07-22-1997 (City Council) Minutes Minutes of the Wylie City Council Meeting
July 22, 1997
CALL TO ORDER
Mayor Jim Swartz called the City Council Meeting to order, July 22, 1997 at 6:30
p.m. with the following Councilmembers present: Wanda Sparks, Cleo Adams, Joel
Scott, Reta Allen, John Mondy and J. C. Worley. Staff members present were: Mike
Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City
Secretary, Mike Phillips, Director of Community Development, Brady Snellgrove, Finance
Director, Mignon Morse, Library Director, Jack Jones, Superintendent of Public Works,
Pam Gidney, Finance Dept., Sgt. Billie Myrick, Police Dept., Chief Bill Rushing, Police
Dept. and Chief Shan English, Fire Dept.
CONSENT AGENDA
(1) Consider Approval of Minutes for June 24, 1997
(2) Consider Approval of Final Payment of$20,263.34 to Anchor Companies for
the Community Center Renovation Project
Scott requested item 1 be pulled due to a correction to the minutes to reflect that
John Mondy was absent and not present during the June 24, 1997 meeting. Scott also
stated that the minutes should reflect under Pat Easterling's comments the name should
be changed to Pappas. With no other corrections Adams made the motion to approve the
minutes as corrected and Scott seconded the motion. The motion was voted on and
passed unanimously.
Adams noted that on item 2 there was a crack in the concrete on the left hand side
of the door and also the vent cover was missing. Scott made the motion with the
stipulation that the crack in the concrete be repaired, the ceiling title repaired and the vent
cover replaced. Allen seconded the motion. The motion was voted on and passed
unanimously with J. C. Worley not voting due to a conflict of interest. Shuler, City
Secretary noted for the record that Councilman Worley had signed an Affidavit of Conflict
of Interest.
STAFF REPORTS
Collins stated that Kansas City Southern Railroad has requested a change in the
meeting with Planning and Zoning Commission from August 4, 1997 to August 18, 1997.
He also stated that he met with representatives from the Concerned Citizens for
Responsible Growth.
Minutes of the Wylie City Council,July 22, 1997, Page 1
re Collins also stated that he would be meeting with Judge Ron Harris, Thursday, July
24, 1997 to discuss the intersection at F.M. 544/F.M. 1378 for reconstruction. He also said
he will meet with Darrel Prcin from TU Electric on Wednesday, July 23, 1997 to discuss
the lights on Westgate Way. Allen stated that the electricity has gone off on 3rd, 4th and
Hilltop about six times in the past few weeks.
Jones stated that Kansas City Southern Railroad is going to take out the track new
Jackson. He said Public Works will follow behind and put hot-mix in the area so that the
road way will be undisturbed.
Manson stated that there was a controversy on the closing of Elliott Street according
to the Abbotts. She said staff is currently awaiting a deed showing the alignment of the
property line.
Mayor Swartz thanked all of the City employees for all the hard work during July
Jubilee.
ACTION ITEMS
Public Hearing and Consider a Request by Wylie/1997, L.L.C. for Approval of a Zone
Change from "SF-A" Single Family Attached and "R" Retail District to "SF-3" Single
Family District for a 6.520 Acre Tract of Land, Located at the Southwest Corner of
West Brown Street and Westgate Way, and Described as the E. C. Davidson Survey,
Abstract No. 266, Part of Tract 34
Phillips gave an overview of the proposed zone change to "SF-3".
Mayor Swartz opened the public hearing.
Pat Adkins with Tipton Engineering, 6330 Belt Line, Garland - He stated that Mr.
John Baker has bought the property and proposes to develop this property. He said from
their evaluation they determined that SF-A and Retail were not conducive to the size of the
tract of land and they want to build what is best suited for the neighborhood. He said they
had determined that SF-3 would be the best. He said there would a total of 113 homes on
the development.
With no more public comment, Mayor Swartz closed the public hearing.,
Adams made the motion to approve the request for approval of a zone change from
SF-A and R to SF-3. Worley seconded the motion. The motion was voted on and passed
unanimously.
Consider a Request for Approval of a Preliminary Plat Submitted by Wylie/1997
L.L.PC. for a 30.991 acre, 113 Lot Residential Development Designated as Westgate
Phase III and IV Located at the Juncture of Brown Street and Westgate Way just West
Minutes of the Wylie City Council,July 22, 1997, Page 2
of the Westgate Phase I Subdivision
Phillips gave an overview of the preliminary plat. He stated that the proposed
development meets the criteria set forth by the Comprehensive Land Use Plan in regards
to the location and type of residential development. He also stated the general layout
(streets, lots and utilities) meets development standards as set forth by applicable
ordinances.
Scott made the motion to approve the preliminary plat. Worley seconded the
motion. The motion was voted on and passed unanimously.
CITIZEN PARTICIPATION
Sharon Dowdy, 325 Callie Court - She stated that City staff had met with the Wylie
Ranch East homeowners concerning their drainage and sewer problems and ask Council
to consider paying for the sewer lines.
WORKSESSION
Collins stated that before the remaining departments present their proposed
budgets, the Police Department, Fire Department and Library are available for any
questions.
Police Department
Mondy asked about the staffing of the Police Department. Rushing stated that there
are 18 sworn personnel being 1 chief, 4 sergeants (1 in CID), 1 Detective (also available
as a patrol officer as needed), 7 patrol officers, 3 corporals (field training officers) and
soon to added two patrol officers. He said there is one sergeant per shift and during the
day there is the chief, administrative sergeant and a CID sergeant. He also stated that the
department is planning on adding an additional 10 hours to dispatcher. Mondy asked what
efficiency the department would gain by having a Lieutenant. Rushing stated that by
having a Lieutenant it would establish a chain of command. He said this would help
control the efficiency of the department. He stated that there is a supervisor on duty 24
hours a day the way the department is currently set up. Rushing stated that himself,
Loggins, Filine, and Myrick all live in town.
Fire Department
Adams and Allen ask to see a list of the items that are requested under 52130
Tools & Equipment Under $50.
Library
Mondy asked if it the part-time employee requested to full-time had a master's
Minutes of the Wylie City Council,July 22, 1997, Page 3
degree. Mondy asked how much was received in grants the past year? Morse stated that
$28,761 was received in grants. She stated that there has been a demand in the technical
and reference materials.
Swartz wanted to know what the high/low for the salary range of the requested full
time position. Snellgrove stated that the state average is $28,000. Worley requested
statistics on the library before the summer reading program.
Morse stated that since the high school has moved, the library sees more junior
high students who can not drive. She also stated that piggy backing to another city for
automated circulation would not be cost effective to the City. Mondy suggested talking to
Jim Hysaw at Collin County College to determine with it would be efficient to piggy back
with there system.
Community Development
Phillips gave an overview of the Community Development Budget. He stated that
the big difference in the Community Development budget was the elimination of the
planner which was moved to its own department. He also stated the accomplishments for
FY 1997 as being the formation of the Development Issues Team (DIT) to increase
interdepartmental communication pertaining to the additional development activity. Phillips
also said the Capital Improvements Construction Committee (CICC) has helped improve
the flow of capital project information within the City.
Planning Department
Phillips gave an overview of the newly formed planning position. He stated since
this was a new department there was not a budget from the previous year to compare it
with.
Parks Department
Manson gave an overview of the accomplishments for 1997 which included the
completion of the gazebo, the renovation of the old Post Office into the new Community
Center and the completion of projects totaling $50,000 at Community Park that was
funded by the 4B Sales Tax Revenue Fund.
Adams asked what the salary for the full-time park employee would make.
Snellgrove stated they would make $15,000 and with benefits it would be $23,000. Mondy
asked if there would be enough employees in the parks system. Manson stated that if the
Parks Department budget is approved as proposed, this would get the department by until
next year.
Minutes of the Wylie City Council,July 22, 1997, Page 4
w... Street Department
Jones gave an overview of the accomplishments of the department for 1997. He
also outlined the objectives for 1998. He stated some of the accomplishments were: the
road overlay on Ballard from Stone to the fire station; the road overlay on E. Brown from
Douglas to W. A. Allen; the new concrete alleys between Woodhollow and Dogwood and
Dogwood and Briarwood; concrete, asphalt and drainage for N. Jackson and Briarwood
alleys; and construction of six ADA compliant sidewalk ramps in the Point North area.
Mondy stated that the alleys needed to be assessed from BFI to evaluate their condition.
Jones gave an outlook of the $250,00 street overlay program. He also stated that
he currently has 4 people each that work in the street, water and sewer department.
Utilities Department
Jones gave an overview of the departments accomplishments for 1997 and the
objectives for 1998. He stated some of the accomplishments were: continued
maintenance programs of the water and wastewater lines and pump stations; the
installation of 2,360 feet of 8" water main under the 95 bond program; the inspection and
repair of manholes; and the installation of 300' of 8" sewer line on Hooper Rd. He also
stated that the major proposed budget request will be the backhoe and T.V. camera for
the inspection of existing infrastructure.
City Secretary
Shuler gave an overview of the departments accomplishments for 1997 such as:
the continuation of the Student Government Day Program, the completion of updated Code
of Ordinances and the adoption of the State Retention Schedules. She stated that the
objectives for 1998 would be developing a backup system for the permanent records, the
continuation of the Student Government Day Program and the continuation of the Records
Management Program.
ADJOURNMENT
As there was no further business/tic) come before Council for consideration, the
meeting was adjourned.
7
Jim Swartz, Mayor
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Minutes of the Wylie City Council,July 22, 1997, Page 5