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02-10-1998 (City Council) Minutes MINUTES Wylie City Council Meeting February 10, 1998 CALL TO ORDER Mayor Jim Swartz called the City Council Meeting to order February 10, 1998 at 7:00 p.m. with the following Councilmembers present: Cleo Adams, Reta Allen, J. C. Worley, Joel Scott, John Mondy and Wanda Sparks. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant to the City Manager; Brady Snellgrove, Finance Director; Jack Jones, Supt. of Public Works; Mike Phillips, Building Official; Tobin Maples, City Planner, Greg MacLean, Consulting Engineer for the The Hogan Corporation, and Rebecca Rogers, Planning/Community Development Secretary. INVOCATION Reverend John Thornton of the Wylie United Methodist Church was present to give the invocation. PLEDGE OF ALLEGIANCE Members of the Tiger Cubs, Pack 304, Den 3 lead the Pledge of Allegiance and presented a book entitled "I like Wylie Because" to the Mayor. PRESENTATION Presentation of Griffin Industries Settlement. The Mayor asked that Ms. Toni Young come forward. Ms. Young accepted the Contribution to the Chamber of Commerce Scholarship Fund. The Mayor asked that Ms. Nell Cardwell come forward. Ms. Cardwell accepted the contribution on behalf of the Meals on Wheels program. CONSENT AGENDA Councilman Adams requested a correction to the minutes to reflect the vote taken on item number three of the January 27 council meeting. Councilman Adams stated that the minutes should reflect that the vote was not unanimous, but that he and Councilwoman Allen voted against said item. A motion was made by Councilmember Joel Scott to approve the minutes, with the noted correction, from the January 27, 1998 Council Meeting. Councilwoman Sparks seconded the motion. A vote was taken and the motion passed unanimously. Wylie City Council Minutes February 10,1998 Page 1 ACTION ITEMS Consider and Act Upon authorizing the City Manager to negotiate and award an emergency contract for the completion of the water and sewer mains as part of the Texas Community Development Program (TCDP) grant project. City Manager Mike Collins asked that Consulting Engineer Greg MacLean address this item. Mr. MacLean gave an explanation to Council as to the circumstances that lead to this request. Mr. MacLean stated that the estimated time of completion of the project, pending council action, is approximately 110 days from start date. Mr. Collins noted that all affected property owners would be notified of Council's actions with regard to start up and completion time frames. A motion was made by Councilwoman Sparks to authorize the City Manager to negotiate and award an emergency contract for the completion of the water and sewer mains. Councilwoman Allen seconded the motion. A vote was taken and the motion was passed unanimously. Consider approval of a Preliminary Plat submitted by D.R. Horton for a 114.78 acre, 359 lot residential development designated as Twin Lakes Phase II subdivision east of S. Ballard Avenue. Mr. Collins stated that Mr. Tobin Maples had an introduction to this agenda item. Mr. Maples gave a brief overview of the preliminary plat as submitted. Said case has gone before Planning and Zoning and the Commission did recommend approval. A motion was made by Councilman Adams to approve the Preliminary Plat submitted by D.R. Horton for a 114.78 acre, 359 lot residential development designated as Twin Lakes Phase II subdivision east of S. Ballard Avenue. Councilman J.C. Worley seconded the motion. A vote was taken and the motion was passed unanimously. STAFF REPORTS Mr. Collins stated it was requested that a representative from the Highway Department, be asked to respond to questions Council had, specifically the FM544/1378 intersection project. Mr. Bill Lovil of the Texas Department of Transportation was present and was available for questions from Council. Mr. Lovil stated that the project has been let and awarded. Problems with utilities have caused some delays from the original start date of October 1997 date. However, according to Mr. Lovil, his chief inspector has notified him that construction is anticipated to commence the week of the February 23 with a completion date of August 1998. Wylie City Council Minutes February 10, 1998 Page 2 There was some discussion with regard to the timing of the lights, crossing arms, and the realignment of FM1378, which were addressed by Mr. MacLean. Mayor Pro Tem John Mondy asked Mr Lovil about the process of funding for North Texas. Mr. Lovil stated that the projects are ranked and prioritized state wide. Mr. Lovil stated that there is funding for approximately 40% of all projects, which means that 60% will go unfunded. The three things he suggest to expedite a project are planning, acquiring Right of Way, and ensure that utilities are moved or adjusted. Councilman Scott inquired about the status of State Highway 78 . Mr. Lovil stated that he understood it was scheduled for bid letting last June, however Right of Way has not been acquired. After it is acquired, the plans are for a six (6) lane divided highway which will include the FM 544/78 intersection. With no further questions, the Mayor thanked Mr. Lovil for his presentation. Mr. Collins reported that the interior of the Hospital demolition is complete and they are currently waiting for a separate contractor to begin the interior renovation and finish out. They are scheduled to open in late June or early July. Ms. Manson reported that the lights at the five and under soccer fields are up and burning. Community center contractor has been contacted with regard to the warranty work that remains, and he has responded by letter. He indicated that he would do some research and contact city staff to set up a time for this work to be completed. Ms. Manson stated that we would coordinate with the scheduling of the Center and would try to schedule over a weekend, based on the scheduling of the Center, so not to inconvenience the patrons, including the Seniors. CITIZEN PARTICIPATION There was no citizen participation. Councilman Adams reported that we have some problems with some of our alleys, specifically, the alleyways between hilltop and fourth street; and the alleyway between Third and second street; and south end of first street between First and Ballard. Mr. Collins responded to Councilman Adams and advised that a worksession has been scheduled for February 24 in which Mr. Jones and Mr. MacLean will present to Council a list of miscellaneous streets for improvements that were financed through the 1995 Bond Program as well as the remaining Water related projects that were also financed through 1995 Bonds. Wylie City Council Minutes February 10, 1998 Page 3 WORKSESSION Planning and Zoning Development Issues and ordinance amendments. Mr. Collins gave introductory remarks regarding the Planning & Zoning development issues to be address by Planning Director Mr. Tobin Maples. Mr. Maples opened the discussion stating that he is currently in the process of establishing some In house improvements to the development review process. Those items specific toward establishing consistency to the development review process include improvements to the filing system, assignment of zoning case numbers, utilize zoning signs, establish a schedule for public hearings and cut off periods, streamline the communication reports to the Planning &Zoning Commission and the development of rules of procedure for the Planning and Zoning Commission. Mr. Maples also addressed the charter review provisions for final approval for plats. The Mayor asked if we could assemble a document to aid citizens who wish to build in Wylie that would be a step by step explanation of the process. Mr. Maples stated that we do currently have something in place, but that we would ensure that it is accurate. Councilman Worley asked about the complaints received about development fees. City Manager, Collins, advised that staff is currently in the process of conducting a fee survey and information would be forthcoming. Mr. Maples addressed pertinent development issues such as single family districts, the comprehensive plan, subdivision and the zoning Ordinances, and thoroughfare screening. Mr. Maples also stated that the Planning and Zoning Commission has been briefed about the recommendations concerning improvements and ordinance amendments. Council inquired as to the time frame for implementation of the improvements. Mr. Maples stated that he would report back within 60 days with a tentative time line. Mr. Phillips address Erosion Control and Exterior Masonry Requirements. Mr. Phillips stated that staff will bring forward an Erosion Control Ordinance in the near future. He also stated that staff would be looking at amending the Zoning Ordinance to allow stucco as a masonry substitutes. EXECUTIVE SESSION Held Executive Session under Section 551.074 Personnel Matters; City Manager's annual evaluation. RECOVENE INTO OPEN MEETING No action taken as a result of the Executive Session. Wylie City Council Minutes February 10, 1998 Page 4 ADJOURNMENT .02/1A J //it Ji ri wartz, Mayor Attest: --- rbara A. S as, City Secretary Wylie City Council Minutes February 10,1998 Page 5