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05-11-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, May 11, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order,Tuesday,May 11, 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott, Lavern Ramsey, Merrill Young, J.C. Worley and Chris Trout. Councilwoman Allen was absent. Staff members present were:Mike Collins,City Manager; Mindy Manson,Assistant to the City Manager; Brady Snellgrove,Finance Director and Barbara Salinas,City Secretary. Invocation Councilman Scott was asked to give the invocation. Pledge of Allegiance Councilman Young was asked to lead the Pledge of Allegiance. Presentations & Proclamations Presentation by Chief Butters Chief Butter gave a brief presentation on the CAD system installation. He provided Council with an overview of how the system will benefit the community. Chief Butters estimates a completion date of June or July, 1999. Chief Butters advised Council that he would be bringing forth a status report on Direct Alarm Monitoring once the CAD is successfully installed. There was some discussion regarding regional participation and marketing. Chief Butters stated that we currently issue approximately 700 permits annually and are currently averaging 20-30 new alarm permits per month. Citizens Participation Mr. James Wright Mr.Wright expressed his opposition to any amendment that would allow Ballard Street to be closed for special events. Mr. Wright specified, Saturdays. Mr. Gary Bowland Mr. Bowland's comments were specific to the downtown garage sale which the Downtown Merchants held on a Saturday. Mr. Bowland felt that the Merchants needed look into other ways to develop business due to the effect that this had on downtown businesses. Mr. Bowland cited limited parking as an issue. Election of Mayor Pro Tem Councilman Swartz made a motion to nominate Councilman Worley as Mayor Pro Tem. Councilman Young seconded the motion. A vote was taken and the motion passed,5-0. Councilman Worley abstained. Wylie City Council Minutes May 11,1999 Page 1 Consent Agenda A. Approval of the Minutes from the Regular Meetings of April 13 and April 27, 1999 and the Special Called Meeting of May 4, 1999. Councilman Scott asked that the following corrections be made to the Minutes. 1) Page 4 of the Minutes from April 13 needs clarification as to who addressed the item. 2) Page 1 of the Minutes from April 27, 1999 needs to reflect a 6-0 vote on Item No. 1, as Councilman Young was not present to vote. With no further corrections,Councilman Scott made a motion to approve the Minutes from the Regular Meeting of April 13 and April 27 and the Special Called Meeting of May 4, 1999, Item A on the Consent Agenda. Councilman Worley seconded the motion. A vote was taken and the motion passed, 6-0. Items for Individual Consideration Approval of Resolutions 1. Consider and act upon authorizing the City Manager to execute an agreement with the Kansas City Southern Railway Company for the installation of a new crossing surface and flasher signals with gates. Mr. Collins stated that Mr.Matt Robinson of Carter Burgess was in the audience should Council have questions regarding this item. There was some discussion regarding the time frame. Mr. Robinson stated that it would be three months to complete road surface prior to installation of signals. Councilman Trout made a motion to authorize the City Manager to execute an agreement with the Kansas City Southern Railway Company for the installation of a new crossing surface and flasher signals with gates. Councilman Worley seconded the motion. A vote was taken and the motion passed, 6-0. RESOLUTION NO.99-14 A RESOLUTION BY THE WYLIE CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR THE INSTALLATION OF THE NEW CROSSING SURFACE AND FLASHER SIGNALS WITH GATES BETWEEN THE CITY OF WYLIE AND THE KANSAS CITY SOUTHERN RAILWAY COMPANY. At 7:30 p.m.,the Mayor called for a five minute recess after which the Council would convene into Worksession in the Council Conference Room. Worksession Discussion on authorizing the City Manager to enter into a contract between the City of Wylie, the Town of St. Paul, and Baron Cook for the provision of sewer services. Mr. Collins stated that the City of Wylie had been approached several months ago by a land developer who owns a 165 acre tract of land located in St. Paul and immediately adjacent to the City of Wylie city limits. He stated that staff has tried to deal with this issue and make a generic policy that could be applied to others, in the form of a contract. Wylie City Council Minutes May 11,1999 Page 2 Mr. Collins explained that at some undetermined time in the future, properties located in areas adjacent to the City of Wylie's limit may be incorporated into the City of Wylie's jurisdiction and there is a possibility that at some undetermined time in the future, the TNRCC may no longer permit septic tanks to be installed. A situation such as this would all but mandate communities with septic systems to either develop their own sanitary sewer systems or cooperate with a neighboring city that already provides that service. The development and adoption of this contract could apply to any properties adjacent to the city's limits currently located in any neighboring city. Mr.Collins stated that this policy would establish that even though the neighboring cities have their own set of ordinances consistent with their General Law Charter, the raw land being developed would be platted consistent with all City of Wylie standards regulating the installation, maintenance, and operations of sanitary sewer service. If, for example, the property were located in the Town of St. Paul, its Planning & Zoning Commission and City Council would approve the plat using City of Wylie standards. No septic tanks would be allowed now or in the future within the designated subdivisions. Mr. Collins explained that the City of Wylie Wastewater crews would be responsible for maintenance and repair, just as they are responsible for the system within the City of Wylie and that the City of Wylie will inspect and accept the sewer line construction and require the governing body to not approve or file the plat or issue building permits if improvements are not accepted by the City of Wylie. Mr. Collins stated that the Wylie Northeast Water Supply Corporation provides water service to this area and that the current City of Wylie sewer rate structure would apply to these new customers, including a sewer pass through. In addition to the regular sewer rate, a fifteen percent(15%) surcharge will be assessed. Council expressed concerns regarding our collection of the sewer pass through fee and asked staff to review the ordinance and research the legality of said collection. There was clarification as to the location. Before convening into Regular session,Mr.Baron Cook asked that it be clarified that the only the sanitary sewer would need to meet the requirements of the City of Wylie and that they would adhere to the City of St. Paul for all remaining standards and procedures. The Mayor reconvened into Regular session. 2. Consider and act upon authorizing the City Manager to enter into a contract between the City of Wylie, the Town of St. Paul, and Baron Cook for the provision of sewer services. Councilman Swartz made a motion to authorize the City Manager to enter into a contract between the City of Wylie, the Town of St. Paul, and Baron Cook for the provision of sewer services. Councilman Young seconded the motion. A vote was taken and the motion passed, 6-0. Staff Reports Mr. Mike Collins, City Manager reported on the upgrade estimates to the Council Chambers including modifications to the audio and electronic voting systems. Ms.Manson,Assistant to the City Manager reported that in reference to the Citizens Participation this evening, staff has done some research on special events and is in the process of putting together for Council's review, a sample policy pertinent to downtown events. Wylie City Council Minutes May 11,1999 Page 3 Mr. Collins advised Council that the staff would be holding a workshop all day Friday. Council had concerns regarding the drainage easement on Callie Court and asked that we contact Hogan and review the plans. Council had a request that animal control provide the number of animal pick ups within their reports, a 90 day calendar that includes Budge time line; Scheduling of the next meeting with WISD; and suggestion of an annual calendar similar to that of WISD Executive Session The Mayor then convened into Executive Session in accordance with Chapter 551, Government Code,Vernon's Texas Codes Annotated (Open Meeting Law). Section 551.072, Deliberation Regarding Real Property and SS 551.075,Conference with Employees to receive information from the employees or question the employees. Reconvene into Open Meeting No action was taken as a result of the Executive Session. Adjournment, As there was no further business to come before the Council, the meeting was adjourned at 10:00 p.m. Cr&ondy,Mayor Attest: ara A. 1 as, City Secretary fiZO SEAL a � 4,„rL1E TE' Wylie City Council Minutes May 11,1999 Page 4