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07-14-1998 (City Council) Minutes MINUTES Wylie City Council July 14, 1998 Call to Order Mayor John Mondy called the City Council Meeting to order, July 14, 1998 at 7:00 p.m. with the following Council members present: Joel Scott, Reta Allen, Lavern Ramsey, Merrill Young, J.C. Worley, and Chris Trout. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant to the City Manager; Brady Snellgrove, Finance Director; Police Chief Jeff Butters; Jack Jones, Public Works Superintendent; Greg MacLean, Hogan Corporation and Barbara Salinas, City Secretary. Invocation by Councilman Scott gave the invocation. Pledge of Allegiance Mayor Mondy asked Councilman Trout to lead the Pledge of Allegiance. Proclamations Mayor Mondy read a proclamation declaring August 1, 1998 as "Matthew Ryan Twedell Day" in Recognition of his Eagle Scout Achievement. Mr. Twedell was present to accept the proclamation on behalf of their son, Matthew. The proclamation will be a surprise to Matthew when he receives his award on August 1. Mayor Mondy read a proclamation Declaring August 4, 1998 as "National Night Out" in Wylie, Texas. Chief Butters was present to accept the proclamation and give information regarding National Night Out activities. Presentation Mayor Mondy made a Presentation of Award to Wylie Fire Post by Boy Scouts of America Circle 10 Council. Present and accepting the Award were the Explorers and Steve Seddig Fire Inspector, Wylie Fire Department. A brief film was also presented by Mr. Seddig and the Explorers. Administer Oath of Office to Newly Appointed Board and Commission Members The City Secretary administered the Oath of Office & Statement of Appointed Officer to all newly appointed and reappointed Board Members, including the following: Warner Washington of the Ambulance Board; Debra Workman of the Library Board; Melissa Nichols, Carter Porter, Terry Ayre of the Parks and Recreation Board; Sharon Dowdy of the Planning and Zoning Board; and Gary Bowland of the Wylie Economic Development Board. Those appointed and reappointed who were not present had previously taken their Oath. „- It was necessary for these members to be sworn prior to the 14th due to the scheduling of their first meeting. City Council Minutes July 14,1998 Page 1 1. Consent Agenda a. Approval of the Minutes from the June 6 Worksession, June 9 and June 23 Regular Council Meetings. b. Consider and Act Upon a Final Plat for the Wylie Fire Station No. 1 Addition,Proposed by the City of Wylie,Generally Located Along the East Side of South Ballard Just North of Alanis and Being All of a 1.502 Acre Tract out of the Allen Atterberry Survey, Abstract No. 23, City of Wylie, Collin County, Texas. c. Consider and Act Upon a Final Plat for the Wylie Fire Station No. 2 Addition,Proposed by the City of Wylie, Generally Located Along the West Side of FM 1378 Just North of Brown Street and Being All of a 7.505 Acre Tract out of the G.W. Gunnel Survey,Abstract No. 351. City of Wylie,Collin County, Texas. Councilman Scott asked that item a. be removed from the consent agenda for discussion. Councilman Scott asked that the following corrections be made to the minutes of June 9. Page 4, Second Paragraph - insert a decimal before the acreage of 768 so that it reads ".768 acres" and page 14 - specify that the walk through by the Mayor and Mr. MacLean was for the " Kreymer Lane Project"; Councilman Scott asked that the following corrections be made to the minutes of June 23. Page 6, next to the last paragraph - insert "hundred" before the word thousand; Page 7 and Page 10 - correction to Mr. Mondy's name spelling and Page 11 - delete the wording "to fill the unexpired term of Mr. Richard Eckman" and insert "to a two-year term". Mayor Pro Tern Worley made a motion to approve items a), with corrections, b) and c) of the Consent Agenda. Councilman Scott seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Public Hearings 2. Hold a Public Hearing and Consider an Amendment to Section 27. Sign Regulations of the Zoning Ordinance of the City of Wylie with the Addition of a Definition of Weekend Directional Signs and Rules for the Regulation of Such Signs. Building Official, Mike Phillips gave a brief presentation of this agenda item and was then available for questions from Council. Mayor Mondy asked how we would control placing of signs after 9:00 a.m. Mr. Phillips stated that citations would be issued, and believed the fine could be as high as $2,000.00. The Mayor asked how the public would be made aware of this amendment and possible fines. Mr. Phillips explained that if the ordinance was approved, it would be published in the local newspaper as required by law, and that they will also be sending letters to all home builders that currently place signs within our city limits. City Council Minutes July 14,1998 Page 2 Public Hearings -continued Item No. 2 Councilwoman Allen asked why they could not be given information and pay their fees when they applied for their permits. Mr. Phillips stated that to accommodate the builders budgetary concerns, they will be implementing the fee in January 1998, and felt that the mid year timing could cause an effect on their current budgets. Councilman Scott asked if fee was common to most other cities. Mr. Phillips stated that our fee was higher than most. Councilman Scott had a concern that this might discourage builders. The Mayor stated that the fee was approved as part of the fee schedule at the June 9 Council Meeting. Councilwoman Allen asked what other cities are charging. Mr. Phillips stated that the City of Richardson charges $5 per sign. Mayor Pro Tern Worley asked if we could delete the words "the following" in first sentence of Section II, stating that it seemed unnecessary. Councilman Scott asked to have clarification added to allow for three-day holiday weekends. Council had some concerns regarding the enforcement of the Ordinance and that it may discourage builders from placing signs. Mr. Phillips said that his department along with the Police Department would be responsible for enforcement and that the fee ordinance has been in place since 1993. The Mayor then opened the Public Hearing asking that anyone who wished to speak either in favor of or in oppositon of the amendment to please come forward stating their name and address for the record and limit their remarks to five minutes. With no response, the Mayor then closed the Public Hearing. Councilman Scott made a motion to approve the Amendment to Section 27. Sign Regulations of the Zoning Ordinance of the City of Wylie with the Addition of a Definition of Weekend Directional Signs and Rules for the Regulation of Such Signs. Mayor Pro Tern Worley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. ORDINANCE NO. 98-18 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS, AMENDING THE CODE OF ORDINANCES, APPENDIX A,"ZONING",SPECIFICALLY SECTION 27. SIGN REGULATIONS; AND REPEALING ALL CONFLICTING ORDINANCES;CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 3. Hold a Public Hearing to Consider and Act Upon a Request from R.Richard Parker for Approval of a Zone Change from A (Agricultural) to I (Industrial) for the Property Generally Located Across the Street from the High School Along the North Side of F.M.544 Between F.M. 1378 and Sanden Blvd.,and Being all of a Certain 6.134 Acre Tract out of the J.W. Curtis Survey,Abstract No. 196 and the Michael Millron Survey,Abstract No.563,City of Wylie,Collin County,Texas. City Council Minutes July 14,1998 Page 3 Public Hearings - continued Item No. 3 Mr. Tobin Maples, Planning Director addressed this item. Mr. Maples stated that the Applicant has submitted a request to withdraw his zone change request at this time. He stated that at the Commission meeting of June 15, the Commission voted unanimously to recommend the case be withdrawn at the applicant's request. The Mayor then opened the Public Hearing asking that anyone who wished to speak in favor of the zone change come forward stating their name and address for the record and limit their remarks to five minutes. With no response, the Mayor then asked that anyone who wished to speak in opposition of the zone change come forward stating their name and address for the record and limit their remarks to five minutes. With no response, the Mayor then closed the Public Hearing. Councilman Scott made a motion to accept the Applicant's request to withdraw his zone change request. Councilwoman Allen seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Action Agenda 4. Consider and Act Upon Awarding a Contract to Wallace,Roberts and Todd,as Needed to Prepare a Comprehensive Plan Update and Corridor Plans for the City of Wylie,Texas. Mr. Tobin Maples addressed this item. Mr. Maples stated that on June 4, Council heard presentations from three consulting firms concerning their proposals to update the city's comprehensive plan. At the direction of Council, the City Manager negotiated a service contract with the firm of Wallace, Roberts and Todd. Mr. Maples explained the cost elements for a total of $84,600. Mr. Donald Simpson, principal for Wallace, Roberts and Todd was present and prepared to address Council. Mr. Simpson will be coordinating the project for the City if awarded the contract. Mr. Simpson had a brief statement to Council. He stated that he looks forward to completion in June of next year, with participation of the Council and the citizens of Wylie. Council member Scott made a motion to Award a Contract to Wallace, Roberts and Todd, as Needed to Prepare a Comprehensive Plan Update and Corridor Plans for the City of Wylie, Texas in the amount of$84,600. Council member Allen seconded. A vote was taken and the motion passed unanimously, 7-0. 5. Consider and Act Upon Approval of an Ordinance Appointing Members to a Comprehensive Plan Update Steering Committee. With no discussion, Council member Young made a motion to Approve an Ordinance Appointing Members to a Comprehensive Plan Update Steering Committee, and nominated the following to serve on the Committee. Kenny Hamer, Sharon Dowdy, Susan Shuler, Jerry Ramsey, John Burns, Sam Satterwhite, Richard Parker, Raymond Cooper, Don Hughes, Cecilia Wood, Steve Ahrens, Kenna Johnson, Mark Keinath and Dan Chesnut. City Council Minutes July 14,1998 Page 4 Steering Committee Appointments -continued Council member Trout seconded the motion. A vote was taken and the motion passed unanimously, 7-0. ORDINANCE NO. 98-19 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,ESTABLISHING A COMPREHENSIVE PLAN UPDATE STEERING COMMITTEE; PROVIDING FOR THE SCOPE AND AUTHORITY OF THE COMMITTEE; AND PROVIDING FOR THE APPOINTMENT OF THE MEMBERS 6. Consider and Act Upon Approval of a Final Plat for the Dollar General Addition,Proposed by Jackson and Associates Land Surveyors,Generally Located at the Southeast Corner of SH 78 and Marble Street and Being all of Lots 108,Block 15,of the Railroad Addition,City of Wylie, Collin County,Texas. Presentation made by Mr. Tobin Maples, Planning Director. Mr. Maples stated that the Commission voted 4-2 to favorably recommend this case, however, prior to the case being heard by Council at the June 9 meeting, the applicant indicated that it was their intent to construct an access driveway facility to SH78. At that point, staff informed the applicant that the regulations governing the driveway separation distance between adjacent intersections (4th & 3rd Streets) prohibited this property from having access to State Highway 78. The applicant then withdrew the original case so that they could reexamine the development and determine the most desirable method of providing access. The new plat under consideration this evening is a direct result of that reexamination. Applicant has brought in three additional lots to the south and will plat the entire area as a dollar general addition, and will be seeking one approach for the entire block. This will prohibit more variance requests. The Commission heard the request at the July 6, 1998 meeting and voted unanimously to recommend approval. Mr. Maples was then available for questions from Council. Council member Scott made a motion to Approve a Final Plat for the Dollar General Addition, Proposed by Jackson and Associates Land Surveyors, Generally Located at the Southeast Corner of SH 78 and Marble Street and Being all of Lots 108, Block 15, of the Railroad Addition, City of Wylie, Collin County, Texas. Mayor Pro Tem Worley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. 7. Consider and Act Upon a Request from the Planning and Zoning Commission for Approval of Proposed Rules of Procedure for the Planning and Zoning Commission. Presentation made by Mr. Tobin Maples, Planning Director. Mr. Maples stated that over the last few months it has been the Commission's desire to deliver a higher quality of service and communication of accurate information. Mr. Maples stated that the Commission voted unanimously to approve the Rules of Procedure at regular meeting of the Commission held June 15, 1998. With Council approval Commission will hear at their next regular meeting and formally adopt. City Council Minutes July 14,1998 Page 5 Rules of Procedure -continued Council member Trout made a motion to approve the Request from the Planning and Zoning Commission for Approval of Proposed Rules of Procedure for the Planning and Zoning Commission. Mayor Pro Tern Worley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Mr. Maples addressed Council with a proposed change of meeting dates for the Planning and Zoning Commission. Commission members are proposing to move their regular meeting days from the first and third Mondays to the first and third Tuesdays in order to avoid conflict with the School Board meetings. Council had concerns regarding the preparation time for commission, as well as the possibility of conflicts with Council work sessions which may be held on first and third Tuesdays. Mr. Maples did not have a concern with adjusting his schedule and could not see a conflict with Council work sessions, due to the fact that he would be in the building should he need to attend a Council work session as well. 8. Consider and Act Upon the Approval of a Proposed Increase in the 911 Service Fee Rate and Adoption of a Rate Setting Ordinance. Presentation made by Mr. Brady Snellgrove, with discussion following. Mr. Snellgrove stated that the proposed increase will apply to Residential, Business and Trunk lines and will be used to finance the 911 system which we will be replacing in September and to help fund a CAD system, which the Public Safety does not currently have. The proposed rate increase will pay for both the system and maintenance. Mr. Snellgrove explained the fee structure for Residential, Business and Trunk lines. Mr. Snellgrove was then available for questions. Council member Scott made a motion to approve the Proposed Increase in the 911 Service Fee Rate and Adoption of a Rate Setting Ordinance. Council member Allen seconded the motion. A vote was taken and the motion passed unanimously, 7-0. ORDINANCE NO.98-20 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,ESTABLISHING NEW RATES FOR THE COLLECTION OF 911 EMERGENCY SERVICE FEES AND AMENDING SECTIONS OF ORDINANCE NO. 87-61. Staff Reports City Manager Mike Collins stated that the next scheduled work session is scheduled for July 21 at 6:00 p.m. Department Heads will be presenting departmental visions for their department. He stated that on August 4, the City Manager will present the recommended budget which may be different from departmental requests. City Council Minutes July 14,1998 Page 6 Staff Reports -continued Mike Collins, City Manager Mr. Collins reported that we have begun discussions with the North Texas Municipal Water District with next meeting scheduled for the 22 of this month. The meeting will identify a time line that will lead to completion, design and construction of the new wastewater treatment plant. More information will be shared with Council this summer. Mr. Collins addressed the reconstruction of FM544. A letting schedule had been provided by TxDOT that identified the year 2000. Staff would like to present a proactive approach with TxDOT and the County to ensure that the letting schedule can be met. We have worked with our city engineer and traffic consultant to identify what needs to take place to accomplish the letting date. Staff has identified a tentative joint date for a Council and Planning and Zoning meeting in September and information will be forthcoming. A joint meeting with the WISD is also being considered, however with additional board, commission, and committee meetings it will be difficult to identify dates. Staff will be coming forward with dates and working with Council's schedule. Councilman Scott had concerns about water conservation brought on by the heat. City Manager, Mike Collins stated that he had visited with Mr. Marvin Fuller, Board Member of the North Texas Municipal Water District (NTMWD). He stated that the problems other cities were facing were related to distribution and maintaining adequate storage levels. Mr. Collins stated that according to North Texas, we are in as good of position as any city could be. As long as our pumps can maintain the capacity within the elevated storage tanks, we will be in good shape. Our concern would be only if the problem becomes a supply problem. Will be talking with North Texas in one month to asses the situation. Mr. Collins stated this only affects those citizens serviced by the City of Wylie. The Mayor stated that residents in the Wylie Ranch Estates are currently without water, due to problems with the Eastfork Water District and was not aware of any other subdivisions effected by this problem. Mayor Pro Tem Worley met with Mr. Collins with regard to the current situation. Worley stated that it has been determined that it is a pump problem and they are working to correct. He stated that the residents are concerned about water purity and fire safety. Mr. Collins stated that the City has offered to assist Eastfork during this situation. Mr. Marvin Fuller, NTMWD Board member, came forward to address Council regarding the water situation for Wylie. He stated that Wylie is in good shape. He stated that the problems with specific water districts have been with distribution, and pumping capacity. He stated that North Texas did not foresee any problems. City Council Minutes July 14,1998 Page 7 Staff Reports -continued Mr. Brady Snellgrove Mr. Brady Snellgrove reported that the Finance Department is currently working on two projects in addition to the Budget. The Bank Depository Contract and Wylie Ranch East. Staff has completed the first draft of the letter for assessments and will bring forward when the project is accepted. Letter will explain options are for financing sewer service. Ms. Mindy Manson reported that through the Green Thumb Program the city has been able to secure another worker who will assist at the Community Center and the Library, approximately 22 hours per week. Ms. Manson stated that after unsuccessful attempts working with the Impact Fee Advisory Committee, Council designated the Planning and Zoning Commission as the body who would review the street impact fees. This was possible due to Mr. Ray Capley representing the development community. Mr. Capley has since resigned, and we now need to fill this representative position on the Planning and Zoning Commission. State Law does allow Council the opportunity to appoint an Ex- Officio member to fill the position and attend only the meetings when there are items pertinent to the review of the fees. This will be brought forward to Council at the next meeting. Councilman Scott had questions regarding the Green Thumb worker. Ms. Manson explained that she would be at the Center part time and would be trained by Frances Bryant, who is currently a part time City Employee. Ms. Manson stated that she would also be involved with scheduling activities for the seniors. Councilman Scott asked about the sealer at the Community Park parking area. Ms. Manson was not sure that this had been done, but would check with Mr. Jones. Councilman Scott suggested that if the contractor has stated that he will do this, we need to get him out and complete the job. Citizen Participation Mayor Mondy asked if there was anyone present who would like to come forward, to please state their name and address for the record and limit their remarks to five minutes. There was no citizens participation. Mayor Mondy then adjourned into Executive Session. Executive Session Hold Executive Session Under Chapter 551.,Section 551.074., Personnel Matters,Discuss the Appointment of Associate Judges of the Wylie Municipal Court; and Sections 551.071 Consultation with City Attorney; and 551.075 Conference with Employees to Discuss Issues Regarding the Future Development of Spring Creek Parkway; 551.072 Deliberation Regarding Real Property to Discuss the Relocation of Industry Within the Premier Business Park. City Council Minutes July 14,1998 Page 8 - Reconvene into Open Meeting and Take any action as a result of Executive Session. As a result of the Executive Session, Mayor Pro Tern Worley made a motion to appoint Richard Faulkner, Dennis Pirkle and Suzanne Marsh as Associate Judges for the Wylie Municipal Court. Councilman Ramsey seconded the motion. A vote was taken and the motion passed, 6-1, with Councilwoman Allen voting in opposition. Adjournment. John Mon y, Mayor ATTEST: ;gt14i4!911!lFl11t11l1t49+s g SEAL arbara S as, City Secretary I r��ntt City Council Minutes July 14,1998 Page 9