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08-26-1997 (City Council) Minutes Minutes of the Wylie City Council Meeting August 26, 1997 CALL TO ORDER Mayor Jim Swartz called the City Council Meeting to order, August 26, 1997 at 7:00 p.m. with the following Councilmembers present: John Mondy, Wanda Sparks, Cleo Adams, Joel Scott, Reta Allen and J. C. Worley. Staff members present were: Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City Secretary, Mike Phillips, Director of Community Development, Bill Nelson, Supt. of Parks & Recreation, Brady Snellgrove, Finance Director, and Greg MacLean, Consulting Engineer with The Hogan Corporation. CONSENT AGENDA 1) Consider approval of minutes for July 1, July 8, July 15, July 22, July 29, August 5 and August 12, 1997 2) Consider approval of a resolution declaring a need for improvements to street drainage and sewer systems in the Wylie Ranch East Phase One and Wylie Ranch East Commercial Park Subdivisions 3) Consider approval of a resolution to formally initiate action for a public hearing for the annexation of Lots 6, 7 and 8 of the Wylie Ranch East Commercial Park 4) Consider approval of a contract with Collin County Elections Administrator to conduct the special election on September 20, 1997 Mondy made the motion to approve the consent agenda items 1-4. Allen seconded the motion. The motion was voted on and passed unanimously. ACTION ITEMS Consider Approval of a Final Plat for the Westgate Phase III Subdivision Phillips gave an overview of the proposed final plat. He stated that the housing development consisted of 113 lots to be constructed on 30.991 acres of land to be built in two phases. He said the final plat under consideration for Phase Ill consists of 66 lots on 18.3080 acres. Adams made the motion to approve the final plat. Mondy seconded the motion. The motion was voted on and passed unanimously. Minutes of the Wylie City Council,August 26, 1997, Page 1 "M Award Bid for the Construction of Paving Improvements to Cottonbelt Avenue MacLean gave an overview of the proposed paving improvements to Cottonbelt. He stated that the City proposes to turn Cottonbelt Avenue into a cul-de-sac at its North end where it intersects with Brown. He said that all property owners along this section of Cottonbelt were contacted with regard to the proposed project and that there was no opposition to the plan. MacLean stated that sealed bids were opened and read aloud on July 31, 1997 with the apparent low bid submitted by McMahon Contracting, Inc. For $144,404.90. He said the original bond budget for this project was $89,541 but the project was expanded to include some water and sewer main adjustments, some additional paving on the cross streets, and improvements related to the cul-de-sac and closing the street. He also stated that existing water and sewer mains needed to be lowered and/or re-routed to make way for the new paving section, which is lower than the existing street surface. He said that due to the curbed nature of the new street and its elevation, some improvements are needed on the cross streets (Jefferson and Marble), as well as Cottonbelt, South of Jefferson to facilitate drainage and comfortable driving surface. MacLean said without these improvements there will be a significant drainage problem and the driving surface transition from new street to old street will be too severe. He said the project will be over budget by approximately $65,557. He also said the estimate is comprised of $144,405 for construction, $8,230 for engineering, bond issuance costs of $1,280 and $1,113 for survey work. MacLean said the estimated overage on the project can be funded from the Miscellaneous Street projects included in the 1995 Street Bonds. Scott made the motion to award the contract to McMahan Contracting, Inc. Mondy seconded the motion. The motion was voted on and passed unanimously. Approve a Contract with Wylie Independent School District to Provide Meals for Wylie Senior Citizens Shuler gave an overview of the program to provide meals for senior citizens. She stated that for the last five years the City of Wylie has participated in the program through Collin County Committee on Aging. She said the average cost has gone up to $3.35 and the average donation by senior citizens has been $1.43 for meals at the center and $1.05 for home delivered. She also said that the program has relied heavily on donations and that over the past two years the donations from businesses and individuals have continued to decline. Shuler said that the quality and quantity of the food has been lacking over the last year and in examining the options, the school district was approached on the idea of providing a meal. Nelson gave a brief overview of the financial situation with the Collin County Committee on Aging. Kristy Stone, Food Specialist with WISD stated that the school district will be willing to provide meals to the seniors during the school holidays and the summer vacations. She stated that they will also provide some meals during the cold weather months that can be frozen in the event that inclement weather prevents the drivers from delivering the meals. She said that "special diet needs" will also be provided. Minutes of the Wylie City Council,August 26, 1997, Page 2 Shuler said the contract was for 2 years and the meals will be $3.00. The Senior Citizens over 60 years old will be charged $2.00 and those under 60 will be charged $3.00. She also stated that the Senior Citizen Advisory Committee has decided that they will start soliciting funds for the difference in the cost of the meals and for those seniors who can not afford to pay. She said Frances Bryant, who currently handles the scheduling of volunteers, the meal ordering and donations for the meals will continue to monitor the Center and the home delivered meals. Allen made the motion to approve the contract with the school district. Sparks seconded the motion. The motion was voted on and passed unanimously. Naming of the New Community Center Mondy stated that he would like to recommend that the new Community Center be named the Bart Peddicord Community Center. He said Mr. Peddicord has been an active member of the Wylie community for many years and during that time he has served in numerous volunteer capacities. Mondy made the motion to name the community center, the Bart Peddicord Community Center. Scott seconded the motion. The motion was voted on and passed unanimously. Approval of a Proposed City Wide Special Collection of Brush and Bulky Waste Snellgrove gave an overview of the pick-up scheduled for Saturday, September 13, 1997. He said that the cost of the pick-up would be a flat fee of$4,700. Scott made the motion to approve the city wide special collection of brush and bulky waste for Saturday, September 13, 1997. Adams seconded the motion. The motion was voted on and passed unanimously. STAFF REPORTS Collins stated that there were concerns around the safety of children walking to Akin Elementary. He said city crews have installed crosswalks and are currently working with Akin PTA to get volunteers for a crossing guard. MacLean said that a bid on the intersection at FM 544 and 1378 had been awarded for $1,000,000. and was $200,000 under project projection. He said the start date is in October and estimated completion time is 240 days. MacLean said that bids were going out on the 20" water main from the high school to the water tower and that part of the bid will be for a sewer line at McCord's Little Six. Minutes of the Wylie City Council,August 26, 1997, Page 3 MacLean said that McCreary road should be opened sometime next week. He said the McMillian water main has been completed He also said the alley reconstruction on the East side of Dogwood would have the concrete poured on Thursday or Friday. He anticipated that it would be opened in about a week and that the West side would be poured in about 2 weeks. Collins stated that staff was currently talking to TU Electric about different types of lighting to be used on city streets. He also stated that the school zone flashing lights by the high school were not installed due to a communication problem between the city and TXDot Snellgrove said that there would be a budget hearing at the next City Council meeting. Manson said that shoulder work has been completed on the parking lot at the Community Park and that striping will soon be in place. She stated that the completion of the parking lot will be done before September 13, 1997. CITIZEN PARTICIPATION JoAnn Overby, 904 Forest Edge, Wylie - She would like crossing guards at Heatherwood and Lanwood and Springwood and Lanwood. She presented to Council 260 signatures of people who would like to have the crossing guards at the school. She said someone was going to get hurt and that sidewalks need to be installed since there is no where to walk except in the road. EXECUTIVE SESSION Executive Session was held under Sections 551.071 Consultation with Attorney, and 551.075 Conference with Employees to Receive Information and Question Employees Regarding Pending Litigation, City of Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial District ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned. ,/ ;' 4� J4(/v/Z-,./7/ Jim Swartz,�Mayor` itetx)Stee , , Susan Shuler, City Secretary Minutes of the Wylie City Council,August 26, 1997, Page 4