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08-25-1998 (City Council) Minutes MINUTES Wylie City Council August 25, 1998 Call to Order Mayor Pro Tem Worley called the City Council Meeting to order, August 25, 1998 at 7:00 p.m. with the following Councilmembers present: Joel Scott,Reta Allen,Lavern Ramsey,Merrill Young, and Chris Trout. Mayor Mondy was absent. Staff members present were: Mike Collins, City Manager;Mindy Manson,Assistant to the City Manager; Brady Snellgrove, Finance Director; Tobin Maples, Planning Director; Greg MacLean, Hogan Corporation and Consulting Engineer; Jack Jones,Public Works Superintendent and Barbara Salinas, City Secretary. Invocation Councilman Scott was asked to give the invocation Pledge of Allegiance Councilman Young was asked to lead the Pledge of Allegiance Proclamations Mayor Pro Tem Worley presented on behalf of the Mayor, a proclamation declaring August 31, 1998 as "Michael McCoy Day"in recognition of his achievement of Eagle Scout. Mrs. McCoy accepted on behalf of her son,Michael McCoy. Mayor Pro Tern Worley presented on behalf of the Mayor,a proclamation declaring September 2, 1998 as"Good Neighbor"day in the City of Wylie. Ms. Pam Wells,Wylie Flower and Gift accepted the proclamation. Presentation A presentation was made by Mr. Stanton Foerster, Transportation Strategies, Inc., and Mr. Kent Crane, representing the Wylie Downtown Merchants Association,regarding the Downtown Traffic Study. Mr. Crane addressed Council regarding the proposed traffic control measures and suggested routing the truck traffic to Brown Street. Mr. Crane provided Council with a handout outlining his proposal. Mr. Forester, TSI, addressed Council regarding documentation of agreements with the County or State with regard to maintenance. Mr. Forester,stated that the State was not aware of any agreement, and the County did not have a written agreement,but had a vague recollection of perhaps an informal agreement. Mr.Forester suggested steps the city might take to redesignate the truck route. He suggested that we request to TxDOT that the FM designation be moved to Brown. He explained that currently the FM designation comes down Brown and South to Ballard and that the roadway between Ballard and 78 is not an F.M. Mr. Forester stated that part of the process would include the County's maintenance and that their concern would be the composition of the street and if it could support the traffic. Mr. Forester stated that another concern might be for the eastbound to southbound turn, right onto Highway 78 from Brown, due to the alignment of the intersection. Mr.Forester stated that the restriction of truck routes would be enforced by the City. Mr. Forester was in favor of redesignating the truck route away from the downtown area, and that improvements to the w. Brown/78 intersection and or time limitations may want to be considered. Wylie City Council Minutes August 25,1998 Page 1 There was some discussion regarding lowering the speed limit in the downtown area and the procedure required. Mr.Forester stated that the City had the ability to adjust the speed limit as long as it was a reasonable speed and that the State would only need to be notified, but would retain the authority to change the speed limit. Mr. Forester stated that he would not recommend lowering the speed limit as a means of controlling the traffic. Mr.Crane expressed his concerns to Council with regard to the safety issues in the downtown area. Mayor Pro Tem Worley thanked both Mr. Crane and Mr. Forester for their presentations. Items for Individual Consideration 1. Consider and Act Upon Approval of a Contract with a Security Consultant, as Needed to Assist with the Purchase and Installation of a Direct Alarm Monitoring System. Chief Butters addressed this item. Chief Butters explained the reasoning and development by the Highland Park Police Department of the direct alarm monitoring system. He stated that by direct alarm monitoring,the police department was able to lower their response time from 15-18 minutes to an average of 3 minutes from the activation of the alarm to an officer arriving on the scene. By eliminating the alarm company monitoring, a link in the communication chain allows the expedite response by the officer. Chief Butters estimated the cost between $100,000 and$135,000 to initiate a program in Wylie. He estimated that with only a 25%conversion of existing alarm owners,the program could pay for itself within 1-2 years. He stated that direct alarm monitoring would offer the citizens a choice. Chief Butters was then available for questions from Council. There was some discussion concerning additional insurance, existing contracts with alarm companies, and the fees to be charged. Chief Butters felt that though this was a new idea,it is quickly catching on with other cities. He cited quicker response,and a reduction in fire damage as major benefits to the direct alarm monitoring. City Manager,Mike Collins explained to Council that they were not taking action on the purchase and installation of a direct alarm monitoring system,but only to approve a contract with the recommended consultant. Councilman Scott made a motion to Approve a Contract with Martin Security Resource, a Security Consultant, as Needed to Assist with the Purchase and Installation of a Direct Alarm Monitoring System. Councilman Ramsey seconded the motion. A vote was taken and the motion passed,6-0. 2. Consider and Act Upon Awarding Bid for the Construction of Interim Drainage Improvements Along Valentine Park Creek. Mr. Greg MacLean, Hogan Corporation, addressed this item. Mr. Maclean gave Council a history of the Valentine Park Creek project. Mr.Jack Jones displayed an overhead of the project area. Mr. MacLean was then available for questions from Council. Council had concerns as to how long the interim improvements would last. Mr. Maclean stated that the erosion protection was indefinite,and that the flow was not excessive. He stated that the main problem was erosion not flooding. Mr. MacLean stated that the time line would move quickly and completion is scheduled for October 1 of this year. Councilman Scott made a motion to Award a Bid for the Construction of Interim Drainage Improvements Along _._ Valentine Park Creek,with the stipulation that no work will be done prior to the issuance of a Change Order. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 6-0. Wylie City Council Minutes August 25,1998 Page 2 3. Consider and Act Upon the Final Acceptance of the Construction of Kreymer Lane Paving and Drainage Improvements from State Highway 78 to Brown Street and Provide Authorization for Final Payment to Morrow Construction Company in the Amount of$100,366.51 and Accept the Project as Complete. Mr. Greg MacLean, Hogan Corporation addressed this item. Mr. MacLean gave Council the history of the Kreymer Lane Paving and Drainage Improvements. Mr. MacLean stated that acceptance by the City would initiate the one year warranty period and assessments to the property owners for their portion of the sewer and drainage improvements. Mr. MacLean was then available for questions from Council. Mayor Pro Tem Worley had concerns that the seeding had not been complete. Mr. MacLean stated that he understood this to be complete but would check with the contractor. Mr. MacLean also added that should the seeding not take due to weather conditions and water conservation efforts, this was included in the one year warranty and the contractor would be required to re-seed the area. Councilwoman Allen made a motion to Accept the Construction of Kreymer Lane Paving and Drainage Improvements from State Highway 78 to Brown Street and Provide Authorization for Final Payment to Morrow Construction Company in the Amount of$100,366.51 and Accept the Project as Complete. Councilman Ramsey seconded the motion. A vote was taken and the motion passed,6-0. 4. Hold a Public Hearing and Consider and Act Upon a Request from Pat Atkins for Approval of a Zone Change from R(Retail), B-1 (Business), and MF (Multifamily) to PD (Planned Development) for Single Family Residential Uses for the Property Generally Located Along the East Side of McCreary Road Just South of Southfork Mobile Home Park and Being All of a 45.3768 Acre Tract out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Mr. Tobin Maples addressed this item. Mr. Maples gave Council a brief description of the zoning surrounding the proposed property. Mr.Maples stated that at the August 3, 1998, Planning and Zoning Commission meeting, the Commission voted unanimously to table this case to August 17, 1998, as the applicant indicated that the conceptual plan would be revised to minimize the variance request for lot area. He stated that at the August 17, 1998, Planning and Zoning Commission meeting, the Commission voted unanimously to table the case to September 8, 1998, in order to give staff and the Commission an opportunity to review the revised conceptual plan since the Commission packets did not include a revised conceptual plan. (The applicant did not submit revisions to staff until Friday,August 14, 1998) Mr.Maples stated that Staff is recommending to Table to the September 8, 1998,joint City Council and Planing and Zoning Commission meeting due to the fact that the Planning and Zoning Commission has not taken action or made a formal recommendation to the Council concerning this request. The Mayor Pro Tern then opened the Public Hearing asking that anyone who wished to speak in favor of the zone change come forward stating their name and address for the record and limit their remarks to five minutes. With no response,the Mayor Pro Tem then asked that anyone who wished to speak in opposition of the zone change come forward stating their name and address for the record and limit their remarks to five minutes. With no response,the Mayor Pro Tem then closed the Public Hearing. Councilman Ramsey made a motion to table the item. Councilman Scott seconded the motion. A vote was taken and the motion passed, 6-0. Wylie City Council Minutes August 25,1998 Page 3 5. Consider and Act Upon the Appointment of an Ad Hoc Member to the Planning and Zoning Commission. Executive Session The Mayor Pro Tern convened into Executive Session at 8:20 p.m. in accordance to Section 551.072, Personnel Matters,Deliberation of Appointments to the Planning and Zoning Commission. Reconvene into Open Meeting The Mayor Pro Tem then reconvened into Open Session. Before action was taken as a result of Executive Session,Councilman Scott made a motion to remove Item 5 from the Table. Councilman Young seconded the motion. A vote was taken and the motion passed, 6-0. The item was then removed from the table for Council action. As a result of the Executive Session, a motion was made by Councilman Scott and seconded by Councilwoman Allen to appoint Mr. Kent Crane as the Ad Hoc Member to the Planning and Zoning Commission. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. Staff Reports City Manager, Mr. Mike Collins reported to Council that the residents serviced by the City of Wylie would be receiving a second notification(via door to door distribution of flyers)of the mandatory watering regulations this Thursday. He also reported that city staff would be identifying areas of noncompliance and citations would be issued. Council had concerns regarding the amount of the fine and that there should be some flexibility. It was suggested by Council that a written warning should first be issued before the offender was cited with an actual Notice of Violation. A fine amount of$250 was suggested. The maximum fine in accordance with the ordinance recently passed is $1,000. Mr. Jones advised Council that there had actually been an increase in the water usage since his last report to Council on August 11. Mr. Brady Snellgrove, Finance Director stated that Council would be presented with budget amendments and that these amendments are considered housekeeping in nature and that Council was aware of the proposed amendments. Ms. Manson, Assistant to the City Manager advised Council that the City was not successful with the recent Parks and Wildlife Grant Application and that the Park Board would be discussing what steps to take next. Ms. Manson reported that the WISD would like to meet on a regular basis with the Council and suggested twice a year,possibly October and May. Mayor Pro Tem Worley suggested meeting quarterly. She stated that dates would be identified and coordinated with Council and the WISD. Mr. Greg MacLean addressed concerns from Council regarding the Valentine/Mardi Gras street work and the alleyway behind Willow Way. Council had concerns regarding damage to our alleyway possibly caused by BF1 and inquired as to who monitored deterioration. Mr. Jones stated that he was responsible for monitoring the alleyway conditions. Mr.Tobin Maples addressed Council's concerns regarding Newport Harbor and if the city inspectors were able to keep up with the workload with so many homes being constructed at the same time. Mr. Maples assured Council that the inspectors were keeping up with inspections. Mr.Maples stated that due to the number of homes located in the same area it is easier for the inspectors to conduct similar inspections of more than one home. Wylie City Council Minutes August 25,1998 Page 4 Citizen Participation Nikki Allen, 100 Rush Creek. Ms. Allen expressed her appreciation to Council for the street entrance reconstruction on Rush Creek. She wanted Council to know that she and surrounding neighbors would like to see the median permanently removed. She stated that that she understood the single entrance subdivision requirement of a divided entry way,but felt that the street was too narrow for a median and asked for Council's consideration of her request. Mrs.B.J.Swanner, 102 Tanglewood. Mrs. Swanner also commented regarding the construction on Rush Creek. She stated that perhaps the underground spring running beneath the street could be a factor in the street problems. She feels this may be causing the street to settle and that we need to address this issue first. Mrs. Swanner also commented on the procedure for enforcement of the water conservation program. She felt that it was important to warn before issuance of a citation. Ms.Susan Shuler, 823 Heatherwood. Ms. Shuler, WISD Board Member, gave a personal invitation to the Council to attend the Ground Breaking Ceremony for the new elementary school to be named Dodd Elementary on Thursday evening of this week. Mr.Marvin Fuller,355 Donna Drive. Mr.Fuller expressed his appreciation for the improvements to Kreymer Lane. He also agreed with Ms. Allen with regard to the median removal at the Rush Creek Entrance. Mr. Fuller in closing, thanked the City for its past relationship with American National Bank. Mr. Fuller stated that they did submit a bid and hoped to continue their the relationship with the City. Executive Session The Mayor Pro Tern then convened into Executive Session at 9:10 p.m.in accordance with Chapter 551, Government Code,Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.071,Discussion with City Attorney on a matter concerning Kansas City Southern Railroad in which the duty of the attorney to the governmental body under the Texas Disciplinary Rule of Professional Conduct of the State of Texas clearly conflicts with this Chapter; and Section 551.075 Conference with City Employees to review information from employees concerning Kansas City Southern Railroad; and Sections 551.071 Consultation with City Attorney; and 551.075 Conference with Employees to Discuss Issues Regarding the Future Development of Spring Creek Parkway. Reconvene into Open Meeting There was no action taken as a result of the Executive Session. Worksession Update of Miscellaneous City Wide Capital Projects Discussion of Unincorporated Areas as Mapped&Identification of Existing&Future City Services. The Scheduled Worksession was postponed until further direction from Council. Wylie City Council Minutes August 25,1998 Page 5 Adjournment. As there was no further business to come before the Council,the meeting was adjourned. 3..L u3•,--<.__________ J.0 Worley,Mayor P1No...Tem Attest: ��oti�ti�ii»�R���Cus�rr�rr�il�r��� / 4S<\ — c•A „Alti6 ?:".1A .—,k (i.,. — ):. •ara A. Salinas, / / Secretary tii. 3 4 E NY-,,11A1i/lj jlItEl9 ,,,\`����� Wylie City Council Minutes August 25,1998 Page 6