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04-27-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, April 27, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order, Tuesday. April 27. 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott, Reta Allen, Lavern Ramsey_ J.C. Worley and Chris Trout. Councilman Young was absent for the Regular Meeting, however he did join the meeting in progress during the Worksession and was present for the remainder of the meeting. Staff members present were: Mike Collins.City Manager; Mindy Manson. Assistant to the City Manager;Brady Snellgrove,Finance Director and Barbara Salinas. City Secretar Invocation Pastor Jerod Rost of True Vine Fellowship gave the invocation. Pledge of Allegiance Councilman Worley was asked to lead the Pledge of Allegiance. Citizens Participation There was no citizens participation. Items for Individual Consideration Board Appointments 1. Consider and act upon appointment of a board of director to the North Texas Municipal Water District Board. Councilman Scott made a motion to re-appoint Mr. Harry Tibbals to a two year term expiring in May of the year 2001. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 6-0 2. Consider and act upon appointing replacements to the Library Advisory Board for three unexpired terms. Councilwoman Allen made a motion to appoint Mr. Joseph Conely to fill the unexpired term of his late wife, Mary Conely.said term expiring in July of 1999_ and to table the additional two appointments until July of this year. Councilman Scott seconded the motion. A vote was taken and the motion passed, 6-0. Final/Preliminary Plats & Development Plan 3. Consider and Act Upon a Final Mat for Phase l of Sage Creek , proposed by Tipton Engineering for Paramount Land Development, generally located along the east side of McCreary Road just south of Southfork Mobile Home Park and being all of a certain 18.3166 acre tract out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Wylie City Council Minutes .April 27,1999 Page 1 Mr. Maples addressed this item. Mr. Maples stated that the final plat under consideration is Phase I of Sage Creek Estates and that the applicant is platting 18.3166 acres in order to develop the property within 62 single family residential lots. The property is currently vacant, unplatted and zoned PD (Planned Development) for single family residential uses. Mr. Maples stated that staff has reviewed the proposed pat for Phase I of Sage Creek Estates and found it to be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. Mr. Maples advised Council that at the March 16, regular meeting of the Planning and Zoning Commission,the Commission voted unanimously to favorably recommend this case. Councilman Worley made a motion to approve the Final Plat for Phase I of Sage Creek,proposed by Tipton Engineering for Paramount Land Development,generally located along the east side of McCreary Road just south of Southfork Mobile Home Park and being all of a certain 18.3166 acre tract out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Councilman Scott seconded the motion. A vote was taken and the motion passed, 6-0. 4. Consider and Act Upon a Preliminary Plat/Development Plan for Phase V of Sage Creek, proposed by Tipton Engineering for Paramount Land Development, for the property generally located along the east side of McCreary Road, north of FM 544 and the railroad tracks, and between the Lakeside Estates Phase I Addition and Southfork Mobile Home Park and being all of a certain 63.822 acre parcel out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Mr.Maples addressed this item. Mr. Maples stated that the preliminary plat under consideration is Phase V of the Sage Creek Estates Addition,formerly part of the Lakeside Estates Addition,referring to the Zoning Exhibit. He stated that the applicant is preliminary platting 63.822 acres in order to develop the property with a master planned single family residential community and that this is the final step associated with establishing the Planned Development zoning request during the Lakeside Estates public hearings conducted in 1997. Mr. Maples gave a brief explanation of the process for approval of the Concept Plan and Development Plan. Mr.Maples stated that at the March 16 meeting of the Planning and Zoning Commission,the Commission voted unanimously to favorably recommend this case. Councilman Worley made a motion to approve the Preliminary Plat/Development Plan for Phase V of Sage Creek, proposed by Tipton Engineering for Paramount Land Development, for the property generally located along the east side of McCreary Road,north of FM 544 and the railroad tracks, and between the Lakeside Estates Phase I Addition and Southfork Mobile Home Park and being all of a certain 63.822 acre parcel out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 6-0. ORDINANCE NO.99-9 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE,AS HERETOFORE AMENDED,SO AS TO CHANGE THE ZONING ON THE HEREINAFTER DESCRIBED PROPERTY TO PD, PLANED DEVELOPMENT DISTRICT CLASSIFICATION;PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;PROVIDING FOR A SEVERABILITY CLAUSE;AND PROVIDING FOR AN EFFECTIVE DATE. Wylie City Council Minutes April 27,1999 Page 2 5. Consider and act upon a Final Plat for Springwell Parkway, proposed by Tipton Engineering for Paramount Land Development, for the property generally located along the east side of McCreary Road, north of FM 544 and the railroad tracks, and between the Lakeside Estates Phase I Addition and Southfork Mobile Home Park and being all of a certain 1.5711 acre parcel out of the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Mr. Maples addressed this item. Mr. Maples stated that the final plat under consideration is for the extension of Springwell Parkway. He stated that the applicant is final platting 1.5711 acres in order to dedicate the right of way and construct the road. The property is currently vacant, unplatted and zoned PD (Planned Development) for single family residential uses. Mr. Maples stated that staff has reviewed the proposed plat for Springwell Parkway and found it ti be in compliance with the Subdivision regulations and other pertinent ordinances of the City of Wylie. Mr. Maples advised Council that at the March 16. 1999 regular meeting of the Planning and Zoning Commission, the Commission voted unanimously to favorably recommend this case. Councilman Scott made a motion to approve Final Plat for Springwell Parkway,proposed by Tipton Engineering for Paramount Land Development,for the property generally located along the east side of McCreary Road,north of FM 544 and the railroad tracks, and between the Lakeside Estates Phase I Addition and Southfork Mobile Home Park and being all of a certain 1.5711 acre parcel out of the Moses Sparks Survey,Abstract No. 849,City of Wylie, Collin County, Texas. Councilman Worley seconded the motion. A vote was taken and the motion passed, 6-0. The Mayor convened into Worksession at 7:15 p.m. At this point, Councilman Young joined the Worksession and was present for the remainder of the Meeting. Worksession Mid Year Budget Amendments Mr.Brady Snellgrove gave a presentation of an overall summary of budget amendments. Mr. Snellgrove detailed the individual department requests, and adjustments that needed to be made due to error. Council expressed concerns regarding the fund balance,to which Mr. Snellgrove assured that a our 14% is still considered good. Council had questions and concerns regarding the amendments proposed by Mr. Maples and the Planning/Community Development Department. Council had specific concerns regarding the use of the inspectors time and addressed code enforcement issues. Mr. Maples defined the"team approach"to a successful code enforcement program which would utilize employees outside of the department. Both he and Ms. Manson stressed the need for coordination and follow up in this area. Mr. Snellgrove then addressed budget perspectives of Y2K related issues including personal computers and software that are general to all departments,computer and equipment that is department specific and other Y2K costs. Mr. Snellgrove gave a detailed presentation on the budget impacts of personal computers including testing for Y2K compliance and related costs. He also addressed uniform use of one software and the cost to convert users to the software of choice and the costs related to replacing the computers that may not be worth repairing. Mr. Snellgrove addressed the Y2K issues as they relate to the Police and Fire Departments. He stated that the new 911 system is Y2K compliant and has been installed and is operational. However,the dispatch recording system is over ten years old and not Y2K compliant and will need to be replaced at a cost of$21,000 which will be brought forward in the next year's budget. Mr. Snellgrove reported that the CAD system is under contract to be installed and is Y2K compliant. Wylie City Council Minutes April 27,1999 Page 3 Mr. Snellgrove briefed Council on the Y2K External Committee whose charge is to address issues concerning Public Safety and Water and Sewer services that could have serious impact if service is interrupted. The committee has identified two levels of contingencies.Level 1 which has minimal cost and accepts some risk, and Level 2 which accepts not level of risk of discontinued service and carries with it a higher cost. The Committee continues to research these issues. The Committee has identified seven function areas: Radio Communication; Power to Dispatch,Phone System, Fuel,Water and Sewer Delivery,Vehicle Operations, and Traffic Control. Mr. Snellgrove provided related costs for both Level 1 and Level 2 issues. Mr. Snellgrove provided information regarding the Utility Fund and the issue of the hand held meter reading devices. He stated that this software is not Y2K compliant an must be replaced before 1999. Mr. Snellgrove gave an estimated cost of replacement of$16,000. Request for Proposal will be prepared and issued in May. The Mayor expressed his concerns regarding the Y2K situation and would like to use the Citizens Newsletter to address Y2K issues and reassure the citizens that the City does have a plan of action. The Mayor suggested a detailed presentation on Y2K. Mr. Snellgrove suggested that a worksession could be held in July during budget time. Regional Wastewater Treatment Plant Mr. Collins began with a brief description of the contract and stated the Mr. Chris Hoisted, Mr. Larry Fuson and Mr. Brady Snellgrove would be making this presentation. Mr. Hoisted referred to the contract that was provided to Council and stated we are actually buying a service contract. Mr. Hoisted explained that the projection for capacity needs were based on Wylie's residential and commercial development forecasts the were used in the 1997 Water and Wastewater Impact Fee Study, Comprehensive Land Use Plan process and the 1999 Bond Program. The population and flow projections from both Wylie and Murphy were reviewed by North Texas. Mr. Hoisted stated that there was a ten year window before future expansion would be necessary. Council expressed concerns and had questions regarding the room for future expansion on this site. Mr. Hoisted explained that there was room for future expansion and that the plant would be completed in phases. Mr. Larry Fuson, Hogan Corporation, provided information regarding the time line for completion, including existing possible reasons for delays working toward completion in three years. He cited public opposition could extend the time line. Mr. Snellgrove gave details of the financing of the Treatment Plant. Mr. Snellgrove gave an estimated construction cost for the 5 MGD regional plant of$7,500,000. Wylie's share of the financing based on a share of flow estimate of two-thirds would be$5,000,000. The debt service on$5,000,000 would be an additional cost of about $400,000 per year. Mr. Snellgrove explained that the $4,000,000 when coupled with the existing average annual debt of$203,800 on the Alanis plant would equal $603,800 per year. Council asked about the sewer pass-thni fee and if it would be continued. Mr. Snellgrove stated that it would in order to fund the debt for the two plants sine the fee related directly to the debt service requirements. Mr. Snellgrove stated that continued collection of the$2 fee should be sufficient to support the estimated debt service cost of$603,800. Mr. Snellgrove stated that the estimated costs for engineering and design will be approximately $700,000 and that staff proposed to pay these costs up front with impact fees to avoid having to pay interest. The Mayor then convened into Regular Session at 9:50 p.m. Wylie City Council Minutes April 27,1999 Page 4 6. Consider and act upon the approval of an Ordinance of the City of Wylie, amending the budget for Fiscal Year 1999, beginning October 1, 1998, and ending September 30, 1999; repealing all conflicting ordinances, containing a severability clause; and providing for an effective date. Councilman Ramsey made a motion to approve an Ordinance of the City of Wylie, amending the budget for Fiscal Year 1999, beginning October 1. 1998, and ending September 30, 1999: repealing all conflicting ordinances,containing a severability clause: and providing for an effective date. Councilman Scott seconded the motion. A vote was taken and the motion passed, 7-0. ORDINANCE NO. 99-10 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,AMENDING THE BUDGET FOR THE FISCAL YEAR 1999 BEGINNING OCTOBER 1,1998,AND ENDING SEPTEMBER 30, 1999,BY AMENDING ORDINANCE NO 98-26;REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 7. Consider and act upon the approval of a contract for the Muddy Creek Regional Wastewater System between the North Texas Municipal Water District, the City of Murphy and the City of Wylie. Councilman Ramsey made a motion to approve the contract for the Muddy Creek Regional Wastewater System between the North Texas Municipal Water District, the City of Murphy and the City of Wylie. Councilman Scott seconded the motion. A vote was taken and the motion passed, 7-0. Adjournment. As there was no further business to come before the Council,the meeting was adjourned at 10:00 p.m. John dy, Mayor Attest: f'} B rbara A. Sa as, City*lei SEAL Wylie City Council Minutes April 27,1999 Page 5