department of Housing and Community Affairs administering the program at the state level. He stated that staff and the Hogan Corporation has identified $549,364 in projects eligible for TCDP funding and that the maximum grant awarded is $250,000. Jim Jenks with the Hogan Corporation gave an overview of the projects that had been identified for the grant. He said the average of most of the water lines were at least 50 years old and the sewer lines were about 40 years old. Collins stated that monies would not be necessary to use for two years. He said this would give the Council a chance to obtain the matching funds. Adams made the motion to approve the resolution as written and Scott seconded the motion. The motion was voted on and passed unanimously. Resolution No.97-7 Authorizing the Submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs for the Community Development Fund;and Authorizing the City Manager to Act as the City's Executive Officer and Authorized Representative in all Matters Pertaining to the City's Participation in the Community Development Program Approval of an Ordinance Amending the Budget for Fiscal Year 1997, Beginning October 1, 1996 and Ending September 30, 1997 Snellgrove gave an overview of the proposed budget amendments. He stated that the proposed amendments consist entirely of operating amendments to various departmental budgets in General, Utility and 4B Capital Project Funds. Adams asked about the repair history and trade in value of the Jaws of Life used by the Fire Department. He also wanted to know how old the equipment was and why it couldn't be repaired. Adams also wanted to verify that the two part time employees for the fire department would be at $6.00 per hour and they would be used as response to sick calls in the Attack truck. Collins confirmed that the two personnel would respond to sick calls in the Attack truck but that the Quint would still respond to major accidents and structure fires. Minutes of the Wylie City Council,April 22,1997, Page 3 Worley made the motion to approve all of the proposed budget amendments. Mondy seconded the motion. The motion was voted on with Worley, Mondy, Scott and Swartz voting in favor and Adams and Allen voting opposed. The motion was approved. STAFF REPORTS Manson gave an update on the drainage, shoulder and paving work being done in Community Park. Manson also stated that the Community Center was on schedule for completion about the end of May or first part of June. CITIZEN PARTICIPATION There was no citizen participation. ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned. Jim Swartz, Mayor /4/(j6( usan Shuler ,4r Secretary _..wt Minutes of the Wylie City Council,April 22,1997, Page 4