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02-16-1999 (City Council) Minutes MINUTES Joint Worksession Wylie City Council & The Wylie Independent School District Tuesday, February 16, - 7:00 p.m. Wylie High School-Band Room 2550 West FM 544 Wylie Texas Call to Order The Joint Worksession was called to order at 7:05 p.m. with the following Council members present: Mayor Mondy,Joel Scott,Merrill Young,J.C.Worley and Chris Trout. Councilwoman Allen and Councilmam Ramsey were absent. City Staff members present include:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager; Tobin Maples,Planning Director and Barbara Salinas, City Secretary. Also present were members from the Parks and Recreation Board and Planning and Zoning Commission. Wylie Independent School Board Members present include: Jim Hysaw,Mike Whitcomb, Sue Nicklas, Susan Shuler,John M. Simmons and Henry Garland. Rock King was absent. WISD Staff members present include: Dr. H. John Fuller, Superintendent of Schools, Mr. John Simmons, Business Manager and Betty Stephens,Community Relations Director. Dr. Fuller made brief opening remarks before addressing the first item for discussion. Worksession Items for Discussion Joint-Use Agreement Between City of Wylie and Wylie ISD Land Use Plan Dr.Fuller then presented an overhead of the Joint Use Park and gave description of the future park. Dr. Fuller did indicate that the design is conceptual. Mr.Mike Collins,City Manager,then addressed the council and board before asking Ms. Manson,Assistant to the City Manager,to address the status of the joint use park. Ms.Manson stated that Phase I is currently under construction and that they are now working on the parking area and concrete work. Ms. Manson gave a description of the irrigation and drainage plans. She stated that this should be completed next month. Ms.Manson reported that the City and School conducted a contest to name the park. The contest resulted in 67 entrees,which have been narrowed down to four. The Council was provided the final four names this evening and will make a determination of the winning suggestion. Ms. Manson stated that the winning student will be publicly recognized. Ms. Manson was then available for any questions from the Council and WISD Board. Wylie City Council Minutes February 16,1999 Page 1 There was some discussion regarding the new stadium regarding parking accommodations for Friday night football games,traffic congestion and additional access to and from the parking area. Dr. Fuller responded to the Mayor question regarding a time line. Dr.Fuller stated that the a new stadium is at least four years out. There was some discussion between the Council and Board regarding methods of fmancing. There was some discussion regarding the status of Grant applications and what could be done differently to make application successful. Ms.Manson stated that all applications submitted are compliant with our Comprehensive Plan and have included mention of major points items such as open space and trails. DARE/School Resource Officer&Crossing Guards Mr. Mike Collins invited Chief Butters to address the Council and Board with regard to the DARE/School Resource Officer and Crossing Guards status. Chief Butters introduced the School Resource Officer, Troy Evenson and DARE officer, Karen Riley. Chief Butters gave a brief description of each of their job duties. Both officers were praised for jobs well done by members of the WISD. Chief Butters gave a brief report on the status of the School Crossing Guards. Chief stated that the program needs improvement and that currently there is no back up plan when Guards cannot be at their crossing. He also advised that this position has a high turn over rate. He stated currently officers provide the back up. Chief Butters was then available for questions from the Council and Board. Communication Pagers Dr. Fuller addressed the issue of Communication Pagers. He stated that the city currently has a contract that provides pagers to their staff members and that the School now has the same contract. Dr. Fuller stated that this could be used to enhance the communications between both the city and school. City Construction Updates South Ballard Street Project; State Highway 78&F.M.544 South Ballard Street Project Mr. Collins provided an update to the Council and Board regarding the South Ballard project. Mr. Collins outlined the project and provided a time line for completion. There was some discussion with regard to traffic solutions during the reconstruction process. State Highway 78 &F.M.544 Mr. Collins provided an update to the Council and Board regarding the status of State Highway 78 and F.M. 544. Mr. Collins outlined the project and stated that the Council was looking at some concept designs that the City will have an opportunity for input. There was discussion regarding bond projects and the relationship of the pending County Bond election with regard to city projects. Status Reports for Wylie LSD Enrollment;Academic Update&Public Education Grant Program(PEG) Dr.Fuller gave a report to the Council and Board regarding the growth rate. Dr. Fuller stated that the growth rate was down from what was originally projected. Dr. Fuller explained how this effects State funding. Wylie City Council Minutes February 16,1999 Page 2 Dr. Fuller provided a handout entitled"Moving Students into the 21 Century"that detailed State,Region and local TAAS reading,writing, and math test results from 1995, 1996, 1997 and 1998 as well as information related to past bond approval,student population,technological advances,and staff development. There was some discussion regarding taxes and the possibilities of quarterly payments for Senior citizens. Mr. John Simmons,Business Manager,advised that Seniors 65 and over may request that their taxes remain frozen. This must be requested by the homeowner and there are some stipulations. There was discussion between the Council and Board regarding the turn over within the teaching staff and the causes. There was discussion regarding the lack of affordable housing. Dr. Fuller restated that staff development and retention is a priority with the WISD. Status Reports for City of Wylie Economic Update; Railroad Agreement;Bond Election&Comprehensive Land Use Plan. Comprehensive Land Use Plan. Mr.Maples displayed and gave a brief explanation of the proposed Land Use Map. Mr. Maples also provided the Council and Board a map indicating areas of new growth. Mr. Maples stated that this represented approximately 3,300 proposed lots. Bond Election Mayor John Mondy and City Manager Mike Collins provided a status report of a possible bond election that could be held in May or June of this year. There was some discussion as to the relationship the County Bond election results could have on a local bond election and what could be accomplished if approved. Railroad Agreement Mr.Collins briefed Council and the Board on the status of the Railroad Agreement. Mr. Collins stated that the formal agreement was signed at the regular meeting of the Wylie City Council on January 26, 1999. Mr. Collins gave a summary of the agreement and status of project as it effects the community. Other Issues Future Meetings&City&School Partnerships Dr. Fuller concluded the Joint Worksession with a proposal that the Council and School Board to meet in the Spring and Fall of each year and possible establish an exchange of agendas and minutes. Adjournment. As there was no further discussion to come before the Council and School Board,the meeting was adjourned at 9:15 p.m. \\,\ .t._54., E 4�er r John Mo ,Mayor Attest: 4t'.,`4 ' 1 .r I,.,,. 's tip ' :. I ara A. Sa .1 City Secretary Pi w .. Wylie City Council Minutes 4�`',! � P ``\���r February 16,Page 3