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08-24-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, August 24, 1999 - 6:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order on Tuesday, August 24, 1999 at 6:00 p.m. with the following Councilmembers present: Joel Scott, Reta Allen, Jim Swartz, J.C. Worley and Chris Trout. Councilman Merrill Young was absent. Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant to the City Manager; Brady Snellgrove,Finance Director; Tobin Maples,Planning Director;Richard Abernathy, City Attorney and Barbara Salinas,City Secretary. The Mayor then convened into Work Session at 6:05 p.m. Worksession Discussion of future land use and development related issues. Mr. Tobin Maples,Planning Director provided information on proposed annexations and future land use and development within the City of Wylie. Mr.Richard Abernathy provided input with regard to annexation options that were being considered by Council. There was discussion regarding the protection of our entryways and future land use along the entry ways of the City. The Mayor convened into Regular Session. Presentations & Proclamations The Mayor read the Proclamation Celebrating the 25 year anniversary of the League of Women Voters. Plano/Collin County. Accepting on behalf of the League was Ms. Barbara Hotinski,President of the League of Women Voters. Citizens Participation Mr.John Anderson-330 Callie Court Mr.Anderson addressed two issues;Drainage on Callie Court and Street Assessments. Mr. Anderson expressed concerns regarding the completed work. He explained existing problems with erosion, stating that failure to replace ground cover contributed to the erosion. He asked that they regrade and restore the ground cover to avoid further erosion to his property. Mr. Anderson spoke about previous assessment arrangements made 10 years ago for street improvements and the issue of equal treatment for residents of Callie and Donna residents. Mr. Anderson stated that those residents on Donna were never assessed for street improvements. Marie Routon-340 Callie Court Ms. Routon agreed with the comments of Mr. John Anderson with regard to equal assessments of Donna and Callie road improvements. Mrs.Routon stated that drainage is her concern. She described an area in which one side is level to the ground and the other has a significant drop off; it is all concrete where the dirt has caved in, making it impossible to mow. She requested that it be filled in with dirt so that she can mow and maintain the- Wylie City Council Minutes August 24,1999 Page 1 Marie Routon-340 Callie Court-continued -`drainage'. She stated that attention was called to this situation during the walk through and indicated that Mr. Collins was present. (The location clarified as directly behind Mr. Worley's property line.) Ms. Routon asked for a time frame for completion. Mr. Anderson also asked for a time frame for resolution to his issues. Sharon Dowdy-325 Callie Court Ms.Dowdy addressed two issues,Street Assessments and Kreymer Lane improvements. She provide information beginning with the 1985 annexation of the Wylie Ranch Estates Subdivision stating that during the voluntary annexation, an agreement was reached with property owners that all would to be equally assessed for paving improvements. She addressed this issue by reminding Council that 2 '/2 years ago when they began the Kreymer Lane project,it was brought to the attention of those present that they had already been assessed 10 years ago, yet no assessments invoiced. Ms.Dowdy stated that she attended town hall meetings to discuss and determine what improvements would be made and discovered her driveway would not be improved. Ms. Dowdy read from correspondence dated from July of 1997 through July of 1998 with regard to proposed improvements. Ms. Dowdy stated that 13 months later, these improvements have not happened. Ms. Dowdy stated that she is not prepared to pay$2,200 for a project that has not been done properly. She stated that three months ago she met with the city engineer and city councilmen and they walked her property and looked at the driveway,comparing to other houses where driveway improvements were made. It was determined that the driveway culvert was set too low,but noted that in February of 1997 it was not considered too low. Ms.Dowdy stated that she would like to see staff and council address this issue and that she is willing to pay half for the sewer project,but has a problem paying the other half for drainage that was not completed properly. There was some discussion by Council as to why grass had not be seeded determining that it may have been due to the dry weather conditions. The Mayor and Council directed Staff to meet with the contractor and with the Hogan Corporation and report back at the September 28 regular meeting of the Wylie City Council with a cost estimate to correct problem areas. CONSENT AGENDA A. Approval of the Minutes from the Special Called Meeting of August 9 and Regular Meetings of July 27 and August 10, 1999. Councilman Scott asked that Page 1 of the Minutes of July 27 reflect that Mr. Collins was not in attendance. With no further corrections Councilman Scott made a motion to approve the Minutes from the Special Called Meeting of August 9 and Regular Meetings of July 27 and August 10, 1999 as corrected. Councilman Worley seconded the motion. A vote was taken and the motion passed,6-0. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Consider and act upon a Preliminary Plat for the Newport Manor Addition, proposed by Douphrate&Associates,Inc.for Cascade Companies,LLC.,generally located along the east side of FM 1378 north of the Newport Harbor subdivision,and being all of a certain 12 acre tract situated in the James McUlmurry Survey,Abstract No.629,City of Wylie,Collin County,Texas. Wylie City Council Minutes August 24,1999 Page 2 Mr. Tobin Maples addressed this item providing Council with a brief history and areas of concern. Councilman Swartz made a motion to approve the Preliminary Plat for the Newport Manor Addition,proposed by Douphrate&Associates,Inc.for Cascade Companies,LLC.,generally located along the east side of FM 1378 north of the Newport Harbor subdivision,and being all of a certain 12 acre tract situated in the James McUlmurry Survey,Abstract No. 629,City of Wylie,Collin County,Texas. Councilman Worley seconded the motion. A vote was taken and the motion passed, 6-0. 2. Consider and act upon an Ordinance Disannexing all of a certain 88.965 Acre tract situated in the Maria Ignacio Giminez Survey, Abstract No.338,Collin County,Texas. Police Chief Jeff Butter addressed this item. Chief Butters provided Council with a brief background of the request to disannex the 88.965 acre tract,citing public safety concerns for police coverage and response time with the city of Wylie should officers need to respond when they are at Clear Lake Park. Councilman Scott made a motion to approve the ordinance disannexing all of a certain 88.965 Acre tract situated in the Maria Ignacio Giminez Survey, Abstract No. 338, Collin County,Texas. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. 3. Consider and act upon applying for a Telecommunications Infrastructure Fund(TIF) Grant to create a multipurpose and community based network. Ms.Mignon Morse,Library Director,addressed this item. Ms.Morse provided a brief background of the process involved in the joint application of the City and Wylie Independent School District for the Telecommunications Infrastructure(TIF)Grant. She stated that with council's approval she would be designated as the Authorized Official to administer the grant for the City of Wylie and Mr.Brady Snellgrove,Finance Director will be the Chief Financial Officer for the city's portion of project funds. Councilman Swartz made a motion to approve the application for a Telecommunications Infrastructure Fund (TIF) Grant to create a multipurpose and community based network and authorize Mr. Mignon Morse as the Authorized Official to administer the grant for the City of Wylie and Mr. Brady Snellgrove,Finance Director as the Chief Financial Officer for the City's portion of project Funds. Councilman Worley seconded the motion. A vote was taken and the motion passed,6-0. Staff Reports Mr. Collins,City Manager provided Council with an update of the Highway 78 Planning Committee,stating that meetings were going well. Council had questions and concerns regarding handicapped access of sidewalks on South Ballard and Kirby Street status. Mr. Collins stated that he would provide information to Council at the September 14 meeting regarding Ballard and Kirby Street issues. The Mayor adjourned into the Joint Worksession with the Planning and Zoning Commission. Joint Worksession with Planning & Zoning Commission Development Related Issues The following Planning and Zoning Members were present: Chairman Steve Ahrens, Eric Hogue, Julie Schmader,Michael George, Carter Porter,Cecilia Wood and Sharon Dowdy. Wylie City Council Minutes August 24,1999 Page 3 Joint Worksession with Planning & Zoning Commission -continued The Mayor opened the Work Session with group discussion regarding the newly approved Comprehensive Land Use Plan and how it is to be utilized. There was discussion regarding the role of the Planning and Zoning Commission and City Staff as well as concerns by Commission members with regard to the negotiating process. It was stated that the City Staffs role is to conduct any type of negotiations before a case comes before the Commission. Mr. Abernathy advised the Commission that they have little room to deviate from what city ordinance/state law dictates with regard to approval. There was discussion regarding the Commission's right to question aspects of a development,i.e. drainage. Mr. Abernathy suggested that if Commissioners have questions after reviewing their packet,they should contact a professional,i.e.city engineer,and resolve any concerns prior to the meeting. Mr. Abernathy also added that the Commission could recommend to Council any defects in city ordinances and if necessary approve a case with stipulations. Mr. Abernathy reminded Commission that it is the Council that is the policy making body. Commission expressed some concern with regard to working together with the Council when they are not sure of Council's direction. It was stated that the Commission should make their decisions based on city ordinances and guidelines and use the information provided, approving those items that comply. Commission raised the question as to'who they serve'. Mr.Abernathy stated that the Commission serves at Council's pleasure making decisions to benefit the community and that Council's policy should be used as a guideline. He also stated that sometimes a Commissioner may have a different vision than that of the Council. If so, they could see cases overturned by Council and possibly be replaced. He also reminded the Commission that the developers are our customers and that the way they are treated reflects upon the community. There was discussion regarding the building/development standards acceptable by the City of Wylie and the frustration of both Council and Commission. There were areas of immediate concern that would require amendments to existing ordinances. Mr.Maples advised that,with current staff,it will take approximately 12-14 months to complete the review and revisions. The following were defined as areas of immediate concern: lot size. screening,open space,sidewalks,drainage,house size&design issues. Executive Session The Mayor convened into Executive Session in accordance with Chapter 551, Government Code, Vernon's Texas Codes Annotated (Open Meeting Law); Section 551.072, Deliberation Regarding Real Property and Section 551.075 Conference with Employees to receive information and question employees. Reconvene into Open Meeting No action was taken as a result of the Executive Session. Adjournment. With no further business to come before Council,the meeting was adjourned. John ndy,Mayor Attest: ._„ /Barbara A. Salina , City S cret s+.7<..a L.R. L! Wylie City Council Minutes August 24,1999 Page 4 "f141.1;, tIEy