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01-12-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, January 12, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order, Tuesday, January 12, 1999 at 7:00 p.m. with the following Councilmembers present:Joel Scott,Reta Allen,Lavern Ramsey,Merrill Young,J.C. Worley and Chris Trout. Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager;Brady Snellgrove, Finance Director;Jack Jones,Public Works Superintendent and Barbara Salinas,City Secretary. Invocation The Mayor asked Councilman Scott to give the Invocation. Pledge of Allegiance The Mayor asked Councilman Young to lead the Pledge of Allegiance. Proclamations & Presentations Proclamation declaring support of the February 20, 1999 Collin County Bond Election. The Mayor read a brief statement into the record regarding the Collin County Bond Election. Consent Agenda A. Approval of the Minutes from the December 8,1998 Worksession,December 15,1998 Joint Meeting and the December 21,1998 Special Called Meeting. B. Consider and act upon approval of a preliminary plat for the Oak Meadow Addition,proposed by Robert H. Sandlin for the property generally located along the south side of Brown Street between W.A.Allen Boulevard and Kreymer Lane and being all of a 34.02 acre tract out of the Francisco De La Pina Survey, Abstract No.688,City of Wylie,Collin County,Texas. Councilwoman Allen made a motion to approve Agenda Items A & B on the Consent Agenda. Councilman Worley seconded the motion. A vote was taken and the motion passed,7-0. Items for Individual Consideration Approval of Ordinances 1. Consider and act upon an ordinance establishing the transition to 3-year terms of office for the Wylie City Council. Assistant to the City Manager addressed this item. Ms. Manson stated that this ordinance was a result of the Charter Amendment which extended the terms of office from two to three years. This Ordinance will establish the transition period for those terms. Councilman Scott made a motion to approve the ordinance establishing the transition to 3-year terms of office for the Wylie City Council. Councilman Ramsey seconded the motion. A vote was taken and the motion passed,7-0. Wylie City Council Minutes January 12,1999 Page 1 ORDINANCE NO.99-1 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,AMENDING ORDINANCE NO. 85-3 AND WYLIE'S HOME RULE CHARTER, ARTICLE III, SECTION 1(A) (NUMBER, SELECTION, AND TERM) TO INCREASE THE TERM OF OFFICE THAT OF THE MAYOR AND COUNCILMEN SHALL SERVE FROM TWO (2) YEARS TO THREE (3) YEARS; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. Public Hearings 2. Consider and act upon a request from Gary Defrain for Campbell Wylie Partners,for approval of a zone change from A (Agricultural) to PD (Planned Development) for single family, multifamily, business, and open space uses,for the property generally located at the northeast corner of McCreary Road and McMillan Road and being all of a certain 327.485 acre tract out of the John W. Mitchell Survey, Abstract No. 589 and the Lewis M. Marshall Survey, Collin County,Texas. ZC.No.98-13 Planning Director,Mr. Tobin Maples addressed this item. Mr.Maples provided an update to the Council stating that the Commission has tabled indefinitely. Mr.Maples stated that this case was advertised to come before the Commission at their regular meeting of January 19, 1999 and to the Council at the February 9, 1999 regular meeting. The Mayor then opened the public hearings and asked that anyone wishing to speak either for or against to come forward, limiting their comments to five minutes. With no response,the Mayor then closed the public hearing. Councilman Scott made a motion to table Item 2. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,7-0. 3. Consider and act upon a request from J.C. Worley, for approval of a zone change from A (Agricultural)to B-2(Business)for the property generally located along the south side of SH 78 north of Wylie Ranch East Estates,and being all of Lot 6 of the Wylie Ranch Estates Commercial Park,according to the plat thereof recorded in Volume C,Page 8,plat records of Collin County, Texas. ZC.No.98-15 Planning Director, Tobin Maples addressed this item. Mr. Maples stated that staff was in receipt of a letter from the applicant to postpone this item until the January 26, 1999 regular meeting. Staff recommends that this item be tabled until the January 26 regular meeting. The Mayor then opened the public hearings and asked that anyone wishing to speak either for or against to come forward, limiting their comments to five minutes. With no response,the Mayor then closed the public hearing. Councilman Scott made a motion to table Item 3 until the January 26, 1999 regular meeting of the Wylie City Council. Councilman Trout seconded the motion. A vote was taken and the motion passed,7-0. Approval of Purchase 4. Consider and act upon approval of the purchase of a Public Safety Computer Aided Dispatch (CAD)and Police Records Management System. Fire Chief English addressed this Item. Chief English provided Council with a brief presentation of the CAD and Police Records Management System and how it can effectively serve both the Police and Fire Departments. Wylie City Council Minutes January 12,1999 Page 2 Councilman Young expressed some concern regarding the maintenance costs. Mr. Tommy Galbraith, Vice President- Marketing,Integrated Computer System(ICS),explained that the maintenance costs covered normal operating support, questions from the users and enhancements to the system. Councilman Young then asked about training. Mr. Tommy Galbraith explained that they would train the trainer. Chief English explained that they would be identifying key personnel who would be responsible for complete knowledge of the system and training existing personnel as well as future hires. Chief English also added that Chief Butters was looking into a system that would tie into this system for the implementation of the Alarm Monitoring program and that the costs were in line with other systems they had researched. Councilman Trout had concerns regarding protection within the contract should the City only use the system for six months, or should the company go out of business. Mr. Tommy Galbraith stated that they could refund any excessive costs, if necessary. Finance Director,Brady Snellgrove,stated that typically payments are made either monthly or quarterly and that he recommends monthly. Mr. Tommy Galbraith then gave a brief history of the company. Councilman Young made a motion to approve of the purchase of a Public Safety Computer Aided Dispatch(CAD) and Police Records Management System. Councilman Trout seconded the motion. A vote was taken and the motion passed, 7-0. 5. Consider and act upon approval of the purchase of the Computer Aided Dispatch (CAD) Fire Reporting System. Fire Chief English addressed this item. Chief English provided Council a brief presentation of the Computer Aided Dispatch Fire Reporting System and how it can effectively serve the Fire Department and the some of the capabilities that will allow their Department prior knowledge of floor plans or if handicapped,or elderly victims are involved. Councilman Trout made a motion to approval of the purchase of the Computer Aided Dispatch(CAD) Fire Reporting System from Integrated Computer Systems(ICS). Councilman Worley seconded the motion. A vote was taken and the motion passed,7-0. Approval of Change Orders 6. Consider and act upon the approval of proposed Change Orders 2, 3, and 4 regarding the realignment and extension of the proposed 8" City water line located along Ballard Avenue. Mike Collins, City Manager advised Council that staff would like to schedule a Worksession to discuss the 1995 bond projects so that we may determine a dollar amount that may be available from those projects to fund said Change Orders. Specifically,projects identified as completed by private businesses or those to which easements have not been obtained. Mr.Collins stated that Council will have several options to finance this project. This request is for Council's authorization of Change Orders to expedite the project on behalf of the North Texas Municipal Water District. Mr. Collins then asked Mr. Jim Jenks,Hogan Corporation to address this item. Mr. Jenks provided Council with a brief history of this item and specifically,what each change order addresses. The Mayor had concerns regarding the trees and sidewalk placement. Mr. Jenks deferred to Mr. Stanton Forester,Traffic Engineer. Council had discussions regarding sidewalk placement with input from Mr.Forester. Mr.Forester stated that the west side of the street would be preferred for sidewalk placement citing and safer to walk while the east is under construction and would also line up with SH78 for after school crossing. Council had some concerns regarding the placement of the sidewalk on the east side. Mr.Forester stated that the School District did not state a preference. Mr.Forester stated that the time line for completion was to begin installation of the water main in February or March with construction through May and water line opened in June. The second phase would be the paving process which would begin in May and take approximately 60 days to complete. Mr. Forester stated that based on estimates,both lanes should be opened and cleared in October of 1999. He reminded Council that the concern of North Texas is getting the water to Garland. Wylie City Council Minutes January 12,1999 Page 3 There was some discussion regarding alternate routes during construction for automobile traffic. Mr.Forester explained that it may not be prudent to close the street due to public safety concerns. He stated that the School will be sending information to all families to encourage use of First and Second streets and that we may wish to accommodate with additional crossing guards. Councilman Scott asked that everything be done to ensure public information is distributed to those effected. Mr.Forester suggested that we could install sidewalks on both sides of the street,but that they would not be standard size due to the lack of right of way. Council asked that staff provide cost estimates for sidewalks on both sides of Ballard. There was some discussion regarding the median lighting,landscaping and provisions for a bike trail.Mr.Forester had concerns regarding a bike trail that would effect drainage and lack of easement without further damage to existing trees. Councilman Young made a motion to approve the proposed Change Orders 2, 3, and 4 regarding the realignment and extension of the proposed 8" City water line located along Ballard Avenue in an amount not to exceed $179,000. Councilman Trout seconded the motion. A vote was taken and the motion passed,7-0. Staff Reports City Manager,Mike Collins reported that he would be attending a meeting of the Downtown Merchants Association to discuss the progress of rebuilding those structures damaged by the fires. He also reported that due to a concern of the merchants,the barricades have been moved back to allow much needed parking yet keep pedestrian traffic away from the structures and that city staff would be monitoring the location of the barricades. Mr. Collins reported that BFI had been in contact with city staff and offered to provide assistance with the clean up. Also that Representative Sam Johnson has offered to sponsor a Worksession to discuss programs that could offer assistance to those effected by the fires. Mr. Collins reported that staff would like to schedule a Worksession to discuss capital project items,the Water District Agreement,and information on a local bond program. Council will be making appointments for a Citizens Bond Advisory Committee and Council will need to identify projects and give direction to the Committee. The Mayor stated that each Council member may bring forth 2-3 names and submit them to Diane Collins,City Manager's office. Those names should be provided no later than January 22, 1999. Finance Director,Brady Snellgrove reported that the City has earned a Certificate of Achievement for Excellence from the Government Finance Officers Association for 1997. He reported on the status of the auditors and audit report. Assistant to the City Manager,Mindy Manson reported the status for Collin County Day. She asked that Council contact their offices for travel arrangements. Public Works Superintendent,Jack Jones reported the status of the downtown lighting and that replacement of parts should ensure that they will be in working condition. Mr. Jones reported on the status of the refitting of all city street lights. He stated that he has meet with TU Electric representatives and they have a plan in place for replacement of all city lights. It was pointed out to Council that by changing the heads they are redirecting the lighting and cutting costs on electrical use. Mr.Jones also reported that they are also looking at specific areas of concern to install lighting. Mr. Jones also reported the status of the street construction project on Mardi Gras. He stated that it is complete with the exception of clean up. He reported that the entire project is 65-70%complete. Mr.Collins introduced Mr.Larry Fuson,Hogan Corporation to the Council. He stated that staff is currently working with the Hogan Corporation during the transition since the absence of Mr. Greg MacLean. He stated that staff would be working with the Hogan Corporation and that with the level of activity within the city,they would work to redefine the role of the Hogan Corporation. Worksession;, Presentation on Westgate Traffic Study Mr. Collins gave a brief history of the Westgate Way traffic problems including excessive speeds which resulted in an accident that did considerable damage to several homes. Wylie City Council Minutes January 12,1999 Page 4 Worksession -continued Mr. Stanton Forester gave a brief presentation on alternatives to reducing the speed on Westgate Way. After some discussion,Council directed staff to look at all methods described by Mr.Forester in efforts to control the speed issue. Executive Session The Mayor then adjourned into Executive Session at 8:45 p.m., in accordance with Chapter 551, Government Code, Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.071, Discussion with City Attorney on a matter concerning Kansas City Southern Railroad in which the duty of the attorney to the governmental body under the Texas Disciplinary Rule of Professional Conduct of the State of Texas clearly conflicts with this Chapter;and Section 551.075 Conference with City Employees to review information from employees concerning Kansas City Southern Railroad; and Sections 551.071 Consultation with City Attorney;and 551.075 Conference with Employees to Discuss Issues Regarding the Future Development of Spring Creek Parkway. Reconvene into Open Meeting No action was taken as a result of the Executive Session. Adjournment. As there was no further business to come before the Council,the meeting was adjourned. Jo ondy,Mayor Attest: a A. Salinas, ay Secretary \mnumlunnl�i O. 1-1 r� LLT p w a� Wylie City Council Minutes !‘C/ ��� January 12,1999 Page 5