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07-21-1998 (City Council) Minutes MINUTES Wylie City Council Special Called Meeting July 21 , 1998 Call to Order Mayor Pro Tern Worley called the Special Called Meeting of the Wylie City Council to order, July 21, 1998 at 6:00 p.m. with the following Councilmembers present: Joel Scott, Reta Allen, Lavern Ramsey, Merrill Young, J.C. Worley, and Chris Trout. Mayor Mondy was delayed, but joined the meeting in progress. Staff members present were: Mike Collins, City Manager; Brady Snellgrove, Finance Director; Police Chief, Jeff Butters; Police Lt. Billie Myrick; Fire Chief, Shan English; Library Director, Mignon Morse; and Barbara Salinas, City Secretary. Worksession City Manager, Mike Collins explained to Council that they would have an opportunity to hear Budget presentations from all city departments with the exception of City Secretary, Council and City Manager. He stated that what staff hoped to accomplish is for directors to share their long range plans and departmental requests. He further stated that it has been a challenge to keep staff motivated, with regard to budgetary limitations, yet staff has continued to be visionary and convey enthusiasm and reality. The first presentation was from Police Chief, Jeff Butters. Chief presented a slide presentation which outlined the Mission Statement and vision for the department's future. He stated that he knew how to get the department where it needs to be, but that he did not know how long it would take. He stated that he is committed to the organization, the community and the development of the department. Chief discussed the points of how he plans to achieve his vision. He cited leading by example, selective hiring, developing people, community policing and total quality management. He discussed major budget items, stating that the main reason for increases in the budget is due to the salary increase. Council had questions regarding overtime and the DARE program. Chief explained that they had been awarded a grant to pay for overtime for surveillance of illegal dumping. Council had concerns regarding the School Resource Officer, Chief explained that the City will pay half and the WISD will pay half, and asked Council to refer to back up material for detailed information. He stated that long range plans include an additional DARE officer for follow up purposes, and parenting program at the High School level. Chief Butters believes that we need to address the youth at an early age, because at some point you lose the ability to reach them. There was some discussion regarding the payment portions of the City and WISD. City Manager, Mike Collins stated that the school is receptive and supportive. Wylie City Council Minutes July 21,1998 Page 1 .r.�e Worksession -continued Police Chief Butters Chief Butters explained the future needs for the Police Department listing Communications/CAD, additional radio space to accommodate two dispatchers, replacing recording system, additional personnel to allow 8 hour shifts and two officers during peak hours. Chief stated that long term needs specific to Patrol include, night vision and in-car video system. Chief stated that activity trends show an increase in calls for service. Part I offenses are up and down and Part II are the same. For clarification, Part I offenses are major offenses according to Uniform Crime Reporting, and Part II are Class C Misdemeanors. He stated that the Department is trying to look to the future and do things that impact the department now or to be Proactive. There was some discussion by Council of the possibility of Bike Patrol for the downtown area, neighborhood patrol, community parks, etc. and the use of Canine units. Chief Butters stated that the cost for a canine would be in the $6,000 range. Council had questions regarding clothing allowance, purchase of handguns, lightbars which Chief Butters addressed. It was recommended that Councilman Scott work with the WISD with regard to joint use officers. The Mayor and Council thanked Chief Butters for his presentation. The Mayor then moved to Items for Consideration. Items for Consideration 1. Consider and Act Upon a Resolution Changing the Authorized Representative for Local Government Investment Cooperative (Logic). Councilman Scott made a motion to approve a Resolution Changing the Authorized Representative for Local Government Investment Cooperative (Logic). Councilman Young seconded. A vote was taken an the motion passed unanimously, 7-0. Resolution No.98-13(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS,CHANGING AUTHORIZED REPRESENTATIVES FOR LOCAL GOVERNMENT INVESTMENT COOPERATIVE. 2. Consider and Act Upon a Resolution Amending the Authorized Representative for TexPool (Texas Local Government Investment Pool). Wylie City Council Minutes July 21,1998 Page 2 Items for Consideration-continued Councilman Scott made a motion to approve a Resolution Amending the Authorized Representative for TexPool (Texas Local Government Investment Pool). Councilman Young seconded. A vote was taken and the motion passed unanimously, 7-0. Resolution No.98-14(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS,CHANGING AUTHORIZED REPRESENTATIVES FOR TEXPOOL (TEXAS LOCAL GOVERNMENT INVESTMENT COOPERATIVE). The Mayor then convened back into Worksession for the continuation of Departmental Budget Presentations. Fire Chief Shan English presented his departmental budget. Chief English addressed the departmental accomplishments citing emergency operations, part time program, and fire prevention and education programs. He stated that the department was instrumental in the development of response cards which are given after calls by fire personnel. To date they have had a 10% return and all have been positive. The program has only been operational for 30 days and the department feels that 10% is a good response. Chief English explained budget request in response to Council questions. There was some discussion regarding departmental vehicle request and the vehicle replacement and depreciation schedule. Chief English explained that the department is attempting to secure the old civil defense sirens from the City of Plano, as they are currently replacing with new. Council had questions regarding the Street Sign line item, which Chief English explained was budgeted for fireworks signage. The food supplies were budgeted for the annual Recognition Dinner. The Mayor and Council thanked Chief English for his presentation. Ms. Mignon Morse, Library Director, presented her budgetary requests. Ms. Morse addressed the departmental accomplishments. She cited Internet access, grants received, planning, asset management, increase in circulation and patron registration. She stated that this summer the Library staff was active in the production of a play which would be open to the public on Wednesday, July 29th. Ms. Morse stated that her goals for 1999 included continued involvement from all ages in all phases of the Library. It was suggested that perhaps the Seniors could initiate a Seniors Internet group. Wylie City Council Minutes July 21,1998 Page 3 Worksession - continued Mignon Morse, Library Director Council questioned Rental Fees increase, Security Fee. Ms. Morse explained that they are seeking an upgrade in their copier due to the large quantity of copies they distribute and the Security Fee was for the door guard system which emits a beep when books pass through without staff demagnetizing. With no further questions, Council thanked Ms. Morse for her presentation. Mr. Tobin Maples, Planning Director, made budget presentations for both the Planning and Community Development Departments. Mr. Maples stated that he plans to focus on the future, not the past. The hiring of a consultant for review of the Comprehensive Plan is one example of long range planning. Since the department is a new department, Mr. Maples deferred to Council for any specific questions regarding his departmental requests. Mr. Maples explained that the departments are currently under going some reorganization and budgetary issues were currently being looked at with regard to division between Planning and Community Development. Mr. Maples stated that as part of the reorganization, he has requested a change in level for the position currently titled as Engineering Technician. It is his goal to involve this position with the Planning related issues. The Mayor and Council thanked Mr. Maples for his presentation. Mr. Bill Nelson, Parks and Recreation Superintendent made the budget presentation for the Parks and Recreation Department. Mr. Nelson stated that he hopes to have the resources to maintain the parks and recreational fields as the city experiences rapid growth. He referred to a prepared memorandum that listed additional areas that are now requiring maintenance. Mr. Nelson stated that the addition of Frances Bryant has been helpful in taking care of the Seniors and that we have recently hired another Green Thumb worker who will assist her with the seniors. Mr. Nelson addressed the increase of usage of the athletic fields requiring weekly and daily maintenance. He would like to see the city get involved with Summer recreation programs for the children. There was discussion of a YMCA, Recreation Center and the construction of an indoor pool to be used in conjunction with the WISD. Mr. Nelson reminded Council of his desire to cultivate a tree farm, which could supply landscaping for our parks. Council had questions regarding the request for two Dixie choppers. Mr. Nelson explained that the list was in a priority order and that the life expectancy is 5-6 years for a mower, so they would be replacing the old with a new. The Council had questions regarding the new vehicle request. Mr. Nelson explained that the Crew Leader currently uses his own vehicle. It was asked why the Fire Department could not help with watering, however, it was determined it was an issue of fire safety. If the tanks were used for watering and a fire call was received, they would have to refill before they could respond. The Mayor and Council thanked Mr. Nelson for his presentation. Wylie City Council Minutes July 21,1998 Page 4 Worksession - continued Mr. Jack Jones Mr. Jones presented the Street Department budget. Mr. Jones displayed overhead slides showing the Departmental budget requests. He addressed the street and alleys projects that have been completed in 1998 and his hopes for 1999 street improvements. He stated that they have completed the replacement of street directional signs. Mr. Jones stated that in 1999 he hopes to continue stop sign and post replacement programs as well as continuation of the weed control program. Mr. Jones stated that he is not asking for any increase or major capital items within his Street Department budget from that requested last year. There was some Council discussion as to the situation at Presidential Estates. Mr. Jones stated that his crews have cleaned up the brush and debris, but that a permanent solution has not been budgeted in the FY98-99 Budget. Mr. Jones presented the Utility Budget. Mr. Jones pointed out the line item associated with costs to repair Priority 1 items identified by the Infiltration Study preformed by Byrd/ Forbes. Major Budget items, include the backflow prevention program. There was discussion of the back flow prevention program and the costs associated with compliance from homeowners and businesses. The initial cost will include program only, and homeowners (with sprinkler systems) will be responsible for costs to comply. Costs include inspection by licensed inspector. There was some discussion regarding the pump system used to monitor the lift stations and the sanitary sewer line on Hilltop and Briarwood. Council had questions regarding the line item for Major tools and equipment. Mr. Jones explained that it will be used for the backflow prevention set up and telemetric system for the lift system. With no further questions, the Mayor and Council thanked Mr. Jones for his presentation. In conclusion, City Manager, Mike Collins stated that on August 4, he would bring to Council his recommended budget. The worksession will be scheduled for 6:00 p.m. Adjournment As there was no further discussion to come before t e Council, the meeting was adjourned. John y, Mayor Attest: P/hucil J. rbara A. S as, City Secretary Wylie City Council Minutes July 21,1998 Page 5