03-23-1999 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, March 23, 1999 - 7:00 p.m.
Wylie Municipal Complex-Council Chambers
2000 State Highway 78 North,Wylie Texas
Call to Order
Mayor Mondy called the City Council Meeting to order,Tuesday,March 23, 1999 at 7:00 p.m. with the following
Councilmembers present: Joel Scott,Reta Allen,Lavern Ramsey,Merrill Young,J.C. Worley and Chris Trout.
Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager;Brady
Snellgrove,Finance Director;Judy Klusman,Assistant Finance Director; Chris Holsted,Hogan Corporation and
Barbara Salinas, City Secretary.
Invocation
Deacon Warner Washington, St. Anthony Catholic Church gave the invocation.
Pledge of Allegiance
Councilman Trout was asked to lead the Pledge of Allegiance.
Presentations & Proclamations
Presentation of the Certification of Achievement for Excellence in Financial Reporting
Mayor Mondy made the presentation of the Certificate of Achievement for Excellence in Financial Reporting to
the Finance Department. Mr. Brady Snellgrove, Finance Director and Ms. Judy Klusman, Assistant Finance
Director accepted. This is the ninth consecutive year the Finance Department has been presented this award.
Proclamation for National Library Week-April 11-17, 1999
Councilman Young read the proclamation declaring April 11-17, 1999 as National Library Week. Ms. Mignon
Morse,Library Director and Ms. Shirley Burnett,Library Advisory Board Member accepted.
Proclamation for Student Government Day-March 24, 1999
Mayor Pro Tem Worley then read the read the Proclamation declaring Wednesday,March 24, 1999 as Student
Government Day in Wylie,Texas and invited the seniors present to sit with their Council counterparts.
Special Recognition
The Mayor and Council then asked that Ms. Samantha Brammer come forward. The Mayor then read a
declaration that Ms. Brammer was the winner of the contest sponsored by the City and Wylie Intermediate
School to name the new park. Ms. Brammer submitted the name"Founder's Park"which was selected by both
the Parks and Recreation Board and the Wylie City Council. Ms. Brammer was presented with a certificate from
the Mayor.
Presentation by Presbyterian and Tenet Representatives.
Mr. Kirk King , Executive Director of Presbyterian Medical Center of Wylie was present to address Council
regarding the closure of the Hospital in Wylie. Mr. King advised Council that there were shared concerns
regarding the intentions for the property and facilities with regard to sale. Mr. King advised that the current lease-
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Presentations & Proclamations-continued
-agreement with the tenants in the Professional Building would be extended. Mr. King stated that he did not know
the status of the possibility of Prima Care reopening,however,they are evaluating all alternatives. Mr. Kirk King
thanked the community for the hospitality extended to him and his family.
Citizens Participation
There was no citizen participation.
CONSENT AGENDA
A. Approval of the Minutes from the Regular Meeting of March 9, 1999.
A motion was made by Councilman Scott to approve the Minutes from the Regular Meeting of March 9, 1999.
Councilman Worley seconded the motion. A vote was taken and the motion passed, 7-0.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Consider acceptance of the Comprehensive Annual Financial Report after presentation by the
audit firm of Pattillo,Brown&Hill.
Mr.Jim Curry of Pattillo,Brown&Hill was present to address Council. Mr. Curry briefly pointed out some of
the highlights of the report,which was prepared by City staff. Mr. Curry commended Council for receiving this
award consecutively for the last nine years.
Councilman Scott made a motion to accept the Comprehensive Annual Financial Report after presentation by
the audit firm of Pattillo, Brown&Hill. Councilman Worley seconded the motion. A vote was taken and the
motion passed, 7-0.
2. Consider and act upon acceptance of a proposal for the installation of a SCADA telemetry system
for wastewater lift stations.
In the absence of Mr.Jack Jones,Mr.Mike Collins addressed this item. Mr. Collins stated that the City Council
has approved funding for fiscal `99 to expand and upgrade the SCADA (Supervisory Control and Data
Acquisition) telemetry system for Public Works Utility Operations. He stated that the existing SCADA
equipment which monitors the City's water storage and distribution system will be augmented by the addition
of telemetry systems to monitor the status of five wastewater lift stations. Mr. Collins explained that the
expanded system will include an additional SCADA computer system and radio receiver,located at the Service
Center,which will interface with new radio telemetry systems installed at the lift stations and that this system will
provide 24 hour monitoring and alarm capabilities to detect any failure in the lift station operating systems.
Mr. Collins stated that the proposed telemetry system would provide continuous 24 hour monitoring and pager
notification to the Public Works staff of any malfunction in lift station equipment and that designated call-out
personnel will be paged after hours and on weekends.
Mr. Collins stated that competitive sealed proposals have been solicited for the purchase and installation of the
new system and that Mid-Tex Controls, Inc was the low bidder at$55,000. Mr. Collins explained that the
existing SCADA system for water utilities was installed by Mid-Tex Controls in October of 1996 and Mid-Tex
has provided technical support for the system since it's installation.
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Items for Individual Consideration- No.1 -continued
He stated that the proposed new system includes a 400 MHz Pentium II computer that will replace the existing
SCADA computer to ensure Y2K compliance and that all components of the proposed new telemetry system have
been documented as Y2K compliant.
Mr.Collins was then available for questions from Council. Mr. Chris Holsted explained that this will bring the
sewer system up to the same level as the water system and addressed concerns raised by Council regarding the
effects of failing pumps,which he explained could result in sewage overflow at the lift stations and fines up to
$10,000.
Councilman Worley made a motion to accept the proposal for the installation of a SCADA telemetry system for
wastewater lift stations. Councilman Ramsey seconded the motion. A vote was taken and the motion passed,
7-0.
3. Consider and Act Upon Approval of an Interlocal Cooperation Agreement with the City of Plano
for Assistance in Building Plans Examination and Building Inspection.
Mr. Tobin Maples addressed this item. Mr. Maples advised Council that this agreement was approved by the
City of Plano City Council on March 22, 1999. Mr. Maples stated that in order to accommodate the
reorganization and ensure the integrity of the plan review and building inspection process during emergency
situations (low staffing levels),the City of Wylie has contracted with the City of Plano's Building Inspections
Department for assistance in building plans examination and building inspection. Mr. Maples further explained
that although this agreement does not intend to replace plan review by the City of Wylie, staff does anticipate
implementing the agreement for all commercial and industrial plan review over the next three (3) to six (6)
months. He stated that the objective of contracting with the City of Plano for commercial and industrial plan
review is to free up staff time to revisit our internal procedures,cross train departmental inspectors, and develop
and implement a comprehensive code enforcement program. Specifically,single family residential, swimming
pools, and other minor plan review assignments will be conducted by Wylie staff as usual and utilized as an
opportunity to cross train inspectors within the Community Development Department.
Mr.Maples explained that although plan review will be conducted by Plano,the integrity and timeliness of the
plan review process will not be affected due to their level of expertise,the fact that they utilize the same codes,
and are associated with the International Conference of Building Officials. Specifically, the City of Wylie's
current plan review cycle encompasses ten to fifteen(10-15)business days and entails review by the Community
Development and Fire Departments. Mr. Maples stated that based on projected case loads and discussions with
City of Plano officials,staff is confident the integrity of the current ten to fifteen(10-15)business day cycle will
be maintained. Mr. Maples was then available for questions from Council.
Councilman Worley made a motion to Approve the Interlocal Cooperation Agreement with the City of Plano for
Assistance in Building Plans Examination and Building Inspection. Councilwoman Allen seconded the motion.
A vote was taken and the motion passed, 7-0.
4. Consider and act upon final acceptance of the construction of water and wastewater mains as
part of the 1995 Texas Community Development Program (TCDP) grant project, and provide
authorization for final payment to XIT Paving&Construction,Inc.in the amount of$5,602.93
and accept the project as complete.
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Mr. Jim Jenks, Hogan Corporation addressed this item. Mr. Jenks advised Council that all work had been
completed and reviewed and recommends acceptance and issuance of fmal payment. Mr. Jenks was then
available for question from Council. There was some discussion with Mr. Snellgrove,Finance Director, and Mr.
Jenks regarding the total projected cost and actual cost, to which they concluded that situations created and
resolutions to address the problems resulted in a break even cost for the project.
Councilman Scott made a motion to approve final acceptance of the construction of water and wastewater mains
as part of the 1995 Texas Community Development Program(TCDP)grant project,and provide authorization
for final payment to XIT Paving & Construction, Inc. in the amount of$5,602.93 and accept the project as
complete. Councilman Worley seconded the motion. A vote was taken and the motion passed, 7-0.
Staff Reports
City Manager, Mike Collins reported that he had received a phone call from Mr. Jim Parks, North Texas
Municipal Water District regarding a letter from the TNRCC and notice of violation on March 11, 1999. A heavy
rainfall caused the plant to exceed its capacity. Mr. Collins stated that this would improve with the Sewer
projects pending. He advised that a copy of the letter will be forwarded to Council and noted that this was just
a notice and that no fine was imposed.
Mr.Collins provided Council with an overhead map of West Kirby Street and Jackson and showing the curb and
guttering that will be replaced on both sides. He stated that the map indicates improvements to only the south
side of Citizens,as the properties to the north are vacant. Mr. Collins acknowledged the phone calls that Council
has received from individuals within the area. Mr. Collins stated that there are several improvements to the areas
that staff recognizes as creating drainage problems that will be eliminated by the construction of improvements.
He described the project as approximately 480 linear feet of curb and guttering for approximately thirteen to
fifteen thousand dollars and stated that there are proceeds from the 1995 bond miscellaneous streets projects that
are eligible to be used toward this project and with councils approval they will proceed with work. Council
expressed concerns regarding Jackson and College streets improvements. Mr. Collins stated that staff would look
into both areas.
Mr. Brady Snellgrove reported that the status of effect of the changes to the utility billing cycle citing
approximately 94 over the age of 60 customers that have signed up to extend their billing cycle and one third of
our customers have applied for the privacy billing. He reported that he could not report on the overall effect of
the shortened billing cycle.
Mr. Snellgrove also reported that he and his staff are currently examining our policies with regard to the recent
incident in Fort Worth involving the lost lives of volunteer fire fighters. He stated that currently we have a
minimal policy for volunteers and full time firefighters are covered through TMRS. The Mayor asked that staff
reassure our volunteers that we trying to provide the best coverage we can.
Councilman Young asked about the status of our Animal Control situation. Mr. Collins stated that the cities staff
has surveyed have shown an increase in services and cannot offer room to assist. He stated that we are currently
looking at alternatives such as veterinarians,kennels,and temporary structures as the feasibility of putting money
into a temporary solution or develop a new facility. Councilman Young asked for a summary of activity from
the animal shelter.
The Mayor then called for a recess at 8:20 p.m. before adjourning into Worksession.
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Worksession
Presentation of Community Survey conducted by the Smith Public Library.
Ms. Mignon Morse, Library Director introduced Mr. Matt Ivers, Library Volunteer, who made a visual
presentation of the Community Survey conducted by the Smith Public Library. The survey was conducted during
the months of September through December of 1998 with distribution of more than 5,000 forms and completion
and return of 1,233. Ms. Morse provided Council with statistics on specific aspects of the library users as well
as specific usage of library resources. Those surveyed were also asked what additional service they would like
to see offered and what current services would they like to see expanded.
Executive Session
The Mayor adjourned into Executive Session in accordance with Chapter 551, Government Code, Vernon's
Texas Codes Annotated(Open Meeting Law). Section 551.074,Personnel Matters,Annual Review of the City
Manager and Section 551.075, Conference with Employees to receive information and question employees
regarding Real Estate Purchases.
Reconvene into Open Meeting
No action was taken as a result of Executive Session.
Adjournment.
As there was no further business to come before the Council,the meeting was adjourned.
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Jo ondy,Mayor
Attest:
ar ara A. Salinas,City Secretary SEAL I.
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