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03-09-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, March 9, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order,Tuesday,March 9, 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott, Reta Allen, Lavern Ramsey,J.C. Worley and Chris Trout. Councilman Young was absent. Staff members present were:Mike Collins,City Manager; Mindy Manson,Assistant to the City Manager; Brady Snellgrove, Finance Director; Jack Jones, Public Works Superintendent; Chris Holsted, Hogan Corporation, Consulting Engineer,and Barbara Salinas,City Secretary. Invocation Deacon Warner Washington,of St. Anthony Catholic Church gave the invocation. Pledge of Allegiance Councilman Trout was asked to lead the Pledge of Allegiance. Proclamations Mayor Pro Tern Worley read the Proclamation Declaring the Month of March as Red Cross Month. Accepting on behalf of the Red Cross was Leighann Collins,Youth Leadership Council. Citizens Participation There was no citizen participation. Presentation BFI representative,Mr.Phil Miesner,was present for an unscheduled update of BFI services and programs. Mr. Miesner introduced himself as the newly appointed Manager of the Plano facility. Mr. Miesner gave updates on the recycling program and offered suggestions such as a yard waste compost program that would help raise the participation level. Mr. Miesner stated that the benchmark participation level is approximately 30.5%and that Wylie's level falls slightly below at 27%. There was also some discussion on the downtown clean up efforts of those involved in the December fires. Mr. Miesner stated that BFI has offered their assistance and willing to work with the downtown area. He stated they are also preparing for the city's annual clean up green up program in April. Mr. Miesner advised Council that his company has been offered and accepted a merger agreement this past weekend and that any additional information regarding the merger will be provided to Council through City Manager,Mike Collins. Mr. Collins stated that staff will continue to meet with Mr. Miesner to further discuss and explore service levels and pursue the recycle/yard waste suggestion. Wylie City Council Minutes March 9,1999 Page 1 CONSENT AGENDA A. Consider and act upon the approval of the Minutes from the Joint Worksession of February 16 and the Regular Meeting of February 22, 1999. Councilman Trout asked that the Minutes from the February 16 Joint Worksession be amended to reflect Councilman Ramsey's absence. With no further corrections, Councilwoman Allen made a motion to approve the minutes from the Joint Worksession of February 16, with noted correction, and the Regular meeting of February 22, 1999. Councilman Worley seconded the motion. A vote was taken and the motion passed,6-0. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Consider and act upon a recommendation to the City Council for the amendment of Chapter 78, Article IV of the City Code,Parkland Dedication. City Manager Mike Collins stated that Ms.Mindy Manson,Assistant to the City Manger would address this item. Ms Manson stated that the Parkland Dedication Ordinance is the tool by which the City obtains either the dedication of parkland or the payment of fees through the residential development process and that the fees paid are applied to the purchase of land for new parks or the improvement of existing parks. Further,the fees must be used within the same geographic area or"Park Zone" in which the residential development generating the fees occurs. Ms.Manson stated that over the course of the past year,the Park Board has been working with greater frequency with developers in implementing the Parkland Dedication Ordinance and it was during discussions, that the Board determined that the ordinance,which was adopted in 1987,needed to be reviewed and updated. Ms.Manson explained that Wylie's ordinance requires either the dedication of 1 acre for every 133 dwelling units, or the payment a fee which is$225 per dwelling unit and that these standards apply to all residential development. She stated that upon review of ordinances from local communities,the Board is recommending increasing the land dedication requirement from 1 acre per every 133 dwelling units to 1.5 acres per every 100 dwelling units and further,the Board recommends increasing the Parkland Dedication Fees from$225 per dwelling unit to$500 per dwelling unit. Ms. Manson stated that it was the intent of the Board to ensure that the ultimate decision regarding the choice of land dedicating or payment of fees rested with the City and not the developer. She stated that the ordinance requires that if the number of dwelling units being developed would yield less than 1 acre then the developer must pay the fee. Ms. Manson stated that it was the intent of the Board to ensure that the ultimate decision regarding the choice of land dedicating or payment of fees rested with the City and not the developer. The ordinance requires that if the number of dwelling units being developed would yield less than 1 acre then the developer must pay the fee. Ms. Manson stated that the Park Board recommends an amendment to the ordinance that clearly puts the decision making on the City rather than the developer by adding the following to Section 78-107(c): In ins rt,cs-vah4n,an area of less than five atres is required to,bc dedicated,In all other Instances,the city shall have the right to accept the dedication for approval on the final plat, or to refuse the dedication, after consideration of the recommendation of the planning and zoning commission and the parks and recreation board, and to require payment of- Wylie City Council Minutes March 9,1999 Page 2 cash in lieu of land in the amount provided by section 78-108(c),if the city determines that sufficient park area is already in the public domain in the area of the proposed development,or if the recreation potential for that zone would be better served by expanding or improving existing parks;or a combination thereof,as determined by the City. Ms. Manson stated that two additional recommendations for amendments from the Park Board include adding a specific reference to the Park Master Plan. She stated that although each recommendation made by the Board has followed the intent of the Master Plan, the Board believes that the procedure should be codified by adding the following statement to Sec. 78-109. Comprehensive plan considerations: Sec. 78-109. Comprehensive plan considerations. The city, shall create and maintain a master park plan for the city and its extraterritorial jurisdiction. The city shall further designate the size of the parks and the zones which are to be supportive of these parks. Dedication of park land shall be in accordance with the master plan. The city will determine the park location based on land suitability. This plan may be,from time to time,updated and amended at the pleasure of the approving authorities and at the review of proposed plats for development within those zones. Ms. Manson stated that the Park Board recommended the following new section be added to the ordinance in order to ensure developer participation in the preparation of land dedicated for park use: Sec. 78412. Minimum park improvements. In cases where land dedication is chosen, the following minimum criteria must be adhered to by the developer, at the developer expense,prior to acceptance of the improvements by the city. a) Grading and clearing of unwanted vegetation,to be determined by the city; b) Installation of sub-grade drainage. No open drainage channels will be permitted on land being dedicated for park purposes;and, c) Provision of water and sewer service to the site. Ms.Manson was then available for questions from Council. The Mayor restated and clarified all changes to the Parkland Dedication Ordinance. Councilman Scott made a motion to approve the recommendation to the City Council for the amendment of Chapter 78,Article N of the City Code,Parkland Dedication. Councilman Trout seconded the motion. A vote was taken and the motion passed,6-0. ORDINANCE NO. 99-6 AN ORDINANCE AMENDING ORDINANCE 87-15 PROVIDING REQUIREMENTS FOR PARK LAND DEDICATION; TO PROVIDE FOR NECESSARY PLANNING FOR OPEN SPACE PRESERVATION AND PARK DEVELOPMENT; CONTAINING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. 2. Consider and act upon the approval of a Resolution ordering a Joint Election with the Wylie Independent School District on May 1, 1999 to include a Bond Election in conjunction with the General Election. Wylie City Council Minutes March 9,1999 Page 3 The Mayor then asked that Item No. 2 be removed from the agenda. The Mayor then called for Staff Reports. Staff Reports Councilman Scott asked Mr. Snellgrove on the status of the Y2K Committee. Mr. Snellgrove stated that he is working with the committee. Mr. Collins stated that city staff has developed internal committees consisting of an Internal Committee that is dealing with operations within our organizations and an External Committee to deal with outside entities, utilities and businesses. The Mayor asked that staff prepare a matrix to keep Council informed and aware of our efforts to prepare for the year 2000. A recess was called in order to allow staff to prepare for the Worksession and accommodate those present with seating arrangements that would allow them to move closer to the visuals and participate in discussion. Worksession Presentation of Recommendations by the Citizens Bond Advisory Committee. The Mayor convened into Worksession at 8:00 p.m. Ms. Mindy Manson, Assistant to the City Manager introduced Mr. Gary Bowland and Mr. Nelson Underwood as spokespersons for the Citizens Bond Advisory Committee. Several members of the committee were present as well. Both Mr. Bowland and Mr. Underwood explained the reasoning behind the CBAC's bond package recommendations. They felt that with the new and anticipated growth,it would be prudent to address the issues of repair,maintenance and construction now. They stated that the list of projects were many,however,the committee felt that the need was there and that the citizens too would be in favor of the repairs,maintenance and construction. Ms. Mindy Manson, Assistant to the City Manager, provided those in attendance with a handout of the recommended projects. It was decided that the presentation would involve a brief explanation and description of each project. Ms.Manson began with the paving projects,the largest grouping of projects, and discussion of the Alanis extension and intersection reconstruction. The committee felt this was crucial for the east/west traffic circulation. Councilman Scott asked if the projected costs included all engineering and right of way acquisition, to which Ms. Manson responded,that it did. There was some discussion regarding the historic designation of a home in this vicinity and alternative should this be confirmed. Ms. Manson moved to projects identified as P2, 3, and 4,that are interconnected. Those projects include P2, Kirby from 78 to Birmingham,4 lane divided; P3, Stone Road from Birmingham to Ballard,4 lane divided and P4, Stone Road from Ballard to Akin, four lane divided. Ms. Manson stated that the four lane divided was recommended to avoid narrowing down from a widened street. There was discussion regarding the involvement of the County and their identified and prioritized list of bond projects. Mr. Collins stated that the County wants to visit with all area cities to identify projects that the community can be prepared to move should funding become available through the Tier level program. The P5 project was extended by the Committee,citing the widened road narrowing to a two lane road. P6 was described as miscellaneous traffic control improvements,FM 544 and the downtown area. Ms. Manson stated that as city develops there may be additional areas that may not have been anticipated. There was some discussion regarding signalization at 544 and McCreary and 544 and Westgate. P7 projects were described as miscellaneous alley improvements that include,between Ballard and Jackson,Ballard and First,East of Hilltop from Butler to Park. East of Willow Way,South of Stoneybrook as well as miscellaneous repairs and reconstruction. P8 projects were described as miscellaneous street improvements and include McMillen Road-asphalt overlay; Industrial Court concrete reconstruction;Third Street from SH78 to Butler(asphalt reconstruction from Oak to Masters,overlay remainder)and miscellaneous repairs and reconstruction. Wylie City Council Minutes March 9,1999 Page 4 Ms. Manson described P9 projects as Miscellaneous Sidewalk Improvements and will connect new to existing sidewalks and reconstruct those in poor condition. P-10 projects were described as miscellaneous sidewalk improvements. There was some discussion regarding improvements to Brown Street. Ms. Manson moved to the Drainage projects. Ms. Manson stated that all projects are listed within our Master Plan which was completed one and a half years ago. Ms. Manson asked Mr. Hoisted to address these projects. Mr. Holsted described D1 as closing Hensley lane on either sides of existing culverts and the installation of temporary cul-de-sacs. He also stated that they would remove the low water crossing which is susceptible to flooding and that the Master Plan realigns Hensley Lane. Mr.Hoisted described D2 as continuation of improvements to the Valentine channel and that residents are pleased with the current improvements. Mr.Hoisted described D3 and D4 as connected projects that includes improvements to the North and South side of the Stone Road ditch. Mr. Holsted commented that with the reconstruction and paving of Stone Road,these drainage improvements would be taken care of and two projects would be dropped. Mr. Hoisted responded that lighting was not included and that alternative could mean to ask for alternate bids and to relocate existing lighting. Mr.Hoisted described D5 as improvements to improve flow in the First to Second Street concrete lined drainage channel. D6 was described as improvements to the Rustic Creek drainage channel and the largest project. Councilman Scott expressed concerns regarding the projected cost and differences. Mr. Holsted explained that concrete pipes not PVC was calculated, as well as rising concrete prices and current construction costs that included a 20%overage. Mr. Hoisted described D7 as minor earth work to direct flow from residents. Mr. Hoisted described D8 as improvements to Presidential Estates that would address the outfall from large rain fall amounts. Councilman Scott asked if the earth work would not create the same conditions that we recently addressed with regard to erosion. Mr.Hoisted stated that the design would prevent erosion and that to concrete the channel would be too costly. He also added that the channel improvements were extended from original proposal. Mr. Holsted described D9 as repairs to address drainage problems of two residents. He stated that they would construct berms to direct flow. It was clarifed that all improvements would be done on drainage easements not private property and that these projects were generated by citizens complaints. Mr. Hoisted described D10 as the installation of a new 84" pipe. He stated that this area generates flow that requires an 84"pipe. Mr. Hoisted concluded the discussion of Drainage Projects with a total of 1.2 million. Mr.Holsted then addressed the first two Sewer Projects. Mr. Hoisted described Si-SiA as connected projects. He stated that S 1 would be to rehab and replace the Rush Creek station and Force Main and that S IA would include costs to relocated the station South and new Force Main. Mr. Hoisted added that the land has not been acquired,but that the costs were included. Wylie City Council Minutes March 9,1999 Page 5 Ms.Manson described S2-S6 as similar projects that would replace deteriorating lines. Mr. Jack Jones,Public Works Superintendent,provide those present with a video of a sewer line taken with a special camera. The video would show line conditions and why we encounter problems with our current system. S2-S6 will be submitted as TCDP grants,however,the timing we will not allow us to know if grant will be awarded. Ms.Manson stated that S7,S8&S9 are all connected to construction of treatment plant. Ms. Manson described the final listed projects as continued improvements that came from the I&I study. All P1 projects are currently funded and in the process of completion. Ms. Manson addressed the Water Projects. She stated that some had been removed citing FM544 West of Regency for the FM544 widening. This project needs to be completed in July or August,therefore we are moving forward. She described WI as an 8"water main int eh alley between third and fourth street replacing existing main(video) and W2 as miscellaneous pump station improvements to meet TNRCC requirements and W3 as miscellaneous utility replacements and relocations. Ms. Manson was then available for any questions from Council. There was some discussion regarding anticipated water rationing for this summer. Mr. Jones clarified that the rationing was done to eliminate the workload of our pumps. He also added that he price of a new pump varies from$80,000 to$200,000. Ms.Manson addressed the Park Projects. She described PK1,2 and 3 as improvement to Community Park that the Board felt would finish out the park. Project include the lighting of soccer fields,sidewalk and drainage issues and an asphalt walking trail. Pole placement would be determined when a final lay out of the fields are decided to ensure appropriate use of lighting. It was calculated that with lighting,you could expect 40%more playing time. Ms. Manson added that the Wylie Sports Association was in support of these recommendations. Ms. Manson added that elimination of additional land acquisition next to Community Park was not pursued by the Committee. There was some discussion on the proposed Arena. The Bond Committee did not pursue this. Ms.Manson moved to the County/Federal Matching Funds projects. She stated that information presented to the committee was the local match for the County Bond. She stated that most had been discussed with the exception of FM 1378 from 544 to Brown. Councilman Scott asked if the$500,000 on the realignment of 1378 was for land acquisition and engineering. Ms.Manson stated that their is a potential for land acquisition,unless we deal with only one property owner and could arrange a swap. She added that the cost may be attributed to the bridge. There was discussion regarding current traffic flow and the committee and council opinions of including in the bond project list. Ms.Manson stated that the Federal money passes through TxDOT,however,they have been cooperative working wit the City. Ms. Manson concluded by stating that the Committee had voted to recommend all projects listed as a single proposition. However, since then, staff has consulted the City's bond counsel and fmancial advisor and they advise that this cannot be done due to voter rights regulations that prohibit dual propositions. She stated we cannot include different types of categories within one single proposition but that we could combine water and sewer. Parks,Drainage and Paving must be separate proposals. She stated that the only way to include drainage and paving would be if the improvements were on the same street,or directly connected. Wylie City Council Minutes March 9,1999 Page 6 Council asked those present what they are hearing from their neighbors with regard to the bond package. Some .vN of those present stated that they were hearing positive comments. Mr. Swartz stated that we may need to be concerned with the Senior citizen population and their views of a 21 million dollar bond election. Councilwoman Allen felt that it was good to separate the propositions and that if we educate the public on the details of the package,it should pass. Councilman Worley asked how many propositions were to be included on the ballot. Ms. Manson stated that there would be four. Councilman Worley asked for clarification on the SH78 pedestrian crossing and confirmation that it would not effect the remaining projects if we removed it from the list and concerns regarding the time frame and whether we had time to distribute public information before an election in May. City Manager,Mr.Collins advised that in order to call an election for May 1,we would need to order an election on or before March 17, 1999. There was some discussion on the cost of holding a separate election, apart from the General Election in May. Committee members expressed their optimism of presenting a 21 million dollar bond that would provide 30 million dollars worth of projects. Committee members and those present expressed the need for completion of the recommended projects and felt that it was a good time to address them. They felt that if we wait,we will play catch up with anticipated new growth. City Manager,Mike Collins,stated that the indicates a four year time frame,and the federal is looking at a six year window. He stated that when an election is held,we may begin planning. The Citizens Bond Advisory Committee stated that they are willing to promote the package. There was some discussion among Council and the Committee members as to the fmal recommendation of the total package. The Committee members present felt that the key was to provide information to the public regarding the benefit of the recommended projects and that it was the recommendation of the Committee to include all projects. City Wage Plan This item was removed from the Worksession agenda to be rescheduled for another meeting. The Mayor reconvened into Regular Session at 10:15 p.m. 2. Consider and act upon the approval of a Resolution ordering a Joint Election with the Wylie Independent School District on May 1, 1999 to include a Bond Election in conjunction with the General Election. Councilman Worley made a motion to approve the Resolution ordering a Joint Election with the Wylie Independent School District on May 1, 1999 to include a Bond Election in conjunction with the General Election. Councilman Scott seconded the motion. A vote was taken and the motion passed,6-0. RESOLUTION NO.99-8 A RESOLUTION ORDERING A BOND ELECTION TO BE HELD IN THE CITY OF WYLIE, TEXAS, MAKING PROVISIONS FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION. The posted Executive Session was not held. Wylie City Council Minutes March 9,1999 Page 7 Adjournment As there was no further business to come before the Council,the meeting was adjourned at 10:20 p.m. dal on y, Mayor Attest: ��i ✓Ii„i sara A. Sali s, City Secretary Sr===t SEAL .14 41, Wylie City Council Minutes March 9,1999 Page 8