01-27-1998 (City Council) Minutes Minutes of the Wylie City Council Meeting
January 27, 1998
CALL TO ORDER
Mayor Jim Swartz called the City Council Meeting to order January 13, 1998 at 7:00
p.m. with the following Councilmembers present: John Mondy, Wanda Sparks, Cleo
Adams, Joel Scott, J. C. Worley and Reta Allen. Staff members present were: Mike
Collins, City Manager, Mindy Manson, Assistant to the City Manager, Susan Shuler, City
Secretary, Brady Snellgrove, Finance Director, Jack Jones, Supt. of Public Works, Shan
English, Fire Chief, Mike Phillips, Building Official, Tobin Maples, City Planner and Greg
MacLean, Consulting Engineer for The Hogan Corporation.
PRESENTATION
Mayor Swartz presented Brady Snellgrove and Pam Gidney with certificates of
excellence and a plaque from the Government Finance Officers Association for excellence
financial reporting fiscal year 1996.
CONSENT AGENDA
Each item was taken individually.
Minutes from the January 13 Council Meeting
With no discussion, Adams made the motion to approve the minutes. Allen
seconded the motion. The motion was voted on and passed unanimously.
Approval of Internet Policy
Scott said that this is an issue that a lot of cities are looking into. He commended
the Library Board for carefully studying this issue. He said he would like ti monitored very
closely and have comments come back to Council whether they were good or bad. Mignon
Morse, Library Director stated that the parents will be required to sign the parental consent
form at the Library in front of staff.
Mondy made the motion to approve the Internet policy. Adams seconded the
motion. The motion was voted on and approved unanimously.
Morse announced that the Library received a grant in the amount of $49,992.00
to be used for the Internet connectivity program.
Minutes of the Wylie City Council,January 27, 1998, Page 1
Ordinance Declaring Controlled and Uncontrolled Burning a Nuisance and
Prohibited Within 5,000 Feet of the City Limits
English stated that Wylie Fire Department is seeking to control burn permits within
5,000 feet of the city limits of the City of Wylie. He said that presently the city averages
approximately $45 per call from Collin County for making calls in these unincorporated
areas and there is no reimbursement from Dallas County. He also said that the Attorney
General issued an opinion that if the Fire Department wants to regulate this activity the
only recourse is to declare control burns a nuisance.
Allen stated that she is concerned that the people who live in the county don't want
the city telling them what to do. Scott wanted to know how the word would be given to the
people in the county to make them aware of this ordinance.
Mondy made the motion to approve the ordinance declaring controlled and
uncontrolled burning a nuisance and prohibited within 5,000 feet of the city limits. Worley
seconded the motion. The motion was voted on and approved unanimously.
ORDINANCE 98-7 DECLARING THAT UNCONTROLLED BURNING OF TRASH, GARBAGE,
REFUSE OR OTHER DEBRIS WITHIN 5,000 FEET OF THE CITY LIMITS OF WYLIE IS 1)
DANGEROUS AND DETRIMENTAL TO THE LIFE, HEALTH AND PROPERTY OF ITS CITIZENS,
2) CREATES UNNECESSARY EXPENSES TO THE CITY AND 3) INTERFERES WITH THE
ENJOYMENT OF PROPERTY AND/OR THE PUBLIC PEACE AND COMFORT,AND THEREFORE
UNCONTROLLED BURNING IS DECLARED TO BE A NUISANCE AND IS PROHIBITED WITHIN
5,000 FEET OF THE CITY LIMITS; DEFINING UNCONTROLLED BURNING; PROVIDING
REGULATIONS FOR ABATING THE NUISANCE AND PREVENTING THE NUISANCE BY
ALLOWING AN EXEMPTION IF A BURN PERMIT IS OBTAINED; PROVIDING FOR A PENALTY
FOR THE VIOLATION OF THIS ORDINANCE;PROVIDING FOR SEVERABILITY, REPEALING AND
SAVING CLAUSES; PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND
PROVIDING FOR AN EFFECTIVE DATE
Motor Fuels for City Fleet
Snellgrove stated that the McCraw Oil would like to continue the existing EXXON
commercial fleet card agreement with the same discount rate structure. He said the
discount rate varies from 1% to 3.5% according to the monthly volume. He also said that
the city's average volume discount ranges from 2% to 2.5% off the pump price. Snellgrove
added that EXXON provides a comprehensive detailed billing summary which includes
date and location of purchase, department, vehicle and drive identification, fuel type,
gallons purchased, dollar amount, odometer reading, mpg and exception codes. He also
stated that McCraw Oil has also proposed a 25% discount on the use of the Quik Chek
brushless car wash for all city vehicles. He said the proposal submitted by C.T.'s
Convenience Store would utilize a commercial fleet card agreement with Citgo Petroleum
Corporation. He also said Citgo does not offer a discount on fuel purchases, however the
management and/or fuel distributor for C.T.'s has agreed to a 1% discount off the pump
price and the discount would increase to 2% in the event the city's fuel purchases
exceeded 10,000 gallons per month.
Minutes of the Wylie City Council,January 27, 1998, Page 2
Scott made the motion to award the fuels contract to McCraw Oil (EXXON). Adams
seconded the motion. The motion was voted on and passed unanimously.
Resolution Adopting the Recommendations of the Dallas Regional Mobility Coalition
Collins stated that Wylie is a member of the Dallas Regional Mobility Coalition
Freeway Management and by adopting the recommendations of the DRMC Freeway
Management Workgroup, it will ensure that Wylie will be keep abreast of the most recent
changes in strategies to help achieve efficient flow of traffic.
Scott made the motion to approve the resolution and Allen seconded the motion.
The motion was voted on and passed unanimously.
RESOLUTION 98-4 OF THE CITY OF WYLIE ADOPTING THE RECOMMENDATIONS OF THE
DALLAS REGIONAL MOBILITY COALITION(DRMC)FREEWAY MANAGEMENT WORKGROUP,
REQUESTING DRMC MEMBER AGENCIES TO ESTABLISH FREEWAY MANAGEMENT AND
INCIDENT REMOVAL FROM MAJOR ROADWAYS AS A PRIORITY, ENCOURAGING
AREA/REGIONAL ALLIANCES TO AFFECT EFFECTIVE FREEWAY MANAGEMENT PRACTICES
AND EXPRESSING APPRECIATION TO MEMBERS OF THE WORKGROUP FOR CONTINUED
EFFORTS TO IMPROVE MOBILITY.
ACTION ITEMS
Preliminary Plat/Development Plan for Phase I of the Lakeside Estates Proposed by
Tipton Engineering for Paramount Development
Phillips stated that Lakeside Estates is on a 228.102 acre tract of land located
southeast of the South Fork Mobile Home Park, east of McCreary Road and north of the
Dallas Area Rapid Transit Railroad Line and FM 544. He said that Phase I consists of 179
lots on 45.412 acres and is located immediately north of the DART rail line and FM 544
and west of Marshall Lane, which will be renamed Springwell Parkway. He said it contains
a Community Park which will have a swimming pool and cabana, a lake feature, a
playground, and off street parking which is to be maintained by the Home Owner's
Association. Manson said that the Park Board meet with the developer. She said that they
will dedicate 2.051 acres for a city park which will contain 2 soccer fields and off street
parking.
Pat Adkins with Tipton Engineering met with Dr. Fuller with the school district to
discuss and propose sites for the school. He said Dr. Fuller said he would get back to
Tipton Engineering. He also said that front entry is the preference to the builder and the
minimum would be 1,400 sq. ft. up to 3,500 sq. ft.
Worley made the motion to approve Phase I Preliminary Plat and Development Plan
of Lakeside Estates. Mondy seconded the motion. The motion was voted on and passed
unanimously.
ORDINANCE NO.98-6 AMENDING THE ZONING CLASSIFICATION FOR THE PROPERTY
Minutes of the Wylie City Council, January 27, 1998, Page 3
DESCRIBED HEREIN OF THE CITY OF WYLIE,COLLIN COUNTY,TEXAS, GENERALLY
LOCATED IMMEDIATELY NORTH OF THE DART RAIL LINE AND FM 544 AND WEST OF
MARSHALL LANE(TO BE RENAMED SPRINGWELL PARKWAY),FROM AGRICULTURAL,
"A"TO PLANNED DEVELOPMENT"PD"; AMENDING THE COMPREHENSIVE ZONING
ORDINANCE, BY AMENDING DISTRICT MAP(ORDINANCE 91-12,ORDINANCE 91-13),
ORDINANCE 86-1,AND REPEALING ALL CONFLICTING ORDINANCES,CONTAINING A
SEVERABILITY CLAUSE,AND PROVIDING FOR AN EFFECTIVE DATE.
Preliminary Plat/Development Plan for Phase II of Lakeside Estates
Phillips stated that Phase II of Lakeside Estates consists of 201 lots on 62.031
acres and is located south of the South Fork Mobile Home Park and east of McCreary
Road. He said it has a community park with a swimming pool and cabana, a volleyball
court, a playground, and off street parking that will be maintained by the Homeowners
Association. He also said that 10.268 acres has been dedicated to the city to be used for
hike and bike trail. Manson stated that the hike and bike trail will join up with the new park
located by the high school. She also said the playground area will be opened to the
public.
Scott made the motion to approve the Preliminary Plat/Development Plan for Phase
II of the Lakeside Estates. Adams seconded the motion. The motion was voted on and
passed unanimously.
ORDINANCE NO. 98-5 AMENDING THE ZONING CLASSIFICATION FOR THE PROPERTY
DESCRIBED HEREIN OF THE CITY OF WYLIE, COLLIN COUNTY, TEXAS, GENERALLY
LOCATED IMMEDIATELY SOUTH OF THE SOUTH FORK MOBILE HOME PARK, EAST OF
MCCREARY ROAD, FROM AGRICULTURAL, "A" TO PLANNED DEVELOPMENT "PD";
AMENDING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING DISTRICT MAP
(ORDINANCE 91-12, ORDINANCE 91-13), ORDINANCE 86-1, AND REPEALING ALL
CONFLICTING ORDINANCES,CONTAINING A SEVERABILITY CLAUSE,AND PROVIDING FOR
AN EFFECTIVE DATE.
Award Contract for Muddy Creek Interceptor Sewer-Phase I
Collins stated that the treatment plant property is located along the Muddy Creek
drainage basin. He said the creek also runs northwest to southeast through the
Woodbridge Development. He said that City Council was presented with preliminary cost
estimates during a meeting in December 1997 and information was presented to
demonstrate that there would be a cost difference between the construction of the sewer
interceptor line before and after the golf course was completed. He also said that the
contract includes the installation of 8,390 feet of gravity interceptor across the golf course
portion of the Woodbridge Development.
MacLean stated that cost savings of building the interceptor now very significant.
He said that Four D Construction, Inc. was the low bidder with $863,680.00. He said he
is very confident in this contractor and they are currently working on the 20" water main
project connecting to the water tower. He also stated that as part of the bid the contractor
would have to start immediately on the project.
Minutes of the Wylie City Council,January 27, 1998, Page 4
Scott made the motion to award the contract for the interceptor sewer to Four D
Construction in the amount of$863,680.00. Adams seconded the motion. The motion was
voted on and passed unanimously.
Street Light Replacement Program
Collins stated that the city is currently being billed for 492 street lights which breaks
down into 423 mercury vapor and 69 sodium vapor lights. He said that the sodium vapor
lamps are much lower in wattage and will deliver more lumens than the existing mercury
vapor lamps. He also said that the use of sodium vapor lamps produces less glare, while
still providing sufficient lighting. Snellgrove gave an overview of the street light conversion
analysis. He said that the average monthly operating costs for single mercury vapor
residential lamp is $10.41 and the average monthly operating cost of the sodium vapor
lamp will be $8.88. He also stated that the lamp replacement cost for this proposal is
$30,879 and the pay back period for this project will be four years.
Mondy made the motion to approve the replacement of existing mercury vapor
lamps with high pressure sodium vapor luminaries. Scott seconded the motion. The
motion was voted on and passed unanimously.
Public Hearing and Approval of an Ordinance for the Annexation of 3.21 Acres of
Land
Shuler stated that this property was the last to be annexed as part of the Sachse
Boundary Agreement. The Mayor opened the public hearing and with no one coming
forward, closed the public hearing.
Scott made the motion to approve the ordinance annexing the 3.21 acre tract of land
which adjoins the Sachse City Limits. Mondy seconded the motion. The motion was
voted on and passed unanimously.
ORDINANCE NO. 98-4 ANNEXING A 3.21 ACRE TRACT OF LAND, MORE OR LESS,SITUATED
IN THE RICHARD NEWMAN SURVEY,ABSTRACT NO.660 AND BEING PART OF THE 195.939
ACRE TRACT OF LAND DESCRIBED IN DEED TO BELCO EQUITIES, INC., RECORDED IN
COLLIN COUNTY CLERK FILE NO. 95-0003093; PROVIDING THAT THE LAND OWNERS AND
INHABITANTS OF THE ABOVE DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE
RIGHTS AND PRMLEGES OF OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND
ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY
FOR A VIOLATION OF THIS ORDINANCE AND WYLIE'S COMPREHENSIVE ZONING ORDINANCE
NO. 91-24, CHAPTER 12, EXHIBIT A OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR
REPEALING,SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE
OF THIS ORDINANCE;AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
Impact Fee Advisory Committee
Manson stated that on November 12, 1996, the Impact Fee Advisory Committee was
appointed by the council to evaluate the Water and Sewer Impact Fees. She said the
Minutes of the Wylie City Council,January 27, 1998, Page 5
committee serves a continuing role and will be reconvened for two primary purposes. She
said they have to meet periodically to review the adopted Water and Sewer Capital
Improvements Plan and to report to the Council any perceived inequities in the
implementation of the CIP or in imposing the fee. She said the second assignment will be
to evaluate the option of adopting a Street Impact Fee.
Scott made the motion to appoint Ray Capley to replace Bart Peddicord and remove
Tom Pritzkau. Worley seconded the motion. The motion was voted on and passed
unanimously.
Mondy made the motion to appoint the remaining members to the impact fee
advisory board which are: James Blakey, Richard Eckman, Richard Parker, Rita Smith,.
Beth Fultz, Don Raburn, Carol Ireland and Merrill Young. Worley seconded the motion.
The motion was voted on and passed unanimously.
STAFF REPORTS
Collins stated that staff will again invite the Highway Department to report at the
February 10 City Council Meeting. He said there was no response from the request to
attend tonight's meeting.
Collins said that the hospital project is moving forward. He said the demolition of
the interior is completed and they anticipate being opened around July.
Collins said that there will be a meeting scheduled for Thursday, February 5 at 4:00
p.m. to meet with the Wylie News and other interested groups to discuss issues regarding
adequate coverage.
Collins thanks Shuler for what she has done for the city and said he would miss her.
Snellgrove said that he wanted to point out the new cover for the budget. He said
he got help from Leon Isabel.
Scott stated that Commissioner Hoagland said that the County is anticipating having
a bond election soon and would like strong representation from Wylie.
CITIZEN PARTICIPATION
Kenna Johnson - She said she would like to thank Susan Shuler for what she has
done for the city and wish her well.
Minutes of the Wylie City Council,January 27, 1998, Page 6
WORKSESSION
Fee Schedule
Pam Gidney of the Finance Department gave an overview of the fee schedule
process. She said the committee had certain goals as they reviewed the current fee
schedule. She said the goals were: 1) determine if fees are consistent with metroplex
average, 2) determine whether the fees are being administered in the appropriate
department, 3) identify appropriate internal controls, 4) determine by fee whether the fee
is primarily for revenue generation or for compliance purposes, 5) where appropriate, the
fees will be taken to the affiliated boards for recommendation to council. She said that
information was gathered and a schedule of fees in force are being compared. She also
said that at a later date the committee will be prepared to propose a fee schedule
ordinance.
ADJOURNMENT
As there was no further business to come before Council for consideration, the
meeting was adjourned. I
Jim Swartz, Mayor
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Minutes of the Wylie City Council,January 27, 1998, Page 7