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07-22-1997 (City Council) Minutes Minutes of the Wylie City Council Meeting July 22, 1997 CALL TO ORDER Mayor Jim Swartz called the City Council Meeting to order, July 22, 1997 at 6:30 p.m. with the following Councilmembers present: Wanda Sparks, Cleo Adams, Joel Scott, Reta Allen, John Mondy and J. C. Worley. Staff members present were: Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City Secretary, Mike Phillips, Director of Community Development, Brady Snellgrove, Finance Director, Mignon Morse, Library Director, Jack Jones, Superintendent of Public Works, Pam Gidney, Finance Dept., Sgt. Billie Myrick, Police Dept., Chief Bill Rushing, Police Dept. and Chief Shan English, Fire Dept. CONSENT AGENDA (1) Consider Approval of Minutes for June 24, 1997 (2) Consider Approval of Final Payment of$20,263.34 to Anchor Companies for the Community Center Renovation Project Scott requested item 1 be pulled due to a correction to the minutes to reflect that John Mondy was absent and not present during the June 24, 1997 meeting. Scott also stated that the minutes should reflect under Pat Easterling's comments the name should be changed to Pappas. With no other corrections Adams made the motion to approve the minutes as corrected and Scott seconded the motion. The motion was voted on and passed unanimously. Adams noted that on item 2 there was a crack in the concrete on the left hand side of the door and also the vent cover was missing. Scott made the motion with the stipulation that the crack in the concrete be repaired, the ceiling title repaired and the vent cover replaced. Allen seconded the motion. The motion was voted on and passed unanimously with J. C. Worley not voting due to a conflict of interest. Shuler, City Secretary noted for the record that Councilman Worley had signed an Affidavit of Conflict of Interest. STAFF REPORTS Collins stated that Kansas City Southern Railroad has requested a change in the meeting with Planning and Zoning Commission from August 4, 1997 to August 18, 1997. He also stated that he met with representatives from the Concerned Citizens for Responsible Growth. Minutes of the Wylie City Council,July 22, 1997, Page 1 re Collins also stated that he would be meeting with Judge Ron Harris, Thursday, July 24, 1997 to discuss the intersection at F.M. 544/F.M. 1378 for reconstruction. He also said he will meet with Darrel Prcin from TU Electric on Wednesday, July 23, 1997 to discuss the lights on Westgate Way. Allen stated that the electricity has gone off on 3rd, 4th and Hilltop about six times in the past few weeks. Jones stated that Kansas City Southern Railroad is going to take out the track new Jackson. He said Public Works will follow behind and put hot-mix in the area so that the road way will be undisturbed. Manson stated that there was a controversy on the closing of Elliott Street according to the Abbotts. She said staff is currently awaiting a deed showing the alignment of the property line. Mayor Swartz thanked all of the City employees for all the hard work during July Jubilee. ACTION ITEMS Public Hearing and Consider a Request by Wylie/1997, L.L.C. for Approval of a Zone Change from "SF-A" Single Family Attached and "R" Retail District to "SF-3" Single Family District for a 6.520 Acre Tract of Land, Located at the Southwest Corner of West Brown Street and Westgate Way, and Described as the E. C. Davidson Survey, Abstract No. 266, Part of Tract 34 Phillips gave an overview of the proposed zone change to "SF-3". Mayor Swartz opened the public hearing. Pat Adkins with Tipton Engineering, 6330 Belt Line, Garland - He stated that Mr. John Baker has bought the property and proposes to develop this property. He said from their evaluation they determined that SF-A and Retail were not conducive to the size of the tract of land and they want to build what is best suited for the neighborhood. He said they had determined that SF-3 would be the best. He said there would a total of 113 homes on the development. With no more public comment, Mayor Swartz closed the public hearing., Adams made the motion to approve the request for approval of a zone change from SF-A and R to SF-3. Worley seconded the motion. The motion was voted on and passed unanimously. Consider a Request for Approval of a Preliminary Plat Submitted by Wylie/1997 L.L.PC. for a 30.991 acre, 113 Lot Residential Development Designated as Westgate Phase III and IV Located at the Juncture of Brown Street and Westgate Way just West Minutes of the Wylie City Council,July 22, 1997, Page 2 of the Westgate Phase I Subdivision Phillips gave an overview of the preliminary plat. He stated that the proposed development meets the criteria set forth by the Comprehensive Land Use Plan in regards to the location and type of residential development. He also stated the general layout (streets, lots and utilities) meets development standards as set forth by applicable ordinances. Scott made the motion to approve the preliminary plat. Worley seconded the motion. The motion was voted on and passed unanimously. CITIZEN PARTICIPATION Sharon Dowdy, 325 Callie Court - She stated that City staff had met with the Wylie Ranch East homeowners concerning their drainage and sewer problems and ask Council to consider paying for the sewer lines. WORKSESSION Collins stated that before the remaining departments present their proposed budgets, the Police Department, Fire Department and Library are available for any questions. Police Department Mondy asked about the staffing of the Police Department. Rushing stated that there are 18 sworn personnel being 1 chief, 4 sergeants (1 in CID), 1 Detective (also available as a patrol officer as needed), 7 patrol officers, 3 corporals (field training officers) and soon to added two patrol officers. He said there is one sergeant per shift and during the day there is the chief, administrative sergeant and a CID sergeant. He also stated that the department is planning on adding an additional 10 hours to dispatcher. Mondy asked what efficiency the department would gain by having a Lieutenant. Rushing stated that by having a Lieutenant it would establish a chain of command. He said this would help control the efficiency of the department. He stated that there is a supervisor on duty 24 hours a day the way the department is currently set up. Rushing stated that himself, Loggins, Filine, and Myrick all live in town. Fire Department Adams and Allen ask to see a list of the items that are requested under 52130 Tools & Equipment Under $50. Library Mondy asked if it the part-time employee requested to full-time had a master's Minutes of the Wylie City Council,July 22, 1997, Page 3 degree. Mondy asked how much was received in grants the past year? Morse stated that $28,761 was received in grants. She stated that there has been a demand in the technical and reference materials. Swartz wanted to know what the high/low for the salary range of the requested full time position. Snellgrove stated that the state average is $28,000. Worley requested statistics on the library before the summer reading program. Morse stated that since the high school has moved, the library sees more junior high students who can not drive. She also stated that piggy backing to another city for automated circulation would not be cost effective to the City. Mondy suggested talking to Jim Hysaw at Collin County College to determine with it would be efficient to piggy back with there system. Community Development Phillips gave an overview of the Community Development Budget. He stated that the big difference in the Community Development budget was the elimination of the planner which was moved to its own department. He also stated the accomplishments for FY 1997 as being the formation of the Development Issues Team (DIT) to increase interdepartmental communication pertaining to the additional development activity. Phillips also said the Capital Improvements Construction Committee (CICC) has helped improve the flow of capital project information within the City. Planning Department Phillips gave an overview of the newly formed planning position. He stated since this was a new department there was not a budget from the previous year to compare it with. Parks Department Manson gave an overview of the accomplishments for 1997 which included the completion of the gazebo, the renovation of the old Post Office into the new Community Center and the completion of projects totaling $50,000 at Community Park that was funded by the 4B Sales Tax Revenue Fund. Adams asked what the salary for the full-time park employee would make. Snellgrove stated they would make $15,000 and with benefits it would be $23,000. Mondy asked if there would be enough employees in the parks system. Manson stated that if the Parks Department budget is approved as proposed, this would get the department by until next year. Minutes of the Wylie City Council,July 22, 1997, Page 4 w... Street Department Jones gave an overview of the accomplishments of the department for 1997. He also outlined the objectives for 1998. He stated some of the accomplishments were: the road overlay on Ballard from Stone to the fire station; the road overlay on E. Brown from Douglas to W. A. Allen; the new concrete alleys between Woodhollow and Dogwood and Dogwood and Briarwood; concrete, asphalt and drainage for N. Jackson and Briarwood alleys; and construction of six ADA compliant sidewalk ramps in the Point North area. Mondy stated that the alleys needed to be assessed from BFI to evaluate their condition. Jones gave an outlook of the $250,00 street overlay program. He also stated that he currently has 4 people each that work in the street, water and sewer department. Utilities Department Jones gave an overview of the departments accomplishments for 1997 and the objectives for 1998. He stated some of the accomplishments were: continued maintenance programs of the water and wastewater lines and pump stations; the installation of 2,360 feet of 8" water main under the 95 bond program; the inspection and repair of manholes; and the installation of 300' of 8" sewer line on Hooper Rd. He also stated that the major proposed budget request will be the backhoe and T.V. camera for the inspection of existing infrastructure. City Secretary Shuler gave an overview of the departments accomplishments for 1997 such as: the continuation of the Student Government Day Program, the completion of updated Code of Ordinances and the adoption of the State Retention Schedules. She stated that the objectives for 1998 would be developing a backup system for the permanent records, the continuation of the Student Government Day Program and the continuation of the Records Management Program. ADJOURNMENT As there was no further business/tic) come before Council for consideration, the meeting was adjourned. 7 Jim Swartz, Mayor 11 . �.:�//. •urn •hu t.rtje.4 Secretary • k Minutes of the Wylie City Council,July 22, 1997, Page 5