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01-13-1998 (City Council) Minutes Minutes of the Wylie City Council Meeting January 13, 1998 CALL TO ORDER Mayor Jim Swartz called the City Council Meeting to order January 13, 1998 at 6:30 p.m. with the following Councilmembers present: John Mondy, Wanda Sparks, Cleo Adams, Joel Scott, J. C. Worley and Reta Allen. Staff members present were: Mike Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City Secretary, Brady Snellgrove, Finance Director, Jack Jones, Supt. of Public Works, Mike Phillips, Building Official, and Tobin Maples, City Planner. PROCLAMATION Mayor Swartz read a proclamation declaring January as School Board Recognition Month. He presented the proclamation to Mr. Bill Collins, President of the School Board Trustees. Mr. Collins thanked the city for the recognition and the partnership between the two entities. PRESENTATIONS Presentation by the Library Board on the Recommended Internet Policy Tom Proctor and Shirley Burnett, members of the Library Board, gave an overview of the Internet Policy. Proctor said that the library will provide a valuable research tool and service for public use. Burnett stated that the City Attorney and the City Manager had reviewed the policy and the advisory board had approved the policy. She said each user will be required to sign a waiver form. Mignon Morse, Library Director, stated that the library will be receiving a grant to help with the cost of the service. Burnett said that the Library Board had decided they would like to purchase privacy screens for the computers. Collin County Child Abuse Law Enforcement Task Force Lt. Billie Myrick of the Wylie Police Department stated that the primary concern is the security of the citizens. He said the most vulnerable citizens are our children. Myrick introduced Investigator Chuck Ruckles and Lt. Jerry Klahr of the Collin County Child Abuse Task Force. Lt. Klahr stated that this task force has the resources and expertise to provide social, medical and law enforcement in child abuse cases. He said that the task force consist of a full time investigator, case workers from Child Protective Services who are assigned to the case, a child advocate, a therapy liaison and a volunteer from the advocacy center to help in the care of a child. He also said that a Minutes of the Wylie City Council,January 13, 1998, Page 1 district attorney is available to prosecute if needed. Investigator Ruckles said the grant would be over a five year period. The first year cost nothing. The second year's cost is based on the population of the city(10,000) times 16% (the at risk population) times $1.75, which amounts to $2,800 for the second year. Subsequent years expenses could increase by 20% per year. Myrick also stated that there would be a program at the high school on January 21, 1998 at 7:00 p.m. on Drug Awareness for the community. He said a similar program was given to the high school students in December. CONSENT AGENDA 1) Approval of Minutes from the December 9 Council Meeting and December 11 Joint Worksession with the Wylie Independent School District 2) Approval of an Agreement with Collin County Child Abuse Law Enforcement Task Force 3) Approval of a Resolution and Interlocal Agreement between Dallas County and City of Wylie for the Reconstruction of County LineNinson Road 4) Final Acceptance of the Construction of the 12" Water Main along McMillen Road and Authorization for Change Order No. 2 and Final Payment to XIT Paving and Construction, Inc. In the amount of$24,679.33 7) Final Plat for the Newport Harbor, Phase III Subdivision submitted by Centex Homes located North of the Intersection of FM 1378 an FM 3412 (Brown) Adams asked that item 5 be pulled and Worley asked that item 6 be pulled. Sparks made the motion to approve the consent agenda items with items 5 and 6 pulled. Scott seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 98-1 BY THE WYLIE CITY COUNCIL AUTHORIZING THE MAYOR OR CITY MANAGER AND CITY SECRETARY TO EXECUTE THE INTERLOCAL AGREEMENT BETWEEN DALLAS COUNTY AND CITY OF WYLIE FOR VINSON ROAD FROM ROCKWALL COUNTY LINE TO COLLIN COUNTY LINE ACTION ITEMS Final Payment of $3,502.16 to Quantum Contracting, Inc. For Community Park Parking Lot Project Adams asked when the parking lot was completed. Manson stated that the approximate time was in August. Adams wanted to know if it had been inspected because there was a crack about eight inches deep and swell that holds water. Jones stated that Quantum used crushed concrete material that is compacted so that when it dries it sets up like concrete. He said all the specs came back to the cities specifications but that the ground is like a clay gumbo and it will crack. He also said that a crack seal and asphalt will be applied. He said that the warranty will take hold if the parking lot falls apart and reasonable cracks in the structures. He feels that the company will uphold their warranty. Minutes of the Wylie City Council,January 13, 1998, Page 2 Adams was concerned that the city would have the same trouble that we have had with the community center contractor. Adams made the motion to approve the final payment with the stipulation that Jack Jones oversees the project and if the weather cooperates that it is completed in thirty days with no retaliation on Mr. Jones. Allen seconded the motion. The motion was voted on and passed unanimously. Designating the Wylie News as the Official Publication of the City for a Single Year Worley was concerned that the paper does not give enough coverage to the school and city. He is concerned that reporters are not here prepared to take pictures. Mondy would like the City Manager to set up a panel discussion with the school, Chamber, city and other groups that benefit the city. Worley made the motion to table this item. Allen seconded the motion. The motion was voted on and passed unanimously. PUBLIC HEARINGS First of Two Public Hearings for the Annexation of 3.21 Acres out of the Richard Newman Survey, Abstract No. 660, Collin County, Texas and Being Part of the 195.939 Acre Tract of Land Described in Deed to Belco Equities, Inc. The public hearing was opened and with no public comment, the public hearing was closed. Public Hearing to Receive Input Regarding a Grant Application to the Texas Parks and Wildlife Department Bob Stoffels with Dunkin Sims Stoffels Inc. gave an overview of the grant application for the development of the Park/Athletic Field. He said that the State has indicated that in order to obtain funding, the total points received must increase from the current total of 60 to at least 80. He said the grant has been amended to reflect elements that have the potential for a high number of points such as the proposed Hike & Bike Trail, educational/governmental contributions, private donations, preservation and conservation, nature area and greenbelt linkage. He also said that the city will be participating with Dallas County on the southern portion of the Hike & Bike Trail and another segment of the Trail will be developed as a part of the Woodbridge Development. The public hearing was opened and with no public comment, the public hearing was closed. Minutes of the Wylie City Council,January 13, 1998, Page 3 ACTION ITEMS Approval of a Resolution Authorizing the Application for a Grant from the Texas Parks and Wildlife Department Scott made the motion to approve the resolution authorizing the application for a grant from the Texas Parks and Wildlife Department. Adams seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 98-2 OF THE CITY OF WYLIE, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSES OF PARTICIPATING IN THE TEXAS RECREATION & PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT"MATCHING SHARE IS READILY AVAILABLE;AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES. Approval of a Resolution Amending the Current Investment Policy Snellgrove gave an overview of the amendments to the current investment policy. He stated that the legislature made many changes in requirements for local governments in the Public Funds Investment Act. Scott made the motion to approve the resolution to amend the current investment policy. Worley seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 98-3 OF THE CITY OF WYLIE, TEXAS, AMENDING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES,PROVIDING FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF AUTHORITY, PROVIDING INVESTMENTS STRATEGIES BY POOLED FUND GROUPS, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR OTHER INVESTMENT GUIDELINES,PROVIDING FOR INVESTMENTS AUTHORIZED BY PUBLIC FUNDS INVESTMENT ACT AND INVESTMENTS UNAUTHORIZED BY CITY, PROVIDING FOR PORTFOLIO DIVERSIFICATION AND MATURITY LIMITS, PROVIDING FOR SELECTION OF BROKER/DEALERS, PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR SAFEKEEPING AND CUSTODY,PROVIDING FOR SELECTION OF DEPOSITORIES,PROVIDING FOR SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST,PROVIDING FOR POLICY REVISIONS; AND MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT Approval of an Ordinance for the Annexation of 22.52 Acres out of the Richard Newman Survey, Abstract No. 660, Collin County, Texas Shuler stated that this was part of the land in the Sachse Boundary Agreement. Two public hearings have been held. Scott made the motion to approve the ordinance annexing 22.52 acres. Worley Minutes of the Wylie City Council,January 13, 1998, Page 4 seconded the motion. The motion was voted on and passed unanimously. ORDINANCE 98-2 ANNEXING A 22.52 ACRE TRACT OF LAND, MORE OR LESS,SITUATED IN THE RICHARD NEWMAN SURVEY,ABSTRACT NO.660 AND BEING PART OF THE 411.15 ACRE TRACT OF LAND DESCRIBED IN DEED TO C.J.THOMSEN,RECORDED IN VOLUME 742,PAGE 64 OF THE DEED RECORDS OF DALLAS COUNTY,TEXAS; PROVIDING THAT THE OWNERS AND INHABITANTS OF THE ABOVE-DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE RIGHTS AND PRMLEGES TO OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY FOR A VIOLATION OF THIS ORDINANCE AND WYLIE'S COMPREHENSIVE ZONING ORDINANCE NO. 91-24, CHAPTER 12, EXHIBIT A OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR REPEALING,SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF Approval of an Ordinance Annexing 52.84 Acres out of the Richard Newman Survey, Abstract No. 660, Collin County, Texas Worley made the motion to approve the ordinance annexing 52.84 acres. Scott seconded the motion. The motion was voted on and passed unanimously. ORDINANCE 98-1 ANNEXING A 52.84 ACRE TRACT OF LAND, MORE OR LESS,SITUATED IN THE RICHARD NEWMAN SURVEY,ABSTRACT NO.660 AND ABSTRACT NO. 1072, BEING PART -- OF THE 411.15 ACRE TRACT OF LAND DESCRIBED IN DEED TO C.J.THOMSEN, RECORDED IN VOLUME 78045, PAGE 4135 OF THE DEED RECORDS OF DALLAS COUNTY, TEXAS; PROVIDING THAT THE OWNERS AND INHABITANTS OF THE ABOVE-DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE RIGHTS AND PRMLEGES TO OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY FOR A VIOLATION OF THIS ORDINANCE AND WYLIE'S COMPREHENSIVE ZONING ORDINANCE NO.91-24,CHAPTER 12,EXHIBIT A OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF Approval of an Ordinance Disannexing 15.61 Acres out of the Richard Newman Survey, Abstract No. 660, Collin County, Texas Scott made the motion to approve the ordinance disannexing 15.61 acres. Worley seconded the motion. The motion was voted on and passed unanimously. ORDINANCE 98-3 DISANNEXING A 15.61 ACRE TRACT OF LAND,MORE OR LESS,SITUATED IN THE RICHARD NEWMAN SURVEY,ABSTRACT NO.660 AND BEING PART OF THE 195.939 ACRE TRACT OF LAND DESCRIBED IN DEED TO BELCO EQUITIES, INC. RECORDED IN COLLIN COUNTY CLERKS FILE NO. 95-0003093 OF THE LAND RECORDS OF DALLAS COUNTY, TEXAS; PROVIDING THAT THE OWNERS AND INHABITANTS OF THE ABOVE- DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES TO OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY FOR A VIOLATION OF THIS ORDINANCE AND WYLIE'S COMPREHENSIVE ZONING ORDINANCE NO.91-24,CHAPTER 12, EXHIBIT A OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR REPEALING,SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; Minutes of the Wylie City Council,January 13, 1998, Page 5 AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF STAFF REPORTS Collins stated he will be attending a Chamber Board retreat at Sanden on Thursday afternoon, January 15, 1998. Collins said that staff will be asking TxDot the status of Highway 78 at the quarterly meeting on the widening of roadway and general updates. He said that the city can not get any commitments from them and that they will ask whoever is in charge of the project to come and speak before Council. Mondy suggested that a copy of the request be sent to Florence Shapiro's office. Collins said that there is a contractor on site at the hospital. Remodeling is starting to take place. Collins said that the Police Chief candidates have been narrowed to five finalist and interviews will be conducted on January 21, 1998. He said he anticipated a selection will be made by the end of the month. Snellgrove said the auditors will be in to conduct an audit and will be here for about three weeks. Manson said that the Community Center has had the chalking around the windows and roof area and the leak at the storage area. She said work still needs to be done on the porch and contractor will be contacted. She also said that the sign should be put up within 7 - 10 days. Manson also said that the lights at the community park are being worked on. She also said that the soccer fields west side of the park still needs some earth work. CITIZEN PARTICIPATION Bret Fouker, Anchor Drive - He said water pressure has been poor. He was told that there would be loop put in to help the water pressure. Jones said that the loop would be about April or May. He also said that the alleys also have water standing at the end of the Schnooer Bay and Anchor. EXECUTIVE SESSION Held executive session under Section 551.072 Deliberations about Real Property concerning the Property for Public Safety Facilities RECONVENED INTO OPEN MEETING Minutes of the Wylie City Council,January 13, 1998, Page 6 ACTION ITEM Award Ambulance Contract/Emergency Medical Services Randy Strozye from East Texas Medical Services stated that they submitted a proposal to provide zero subsidy contract which would exceed the minimum service level requirements of the RFP. He also stated that there would be a membership fee of$48.00 annually. He said that there will be two ambulances covering 16,000 people and if they need more they will bring in more ambulances. Shan English, Fire Chief, stated that a joint ambulance service interlocal agreement with the surrounding cities of St. Paul, Murphy, Lucas and St. Paul has been signed. A committee will be formed with Wylie having two members, and the other cities will have one member until they reach a population of 10,000. Scott made the motion to award the ambulance contract to East Texas Medical Services. Allen seconded the motion. The motion was voted on and passed unanimously. EXECUTIVE SESSION Hold Executive Session Under Section 551.074 Personnel Matters for Personnel Issues/City Manager Evaluation RECONVENED INTO OPEN MEETING ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned. Jim Swartz, Mayor 'Susan Shuler,.91y.Secretary • Minutes of the Wylie City Council,January 13, 1998, Page 7