02-10-1998 (City Council) Minutes MINUTES
Wylie City Council Meeting
February 10, 1998
CALL TO ORDER
Mayor Jim Swartz called the City Council Meeting to order February 10, 1998 at 7:00 p.m.
with the following Councilmembers present: Cleo Adams, Reta Allen, J. C. Worley, Joel
Scott, John Mondy and Wanda Sparks. Staff members present were: Mike Collins, City
Manager; Mindy Manson, Assistant to the City Manager; Brady Snellgrove, Finance
Director; Jack Jones, Supt. of Public Works; Mike Phillips, Building Official; Tobin Maples,
City Planner, Greg MacLean, Consulting Engineer for the The Hogan Corporation, and
Rebecca Rogers, Planning/Community Development Secretary.
INVOCATION
Reverend John Thornton of the Wylie United Methodist Church was present to give the
invocation.
PLEDGE OF ALLEGIANCE
Members of the Tiger Cubs, Pack 304, Den 3 lead the Pledge of Allegiance and presented
a book entitled "I like Wylie Because" to the Mayor.
PRESENTATION
Presentation of Griffin Industries Settlement. The Mayor asked that Ms. Toni Young come
forward. Ms. Young accepted the Contribution to the Chamber of Commerce Scholarship
Fund. The Mayor asked that Ms. Nell Cardwell come forward. Ms. Cardwell accepted the
contribution on behalf of the Meals on Wheels program.
CONSENT AGENDA
Councilman Adams requested a correction to the minutes to reflect the vote taken on item
number three of the January 27 council meeting. Councilman Adams stated that the
minutes should reflect that the vote was not unanimous, but that he and Councilwoman
Allen voted against said item.
A motion was made by Councilmember Joel Scott to approve the minutes, with the noted
correction, from the January 27, 1998 Council Meeting. Councilwoman Sparks seconded
the motion. A vote was taken and the motion passed unanimously.
Wylie City Council Minutes
February 10,1998
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ACTION ITEMS
Consider and Act Upon authorizing the City Manager to negotiate and award an
emergency contract for the completion of the water and sewer mains as part of the
Texas Community Development Program (TCDP) grant project.
City Manager Mike Collins asked that Consulting Engineer Greg MacLean address this
item. Mr. MacLean gave an explanation to Council as to the circumstances that lead to
this request. Mr. MacLean stated that the estimated time of completion of the project,
pending council action, is approximately 110 days from start date. Mr. Collins noted that
all affected property owners would be notified of Council's actions with regard to start up
and completion time frames.
A motion was made by Councilwoman Sparks to authorize the City Manager to negotiate
and award an emergency contract for the completion of the water and sewer mains.
Councilwoman Allen seconded the motion. A vote was taken and the motion was passed
unanimously.
Consider approval of a Preliminary Plat submitted by D.R. Horton for a 114.78 acre,
359 lot residential development designated as Twin Lakes Phase II subdivision east
of S. Ballard Avenue.
Mr. Collins stated that Mr. Tobin Maples had an introduction to this agenda item. Mr.
Maples gave a brief overview of the preliminary plat as submitted. Said case has gone
before Planning and Zoning and the Commission did recommend approval.
A motion was made by Councilman Adams to approve the Preliminary Plat submitted by
D.R. Horton for a 114.78 acre, 359 lot residential development designated as Twin Lakes
Phase II subdivision east of S. Ballard Avenue. Councilman J.C. Worley seconded the
motion. A vote was taken and the motion was passed unanimously.
STAFF REPORTS
Mr. Collins stated it was requested that a representative from the Highway Department, be
asked to respond to questions Council had, specifically the FM544/1378 intersection
project. Mr. Bill Lovil of the Texas Department of Transportation was present and was
available for questions from Council.
Mr. Lovil stated that the project has been let and awarded. Problems with utilities have
caused some delays from the original start date of October 1997 date. However,
according to Mr. Lovil, his chief inspector has notified him that construction is anticipated
to commence the week of the February 23 with a completion date of August 1998.
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February 10, 1998
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There was some discussion with regard to the timing of the lights, crossing arms, and the
realignment of FM1378, which were addressed by Mr. MacLean.
Mayor Pro Tem John Mondy asked Mr Lovil about the process of funding for North Texas.
Mr. Lovil stated that the projects are ranked and prioritized state wide. Mr. Lovil stated that
there is funding for approximately 40% of all projects, which means that 60% will go
unfunded. The three things he suggest to expedite a project are planning, acquiring Right
of Way, and ensure that utilities are moved or adjusted.
Councilman Scott inquired about the status of State Highway 78 . Mr. Lovil stated that he
understood it was scheduled for bid letting last June, however Right of Way has not been
acquired. After it is acquired, the plans are for a six (6) lane divided highway which will
include the FM 544/78 intersection.
With no further questions, the Mayor thanked Mr. Lovil for his presentation.
Mr. Collins reported that the interior of the Hospital demolition is complete and they are
currently waiting for a separate contractor to begin the interior renovation and finish out.
They are scheduled to open in late June or early July.
Ms. Manson reported that the lights at the five and under soccer fields are up and burning.
Community center contractor has been contacted with regard to the warranty work that
remains, and he has responded by letter. He indicated that he would do some research
and contact city staff to set up a time for this work to be completed. Ms. Manson stated
that we would coordinate with the scheduling of the Center and would try to schedule over
a weekend, based on the scheduling of the Center, so not to inconvenience the patrons,
including the Seniors.
CITIZEN PARTICIPATION
There was no citizen participation.
Councilman Adams reported that we have some problems with some of our alleys,
specifically, the alleyways between hilltop and fourth street; and the alleyway between
Third and second street; and south end of first street between First and Ballard.
Mr. Collins responded to Councilman Adams and advised that a worksession has been
scheduled for February 24 in which Mr. Jones and Mr. MacLean will present to Council a
list of miscellaneous streets for improvements that were financed through the 1995 Bond
Program as well as the remaining Water related projects that were also financed through
1995 Bonds.
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February 10, 1998
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WORKSESSION
Planning and Zoning Development Issues and ordinance amendments.
Mr. Collins gave introductory remarks regarding the Planning & Zoning development
issues to be address by Planning Director Mr. Tobin Maples. Mr. Maples opened the
discussion stating that he is currently in the process of establishing some In house
improvements to the development review process. Those items specific toward
establishing consistency to the development review process include improvements to the
filing system, assignment of zoning case numbers, utilize zoning signs, establish a
schedule for public hearings and cut off periods, streamline the communication reports to
the Planning &Zoning Commission and the development of rules of procedure for the
Planning and Zoning Commission.
Mr. Maples also addressed the charter review provisions for final approval for plats. The
Mayor asked if we could assemble a document to aid citizens who wish to build in Wylie
that would be a step by step explanation of the process. Mr. Maples stated that we do
currently have something in place, but that we would ensure that it is accurate.
Councilman Worley asked about the complaints received about development fees. City
Manager, Collins, advised that staff is currently in the process of conducting a fee survey
and information would be forthcoming. Mr. Maples addressed pertinent development
issues such as single family districts, the comprehensive plan, subdivision and the zoning
Ordinances, and thoroughfare screening. Mr. Maples also stated that the Planning and
Zoning Commission has been briefed about the recommendations concerning
improvements and ordinance amendments. Council inquired as to the time frame for
implementation of the improvements. Mr. Maples stated that he would report back within
60 days with a tentative time line.
Mr. Phillips address Erosion Control and Exterior Masonry Requirements. Mr. Phillips
stated that staff will bring forward an Erosion Control Ordinance in the near future. He also
stated that staff would be looking at amending the Zoning Ordinance to allow stucco as a
masonry substitutes.
EXECUTIVE SESSION
Held Executive Session under Section 551.074 Personnel Matters; City Manager's annual
evaluation.
RECOVENE INTO OPEN MEETING
No action taken as a result of the Executive Session.
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February 10, 1998
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ADJOURNMENT
.02/1A J //it
Ji ri wartz, Mayor
Attest:
--- rbara A. S as, City Secretary
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February 10,1998
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