08-05-1997 (City Council) Minutes Minutes of the Wylie City Council Meeting
August 5, 1997
CALL TO ORDER
Mayor-Pro Tern John Mondy called the Special Called City Council Meeting to
order, August 5, 1997 at 7:00 p.m. with the following Councilmembers present: Wanda
Sparks, Cleo Adams, Joel Scott, Reta Allen and J. C. Worley. Staff members present
were: Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan
Shuler, City Secretary, Mike Phillips, Director of Community Development, Brady
Snellgrove, Finance Director, Jack Jones, Superintendent of Public Works, Pam Gidney,
Finance Dept., Greg MacLean, Consulting Engineer with The Hogan Corporation and
Chief Bill Rushing, Police Dept.
PROCLAMATION
Mondy read a proclamation declaring August 5, 1997 as "National Night Out". He
presented the proclamation to Chief Bill Rushing, Sgt. Chris Howell and McGruff the Crime
Dog.
ACTION ITEMS
Presentation of the Sewer Inflow& Infiltration Study Program and Award of Contract
to Perform Study Services and Analysis to the Firm of Byrd/Forbes, Inc.
Jim Forbes with Byrd/Forbes Inc. gave a presentation on the study program. He
stated that the biggest reason for non-compliance is the water getting into the main hole
system. He stated that the study finds problems while they are small and enables cities
to fix them before they get to big. He also said that they will conduct manhole inspection,
map update to denote defects and smoke testing. Forbes stated that the typical defects
are caused by heavy root intrusion, leaking and dropped joints.
Forbes said that if during the smoke testing a leak is detected it is likely the smoke
will enter the house but it will disappear quickly. He said the test is typically done during
the daytime hours.
MacLean stated that during the first testing there were some defects detected and
have been corrected.
Scott made the motion to award the bid for the Sewer Study Services and Analysis
to the firm of Byrd/Forbes,Inc. Allen seconded the motion. The motion was voted on and
passed unanimously.
Minutes of the Wylie City Council,August 5, 1997, Page 1
Award Bid for the Construction of Kreymer Lane
MacLean stated that the bid proposal for the paving and drainage improvement to
Kreymer Lane also included additive alternate packages for various improvements
adjacent to this project. He said the additive alternates were as follows:
Additive Alternate #1 - Additional 12' of pavement (one traffic lane)
Additive Alternate #2 - Extension of sewer mains from the Wyndam Estates
subdivision into the Wylie Ranch East Subdivision.
Additive Alternate #3 - Construction of drainage swales and the replacement of
some, but not all, driveway culverts to improve the drainage conditions in the Wylie
Ranch East Subdivision.
Additive Alternate #4 - Installation of a 4' wide sidewalk along the West side of
Kreymer.
MacLean stated that based on the results of the Town Hall Meetings with the
residents of Wylie Ranch East, he recommends Council accept the base bid and Additive
Alternates #2 and #3 from Morrow Construction Co. for a bid of$803,724.05.
Collins stated that an agreement was reached with the homeowners to share
equally in the cost of improvements with Wylie Ranch East Estates.
Sharon Dowdy, 325 Callie Court - She thanked Collins, MacLean, staff and
Council for all the work they did to help the residents of Wylie Ranch East Estates.
Adams made the motion to accept the base bid and Additive Alternate #2 and #3
for $803,724.05 and award the bid to Morrow Construction Co. Allen seconded the
motion. The motion was voted on and passed unanimously.
Approval of an Ordinance Calling for a Special Election, September 20, 1997 to
Approve or Disapprove Kansas City Southern Railroad Company's Development of
an Intermodal/Manifest Rail Facility and Business Park to be Located Between
Spring Creek Parkway and Skyview Lane, North of State Highway 78, Elimination of
S. H. 78 Mainline Rail Operations and Donation of Right-of-Way to the City of Wylie
Between F. M. 544 and Eubanks, West of S. H. 78
Mondy read a statement prepared by the Mayor stating the necessity to call the
election at this time in order to have the election in conjunction with the school bond
election on September 20, 1997.
Adams stated that he thought it would be good to have the Citizens of Wylie vote
on the issue. Sparks also thought it would be a good to have the election.
Minutes of the Wylie City Council,August 5, 1997, Page 2
Nicki Allen, 100 Rush Creek - She stated that she has been involved in
researching the Kansas City Southern Railroad and wants to know if the election would
be a non-binding referendum. She said the group that she belongs to the"Concerned
Citizens for Responsible Growth" felt like they were told not to do anything until a
presentation or formal design plan was made. She wanted to know if the P& Z were going
to table the issue or if KCS was not going to make their presentation to P&Z. She wanted
to know how the Council would make a decision without the vote.
Collins stated that KCS was only making a presentation on August 18, 1997 at the
P&Z meeting. He said that KCS has stated that if the community does not want them, they
will not come.
Kenna Johnson, 503 Rustic Place- She thinks it would be cheaper to poll the town
than to spend the money on an election. She thought that they would have more than two
days.
Henry Garland, Skyview Lane - He stated that although he does not live in the
City, he is very interested in the quality of life. He said it was a senseless waste of money
to vote now before a proposal has been made from Kansas City Southern.
Lou Gardner, 1208 Devonshire - He would like to know how the railroad was going
to affect the city. He said he wants the Council to think how it will impact everyone. He
said he wants to see how it is going to effect you before you vote. He said if it is non-
binding then it is senseless.
Allen stated that by holding the election at the same time as the bond election, there
would be more voters.
Ernie Flippo, 631 Burchshire - He stated that he had moved into Wylie just
recently. He stated that if supposedly the railroad comes to the P&Z meeting on August
18, 1997 then the Citizens shouldn't vote until the proposal is made. He would like the
facts to be presented. He also said he doesn't think that Council should waste time on an
election. He said he had also heard that some of the Councilmembers didn't even live in
the City.
Joe Baker, 114 Carriagehouse - He said that he has lived in Wylie for about 1
year. He said he thinks that more than 1% of the Citizens have spoken. He said if all
there is to go on is what they propose, then if they change any meaningful. He also stated
that if there are only 300 people that vote and the rest don't then take it as that 300 cared
and 9,000 did not.
Collins stated that if they change anything on the proposal that is made, then the
Planned Development (PD)would define what it would allow and it would identify the types
of business, landscaping, lighting and extensive land use control.
Minutes of the Wylie City Council,August 5, 1997, Page 3
Jana Johnston, Wylie - She is very skeptical that Council can keep KCS to the
point since Council can't even monitor Griffin Industries.
Billie Joe Swaner, 102 Tanglewood - She wanted to know if the railroad had ask
for the referendum vote? She feels like it is a waste of time to hold the election now.
Sam Satterwhite, Wylie Economic Development Corporation Director - He is
currently studying and evaluating the accuracy of the study completed by Insights
Consulting. He stated that the report would be available to the public in about 5 to 10
days.
Adams stated that he has heard citizens say that they want this to go out to a vote.
He said if the citizens say no then he would go with no. He also stated that in reference
to Mr.Flippo's comment about not all the Councilmembers living in the city limits, that was
incorrect and all Councilmembers do live in the city limits.
Allen also stated that if the citizens voted no she would also go with the no vote.
Adams made the motion to approve an ordinance calling for the Special Election
on September 20, 1997 approving or disapproving of the Kansas City Southern Railroad
Company's development proposal. Scott seconded the motion. The motion was voted on
and all voted yes except Worley, who voted no.
ORDINANCE NO. 97-13 ORDERING A SPECIAL ELECTION TO BE HELD ON SEPTEMBER 20,
1997, FOR THE PURPOSE OF APPROVING OR DISAPPROVING KANSAS CITY SOUTHERN
RAILROAD COMPANY'S DEVELOPMENT OF AN INTERMODALIMANIFEST RAIL FACILITY AND
BUSINESS PARK TO BE LOCATED BETWEEN SPRING CREEK PARKWAY AND SKYVIEW LANE,
NORTH OF STATE HIGHWAY 78, ELIMINATION OF S. H.78 MAINLINE RAIL OPERATIONS AND
DONATION OF RIGHT-OF-WAY TO THE CITY OF WYLIE BETWEEN F.M. 544 AND EUBANKS,
WEST OF S. H. 78; DESIGNATING LOCATION OF POLLING PLACE; ORDERING NOTICES OF
ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH SUCH ELECTION
WORKSESSION
Collins stated that if the Council could considered a 1 cent tax increase, and no
additional personnel other than multi-year staffing. He said with no additional personnel
this would include cutting the library request, 3 fire cadets, and a seasonal park labor.
Council wants police overtime monitored and reduce to $46,000. Collins stated that
now with the 10 hour deployment that should give sufficient overlap time to complete
paperwork instead of overtime. He said at mid year the budget should reflect a significant
drop in overtime.
Allen asked if a percentage of the work and budget for the dispatchers could be
charged to the Fire Department since the dispatchers not only dispatch for the Police Dept.
but also the Fire Dept.
Minutes of the Wylie City Council,August 5, 1997, Page 4
Collins stated that he is proposing to delay hiring a planner until January which
would free up about$23,000; fill the vacant building inspector's position; and hire another
inspector in October instead of April.
Collins stated that to fulfill the proposed staffing at mid-year it would cost about
$50,000 for personnel and a 1 cent tax increase would generate $42,000.
ADJOURNMENT
As there was no further business to come before Council for consideration, the
meeting was adjourned.
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Jim Swartz, ayor
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Minutes of the Wylie City Council,August 5, 1997, Page 5