08-26-1997 (City Council) Minutes Minutes of the Wylie City Council Meeting
August 26, 1997
CALL TO ORDER
Mayor Jim Swartz called the City Council Meeting to order, August 26, 1997 at 7:00
p.m. with the following Councilmembers present: John Mondy, Wanda Sparks, Cleo
Adams, Joel Scott, Reta Allen and J. C. Worley. Staff members present were: Mike
Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City
Secretary, Mike Phillips, Director of Community Development, Bill Nelson, Supt. of Parks
& Recreation, Brady Snellgrove, Finance Director, and Greg MacLean, Consulting
Engineer with The Hogan Corporation.
CONSENT AGENDA
1) Consider approval of minutes for July 1, July 8, July 15, July 22, July 29,
August 5 and August 12, 1997
2) Consider approval of a resolution declaring a need for improvements to
street drainage and sewer systems in the Wylie Ranch East Phase One and
Wylie Ranch East Commercial Park Subdivisions
3) Consider approval of a resolution to formally initiate action for a public
hearing for the annexation of Lots 6, 7 and 8 of the Wylie Ranch East
Commercial Park
4) Consider approval of a contract with Collin County Elections Administrator
to conduct the special election on September 20, 1997
Mondy made the motion to approve the consent agenda items 1-4. Allen seconded the
motion. The motion was voted on and passed unanimously.
ACTION ITEMS
Consider Approval of a Final Plat for the Westgate Phase III Subdivision
Phillips gave an overview of the proposed final plat. He stated that the housing
development consisted of 113 lots to be constructed on 30.991 acres of land to be built in
two phases. He said the final plat under consideration for Phase Ill consists of 66 lots on
18.3080 acres. Adams made the motion to approve the final plat. Mondy seconded the
motion. The motion was voted on and passed unanimously.
Minutes of the Wylie City Council,August 26, 1997, Page 1
"M Award Bid for the Construction of Paving Improvements to Cottonbelt Avenue
MacLean gave an overview of the proposed paving improvements to Cottonbelt.
He stated that the City proposes to turn Cottonbelt Avenue into a cul-de-sac at its North
end where it intersects with Brown. He said that all property owners along this section of
Cottonbelt were contacted with regard to the proposed project and that there was no
opposition to the plan. MacLean stated that sealed bids were opened and read aloud on
July 31, 1997 with the apparent low bid submitted by McMahon Contracting, Inc. For
$144,404.90. He said the original bond budget for this project was $89,541 but the project
was expanded to include some water and sewer main adjustments, some additional paving
on the cross streets, and improvements related to the cul-de-sac and closing the street.
He also stated that existing water and sewer mains needed to be lowered and/or re-routed
to make way for the new paving section, which is lower than the existing street surface.
He said that due to the curbed nature of the new street and its elevation, some
improvements are needed on the cross streets (Jefferson and Marble), as well as
Cottonbelt, South of Jefferson to facilitate drainage and comfortable driving surface.
MacLean said without these improvements there will be a significant drainage problem and
the driving surface transition from new street to old street will be too severe. He said the
project will be over budget by approximately $65,557. He also said the estimate is
comprised of $144,405 for construction, $8,230 for engineering, bond issuance costs of
$1,280 and $1,113 for survey work. MacLean said the estimated overage on the project
can be funded from the Miscellaneous Street projects included in the 1995 Street Bonds.
Scott made the motion to award the contract to McMahan Contracting, Inc. Mondy
seconded the motion. The motion was voted on and passed unanimously.
Approve a Contract with Wylie Independent School District to Provide Meals
for Wylie Senior Citizens
Shuler gave an overview of the program to provide meals for senior citizens. She
stated that for the last five years the City of Wylie has participated in the program through
Collin County Committee on Aging. She said the average cost has gone up to $3.35 and
the average donation by senior citizens has been $1.43 for meals at the center and $1.05
for home delivered. She also said that the program has relied heavily on donations and
that over the past two years the donations from businesses and individuals have continued
to decline. Shuler said that the quality and quantity of the food has been lacking over the
last year and in examining the options, the school district was approached on the idea of
providing a meal.
Nelson gave a brief overview of the financial situation with the Collin County
Committee on Aging. Kristy Stone, Food Specialist with WISD stated that the school
district will be willing to provide meals to the seniors during the school holidays and the
summer vacations. She stated that they will also provide some meals during the cold
weather months that can be frozen in the event that inclement weather prevents the drivers
from delivering the meals. She said that "special diet needs" will also be provided.
Minutes of the Wylie City Council,August 26, 1997, Page 2
Shuler said the contract was for 2 years and the meals will be $3.00. The Senior
Citizens over 60 years old will be charged $2.00 and those under 60 will be charged $3.00.
She also stated that the Senior Citizen Advisory Committee has decided that they will start
soliciting funds for the difference in the cost of the meals and for those seniors who can
not afford to pay. She said Frances Bryant, who currently handles the scheduling of
volunteers, the meal ordering and donations for the meals will continue to monitor the
Center and the home delivered meals.
Allen made the motion to approve the contract with the school district. Sparks
seconded the motion. The motion was voted on and passed unanimously.
Naming of the New Community Center
Mondy stated that he would like to recommend that the new Community Center be
named the Bart Peddicord Community Center. He said Mr. Peddicord has been an active
member of the Wylie community for many years and during that time he has served in
numerous volunteer capacities.
Mondy made the motion to name the community center, the Bart Peddicord
Community Center. Scott seconded the motion. The motion was voted on and passed
unanimously.
Approval of a Proposed City Wide Special Collection of Brush and Bulky
Waste
Snellgrove gave an overview of the pick-up scheduled for Saturday, September 13,
1997. He said that the cost of the pick-up would be a flat fee of$4,700.
Scott made the motion to approve the city wide special collection of brush and bulky
waste for Saturday, September 13, 1997. Adams seconded the motion. The motion was
voted on and passed unanimously.
STAFF REPORTS
Collins stated that there were concerns around the safety of children walking to Akin
Elementary. He said city crews have installed crosswalks and are currently working with
Akin PTA to get volunteers for a crossing guard.
MacLean said that a bid on the intersection at FM 544 and 1378 had been awarded
for $1,000,000. and was $200,000 under project projection. He said the start date is in
October and estimated completion time is 240 days.
MacLean said that bids were going out on the 20" water main from the high school
to the water tower and that part of the bid will be for a sewer line at McCord's Little Six.
Minutes of the Wylie City Council,August 26, 1997, Page 3
MacLean said that McCreary road should be opened sometime next week. He said
the McMillian water main has been completed He also said the alley reconstruction on the
East side of Dogwood would have the concrete poured on Thursday or Friday. He
anticipated that it would be opened in about a week and that the West side would be
poured in about 2 weeks.
Collins stated that staff was currently talking to TU Electric about different types of
lighting to be used on city streets. He also stated that the school zone flashing lights by
the high school were not installed due to a communication problem between the city and
TXDot
Snellgrove said that there would be a budget hearing at the next City Council
meeting.
Manson said that shoulder work has been completed on the parking lot at the
Community Park and that striping will soon be in place. She stated that the completion of
the parking lot will be done before September 13, 1997.
CITIZEN PARTICIPATION
JoAnn Overby, 904 Forest Edge, Wylie - She would like crossing guards at
Heatherwood and Lanwood and Springwood and Lanwood. She presented to Council 260
signatures of people who would like to have the crossing guards at the school. She said
someone was going to get hurt and that sidewalks need to be installed since there is no
where to walk except in the road.
EXECUTIVE SESSION
Executive Session was held under Sections 551.071 Consultation with Attorney,
and 551.075 Conference with Employees to Receive Information and Question Employees
Regarding Pending Litigation, City of Parker v. City of Wylie, Cause No. 219.458.96,
District Court of Collin County, Texas 219 Judicial District
ADJOURNMENT
As there was no further business to come before Council for consideration, the
meeting was adjourned. ,/
;' 4� J4(/v/Z-,./7/
Jim Swartz,�Mayor`
itetx)Stee , ,
Susan Shuler, City Secretary
Minutes of the Wylie City Council,August 26, 1997, Page 4