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07-27-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, July 27, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order,Tuesday,July 27, 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott,Reta Allen,Jim Swartz,Merrill Young,J.C. Worley and Chris Trout. Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager;Brady Snellgrove,Finance Director; Tobin Maples,Planning Director and Barbara Salinas,City Secretary. Invocation Councilman Scott was asked to give the Invocation. Pledge of Allegiance Councilman Swartz was asked to lead the Pledge of Allegiance. Citizens Participation Nita Spurgen,401 Fleming. Ms. Spurgen,resident of Rustic Oaks Apartments, voiced her concerns over the notification received from the management regarding the new water billing procedures to be implemented for all Rustic Oaks residents. Council asked city staff to contact the city attorney for an opinion on the water billing procedures. Jill Lowery, 1819 Spinacre Way Ms. Lowery explained that she had appeared before Council a few weeks ago and still has not seen any results with regard to her drainage issue. She described the area directly behind her home. The Mayor stated that he and some of Council would make arrangements to visit the site. Male speaker,Rustic Oaks Resident Speaker also voiced his opinion regarding the notification from the management of the Rustic Oaks Apartment Complex on the water billing procedure. His concern is based on the formula to calculate individual water usage for fair billing. The speaker did provide Council with a copy provided him explaining the calculation of water rates. CONSENT AGENDA A. Approval of the Minutes from the Regular Meetings of June 22 and July 13, 1999. Councilman Trout had the following corrections to the Minutes of June 22. 1) "Pledge of Allegiance"should be changed to reflect"Invocation"on both June 22&July 13, 1999. Wylie City Council Minutes July 27,1999 Page 1 Councilman Scott had the following corrections to the Minutes of July 13. 1) Item 3. Reflect that Councilman Worley abstained and the vote was 6-0. 2) Item 8. Reflect that Councilman Worley abstained from the vote for both the motion to remove from the table and the action taken. With no further corrections,Councilman Scott made a motion to approve the Minutes,with corrections,from the Regular Meetings of June 22 and July 13, 1999. Councilwoman Allen seconded the motion. ITEMS FOR INDIVIDUAL CONSIDERATION Public Hearing 1. Hold a Public Hearing to consider and act upon the update of the Comprehensive Land Use Plan. (Tabled at the July 12 Special Called Meeting) Councilman Scott made a motion to remove this item from the table. Councilman Swartz seconded the motion. The motion carried,7-0. Mr. Maples, Planning Director, addressed this item. Mr. Maples provided Council with a brief history of the development of the Comprehensive Plan. He also called attention to the Memorandum provided to Council from the Planning&Zoning Commission. There was discussion and concerns regarding the Regency Park area. Reference was made as to the comments heard by Council from the property owners present at a previous worksession. They voiced concern regarding their property values. The Mayor stated that this Plan was subject to review by future Council members. Councilman Worley stated that this Plan is only used as a guideline. The Consultant,Mr. Richard K Leisner, also stated that specific decisions will be made by Council with citizens' input after adoption. The Mayor then opened the Public Hearing and asked if anyone wished to speak either in favor of or opposition to approval of the Comprehensive Plan to come forward, state their name and address for the record and limit their comments to three minutes. Cecilia Wood,515 Woodhollow Ms. Wood introduced herself a member of both the Planning&Zoning Commission and the Comprehensive Land Use Steering Committee,but wished to address Council as a citizen. She complimented the Consultant for working with the Steering Committee and incorporating committee recommendations,but doubts that the city will grow as suggested. She added that after adoption,we need to be proactive in what is right for the city and that the Plan is a good plan,but can be changed. Randy Helmburger,Business Park Property Owner Mr.Helmburger had a zoning concern regarding the current zoning of his business. He asked Mr. Maples in a situation that his building is destroyed by fire,could he rebuild as"I"or would he be subject to the Comp Plan? Mr.Maples answered that destruction by fire is considered an act of God and he could rebuild under current"I" standards. With no further response,the Mayor then closed the Public Hearing. Councilman Scott made a motion to approve the update of the Comprehensive Land Use Plan,with wording changes. Councilman Trout seconded the motion. a vote was taken and the motion passed, 7-0. Wylie City Council Minutes July 27,1999 Page 2 Resolution 2. Consider and act upon approval of a Resolution for the approval of the creation of the S.H. 78 Local Design and Mobility Task Force. Ms. Manson,Assistant to the City Manager, addressed this item. Ms. Manson explained that this action is a result of the Agreement with Kansas City Southern whereby KCS will donate to Collin County portions of the S.H.78 mainline right of way between Westgate and Eubanks. She stated that the Collin County Commissioners Court has agreed to donate this right of way to the Texas Department of Transportation (TxDOT) for the widening of S.H.78 from F.M.544 to Spring Creek Parkway. Ms. Manson stated that this donation represents a significant local financial match and that TxDOT has committed to the City and County completion of engineering and design in FY2000 and to let construction in FY2001. Ms. Manson explained that in addition to the funding allocated by TxDOT to the S.H. 78 expansion, the City will secure $3 million in Federal Demonstration Funds for intersection approach improvements along the S.H. 78 corridor. Ms. Manson stated that with Council's approval, a Task Force will be created to develop a locally preferred design for the S.H. 78 expansion. Ms. Manson suggested a fifteen member Task Force to include owners of businesses and property owners along S.H. 78,Wylie Chamber,Merchants Association,WEDC,Collin County, TxDOT,and members of the community. Ms. Manson stated that the first meeting would be held the week of August 9, 1999. Ms. Manson stated that if approved, Council would be asked to provide staff with their recommendation to the Task Force. Councilman Swartz made a motion to approve a Resolution for the approval of the creations of the S.H.78 Local Design and Mobility Task Force,stipulating Collin County representative Hoagland serve on the Task Force and requesting that each Council member recommend two appointees to serve on this Task Force. Councilman Scott seconded the motion. a vote was taken and the motion passed,7-0. RESOLUTION NO.99-19 A RESOLUTION OF THE APPROVAL OF THE CREATION OF THE S.H.78 LOCAL DESIGN AND MOBILITY TASK FORCE. Staff Reports Ms. Manson reminded Council of the Joint Meeting scheduled for Thursday,July 29 with the School District. She also reported that the Joint Meeting scheduled with the Planning&Zoning Commission has been canceled and needs to be rescheduled. Ms. Manson advised Council of the annexation schedule for two public hearings on August 9& 10 and adoption on August 31. She advised that Mr. Abernathy would be here on August 9 for an update on the new legislation. Ms. Manson stated that all property owners have been notified and a list will be provided to Council. Ms.Manson provided an update on Ballard Street stating that despite interruptions with the gas line breakage, they remain on schedule. There was some discussion regarding driveway replacement for property owners. Ms. Manson explained that she had visited with Mr. Stanton Forester and he explained that driveway replacement would depend on the elevation of property and provision of drainage,only. Mr. Snellgrove,Finance Director,reported that Council would also be asked to hold a Public Hearing on the Tax Rate in accordance to the Truth and Taxation Laws at the Special Called Meeting of August 31, 1999. Mr. Snellgrove reported that there was a change in dates for the bond sale. He stated that this would come before Council at the Regular Meeting of September 14. Mr. Snellgrove stated that we should have our rating by the first of September. Wylie City Council Minutes July 27,1999 Page 3 The Mayor called for a ten minute recess before convening into Worksession. Work Session FY99-2000 Budget Mr. Brady Snellgrove,Finance Director,gave Council an update on the FY99-2000 Budget. Mr. Snellgrove provided inserts for the previously distributed Budget that reflected recent changes. Mr. Snellgrove provided explanation to Council with regard to changes to the Proposed Tax Distribution Calculations; General Fund Statement of Revenue and Expenditures and the General Fund Schedule of Revenue by Source. Mr. Snellgrove then presented proposed personnel changes. He provided Council with a handout that outlined the proposed changes. Mr. Snellgrove discussed the change to the Community Affairs Coordinator position stating that the position would be at a lower grade then previously presented. Also was the addition of a part time position that would offer$8.00 per hour to handle patrons of the Center. Mr. Snellgrove presented the proposed 20 year retirement plan. He explained that this could be years of service at several different municipalities and that each would pay their share, provided that they also participated in the 20 year retirement plan. Mr. Snellgrove outlined the changes in employee insurance benefits and the addition of an additional holiday, Good Friday. Ms.Manson provided Council with additional information with regard to the following. A prioritized list of the projects for Street Overlay&Concrete Rehab; Information regarding the proposed software for tracking Fleet Maintenance, Works Orders and Community Development activity; Fleet Replacement Policy and Inventory, proposed job description for the Community Services Coordinator and a draft letter to the Community Center users. Adjournment With no further business to come before Council,the meeting was adjourned at 9:10 p.m. John ,Mayor Attest: �r 1i "- Apra A. Sails,Ci " "ecretary `40A 0 F 1/1!yziizzj SEAL - 4 • co 4" Wylie City Council Minutes E ,�/�'Y41E,-f .A�y: July 27,1999 \ .411 ili:NI 111ii'; '` Page 4